Google Keep, Why I use it every day.
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- Опубликовано: 16 июн 2024
- Google Keep is a terrific simple notes app.
It does things very differently than Evernote.
Google Keep vs Evernote
Google Keep Tips and Tricks
Google Keep Tutorial
Table of Contents
00:00 Introduction
01:20 Where to find Google Keep
02:18 Checklists and Text Notes
02:58 Adding images
03:22 List and Grid View
03:33 Pinning Notes
04:00 Using labels
04:30 Search
05:20 Converting Note Types
05:45 Sharing and Collaborations
07:10 Backgrounds
07:50 Reminders
08:10 Location-based reminders
09:10 Mobile version
10:05 Capturing images
10:50 Voice Memos
12:50 Converting Email to Notes
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Table of Contents
00:00 Introduction
01:20 Where to find Google Keep
02:18 Checklists and Text Notes
02:58 Adding images
03:22 List and Grid View
03:33 Pinning Notes
04:00 Using labels
04:30 Search
05:20 Converting Note Types
05:45 Sharing and Collaborations
07:10 Backgrounds
07:50 Reminders
08:10 Location-based reminders
09:10 Mobile version
10:05 Capturing images
10:50 Voice Memos
12:50 Converting Email to Notes
So here is the update. I like how sticky notes is kinda blends that quick note function pretty similar to KEEP but it seems to not have less functionality on its own. I went through the trouble of setting up and android phone with all the Microsoft app stuff to see how the programs perform in their ecosystem including the EDGE browser. I like the clean interfaces and utilitarian look. I grew up in the MS office enviornment so I find it comforting. They work. Call me satisfied. 10/ 10 would recommend.
Hello handsone how are you
Steve..l'd like to link a Google cal. event with Google Keep Notes while on the road using Android. I can't seem to open the side panel of Google Cal. while using Android on a large tablet or new Galaxy Fold4. Any thoughts?? Thanks, Robert in Hawaii
@Kokuian my experience is that the side panel is only in the computer version. But, if you open Google calendar via a browser window on your tablet you get the computer web version. I do this sometimes because only the browser version has all features. Hope that helps.
As a daily user of Keep, I only have one beef: If you accidentally delete part of your text, it's likely to be gone forever - there's no backup or saved history. If it's anything important, use the "copy to google docs" feature frequently to make a backup.
Could you possibly use keyboard shortcut CTRL + Z to undo last action?
@@ThatsBrilliantWithPC Yes, good point, ctrl-Z works if you do it immediately. But I was thinking of more complex edits, or if you are editing multiple notes. Once you leave a note in Keep, your changes are permanent. Full-featured software like evernote or one note maintain an edit history that lets you go back to a previous point in time if you have made a big mistake, or if you simply change your mind. It's just something to remember when you use Keep.
@@jeffkunce8501 That makes sense. Thank you.
Ironic that it's called "keep"
Yes, I wish there's an Undo button.
We have been using GKeep in our family for several years. The sync speed is perfect, so we have a shopping list pinned in Keep shared between me, my wife and my daughter. It's amazing that my wife is already at the store and I can add more items to that list for her in real time. Or, it's lovely when my wife is grocery shopping, to open that shopping list and watch with delight as each goodie moves from top to bottom and I can see what I can look forward to in just a moment. Yum!
That is awesome!
Agree totally
I do the same- I copy ingredient lists from RUclips or blogs, add the URL, then go to the pantry and check off what I already have. That prevents buying things I do not need, and I can use the URL to take me back to the recipe. If I like the recipe I can rate it. Later if I want a recipe I like that uses a particular ingredient, I can do a quick search and find one I am already familiar with and then check my pantry. Anything can be unchecked if needed again.
Cheesy bro.
I wouldn't trust Google to keep my information private from anybody!
I just scrolled down to the bottom of my lists and saw I have been using Keep since 2014! This is definitely one of my most useful tools. Since I work across 4-5 different devices, it is a really good shared clipboard, accessible from anywhere. Another small useful feature you missed was the ability to nest items in lists (indents) and easily move items in the lists. It is a really great tool to quickly find an image you need. I keep a picture of all the keypads (TV/AC/Cable remotes, microwave, DECT phones,. etc) at my 90 year old mothers' home, which really comes in handy since most of my conversations with her involve some kind of remote tech support.
Aww, charming
I have been keeping a digital journal in plain text for several years, but i still enjoy writing on nice paper with a fountain pen. Google Keep's grab image text feature lets me convert those handwritten entries to plain text and add them to my digital journal. The OCR capability is amazing.
When I need to understand anything tech related, I like to have a charismatic man explaining it to me.
