Asana - Project and Team Management 2017
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- Опубликовано: 28 сен 2024
- Project manage with Asana makes it easy to track productivity for team management. Dotto Tech provides a quick Asana demo showcasing how to use Asana and how to create projects in Asana with this Asana product tour full of tech tips.
What is your favorite project management software?
Over the years when I search RUclips for some tech things like asana I always seem to come across you Steve.
It feels like coming across an old friend and is always time well spent.
I am a BIG FAN of asana. Our team can't live without it now. Just one thing to mention, asana has unlimited 'guests' that is allow to use asana just good enough. We are about 50 team member using asana for free.. really working good.
Wow that is a big team. It's good to hear that it scales so well
I tried Asana out brielfy ages ago, liked it, but stopped using it. Need a solution like this again and this video was super informative. thanks for taking the time! Two things that make this an easy choice for me: chain based event sequences and dropbox integration :)
This is exactly what I've been looking for and didn't even realise it! I was planning on using Trello for a major project coming up, but you've absolutely sold me on Asana. Thank you for the great video. :)
You will have to let us know how it goes Sonja!
I've been trying it out and so far so good! I'll be using it for some upcoming projects for sure, and I definitely prefer it to Trello. Thanks again.
Very helpful video. Clear. Clean. Concise. "Have fun storming a castle" Brilliant! Thanks for the great video.
👍 Thanks so much, I appreciate you taking the time to comment!
The amount of valuable information is awesome and overwhelming at the same time.
Steve, two things: 1) Varsity video production. 2) Killer content.
Keep up the great work, thanks for putting yourself out there.
-Matt
You sold me Steve. Even forr a one man band like myself this will improve productivity and accountability.
That was fantastic! I had actually just started with Trello this week due to the visual aid, but thought I would check out Asana at a friend's recommendation. I think this will be a better choice for our team. Thanks for the info! And, you have a new subscriber.
Well done, Steve. Asana has released some exciting features. I really think that you are right on that the Kanban cards view is definitely a game changer.
I like that you can customize each project and make task lists that are very detailed. I use Zentao, still the best project management tool for me. It has more features that are easier to use.
Thank you for sharing this. I just started a new position and it is very heavy Project management. Never doing official PM before, I really need help with this. This new initiative needs to have a proj plan and the initiative is vital to the company's success. I need Asana to come thru for me.
Let us know how it goes!
Watched your vid on Slack and heard you mention this, so I checked it out. You had me at FREE...not currently working on team projects, but will definitely consider this app now.
Really glad to come across your video and soooo cool seeing how far you have developed, yourself and your business over the years. Well done Steve. Great video
Thanks Ntathu
Thanks for posting this! very comprehensive and showed me what i was looking for in a project management site.
Nice.... Always looking for things to make conteñt better and Dear God more time efficient. God Bless
I liked this guy in the first three seconds.
Great review! We just started playing with the free version and your video was super-helpful. Scott
You had good timing with this. I was just looking into Asana for our office. One question, though, can you schedule recurring tasks?
Downsides:
- From my perspective, it's impossible to have subtasks. There is something like that but it's actually a checklist strictly tied to the task.
- No clear IDs of the tasks so it's hard to use them in a billing tracker for creating an invoice. There is a custom field you can use for that but it's not auto-incremented but only a text input that needs to be filled out manually. Also text custom field is shown partially so it's useless for putting the IDs. We end up with adding our custom IDs as a task title prefix in a square brackets.
Giving Asana a try after seeing your enthusiasm for it in your last two webinars. I'm an Omnifocusiac, but I'm a visual person and love the boards idea. I'm starting by trying a project. I do have a question I haven't been able to figure out. How do you change the size of the columns? I'm trying to have them fit my screen. Love your videos, big help to me! One request however, on behalf of my fellow Landscape Designers, please don't break any shrubs as you storm the castle! We'll have to repair them! Robert
Thanks, sounds really interesting! I am managing a team of 10 people in 4 different locations so i think this could be super useful! Does anyone know if it works in regions with rather limited internet connection, like Darfur? Also, is it possible to all individual tasks of all team members at once?Thanks and greetings from Sudan
Thanks for the tutorial! Wanted to get the highlights and you did a great job!
Thank you Steve, I am going to use this for organizing my course work for school.
Steve, I saw your 'Canned Responses' card on the screen. Have you done a tutorial on this? When I first saw Canned Responses on a video tutorial I couldn't believe what I was seeing. Such a simple thing that I now could not live without for my set up. Reckon others would be in the same boat. Another simple tool I could not do without is Boomerang which I use on all 3 Gmail accounts and absolutely could not do without. The caveat here is I don't use a CRM (because CRMs do my head in - one-person gig here) so as a very small operator Boomerang handles all my follow-up emails and deals with non-responses beautifully. Just a couple of tutorial ideas there.
