Power Automate Export to Excel | Dynamically create Table, Columns & Add Rows to Excel | Send Email
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- Опубликовано: 15 июл 2024
- In this tutorial, I will show how to add data dynamically to an Excel file using the Add a row into a table action from Excel Online connector.
We will dynamically create a Table, add columns by defining the table range & column names and more.
This Power Automate flow pattern can be applied to any data source or service to fetch the data and then do a for each row on the data and add it to the Excel table.
Lastly, we will send an email and attach the generated Excel file.
We will cover the above with examples using SharePoint, Dataverse and Planner as data source.
Topics covered:
✔️ Export to Excel Power Automate flow pattern
✔️ Dynamically Create Table, Add Columns, Add Rows in Excel
✔️ Send email from flow with Excel file attached
🔗 Power Automate Export to Excel Sample flow download link:
github.com/rdorrani/Microsoft...
🔗 John Liu twitter post:
johnnliu/status/1...
#Microsoft #PowerAutomate #Excel
Table of Contents:
00:00 - Introduction
00:26 - Export data from SharePoint to Excel (Generate the Columns of Excel file)
03:20 - Create Excel file in OneDrive
05:13 - Create Table in Excel (Table Range A1 Notation)
06:29 - Add a row into a Table (Excel)
08:05 - Power Automate Send Excel file in Email
09:34 - Dynamically Add Columns & Create Table in Excel
14:44 - Reusable flow pattern for exporting to Excel
14:56 - Export data from Microsoft Dataverse to Excel using Power Automate
15:47 - Export Tasks data from Planner to Excel using Power Automate
16:19 - Subscribe to Reza Dorrani channel
Excellent! I love that you provide demos on real-life business examples and I can put them into practice immediately!
Glad you like them! Thanks for watching.
@@RezaDorrani Good morning Raza. I have a scenario like there will 500 coloumns in my share point list. I have a download button in my canvas aap. When I click download these records are downloaded in excel template format(for this I will take add rows into a table action (exce online business) iam used but it takes 15-20 mins to complete the flow) is there any alternate to download data from database using canvas&powerautomate flow?
@@khasimshaik2606 500 columns are too many. You need to look into redesigning the lists or selecting a better data source (relational database) to meet your needs.
It would take time to generate your output because of so many columns. I have no solution for this.
@@RezaDorrani sorry 500 records Raza not coloumns
@@khasimshaik2606 500 rows may take 5-10 mins for sure. Im not aware of any faster process.
Finally found this AMAZING video! I haven't found anyone else that address the creation of an Excel file from scratch as you have. THANK YOU! This is going to save me hours and hours!
Glad it was helpful! Thanks for watching
I watched a few videos on this topic, but none were as clear and easy to follow as this one! I appreciate that you explained why you were doing each step as well. Thank you.
Most welcome!
Thank you Reza, the A1 notation mapping resulted WAY easier than I expected 😁 as always, thanks for such a useful and insightful video.
Great to hear! Thank You for watching.
Great explanation. Was about to give up on Power Automate and your vid really helped.
Never give up
You are the Best, I love you. I have been struggling with Excel files locks and this Technic helped me a lot. No more locks with this approach.,
Glad I could help
Helpful as always, thank you for another great video!
Glad it was helpful!
Thanks Reza. You are wonderful person. Your explanation is really wonderful.
You are most welcome
Great stuff Reza ⚡ - Thanks, this is a big help for a current use case. That dynamic hack is something something else - great find!
Glad it was helpful!
Hi Reza, another great video, very clear and to the point. Worked first time.
Great to hear!
Awesome Video. Everything worked like a charm. Thank you!
Most welcome!
Excellent Reza you rock! Thank you for sharing. I am going to try this out at the weekend. Happy Days!
Have fun!
Hi Reza, your videos are definetly amongst the best that I've come across, just a tip, you might want to consider zooming in just a slight bit when making the video. Even on full screen I cant see some of the json code,so I have to go out the video to look for external content on google and then come back to the tutorial. Thank for the tone of effort that you put into these videos!!
Thank you for the feedback.
I will try and zoom in more specially when showcasing code.