And that’s why I subscribed to this channel.
Wow,, thanks so much! Glad you are here.
The collaborative option, first thought was it would be great for a family dinner where everyone might need to bring specific items. The host could make original list of what items for dinner are needed. Through collaboration each person could add their name as they tick off an item. This would be a good easy way to have everything covered and who's going to make/bring specific items. 👍
What I love about Google Keep is I can reuse the same checklists over and over and if I need to add something to my grocery list its so easy to do. This app has saved me so much time. I live with ADD and this has helped me tremendously in my personal life and on the job.
Great video, thank you. I started using google keep because it integrates with google assistant, so I can say hey google add bread (or whatever) to the shopping list and it adds it. I made a bunch of lists to yell at google about. Then I was like on wow this app is terrific and then found your video with lots more tips!
Thank you for all of your content, I your passion for business reminds me of my late father. The comfort in your content is like being home for the first time in many years. Keep it up! I’ve used google keep since 2016 to keep track of notes on the go. This was a beautiful tutorial so thanks again.
I have been using Keep for shopping lists and other simple lists for years, but I never looked further to see the other features. I will be taking advantage of the labels and the audio notes for sure. Thank you for this video!
I have been using Keep for years and you still taught this old dog a few new tricks. Great video! Thanks!
Love the checkboxes when shopping and the ability to uncheck when item is needed the following week or month so they come back to list
KEEP is an awesome tool that was designed with the KISS principle to the max. I might have missed you mentioning this but one other handy thing to use is the extension in the Google browser that lets you save the link to whatever page you are viewing in your browser to a a KEEP note. Using labels, you can then create a whole library of "your links" by category. Can't wait to see what new features Google adds in the months to come ... Great introductory video to a tool people won't regret learning/using.
This ability to save web articles is exactly what I need for one of my classes. I am using a gmail file for this now and it is positively painful.
Ooooh I just tried this - its a great function! Thanks!
I have been using Keep for several years too, I use it on a daily base for random notetaking on the go and my meal planning amongst other things. Now here comes the awesome part, while I do my meal planning, I can do my grocery list at the same time , and then go straight to the store and tick those items off. Loove that feeling 😁 Apparently I have the add-on that Miroslaw is talking about because now I see I can categorise my list ...that's pretty neat ❤ And I do need to use the feature with recording notes way more.
I agree. The voice dictation feature is a good reason to use on a daily basis. Thanks for sharing with us.
Thank you!!! Exactly what I've been looking for. It syncs so well between devises and love how its so easy to set up and edit lists and see them all.
Great to hear!
The Dotto U keeps me abreast of the power of my Pixel 6 and desktop Google usage. Always great info succinctly presented. Thanks. I like your updates of the various apps that you first covered 3 years ago..
My husband had a stroke last year. Thanks for the tips as im seeing some possibilities for sending him reminders. These features are great for those with memory issues.
Liked how you explained everything. Awesome video, Steve!
Thanks Steve. Adding notes to to Google Keep via Google Nest had been disabled for a year or more. Recently , I discovered the feature is once again available. It's a game changer. Now, I can add notes and lists and list items without touching my phone just by talking to Google Assistant via Nest speaker, and view them on my pc. Easily and elegantly getting stuff from anywhere to my pc (not my phone) is an ongoing quest, and now Nest-to-Keep is a big part of the solution.
Keep is one of my most utilized apps. I did not know about the reminder @ location ability - that's pretty cool. Also, weird that, just the other day, I was thinking about "wouldn't it be nice to have" that very function.
Thank you sir!
I've been using Google Keep for years. Thanks for introducing me to features I didn't know existed.
Been using it for years for shopping list, memo list, recipes, you name it. It rocks. Btw, in your video I saw some urls, in my Keep notes the urls show the page title plus a pic. Great app.
I use keep as a simple notes book. Didn't think it could do so much. Excellent.
Great video! Loved every second of it. Looking forward to more of them.
Thanks for the video. Been using Keep for some time. Love it. It's simplicity and just the features we need .
i just found your channel and i really appreciate the way you have categorised your video into different chapters so we could watch the part which we don't understand again. thanks for making this video.
OMG... I just found you in this clip and you have made a huge difference in my work tool use. I have needed this kind of app but didn't know anything about Google Keep and what it could do. Thanks so much for your very informative info. I have subscribed. You are great!
Great to hear!
