How to automatically add a schedule from Google Sheets into Calendar
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- Опубликовано: 7 авг 2024
- Everything you need to get anything done, now in one place: introducing Google Workspace, formerly known as G Suite.
Google Workspace Pro Tips are quick tutorial videos to help you automate simple tasks at work. In this video, Google Workspace Developer Advocate, Joanna Smith explains how to automatically add a schedule from Google Sheets into Calendar to make project management easier, and to save you time. This tip introduces Apps Script, an easy-to-use, low-code platform that can help you tailor, and automate different tasks within Google Workspace.
For a step-by-step guide, see our blog post → bit.ly/2S9x1K2
And for coding tips, here are some additional resources:
Intro to programming loops → bit.ly/2GqBJSq
Creating custom menus in Apps Script → bit.ly/2Lgd6q2
If you have additional questions, or ideas for future Google Workspace Pro Tips, please leave them in the comments below!
Watch more Google Workspace Pro Tips → bit.ly/2zWl0Ay
Subscribe to the Google Workspace RUclips channel for more! → bit.ly/G-Suite1
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Why didn't you put the script and the google sheet in the description to download ?
Drive traffic to the website
They want you to work
Just loved the part where she made it easy for every one to share... And shared the spreadsheet and script with us
dude I have 8 miinutes please tell me if youre being serious and if so please tell me where i can find the spreadsheet
Mind-blown! Totally doing this for our nonprofit volunteers! Thanks so much!
This format of video makes it so easy to understand. Thank you so much!
It would be more simple if you guys have an add on to synch the forms with the calendar, instead of code for every event.
Looking forward to try it out!!! Loved the format! Engaging and easy to follow.
does it work for you? Could you send me your code? :)
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This is cool, but where do I get the skeleton code from? That seems like the missing bit.
Hi Joanna and G-Suite team,
Actually I wanted to use this feature to sync a Project plan in Google sheets to Calendar where I have multiple columns So,Can I add more than 3 columns (as shown in video) ? If yes, can I name them differently than the headers you have given?
Awesome. Thanks a lot :)
Thank you for this! Thinking through our scenario - we have a few dozen people assigning themselves to shifts on the google sheet, who would really only be interested in adding their own shifts on their own google calendars. Any suggestions for this?
Excellent. i was looking for it.
Is there a link to the coding that she whizzes through? I feel so out of the loop with coding these days I'm a bit shy to ask! I've read the blog post that breaks down the directive for the APP SCRIPT and it's super helpful.
Hi, thanks for the video! I'd like to have the (sheets and g-calendar) automated so anytime something is updated on the sheets, it's also updated on the calendar and vice versa. I see it can be customized but is there a way to do it automatically? I'm also curious if I have the locations set with a specified time in different timezones, how can I make that show up on my sheets/caldendar?
Thanks a lot. This was helpful to me :)
Trying to modify this script so it can be used for lesson planning. Want to be able to type a module #, unit #, start date, end date, lesson description, lesson target into 6 columns on my spreadsheet then run the script to have it show up on my google calendar. Can someone contact me to help me with this or who could I contact for more direct help?
Thanks!
Super helpful! Thank you
OMG sweetest how-to tech video I have ever watched!
Super helpful tip! Keep it up!
Thank you! :)
This is really interesting! I'll try to use it!
So this is great. Unfortunately, when I run the script, it doesn’t actually populate the calendar with events. I’m not sure what I’m missing.
i like this kinds of tutorials
Thanks! :) Me, too.
Also, I have a Sheet one where I have a master schedule where I pull data. is there a way for me to NOT duplicate a calendar event?? I want to run the script but it duplicates as things get added from sheet one. Thank you
Is it possible to do the same process in reverse? I want to extract a calendar event/roster but don't want to export the entire calendar. Then use this data in sheets to import it into a doc or PDF
I ran the whole thing as specified along with onOpen function. Both of them ran without error but the output didnt get reflected.. Neither the sheet got integrated with Calendar, nor their was a new Menu creation. Can you please help me at this at the earliest?
I feel like im watching a tv show. I am a music teacher and I have a full schedule from 8-6pm most days so this really helped lessen the work
Hi Joanna!
Can I access the user's calendar when he edits a cell by a trigger 'onEdit'?
I added a menu with a simple script in 'onOpen' to cause an authorization request, but it does not apply to 'onEdit'.
Thanks.