Everything that Reza teaches us matters, collecting and structuring data is EXTREMELY important. I am in the middle of a Data Science program with MIT and the fist thing we do is to collect and clean data before any analysis. So pay extra attention what Reza says , it will make a hell of a difference later. Clean data is like drinking clean water. Thank you Reza!
Wow! Thanks for the amazing feedback.
I completely agree with the statement "Collect and clean data before any analysis".
"Clean data is like drinking clean water." Couldn't have said it better myself!! lols!
New on power automate, but after 2 days of searching, this finally solved my issue - my man!
Thats a lot of searching :)
majority of videos are not really my use case or things has changed in power automate compared to how they do it... but this worked :) @@RezaDorrani
Thank you Dear Reza... It's an actual world project like all your previous teaching. Awesome.
#1 in Teaching Power Platform.... Awesome...💚
Wow, thank you so much 🙏
Best Powerapps content on entire RUclips.. very easy and detailed explanations.. Thank you so much :)
Wow, thanks!
This is awesome again Reza, thank you.
Glad you like it! Thanks for watching.
Thank you! This is very helpful.
Welcome!
Very much informative and dynamic. 👍🏼
Glad you liked it!
This worked great! I'm using Planner and SharePoint in my solution and have had no issues.
👍
Hey Reza, fantastic video. Great work!
Thank You!
Very useful video, thank you 😊
Your most welcome
Thanks Reza, this is really helpful . Thanks for this
My pleasure!
useful video indeed, everyone request this video, explaining clear as water. much appreciate your effort, keep it up.
Thanks a lot for the amazing feedback.
Awesome.. Reza.. Very much in need of this
Glad to hear that
I don't know how but I can always find a video on your channel related to the problem I'm facing 😃...that means your content is 'real world problem solving content' thanks for your efforts
You are most welcome!
Thank you Reza for the lovely video... You are a true champ
You are most welcome
@@RezaDorrani I had one question or request - The file name that comes as output is a mix of #'s and alphabets... Is there a way we can have the some naming convention for the file.
In My flow, the column I am filtering is Name of Managers and I would like the excel to have a specific naming convention. In case you are able to clarify, I will be highlly obliged, other wise, I thank you for such a fantastic video.
@@sankhlayashraj You have full control over file name. Not sure whats the challenge with changing it?
Really usefull, this is just what i needed. thank you for saving my life !! , love your videos
Thanks so much for watching and liking the videos
Thanks Reza for Sharing your knowledge. Your tutorial is mini Microsoft help documentation :). I hope you will never restrict you tutorial videos access. :)
You are welcome!
Thanks for this video. Exactly what I am looking for. Instead of OneDrive for Business to store files, I used Sharepoint Library. The steps are similar to using OneDrive for Business connector. Works great
This video also answered my question regarding dynamic table range. Great video!
Glad to hear the video is useful. Thanks for watching Jay.
Hi Jay, I am looking for something si,ilar to what you did, using Sharepoint instead of OneDrive, would you care sharing your flow ( provided there is no security data involved)?
Hi Reza.. Playing with different components of O365 I have to learn from you.. You make the life easy..
Glad to hear that! Thanks for watching.
謝謝你的教學，讓我們受益無窮。
Welcome
Hello Reza
Amazing video
Thanks
Your most welcome
Excelente, me ayudó mucho, muchas gracias!, saludos desde Colombia :)
Most welcome
Thanks for your sharing
My pleasure
Excelent video as always, I am a "Reza addict".
always waiting for your next video.
Personally most of the very long live events, not including the expressions series, are totally a waist of time for me.
Thank you
Thank you for following and liking my channel.
I am not a big fan of long running live events either.
Thanks Reza 👍🏻
Any time!
thank you sir bravo
Welcome
Thanks Reza, great video!!! In the case that you need to fill a complex template such as an invoice, maybe you can reference invoice template cells with the table cells. Or you have a better workaround?
Not sure to be honest. It depends on where the data is coming from. Are you trying to extract data directly from an invoice document using AI Builder?
Concept would be similar. Build the Select action and provide that to the pattern showcased in the flow.
you save my day..