Wow! Thank You! As a very busy professional I have not taken the time to explore Google's other apps beyond Calendar, Contacts and Maps. When I am traveling i do take time to review some of the numerous informational videos on RUclips. I am fortunate to have stumbled upon your excellent presentations, they are helping me be more productive. FYI what got me to discover your videos was the not the subject but the very effective way you illuminated your office presentation. I look forward to reviewing more of your material. Thanks Again
Evernote used to be great for quick capture. The ability to capture notes quickly on my phone anywhere in a variety of formats was what kept me from switching to anything else for 10 years. No more. It's still my vault (at least for now), but for quick capture, I've gone to Nimbus. Google Keep did make my short list. I really like the Google ecosystem and if everything was a bit more integrated, I'd probably go all in.
Keep up the great work, DT
I love Google keep and I had no idea. It did half of those things. Especially, that you can get a desktop version. You just completely made my day!
Hi Steve. Thank you for introducing me to many different apps that I had overlooked before - such as Google Docs and Keep. Your enthusiasm for your subjects is inspiring.
I recommend a browser extension called "Category Tabs for Google Keep" - it's an add-on that allows you to rename colors to categories.
For example, I'm used to having shopping lists in yellow, work-related notes in red, personal notes in blue, family and household notes in green, and so on. In that browser extension I can rename these categories so that Green is no longer Green, but Family, red is Work, and so on.
When I open Keep in the browser, these colors and the changed category names appear at the top as a sort of horizontal menu.
Those who like a sophisticated organization of notes will achieve this by combining labels, colors and these categories.
That is a great idea! Thanks so much fo sharing it with us!
I downloaded the app, but can’t figure out how to activate it. It tells me that I can turn it on in Settings, but when I open settings I don’t see anything related to the app. Can you help me? Please ?
Might want to point out that this is only for Google Chrome, and more so only for the Computer/Desktop/Chromebook version, as mobile Chrome doesn't support extensions.
@@tzfatree In mobile go to "all apps" and find the icon there.
I was just wishing for that feature in Google calendar. I can always change the color but can't add category to that color.
Wow! Thank you for making this video. Can't wait to try it, especially the recording feature. 👍
Wow such nostalgia, glad to see you back!
Great intro to GKeep. Thank you. Good for grabbing song ideas with lyrics for songwriters and musicians.👍🏻
Thank you steve, I appreciate the good work as always.
Love Google Keep and your videos. My wife and I "Keep our grocery list on a note, so every time we go to the store we can pull it up on our phones and check items off. Ta-da! No more forgotten groceries. Thanks!
Thank You! You should also tell your viewers how to easily sort by dragging each line up or down (if using check boxes) and also the ability to uncheck an entry that has been deleted and put it back in the list. A perfect example is a grocery shopping list. Appreciate the video!
I USE GOOGLE KEEP EVERY DAY!! THESE TYPE OF VIDEOS ARE SO HELPFUL TO ME!!! I REALLY LIKE THE WAY YOU EXPLAIN THE GOOGLE SYSTEM!! I LIKE THE FACT THAT I CAN LEARN NEW WAYS TO USE THESE GOOGLE APPS!!!!!!! ONE THING THAT I WOULD LIKE TO SEE IS AN IN-DEPTH TUTORIAL ON GOOGLE DOCS!!! I HAVE BEEN USING GOOGLE DOCS FOR SEVERAL YEARS NOW, BUT I AM STILL FINDING THINGS THAT I HAVE MISSED!!! HAVE A GREAT DAY AND HAVE FUN STORMING THE CASTLE!!!!
I've been using Google Keep since two phones ago.. around 8-10 years and it is great, I use it day to day in it really helps a lot... Thanks for the review it just reinforces that I made a right decision that I have chosen to use it.
Oh, thank you for this wonderful intro. I love how you do this!
Love your new puppy, Steve - gorgeous! Great video as always, but one killer feature of Keep that you touched on but didn't demonstrate is image-to-text. I find this invaluable as I moderate a Facebook group where posters can post in multiple languages. I can't understand many of these languages, but that's not a problem because I can use Google Translate. However, if they post an image with text, I can't use Google Translate directly, but if I save their post in Google Keep, I can grab the text from it and then put that text through Google Translate to find out whether it's spam or a genuine post. Absolutely brilliant!
I really, really wish it had formatting capabilities like bold and underline, though!
Thanks Dotto, another excellent presentation. Your enthusiasm makes the topics you chose a must watch until the end of each video I have watched.
Thanks for the tip. I am started using it immediately. Very helpful. Please ensure I am connected for the webinar each Wed.
Thanks so much for this informative video! Love, love your precious pup!
She is winning us over.
And yet another great video - thanks 👍 I've been using keep for a while but you've just introduced me to location reminders & voice memos 👍👍
"Keep" them coming !!