Great suggestions!
Thanks Steve! Watched it in full. Decent tutorial this!
Excellent intro! Thanks very much
Very useful review actually. I am going to start playing with Asana tomorrow now that you've explained many of the features I was interested in. I have two questions though...
I a have a 6 month project that I am about to start. So I see that you can create " phases " for the project.. but what about about stages or tasks that overlap each other ? Can you see that on the board too ? The other question is... can you create subtasks ?
Thanks !
Great video. Helps us keep our music projects on task. Thanks so much Steve :)
@dottotech, Hi Steve, thank you for this Asana walk through. Gonna try it later.
Hi Steve, very useful video. I was wondering what software you used to capture the screen as you were doing the demo and show your camera as well. Thanks!
Awesome video. Thanks for the insight. I've always been a Trello fan but we're considering Asana as well now that they launched boards. :)
You'll have to let us know if you end up using it, we are really happy with it so far
Hi
Can we plan with Asana using start date and finish date? like google calendar for exemple for each tack we can plan start date and the finish date.
Hi Steve from a warm Melbourne Australia.
Thanks for this one on Asana.
I use Trello for personal project management because I am in solo positions.
I am about to expand that to join a team already using Trello so that we can do marketing/publishing projects plus show productions for an amateur theatrical company (Gilbert & Sullivan comic operas). So I can't really consider changing to Asana for now.
My real question is: does Asana support a template structure, so that we could build a standard procedure for producing a show or publishing an issue of our magazine, and then make a "working copy" to manage the current show or current magazine issue?
I have already created template boards in Trello which allows me to copy an entire project process, and yet there are things in Asana which look useful (like sub-tasks and dependent tasks).
Why do you prefer Asana and not Trello? Whats the major benefit comparing to Trello?
I'd also like to know the answer to these questions.
I'd like to know, too. I'm looking at both for our office.
It's really difficult to articulate. Personally ,I like the structure that Asana gives me, but trella would certainly do the same thing if I chose to fully embrace it.
In my opinion we are speaking about essentially equal products.
I believe that Asana, Will scale to large organizations more effectively than Trello. And I also like how they are evolving the product.
Martina Fuchs I like Trello, but it the issue I have is when something is completed, it is still visible. With Asana, you can use the cards view, but it offers greater collaboration for teams. Trello has come a long way and I really love the tool. For many years, we used it as a knowledge base.
I suggest replacing Google Keep with this app called "OneKeep" which is like Google Keep in steroids. They have the same UI but the latter has all the features that Google Keep users want but Google never provides (e.g. folders and formatting tools).
Moreover, it has a native app for Windows 10 which is far more superior than Google Keep's web version (Google doesn't provide a native desktop app whether Windows or Mac). The iOS and the Mac versions are also underway. Unlike Google Keep however, some of its functionalities are locked for premium users.
You can check it out here:
Android: bit.ly/onekeep
Windows 10: bit.ly/onekeep2
G'day Steve, Just wondering with all your experience what software you would recommend for Communication and task/project management tool for an association with around 10-20 volunteers. We have researched and noticed, "Slack", "Asana", "Flock". We are also wondering your thoughts on "Our Cat Herder" Thanks chris
Whats which is best for a startup software company?
Great video - well done Steve!
@dottotech I am a team of one! Can you suggest a way for me to display my own tasks, so that I can keep on track? I would like a daily check list, such as a grid that showed a week/month worth of routine tasks (such as diet, exercise, sleep health, dog walk, garden, housework). I think it would have to be a grid, so that I could scan across it and see when gaps occur to understand my patterns of both adherence and avoidance. Additionally, I would like to add a couple of larger ongoing projects that have a variety of changing and ongoing tasks. Any ideas? Or do I have to just draw a grid on paper or excel?
Thank you so much for this! Very helpful and clear!
Very nice presentation of Asana Steve. I wounder if Asana has facilities to "early start, late start, early finish and late finish" tasks to calculate the CPM (Critical Path Method). Or if you indicate another free software for it. Best Regards.
I am not aware of those features, but you should find the answer here
asana.com/support/
Do I have to create new tasks/collums Every time I add a new project ? If not ,how to use same ones for different projects?
Thanks for your video.
This looks ver useful. Thanks for sharing.
I am so pumped about this! Thanks!!
WE do love Aaana!