👍
Hey guys! In the "Create Table" connector I had a format issue. I solved it by changing the Table range from A1:E1 to Sheet!A1:E1. Hope it helps!
Thanks for sharing
Hi Many thanks for the amazing video. Just one issue I am facing, everything else has been created as expected but no data coming on the Excel table. Just
Thank you very much Reza for your videos. I wanted to tell you how to export fields from the sharepoint list that are vlookup, I have not been able to do it. Thank you so much.
Thanks for watching and liking my videos.
Lookup columns in SharePoint are complex type columns. You will need to extract the values from it and then export that to excel.
I do not have a video on this scenario.
I will recommend to check on the forums at powerusers.microsoft.com in case someone has done something similar
Thanks, Reza for his amazing video. May I suggest another video topic "Sync PowerBI report to SharePoint list "
Where is the data in power bi report coming from?
Not sure if I understand the use case to sync power bi data to SharePoint.
Thank you very much and kudos to you for crediting John Liu 😊
Credit where credit is due.
Good morning Reza, my 'add a row into a table' action shows 58 records added (for input and output), but my Excel attachment only has 30 rows. Do you know how I can fix this?
@@nikkijoy226 I have not come across the mentioned issue and hence not sure what the fix for your issue is. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com
@@RezaDorrani I found my error. I had the delay set in the wrong place, so I was essentially delaying the sending of the email instead of delaying the attachment to the email.
I will blame it on not enough coffee in the morning 😁
Thanks, Reza. It was definitively a well-explained video over how to export to Excel. I have two questions: Is it possible to change the name of the exported Excel file to something (unique) more User-meaningful instead of the GUID? Do you have a similar video where the destination of the file is Sharepoint not OneDrive?
You could call the file anything you desire. I used guid to keep it unique.
I do not have a SharePoint based video.
I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Great Video and thank you for taking the time to reply to your commenters. I am hoping to develop a flow that will enable me to add rows of data to an existing sheet. In the video you mentioned that you have to make a new sheet, is there a way to do export to an excel sheet that is preexisting? Thanks
If your excel already has a table created (within a sheet), you can just add data in there.
learn a lot from your video, thanks for your great video.
one question, is there any way to split excel sheets to different files with power automate?
thanks
Possible. I do not have a video on that though.
I will recommend you check on the forums at powerusers.microsoft.com
wunderbar!
Thank You!
This instructions are amazing. I found one tweak though. It’s not mandatory to provide the accurate range during create table step. Even if I create table with 2 columns only, the header names will be populated as a table only
Good find
@@RezaDorrani Thanks Mr Reza for this tutorial. Now I could export large power Bi dataset into an excel table. Could not find any easier way earlier.
Love this video Reza! I'm a Flow novice. During the select operation (to select columns), can this be dynamic as well?
Thanks :)
Select can be made dynamic but complexity would increase. Something that I have not tried before.
Thanks Reza
You are most welcome
Thank you very much Reza for your videos. I wanted to tell you how to export fields from the sharepoint list that are vlookup, I have not been able to do it. Thank you so much.
Hey Reza, great video. I would like to choose the item (row) that I want to export from SharPoint Lists, do you have a video about how to do that?
I do not have a video on that scenario
Great explanation! Do you have a video that explains when it is connected to SQ server? I want to connect to SQL server(Execute a SQL query(V2)), create a table in excel and send an email.
I do not have a video with SQL.
Great video as always. I've followed this but using approvals in teams. How do I post the final excel file to my teams channel rather than sending via email?
Use the create file action to add the file to the SharePoint team site backed by the Microsoft Team.
Wonderfully detailed! Is there a way, or do you have a video that instructs how to use date and choice inputs from the manual trigger to create a table? I wish to create an Excel table from instant Flow, being able to choose beginning date, ending date, and choice field selections. My attempts to incorporate this into the OData filter query fails. Any guidance is greatly appreciated. I may be trying to do the impossible 🤔
Thanks!
I do not have a specific video reference on this scenario and would have to try it out to provide guidance.
Great video as always!