And more on keep please if you've got other great features up your sleeve!
You should share it and let everyone know.
I think this would work super well to bullet journal online - thank you so much!!
Fabolous video. Thanks for showcasing Google Keep. I've been using it for some time but have been doing only the basics with it. I will start using a lot of the features you showcased here. Thanks a bunch.
Hi Steve: Thanks for creating and sharing this video. I am in the process adding a "note-taking" application to my Apple ecosystem. I started watching your Dotto's Data Cafe show back in the late 90's and found it very enjoyable and informative. Your style hasn't diminished over the years. Keep well. . . Cheers, Keith (Barrie, Ontario)
Your help, and your videos, are fantastic for people like me! I was looking for a way to get rid of the hundreds of weekly notes, to have them where I can find them, KEEP has done the job. Thank you! GW
You give good advice !! A-1 tip - after watching your video i brought up google keep, now it's my favorite note keeper .. well done !! thanks Steve !
I have been using Google Keep all my life however I didn't know about all these functionalities. Thankyou very much for this video!
Loved this video. Just found it. If you have more videos I will be looking for them. 😊
Have used it for years, but didn’t know about the desktop version, plus other things. Thanks!
This was incredibly helpful thank you!!
I am constantly writing notes in Keep. Shopong lists, blog post notes, long lists for my newsletter, notes about my day trips for my photography, and more. My favorite way to use it however is to share links to content into a folder (or label) where it can reside until I'm ready to use it in my newsletter or my website. It's the perfect content collector for me.
Totally agree. I use Keep mainly for idea captures or short note and maintaining my shopping list. I love that I can use it both on my iPad and my android phone.
It seems you are a family man.Good
Wonderful intro to Google Keep, which I didn’t even know existed till now. Thanks!
Brilliant, I did not know about this, Now not only on my PC but also on my Mobile. Thanks You.
WOW - we are impressed with this - Thanks - Steve -we lived in Surrey - for a very long time and have been in Vancouver - for 16 years now - Just saying Steve - you are from Canada - Love all your videos - Keep up the excellent work that you do !!!
Great lighting on your video!
I am so glad that I found this channel/ Thank you youtube, you are the best thing ever.
I have watched so many of your videos, thanks for all of them.
Glad you like them!
I am new to this channel. Love every single one of the videos. Thank you!
As always so much info. I like Keep and you pointed out more tools within app that will be useful. Thanks!
Glad it was helpful!
the audio feature convinced me. love it
Been using Keeps on Android but since watching your video, will use it also on my desktop. Thanks again!
Thank you very much for such an explanation about Google keeps and its exciting features.
Keep is one of the few _must install first_ apps on my Android devices. Just a couple of points...
(1) with the app (on Android at least) you don't _have_ to be online. So if you're not near WiFi and you like to keep your mobile data off when you don't absolutely need it, Keep still works just fine. It will synch when it has the opportunity. Even voice recognition works without a connection.
(2) You're not locked into Google when you want to use the web-based version. Works just as well with, say, Opera (my 1st choice) or Firefox.
(3) Once the app's on your device, Keep is on your _share_ menu. So adding a note with a link to a RUclips video or some highlighted text or a website is only as far away as that share button. And of course when you do that a lot, group and organize them with labels and colors.
Great tips, thanks for taking the time to share them!
Oh, I really like the idea of Keep being one of the Share options. I just add everything to my reading list....
@@megancampbell3914 It _is_ really convenient. I frequently use it even as a substitute for web browser bookmarks. That way no matter what device or web browser I'm using, my web page addresses are where I can find them.
Love the info one does not have to be online to retrieve info from Keep
@@HarryOrenstein Thanks. My own observation starts to give me pause, though. What happens when a user's collection of notes becomes so huge that data consumption on a handheld device starts to become a concern? As long as we're restricting ourselves to purely textual notes, that's not much of concern. One gigabyte is more than sufficient for storing all the text in the Library of Congress. But when we start adding hi-res pics and voice notes, things might start to become problematic. As a programmer, I'm wondering, how does Keep handle things then? Will it merrily consume whatever data it demands? Is it smart enough to spool data to an SDRAM or will it insist on putting everything in main RAM? That's one of my pet peeves with most Google products... their insistance on residing in main memory with no user _choice_ ... Sorry Google, there is no reason for a word processor or spreadsheet to be a CPU hog. Oh wait, there IS a reason. It's just that wanting to track everything I do on my phone isn't a valid one. If there was a way to dump Android altogether and just put Linux on my phone, I'd do it in a heartbeat.
