How To Spotlight Presenters in Microsoft Teams Meetings
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- Опубликовано: 5 окт 2020
- For this week's Teams Tip Tuesday we take a look at how the new Spotlight feature works in Microsoft Teams Meetings, how it differs from Pinning participants, and how it behaves in various scenarios.
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Ever since I found your channel, I have been enamored with your breakdowns. I really appreciate the time you take to do these. My organization in higher ed, like man during these pandemic times, have been working on a way to continue to present professional development to users even though we have to do it virtually now. The challenge comes when all of our presenters are in different remote locations. We have tried many methods ( 1) Zoom meeting broadcast to Livestream.com; but this isolates the presenters away from the attendees and the presenters would like a higher level of collaboration and communication with the attendees. 2) Zoom webinar, but this lacks the production control we need. 3) Teams meeting, but this lacks the control we need over users disrupting the event.)
We are now focusing on a Teams Live Event using an encoder. We plan on using laptops to Pin a different presenter on each laptop, capture each of those screens via HDMI to capture card, then arrange those into OBS the way we need it. That final output from OBS gets broadcast to the Teams Live Event. This way we have full control, but the presenters can still communicate with the attendees via chat/Q&A/surveys/polls. It isn't pretty, but it is all we can come up with right now. We are excited to see what a Teams webinar will look like. But no updates have come out about this since the MS rep tweeted that the feature will be coming.
Again, thanks for your videos!
Thanks for the kind words, Steven! I’m very excited for webinars as well. I’m concerned that it might get pushed out to Q1 since we haven’t heard anything public about the release this close to December.
Your laptop switcher idea sounds like a good option. Laptops with pinned speakers and a video switcher is actually how Microsoft did their conferences earlier this Spring! Now that we have NDI in Teams, it’s much much cleaner to bring people in over a normal meeting and arrange them in other ways. I hope that’ll come to live events soon too so you can do custom layouts in a live event and keep that moderated Q&A. I think next year is going to be very exciting for using Teams as the backend for pro-level video production! 😀
Really great overview! Though I'm starting to get concerned about working conditions of Peach and Mario. It might be time for them to consider an organizing campaign.
Great video! Tested things that i had questions about.
Clear explanation of sharing screen and spotlight. it is rarely mentioned in any other video on RUclips. Thanks a lot.
Thank you so much!
At last! This prevented us moving previously from Skype for Business to Teams for broadcasting our staff briefings (back in the day when most staff were in a lecture theatre!). Eventually got Teams Live running, but this covers so many more situations without the complexity of live events.
Between this and your video on Teams NDI, it opens up so many opportunities 👍
Great video. Thanks for sharing.
Very helpful video. Thanks!
Watched your video yesterday and today had to break it to someone that Spotlighting a person won't mean the recording is only of that person yet. But at least it didn't require testing.
Thank you very much to review this new feature. Can you also review the integration of Teams with Dynamics 365 Marketing for webinar? It looked very complicated and I still could not follow the documentation to make it works. Your video tutorial will be very helpful.
Great video John, thanks. Is it possible for someone spotlighted to share their screen (eg presentation) simultaneously e.g. half the screen showing them and the other half their presentation?
It will be soon with the new Dynamic Layout mode! That’s on the roadmap for December currently and will allow you to have a large video (or multiple large videos) spotlighted next to content. Can’t wait!
Hi mam, is it possible to find who spotlighted in ms teams as per new update from MS Teams?
Thank you test this stuff. Spotlight and Recording, that will not bring the right effect, for Teacher/student scenario. But we still have OBS to record...
Thanks for watching! Yea, it's a bummer that the spotlight isn't included in the recording. I hope that could come as an enhancement at some point. I'll look on UserVoice to see if there's a request for that yet.
@@CollabMoore Yeah, we've gotten several "can you fix our recording, we didn't know it would show both of us" requests prior to spotlighting, so I'm glad to see it at least tells people in this case.
Thanks for this, do attendees need a certain version of Teams app to see the spotlighted person. I ran a test with a few people from outside my organisation and they couldn't see a difference with the spotlighted person when I spotlighted them even though myself and my colleague could.
Microsoft doesn’t list a minimum app version from what I’ve found. They don’t mention the web version so it might not be supported there. They also mention that if you use Together Mode or Large Gallery views then the spotlight won’t affect your view. Hope that helps!
Is there a way for the presenter to spotlight multiple people, for example for a panel discussion? Thank you!
That’s coming soon! You’ll be able to spotlight up to 7 people starting in July, according to the Teams public roadmap. 👍
Hi! Looking to share my screen on a separate screen with say a word file...have my meeting running and then join my meeting as me on my iPad and use that camera so the kids can see my screen share and see my video from my iPad...does that make sense? If so, any ideas on how to make that work so the students can see both?