Q) while export to excel ,columns are getting sorted with alphabet order.is there any way to control the column order?
You can use the select action to pick the columns you need from the array.
Awesome video. This has help me a lot. I was wondering if it was possible to use power query in excel with this method. For instance: when excel file is sent to an outlook email. Grab that file and use power query to clean data then create another file to email the cleaned data. Not sure if it’s possible. Thanks
I’m not sure either. I would recommend checking on forums in case someone has tried it.
powerusers.microsoft.com
@@RezaDorrani I’ll check it out. Thanks
Really useful Reza, you confused me a lot in this video with the expressions which means I need to revisit it. Just checking, if you have video on uploading the data as well to the SP list.
Expressions are the heart of flow. Video description has link to download sample flow which includes all the expressions.
Hi Reza, all your videos are very helpful. Is it possible to export data from multiple collections to different sheets in the same excel ? If so, how to achieve that?
I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
👍👍👍👌
Thanks
thanks a lot Reza !!! it works perfect :-) the only problem that I have is that instead of sending it per email I need to save the excel file into a Teams folder (and post the link there). I tried with "Post a message in a chat or channel" but I cannot attach the excel file like when sending by email. Would you have a solution for that ?
Thanks for watching and liking the video.
For saving in teams folder, I guess you would need to use SharePoint actions since Teams backend is SharePoint. I don’t think post a message supports attachments.
I would recommend to post your query on the forums at powerusers.microsoft.com in case someone has done something similar.
cest cool
Thanks
Perfect tutorial, thanks for it. Do you happen to know how I can also export Vlookup column values? When I try to match them in the select step, there is an error at the end of the flow (Add a row into a table) saying that 'A value must be provided for item.'
Thanks
Thanks!
I am not sure about vlookup columns.
Hello Reza,
thank you for the helpful videos.
I have a question regarding this video.
is there a possibility to show also the size of folders and subfolders in excel?
Not sure. I have not tried it. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Hi..Thank you for the video. It was really helpful. One question- Can we run the flow automatically at the end of the month?
Simply change trigger of flow to schedule flow.
Thanks Reza for the extremely useful video,
I am trying to get the dropdown values of dataverse column,
But getting the values of it, instead of text in excel file,
Can you please suggest what action needs to be done to get dropdown text, instead of values?
I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com
Reza, love the video....great information.
Wondering if there's a way to set the Filter Query (at the start) to a dynamic choice I'd provide in PowerApps (so the SharePoint List item returned would be based on the record I'd like selected)?
So far, when I try to create an Output from PowerApps (Ask in PowerApps) PowerAutomate doesn't actually seek out that record from the Ask in PowerApps request
It should work if data is being passed correctly from apps to flows.
I will have to look at your App & flow in action to provide any guidance. I would recommend you post your issue/query with screenshots on the forums at powerusers.microsoft.com
@@RezaDorrani Thanks so much Reza. I will be sure to do that
Really appreciate all the great content and information. Your videos have helped me tremendously.
@@yusenlogistics-externaltra1978 You are most welcome!
Hi Reza, thanks for video. I'd like to learn that how we export our attachments picture to Excel or PDF files?
Thanks.
I have not done any work with exporting attachments to excel.
I will recommend checking on the forums at powerusers.microsoft.com/
Need to update and/or create many rows in Excel?
Try Excel batch actions in Power Automate:
ruclips.net/video/HiEU34Ix5gA/видео.html
👍
Thank you for this very helpful tutorial. I am currently building a monthly report via Power Automate and one of the columns that i am trying to send to Excel is a multiple-line text column. The challenge I am having is that it doesn't send all the lines from this column, it only sends the top most line. Can advise how I can send the full data of this column into the Excel column? Hope you can help me. Thank you in advance for your response :)
Thank you for watching the video.
I will have to look at your flow in action to know more about your issue or provide any guidance. Looks like it has to do with the new line character or some other case. I would recommend you post your issue/query with screenshots on the forums at powerusers.microsoft.com
Thanks for this video. Is it possible however to dynamically loop through the columns of a table? Imagine we have an Excel that always has a properly formatted table, but we don't know the name of its columns nor the amount beforehand, apart from one column name that we know will always be present (not that we really care). Is it possible to copy some of these rows (let's imagine the 10th row and first) to a new table?