Mr. Dotto, Have you discovered any hacks for printing the BOARDS to include sub-tasks??? ...I loathe the print view for all lists & boards in Asana! :-(
I have been using Trello but am considering Asana. How do you use Asana to schedule the work required to accomplish tasks that might span multiple days. I am doing freelance article work and need to be able to load balance my work week to make sure that I get each project on in on time.
I think what you're looking for is subtasks, which Asana supports.
I would like to know if you offer a deep course on Asana? I know you offer a course going over the 4 more popular apps but I want one focusing on Asana and project management. Thanks!
Can you recommend a program like Asana but for individual use?
Asana is fine for individuals, but other great tools include ToDoist,, Trello, Monday. and others
@@dottotech Thank you.
Any info about whether you can view the visual calendar chronologically without manually re-ordering cards? This is the one big negative I've experienced with Trello.
you could try using something like sunsama for this (sunsama.com)
Hi thanks for sharing. Is there a way to switch a project that was already created in LIST VIEW to .. Board View... without having to create a new project?
Sadly no, it is only for new projects
sambo sab 😄
Steve, Are you using Asana instead of Slack? How do you feel Asana compares to Airtable?
I am using BOTh Asana and and Slack, but have not tested Airtable.
Steve,
Here is what I recommend you do when you put Air table to the test - test it in collaboration with what Air table calls a "block" (another software). I recommend a NEW block called "Sendgrid." I idea here is to automate email and it's feedback into a "smart database" that is configurable. Yes, there is a need to make both the computer and the Internet man's slave...rather than the other way around.
Thank you for the info Mr Dotto!
I looked at Asana in a recent evaluation and it didn't have the boards at the time. I went with www.meistertask.com and the thing I enjoy the most about this system is that it combines with a mind mapping software that allows you to brainstorm a new project and have that mind mapping session tie directly into task assignments into a new project that you create from the session. Both tools are very visual and tied in well to the way I prefer to work. I left JIRA to go with this new system that I have really enjoyed working with over the last 2-3 months.
Thanks for the feedback, it sounds like you have a really good system
Watching your tuts in 2018 and what actually happened during the last 1 year? did they block the Dashboard view feature and make it usable in premium version only? I can not see the same button you're showing in your video in nowhere.
Not sure, I am working on an update video
stupid me. I just found a solution. the new project button seems to be little different. could easily recognize in other way around. thanks for sharing this video by the way
I love Restyaboard for Project and Team Management.
Hi Steve! When are you going to do Bitrix24 review? It's a lot more powerful that Asana with great client management features, despite being free.
Great Video Steve! How can I change my lists into a board if I had already started a project before the boards came out?
Corks Critter Care - Pet & Home Sitting Services I don't think you can do that right now. It's an update coming later.
Hi Steve,
In the assignment part, it is possible to assign one task to multiple persons?
Thanks for your video!
Tasks seem to be one per person. but you can set up followers on tasks
how is it that the quality of your channel was better two years ago
How so?
lighting, use of backdrop
Does Asana secure the data at rest and transmission? Also, is the calendar able to be imported to say, google calendar ?
SunshineSurfsup1 this is a very interesti ng question. I would like to know too
Great video, very informative!
I can see how this would help you manage a team. I could also see how this would be great for book publishing.
Absolutely!
Love it! Thank you!
Thanks for the tutorial!
Great job. Terrific
Excellent!
Is there a view to see out projects ina time line like the Gant charts? Thank you. I subcribed and liked too :)
Dottotech do you know of a task management software like this or Trello that isn't cloud based? I will pay for software if I can store all the data behind the company firewall. I can't find anything and am super frustrated. Help!
Steve, well done. My holy grail feature is tasking out of Gmail. Ie., client sends me something to do via email, I click and create a task. Does Asana do that? If not, know whose does? (Insightly was the only one I found, but it's more CRM, rather than PM).
You can send a task to Asana from Email, I am not sure how specific you need, but Asana accepts email to your account.
Love your channel ! My company uses outlook and I hate it. Is there a way to embed outlook into my Gmail. I can't add any apps to outlook such as send later etc. Is there anything I can i do?
You can Use Gmail to access any email account, It will not bring in all the calendars or tasks however
Ok great ! Do you have a video on that? If so ill watch it today. A video on blocking your I.P address and best desktop setup for productivity will be useful for many people. Im always learning from you. Thankyou!
very informative. Thank you Steve!
I would like to see this about the Mobil app
Really good
Haha i feel like you JUST made this video, bc I just discovered it! 😂 Um, yes. Can asana Board view work on Android App? I canNOt locate Board view on my app.