So if my school follows a 7 day cycle instead of a weekly cycle, I should be able to use this as a base and make it easier to add info to my calendars? I hope so at least. This is a great place to start! Thanks!
this is so cool!
This was very helpful. Thank you.
does it work for you? Could you send me your code? :)
Amazing tutorial tyvm! :)
But i am wondering if i suddenly decide to delete the schedule or update it, will it also be updated in the calendar or will it just create another calendar?
Any Luck on this?
It duplicates the old event and create new event.
I followed the video, triple checked functions & variables, and ran the script without the Script Editor returning any errors, but my Google Sheet and script seem fundamentally disconnected. The new menu option in the Google Sheet has not appeared and no events have been created in the relevant calendar. Is there an obvious basic step I'm missing outside the scope of this video?
Does this code keep importing new signups into the calendar, as and when they are entered in Google Sheets?
great tutorial!
This is great! Now what if I have a description that I want to include (for example, if I have volunteers and they're all going to different locations or something)? How would I add that bit as well?
Hi Jessica, here is what you are missing:
eventCal.createEvent(dataArray[i][0],dataArray[i][1],dataArray[i][2],{
description: dataArray[i][4] + '
' + dataArray[i][5] + '
'}).setColor(CalendarApp.EventColor.YELLOW);
The first value is the name, the second is start time, third is end time and THEN----> {description: "describe your event or use a variable to pull from the sheet"+ return + "this is the HTML link to the event"} make the calendar event yellow. - does make sense?
Hi Joanna & G-Suite Team,
Question about the shift events. Right now we can make the events last from a certain timeframe, such as 8am-1pm, how can I make them an 'all day' event instead? For instance, this person works all day from 11/10/22 through 11/30/22
And lastly, is there a way to have the google sheet completely sync with the Calendar? Meaning if I change the event in the calendar, can that update the google sheet & vice versa?
I see a lot more code in the video than I do in the 'Step-by-step guide'. Where can I get a copy of the code to inspect and modify? Where is this 'skeleton code'?
I would love to see a option to add the calendar to a google doc, maybe you can do a tutorial for that
To coordinate volunteers I have them sign up for slots via Google Forms, The form writes to a sheet that runs THIS Code to populate a calendar with the volunteer dates. I have a Trigger set on "Form Submit" so the calendar updates every time someone completes a form.
However, It seems like this gives up after a while and stops updating after a couple weeks.
When I go in to debug, I run it to test before I make any changes and it starts right back up no issue.
Is there some timeout or other issue with the triggers?
Hello, do you remember how you made the trigger you set on "Form Submit" so the calendar updates every time someone completes a form?
Can we add information to another person's calendar (to whom we have shared file)?
Thanks! This is great. I'm trying to add the sync to calendar and it shows up in UI but when I click it gives me a message Script function not found: scheduleShifts. Am I missing something?
How do you manage this if you don't want each run to create a duplicate event? If I run this 2 times, it creates the same event twice. The video was excellent, thank you
Thanks for putting this together. What if I wanted the process to flow in the opposite direction? For example, when an event is added to a GCalendar, details from that event are added to a new row in a GSheet?
That's exactly what I need to do. Did you manage to do it?
is there a way to export gcal into gsheets as a log counted entry? e.g. if i visit the gym 3 times a week and want to track
Actually is very handful but i want to put all my activity worksheet and some more add ons as email reminders do you have some more deep toturial?
Awesome stuff. I would like to export my google calendar into google sheets, as I have to time keep how many hours I've put in either per week/month/year. Could you provide?
New to anything Google, besides web browsing. Can you "link" a record in google sheets to calendar, so if either calendar or the sheet is updated it will update the other automatically?
Hi Joanna!
Thank you so much for this. Could you please help me arranging the code to just make an all day event from a date in my google spread sheet?
@@jamielaing479 did you really just make an account to say this bad joke
Great!! How can i create a detailed event (with description, location and any other details)? I've using IFTTT service for this but now doesn't work correctly
You'll want to add "options" to your createEvent() call. See the documentation here: developers.google.com/apps-script/reference/calendar/calendar#createeventtitle,-starttime,-endtime,-options
Hi Joanna, thank you so much for this video! I was wondering if its possible to send event on google calender to each person that his name is on the cell of the even.For example, If for example on Monday Jason is working from 8-5 at a certain location , would it be possible that once I'm typing his name it will automatically send to his google calendar invitation to event ?. I appreciate any guidance you can provide. Thank you so much . Happy new year
Is there a way to create the event, and add multiple people to the event and enable a google meeting link? Would be super helpful with all our meetings being virtual now.