I am not sure about looping through columns (might be possible via graph api) and would have to try it out to provide guidance. I would recommend posting your query with screenshots on the forums at powerusers.microsoft.com
Great job this worked amazing but how do I remove the HTML style data from the emailed Excel spreadsheet for the Rich Text fields in my list? Thanks for any help you can provide.
Rich text fields will include html info. I’m not sure how but there must be a way to strip the html or simply convert it to text only. I will recommend checking on forums in case someone has done something similar
powerusers.microsoft.com
Very informative and real-world schenario based video. Thank you Reza !! Quick question: While generating csv file, I can see columns are sorted in ascending order even provided in random order (expected). Can we retain column ordering in csv file? I saw in flow content action, input is already sorted in ascending order. Hence it seems the PowerApps Json function is causing issue (automatically sorting columns to ascending order ) . Thanks again.
Thank You!
Alphabetical sequence is an in-built behavior of the Create CSV table action.
In advanced options for create csv table action, you can define custom columns and list out the header and values. Those will be ordered. Its more work.
@@RezaDorrani in create table how to define sorting order ? i.e. if we want to sort the Excel with particular column is there any option ?
@@2007pradipta I don’t remember if it does have that option.
Hi Reza, nice video thank you! I just have one question: is it possible to add more than one row at a time to an excel table? Because it takes too much time adding to the table many rows. Do you know if exists an alternative way?
You would need to look into excel api's if it allows bulk additions. I have not attempted that.
I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Hi Raza, Thank you very much , i want to do this process for different different Excel files. can we make select operation dynamic or can we use any other operation to make it dynamic?
You can write dynamic operations using expressions. I do not have a specific video for it though.
I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Great Video Reza, the only question I have is, this approach needs to have access to the one drive which has that template.xlsx available. If I am creating a generic flow for users leveraging their one drive storage, this file would be unavailable there and I would not be able to leverage this approach. Any thoughts? An alternate based on my research would be to use a script approach which I am not very keen on implementing either.
Load the file in SharePoint and grant everyone read access to template file.
Thank you Reza for this excellent video. I am very new to this coding. I am getting an Error Details when I run this flow. The input to Create Table - Table Range expression: OUTPUTS('A1_Notation_Mapping')[sub(length(outputs('Array_Col_Names')),1)] and Column Names - first(split(body('Create_CSV_table'),decodeUriComponent('%0D%0A')))
I will have to look at your flow in action to provide any guidance. I would recommend you post your issue/query with screenshots on the forums at powerusers.microsoft.com
Hi Reza, thanks for this video. It has been really helpful for me. Is there a reason why its only bringing only 100 records while my list has +500?
ruclips.net/video/yeAnuTB85eg/видео.html video has the answer
Thanks Reza, I have followed your instruction and got it working beautifully. I have a question which I think many people are suffered.
* I want to read records in an Excel file using Power Automate (List rows in present in a table). However, the source Excel file was generated from SQL using SSIS package so that the file is not configured with a table.
When I use "Create Table", what should I specify for the Table Range ? Or a way to specify dynamically in Power Automate ?
You would have to define a range. Video shows how to specify a table range.
Thank you for the video, i have one question. in the excel attached in the email i get one row all the time, even if there are more rows in de sharepoint list. How do i set the number of rows?
I have not come across any issue where its only 1 row all the time. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com
Hi Reza, thanks for this clear and useful example, one question: I'm getting the history of versions from sharepoint list, and want to send to an excel file, I'm using the Send HTTP Request to SharePoint connector, I actually got the history of versions, but I can not parse fields with parse JSON to put the desired fields into a previously created Excel table, I've got "schema validation failed" error, how can I fi it? is there another way to do it?
regards
I will have to look at your flow in action to provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com
Hi Reza, Incredible explanation, thank you! :D. Would you do similar tutorial for similar case?. I get an excel file everyday, same format of data, just different name referring to the date. Example: Daily_Sales 15.12, Daily_Sales 16.12, Daily_Sales 17.12 and so on. These files are saved in a sharepoint folder. In the same folder I have a Master Data Excel file where I manually add the rows of new file of Daily_Sales comming. I would like to automate the update of my MasterData Excel file everytime we get this new Daily_Sales file, but don't know how 🤔
I do not have a video on this scenario.