Not free anymore, anything new and free like it?
Still free
Thx
0.75 works quite well, without having a "drunken" feeling:-)
but all these tools need 100 - 200 € the month . . . a pro time system 200 € the year
why should I listen to a 8 min ad to watch your video?
You shouldn't. You should have been able to skip the ad after 5 seconds.
Checkout Restyaboard, simple and effective (free) tool for Project and Team Management.
02.09.17 praticar
Hallo Mr. Dotto, thank you for your work. My constructive critic is: you are talking way too fast. Taking a step back, it seems a cartoon of yourself. This makes it difficult for me to follow. I'm a follower from Germany, I understand english, but not that fast. I'll try Googles speed feature at 0.75. Your chosen themes are very interesting. I'm a crofts-man. I need measurements saved and processed. The gathering and calculating ideas from our clients is our work. The companies seem to deliver some interesting options.
looks like a copy of JIRA
I hate this trello-esque view. :(
I adore asana. Used it when I ran a team of marketing interns at a university. Now I'm en entrepreneur (solo, soon to have a VR) and I currently use Nozbe. I love nozbe for personal task management but I do wish I let me get a little deeper like asana does with its subtasks.
Also one thing Steve, I've used the ❤️ button is asana to get my team to "vote" for different ideas within a project. You seemed a bit "why would you like something" when you explained that feature. Ha. That's just one way I used it outside of a typical "like".
What an interesting perspective using the heart button. I like that! thanks for the feedback
dottotech you're welcome!
I really liked Asana before and now I love it. Thanks so much. I look to your videos first whenever I have questions!
Asana is my first and I use it to move around my project, but I talk always to myself, so no need to use Slack ,')
These are the Dottotech videos I like best - The 10-15 minute dive into a particular bit of productivity software. I don't mind seeing topics that were covered previously. Products change over time, so I don't mind seeing updates.
Thanks Roger, I appreciate the feedback.
Asana has gone pretty far, but it's still behind Bitrix24 and Wrike. No Gantt? No time tracking? No dependencies? No resource tracking? No client management? I don't get people who pay for Asana when Bitrix24 is free and unlimited.
Our company is currently using Base Camp. I'm not a huge fan of this tool, but it gets the job done. I have recently been seeing ads for Monday, which looks just fricken amazing!!! Have you guys looked at that tool yet. It just seems so much simpler and more intuitive than any others I have run across. It is pricey however, so I don't think I could sell my team on it at it's cost point. But wanted to know if it is as impressive as it looks.
I have only seen ads and looked at the site, no current plans for a review, but you never know!
I discovered Dottotech's amazing amd extremely useful videos tonight whilst struggling to stay awake and comfort my sick child. I now have no intention of going back to bed! Over the last 3 hours I have become addicted! You are addressing every productivity/ communication/ project & task management/ app integration/ query that I have ever had! Thankyou so much for sharing your knowledge with the world and giving us the options and sufficient kmowledge needed to choose how we track and operate the most vital parts of our business and its teams. I will be recommending all of the videos I have watched to my team tomorrow- enabling us to expand on our communication/task management processes- and blow us away with knowledge of available applications that we can use to enhance our operations! I am super impressed and forever grateful! Thanks again!!
Thanks much Steve! Exactly what we need right now as we are looking for a way to do online project management because of the work-at-home setup caused by Covid-19. More power Steve!
Thank you sooooo much!!! Ive been using Google Tasks for ages and needed something new to handle my new projects. Does it have email integration?
It does, email integration is pretty standard across all task apps now
i dont have Dashboard !! how u get this ? Premium version !!
Edit- get it :) i have to add Workspaces (Team member) than its ON
Always quality content from this channel. Keep up the great work! Liked & Subscribed!
Hello Steve.. " Namaste " .Thank you so much for your useful videos. God bless you.
have you done a moday.com review?? also -- what program are you using to record the vid here? love it !!
Asana is frustatingly slow. Both on PC and android phone. I was considering it over trello because it has more feature but slow syncing & loading is a deal breaker.
Great video. It's been 2 1/2 years; is Asana still what you use with your team? Have any new functionalities been added to Asana?
Thank you for your tutorial on Asana. Is there a way to set up a workflow
template that includes all the of the tasks for a project type and then
you just add this template to a team and the tasks are pre-filled and
perhaps due dates are filled in as well based on the task durations and
pre-requisites? Similar to MS Project
Steve, I have a small team. We are testing Slack, but we also need a task manager. Do you think that Asana can replace Slack so that we could stick with one app instead of two?