I need help to create a button in google sheets which can show a click affect whenever i am clicking it for running an assigned script
Not 100% (also not a coder). Can this function to create multiple events or do I still need to create an event manually? Clarification: We would like the bookings button on our website (which currently automatically fills a sheet with desired date and time) to automatically create a new event with the same info and contact details added to our Google calendar. If yes I will try to follow along and set this up. If not, how do I do that. Each time a new line is added to our sheet, a new event is created with the details pulled automatically.
Amazing!!! lovely! Adorable! increible, genial!, you d saved my life! lol
Is there a way to only send newly added data to the calendar? Right now when I run the script to add new data - the entire thing is added again; putting items on the calendar multiple times.
Brillant !
I have successfully repurposed your script to export our work schedule into a shared calendar. BIG THANKS! …but it times out when I have too many lines of script in the for loop. Is there a way to batch the eventCal.createEvent outside the for loop? I have an array containing just the staff members name, start date/tie and end date/time.
Thanks in advance.
Can we pull a cell data as an email address and then add it to the invite block of an event?
Trying to have a budget/bills to pay sheet merged with a bill calendar? Do I need to do this or is there a built in merge within google workspace which would seem logical.
I see all these questions but none have been answered. =(
It's good to know that even Google drops the ball :)
Oops! I don't always remember to scroll through my RUclips comments.
Thank you!
Great guide! I'm wondering how I can add reminders to my events from Google Sheets, please
In my code, there's an error that says "Can't find method createEvent(object, string, object)"
This probably means that your variables are in the wrong order. Make sure that it's createEvent( Name-of-event, Date-object, Date-object )
incredible. Any way to make sure that there are no double entries in the calendar e.g. if the script gets fired 2 times with the same dates & times
Thanks for sharing this very helpful tip! Anyways to have the tasks in google sheets automatically added on google tasks as well? Thanks!
Yes, there is an advanced service for Tasks: developers.google.com/apps-script/advanced/tasks
thank you very much for the info...
Two (2) questions:
1. With this script that you've modeled in the video, is it triggered by a specific event or do you have to manually run it every time you need it?
2. Does this script take into consideration to automatically update a shift detail if you make any changes?
1. This is manually triggered by clicking the custom menu. Setting up a trigger would be just as simple--for example, to run everytime the Sheet is edited. (developers.google.com/apps-script/guides/triggers/)
2. Nope, this script does not automatically update, but setting up an onEdit() trigger would do so! Note that you'd want to add support for tracking the event ID in order to make changes. Should I write up an example of this?
@@JoannaGSmith yes please
@@JoannaGSmith Yes please
@@JoannaGSmith Yes please
Hi Thanks for the Video. I wrote the code to pull data from the spreadsheet and push into my calendar (one 1 week) with google app script. Its work well. It has created Events. But Instead of Events I want to create Tasks. Is there any method availabe for this ?
Very helpful! Is there ability to then sync with Maps for routing schedules?
Oh man! That's a fun one, but yes! Maps is available for Apps Script as a service, particularly to help find directions! developers.google.com/apps-script/reference/maps/ and we even have a cool example, too: developers.google.com/apps-script/quickstart/custom-functions
Hi Joanna & G-Suite Team,
Need to schedule to run a macro at a particular time of the day?
Any help would be useful
Is there a way I can reverse this process, i.e. populate a sheet with particular kinds of events in calendar?
I second this
has anyone found the reverse....Calendar to sheets??
@@rezjiwa3702 Sure, check the CalendarApp documentation, you can get all event on a range of time and other stuff related developers.google.com/apps-script/reference/calendar/calendar.html
@@CamiloNovoaT is there a way to export gcal into gsheets as a log counted entry? e.g. if i visit the gym 3 times a week and want to track ?
@@CamiloNovoaT is there a way to export gcal into gsheets as a log counted entry? e.g. if i visit the gym 3 times a week and want to track
Is it possible to sync multiple calendars to one spread sheet? Looking to have certain event dates send to the individual's email who is working that event. Currently have all the events on one spread sheet.
What an honest to goodness baddie!
When I want to add an event to my google calendar via URL, I use www.google.com/calendar/render?action=.... How can I do the same (adding a task via URL) to add a task in my calendar via an url ?
I created a trigger to take data from a new row in a Google sheet and create an event in a Google calendar. Unfortunately, this created not just one but many, many instances of the same event. Do you have an idea of what's happening? Thanks.