I add video ideas to my backlog when I get multiple requests on a particular topic.
This is the first one on this topic. If I get a lot more requests, I will add it to my backlog.
Meanwhile, I will recommend checking the forums at powerusers.microsoft.com/ in case someone has done something similar.
Superb video, will you create a video on copying one excel to another excel another email please? that sound similar but i had been struggled on it for awhile...
Really liked your video with example and step by step explanation, if I wanted to copy the data from one excel to another excel, and apply condition, which video would you recommend please?
Will add the topic suggestion to my backlog but this is the first request on this topic. I will need a lot more requests on this topic to give this a higher priority.
Will add the topic suggestion to my backlog but this is the first request on this topic. I will need a lot more requests on this topic to give this a higher priority.
Hi Reza, thank you for this video. It was just about perfect for my project I was working on. I do have a question for you (or anyone else who has solved this): When the data is brought into the newly created Excel file (based on the template I have), it formats the Excel table with the default formatting. This does not look good or even fit with the rest of the template I have created. Is there a way of either a) pre-formatting an Excel table and inserting my data into that table, or b) formatting the table as it gets created inside my file? Thank you!
I am not sure if that is possible. I will recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
@@RezaDorrani Thank you Reza.
Hello Reza, Thank you so much for this tutorial. Can you please guide me how to rename the file GUID name?
You can replace the GUID() expression with any name of your choice. Key is to make file name unique, hence I used GUID.
Hi Reza, really helpful video and I managed to replicate it successfully. In this example, I understand the really useful step in narrowing down the columns that are required to be downloaded. I was trying to amend to just include all columns in list to be downloaded but yet keeping the dynamic columns and table range you have proposed. Could not. What would be the solution to that?
I will have to look at your flow in action to know the issues you are facing and provide guidance. I would recommend posting your issue/query with screenshots on the forums at powerusers.microsoft.com
Hi Reza, thank you very much for your video, it is great help to me. I am looking for a flow which help to download / update Planner data to Excel in realtime (for Power BI report purpose) to all the plans in my Team group. Do you have any video or guideline to set this up? I can do flow to the first download but when make it recurrent it keep duplicate same rows. And I am looking for how to download all the plans at the same time as well. Would be great if you can help on this matter please. Thank you very much.
I do not have any videos with Planner and flow. I will recommend you check on the forums at powerusers.microsoft.com/
@@RezaDorrani My Organization needs a flow to get MS Planner data in realtime update (or close to real time) for a plan. Can I contact you to support create this flow as outsourcing job? please let me know how can contact you, thank you very much.
@@minhphuc7993 About me tab on my RUclips channel has my email address.
Thank you very much, learned a lot from your channel, I encountered a problem, if I have different fields, how to dynamically export different fields of SharePoint List
Idea is to select fields from SharePoint for any column type but not dynamically select columns. How would flow know which cols to select dynamically?
@@RezaDorrani Thank you very much for your reply. There is another SHAREPOINT LIST for the required fields. I plan to use removeproperty object to delete unnecessary fields, but I need to obtain the person list field
@@MMYGOGO Its possible but not something I have tried. Give it a try and if facing issues, then post the issue with screenshots on the forums at powerusers.microsoft.com
@@RezaDorrani OK, thanks
I used the API to list the fields of the SHAREPOINT LIST, and an error occurred while processing each field,show The execution of template action 'Apply_to_each' failed: the result of the evaluation of 'foreach' expression '@body('LIST')' is of type 'Object'. The result must be a valid array.
Hi Reza, great video as always. Question: my flow apply to each only loop for 100 times so i only get 100 items, is there a way to extend that loop and get all the item base on the query i made in get items?
Are you adding a filter query to fetch data from list?
You can set top count as 5000 and turn on pagination for list items action.