Hi Mary, you can certainly do that. When you join a meeting on one device, a banner will show at the top of the other device’s Teams app. You can click Join and it will ask you if you want to add the device to the meeting or transfer the meeting to the device. If you choose to add to the meeting then you will be on the same meeting with both your computer and iPad. You can choose to share the screen from one device and camera/mic from the other if you’d like. This is called Companion Mode in Teams. Hope that helps!
Hello thanks for the nice explanation. Just another question: As a presenter I want to be able to see myself full screen, so see the same as the participants see. Ans all participants in the ribbon below. This is because when doing a presentation in a automotive workshop I want to be sure the participants can clearly see what I want them to see. So I can correct myself. Is this possible? Regards Sjaak
Unfortunately it doesn’t show your video full screen and you can’t pin your own video for yourself.
If you use a Mac, you can open QuickTime and do File>New Movie Recording. If you select the same camera then you can put that full screen on a monitor. I used this when setting up my background so I could see where to place things on shelves.
If you have a Phone or Tablet, you could also join from that and see if the spotlighted video shows up for you as a little ‘confidence monitor’. Hope that helps!
The most obvious feature I don't see yet is forcing everyone's view to "fit to frame" to prevent teams from cropping the view. I did a google search while watching this video and its seems be requested on user voice but not implemented by Microsoft.
Okay another scenario. If a user has someone pinned, then a presenter "spotlights" someone, what happens on the first person's view? And, what happens when the spotlight is cancelled? (In the case of a sign-language interpreter would the first user be able to "repin" even if the spotlight does override their individual setting?) Thanks John!
Thanks for the suggestion! I tried this just now and in my experience it does not replace the Pinned person, but rather adds the Spotlighted person to the view. So I had one person pinned and then spotlighted someone else from a third device...that added the spotlight to the window so I had two people side by side for my view. Hope that helps!
In Zoom you can spotlight multiple people, can we do that in Teams?
Second, how can we add lower thirds/GFX for participants when they are speaking and spotlighted?
Being able to spotlight multiple people looks like it will be possible in the new Dynamic View that’s coming hopefully in December. Custom layouts look like they’ll bring a ton of awesome functionality too.
I haven’t seen lower thirds options on the roadmap, but you can do this with OBS Studio, ManyCam, and other apps that use a virtual camera. I’m actually doing this with an ATEM Mini hardware video switcher. I just set it up on my desk this weekend and plan to make a video about how it works with H2R Graphics and Microsoft Teams.
Can I spotlight 2 participants at the same time?
Yep! Microsoft brought out a feature update recently and you can now spotlight up to 7 presenters at the same time. Hope that helps!
If I am as a producer/main presenter running the Teams application and do the Spotlighting, then everyone using the Teams application will see the Spotlight, but not the people watching it on a web browser?
Users on the web should see the spotlighted person as well. You can’t use the spotlight buttons on the web yet though. So while they can view it, they can’t drive the spotlighting. Hope that helps!
@@CollabMoore Should or do? ;-)
Do, if using Edge or Chrome browsers. ;-)
Here is a great list of all Meeting capabilities and which clients support certain features: support.microsoft.com/en-us/office/meetings-and-live-events-5c3e0646-dc37-45ad-84a4-1666fac62d4e?ui=en-US&rs=en-US&ad=US
So with these browsers they will get Spotlight automatically and using other browsers they will see gallery view?
Yes that’s correct. I tested with Edge and Safari on my Mac and confirm that Safari stayed in gallery view (I think it supports up to 3x3) and Edge spotlighted the speaker as expected.
A first grade student keeps spotlighting himself so the other participants see him full screen instead of the teacher full screen. Is there a way for teacher to control this? Is there a way for other participants to over ride this? Thanks!!
Absolutely! The teacher just needs to use the meeting options to set the students as attendees and the teacher(s) as the only presenters. Attendees cannot spotlight videos for others to see. I have a couple videos about meeting options on my channel if you need a guide to how to set those up. Hope that helps!
@@CollabMoore Thank you! Will this also stop the video from switching from teacher to a video of a student who is talking out?
@@vmcahill If the teacher spotlights themselves then the video will not automatically switch to the student. Otherwise if there's not spotlight active then it'll switch to whoever is talking.
one great feature could be to auto-spotlight the active speaker, to avoid to do it manually for each speaker change ! and the fact that recording does not record the active speaker is very annoying.
I agree that’d be great!
Great video! Can I see who spotlighted my video?
Unfortunately you can't see who spotlighted you similar to how you don't know who muted you if that were to happen. :(
Hi mam, is it possible to find who spotlighted in ms teams as per new update from MS Teams?