Hi Joanna
Can we include an incremented serial number in the Subject line of each incoming email. How can we achieve that please. ?
Hi Joanna!
This is AMAZING info, but I'm in way over my head. I have ZERO coding experience, so trying to make your shift calendar work for my needs is... well, I don't know what the hell I'm doing! Please help?!?
Goal:
I want to use a spreadsheet to set reminders in my calendar based off of the dates customers purchase specific products. I'd like to reminder to read "Customer, Item, Quantity, Expiration Date".
Any guidance?
Would it be possible to run it the opposite way? Say I wanted to have events from an existing calendar show up on the spreadsheet?
What a great video. Is there any way to add reminders into the events?
Me personally, I would create a specific calendar, then I would set the reminder defaults that I wanted for that specific calendar.
Great video! How do we do it the other way around, reading data from calendar and putting it on the sheet
I also need to know how to do this! If you find something please let me know!!
great and healful
how to make my every write in date and time on spreadsheet could able to auto import/sync to google calender?
I'm getting an error: "Exception: The parameters (String,number[],number[]) don't match the method signature for CalendarApp.Calendar.createEvent."
👉 I have changed the date information to "Date time"
👉 When I console.log the data I get an 'object'. This seems to be a data type error)
👉 The signature method a String, Date, Date which I have.
Here is my for loop:
for (x=0; x
Wow thanks
nice video
It doesn't work :(
TypeError: Cannot read property 'createEvent' of null (line 29, file "Code")
I got it to work. DM me if you need help. My problem was that whenever I added or deleted a row or column it broke my script. The solution is to go back to the script and make sure each cell that you are referencing is the cell you intend to reference. For example, A2 might need to be switched to B2 in your script if you added a column.
Thanks !!!
Hi Joanna, thank you so much for this video! I was playing around aiming to customize this, and I was wondering if there's any articles/additional informations regarding how to create multiple event types, or more specifically how to split the cell ranges up? For example, I was trying to customize this into a start and end dates instead of times, and instead I populated the event successfully, but they spanned from the start date all the way until the end date. I appreciate any guidance you can provide. Cheers!
I tried to reply to this earlier, but think it was deleted because of links. Going to try again
(4th try...i think comments hates me :)
*****
I was playing with customizing what I saw here as well and found what I think you are looking for. This page [Calendar Service | Apps Script | Google Developers] may have the info you need. I found 'createAllDayEvent' options especially helpful, thouugh you may be looking for one of the other listings
If I misunderstood and you are saying you need to break the date and time into different fields then combine on processing, then you may also need this page [Working with Dates and Times | Google Ads Scripts]. It helped me combine date/times extracted from other info into a useable date for a secondary entry.
I am a newbie too, but hope this helps.
Where can we find the complete script at?
Hello, How can i hide dates and hours that are already reserved? Great tutorial video.
is it also possible to do it the other way around? To make a timesheet each week with the calendar as the source of the information?
I second this
GREAT Joanna, but i don't know why it doesent work, sintax error in the last point, cuold you help me?
Can you link a video for using google scripts to schedule and send google meet invites to a list of candidates using google sheet?
I wonder if there is any (easy) way to generate an ICS file (for use with outlook calender) from a google docs spreadsheet ? (because I do not use google calender)
Hi! I am getting this error - TypeError: Cannot read property 'createEvent' of null
Hi Joanna and G-Suite team
great tutorial. I can create my events on Calendar, but i Have a problem every time I sync the Sheet with Calendar, using the UI option in the menu, the event in calendar Duplicates.. do yoy have another function that resolves this,?? maybe first delete the content of the calendar and then insert the events like if there were new. ???
Awesome! Is it also possible to delete calendar events via this script?
I love the Google sheet and calendar integration. I want to create an add to calendar link to my spreadsheet. For example I have a list of live streams with date and times. I want to have in the last column a clickable link to add all the data to the right in the users calendar. Is this even possible? Do you have some script that would help with this?
Did you figure out how to do this? I'd like to be able to do this as well.
@@lisahubbard356 nope! I am so not a programmer but I think it would be an awesome thing
Can you do this in reverse? Can you import events data from a calendar into a google sheet automatically?
Thanks this is very helpful but how can I do this starting from a Google form that serves to make appointments?
If your form is recording responses into a Google Sheet, you should be able to adapt this solution fairly easily!
Is there any way to link Google Calendar with ms. Access?