Hi,
Great Video.
Is there a way without extracting data creating an empty template in the beginning of the video?
Like creating an empty table?
Video shows how to create a table. If you do not add rows, it will be an empty table.
Can you export based on an 'ID' from the list?
Basically, I want to export from Lists to Excel based on a selectable ID (Ideally from Power Apps, but I'm ok with any option)
Great video :) you are a star!
Check my latest video ruclips.net/video/UZdngrwWsqA/видео.html
@@RezaDorrani thanks for this great video, I have used most of the features to export an item from a SharePoint list into an excel file, I'm using a template; this template has some sort of mapping to ne ingested by an accounting software, and everytime when I'm creating the excel file, the mapping breaks :(
Maping = Formulas (menu) > Name Manager
The mapping breaks because I'm creating tables, do you know if there's any solution for these issues ?
@@rubenpuertosmartinez I have no clue about this as I have not experienced this issue. I recommend posting your issue with screenshots on the forums at powerusers.microsoft.com in case someone has done something similar
Thanks for the great video, I am trying to create a table from excel that should contain data of just one excel row per email but somehow up getting all the rows in the table, can you please suggest how to do this
I will have to look at your flow in action to provide any guidance. I will recommend you post your issue with screenshots on the forums at powerusers.microsoft.com
Excellent!, can you help me to create a schedule flow, as i did subscription from the PBI, and saving those file in the one drive my business folder, one is the complete detail and other having summary of the report, so now i need them to share with the team the report as attachment and the summary data need in the email body,
I do not have a video reference on this and would have to try it out to provide guidance. I will recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com
Nice video Reza! I'm trying to create an Export to Excel feature within Canvas App that would only export the items in a gallery (even after the user filters that gallery; So, columns and rows they want to export to excel will change every time they filter the gallery). How do I approach this? Every tutorial I find wants me to decide the columns before-hand but I want to be able to let the user decide what data to be exported.
Columns do not change when user filters a gallery. Only the row changes.
There is no selector option for columns in power apps and that’s why there are no tutorials on it.
I have a video coming out tomorrow that will showcase how to export large data. In there I also talk about exporting columns dynamically using list views. However here as well there would need to be some predefined views which have columns set for exporting. But at least it would give some level of flexibility.
Hello Reza, really nice tutorial. just one more thing, is there possibility to download Web data in excel using online version of Power Automate. Thanks, Jai
Possible using Power Automate Desktop
Wonderful. Just one thing how to send the email by sender name as SharePoint site name not by wf owner?
You can send an email from a shared mailbox. There is an action for that in flow.
Hi Reza. Thanks for the video. Do you know a way to convert xls files to xlsx in power automate without using premium license?
I am not aware of one. I will recommend checking on the forums at powerusers.microsoft.com/
Hi Sir, Thanks for the video.
could you please suggest the solution for the Auto width for the column generated in this excel. Searched even in the comments and in the forum.
I am not sure if it is an option and not something I have attempted.
Forums will be your best bet (You can also ask a question on forums and see if others have done something similar).
Great video, I have an exact use case for this.. I am running into an issue though as my people column is actually multi select. I tried using a variable but I just get all the records display name in every row of the table instead of each row having their unique records.. Any thoughts on how to use this flow when a field is a multi select people field?
You will need to use an apply to each loop in flow on your multi select column and then for each item in loop you can start adding a row in excel.
I do not have a video reference on this exact scenario though.
I will recommend checking on forums at powerusers.microsoft.com in case some has done something similar
@@RezaDorrani can you please make a video out of it? It's really hard and I can't figure out how to do it :/ When I move Select operation inside the loop the add row into a table can't refer to Select anymore. If I move add row into a table into the loop I will have loop in loop and it just not work
@@pgadacz I have many other video ideas I am working on. I make videos when I get multiple requests on a particular topic.
Every quarter I ask subscribers for topic suggestions on the Community Tab of my RUclips channel.
Subscribers vote for topics and the highest voted topics get added to my backlog.
Your best bet will be to post your issue with screenshots on the forums at powerusers.microsoft.com/