Thanks Steve, I have used Keep as my go to scratch pad and draft tool for a very long time. One of my favorite, recently improved, lesser known features I love, is the ability to annotate numerous photos within a note, then share the note to Trello. These 2 features have been a bit wonky for awhile, but they finally seem to have figured it out. As a caulking contractor, who looks at many jobs a day, with lots of photos, then needs to delegate the information to my guys in the field using a Trello/ Chronofy/ GCal system has been a game changer.
Unfortunately, the share ability is only available on Android and iOS.
ANOTHER great video. If I am wondering about ANYTHING techie, I come to your channel first and search... it has saved me countless hours in getting lost in the RUclips vortex 😉
Excellent article. You sold me on it's uses.
Super! Thank you for demonstrating Google Keep. Much appreciated.
My pleasure!
I use Google Keep as my grocery list, even taking pictures of products to buy and the checked off part is great for reminding me of things to put on my list.
Love Google Keep. Been using it for about 5 yrs now. One of the things I use it for is to keep RUclips vids (tutorials) available for me. There are a lot of Photoshop tutorials on RUclips and when one catches my eye, I want to make sure I can view it as often as I want without having to search for it on RUclips. Instead, I drag the RUclips URL and put it into a Keep page I've created. Then whenever I want to view that tut again, I know where it's at.
Your videos are just awesome. I just discovered them and have learned a great deal from the information that you shared. One of the things that I need is to understand how all of Google's apps integrate to Gmail and how to use them especially on the mobile app.
Arthur, humbly suggest if you can afford it, to assist Steve (and his team) by becoming a Patreon. I probably watch only one or two videos of Steve's a month but find explanations on what is of inrerest to me very very worthwhile.
The Voice Memo text conversion tip is great to learn!
I just reran this video and I find Google Keep is going to be so handy for personal errands and also for the business ideas I have on the fly. Thanks for clarifying the info. ❤
Great video! I've been using Google Keep for a while now and today I just learned a few new tricks👍🏾 I 💗 Keep and have yet to find a better replacement
Great video. I learned a few features I did not know about. Thank you.
One very useful part of Google Keep is the ability to put a web link on Google Keep on one device and it will appear on the Google Keep of the other device. As long as you are using the same account on both devices.
This is just what I needed a shareable shopping list, Thanks
WOW, Great presentation!! I had little idea of how good Keep is. Opened my eyes, THANKS!!!
Hi Steve! So glad I found your channel. I was a loyal Dotto on Data viewer back whenever that was happening. Then a long gap ensued. And.... now I'm at NOW now. (Spaceballs reference obviously). I'm oriented toward the Google ecosystem and I've used Keep for a few years, but I did not know about the recording voice-to-text memo feature. As you said...way cool! Thanks, Steve.
Hey John. it makes my day when an old viewer reconnects! Glad you found us again.
I love Google Keep. I use it as I would sticky notes. It is perfect for quick notes, shopping lists and even a watch later list. I also use it to triage ideas and information before I formally find a home for them in Notion or in an Office document. The search is fantastic, and it is easy to delete notes once you are done with them.
Used the grab text from image to digitise a stack of notes and then shared them to evernote for storage. Great video
Your discussion of Google Keep was excellent. I am not any sort of computer geek so I found your video very interesting. Most of Googles training is difficult to put into reality. Thanks.
I use keep as my gym exercise recored with movable check boxes up & down, 1 note for push day exercises & 1 for pull too, I also add an image on the top of each with corresponding month ie screenshot of usual weather with text stating month current weight... Bit ocd maybe but works a treat for me over the last year. Once used in this fashion I can use it for projects etc along with recorded thoughts att to corresponding label (pre set up) perfect. 👍As always, thanks for the video Steve 👌
Thanks for this. Easy content to follow and taught me some new tricks
Love the video Steve I this app some times .
You talked about the very effective search tool in Keep, but what you didn't say is how powerful it is with hand-written notes. You write something on paper, take a photo, create a note with that picture, and when you do a research in Keep, it will look into the text of this picture (even if it is hand-written and you didn't extract the text from the pictures). Powerful and useful for a mixed hand-written/digital way of taking notes.
Gosh!! I should have know Google Keep before. Thanks for sharing this content. Will try it.
Thanks for this. Very helpful
I've been using Keep a little bit for years. But I'm perpetually dreading fully investing in it, as surely Google would then discontinue it, or somehow change it to make it unusable for me.
Thanks for this great expose!
Thanks for the info!
I had no idea there was such a thing. Thank you.
Would love to see more in depth around the features. I saw something somewhere where you can take a picture of handwrtiien notes and Keep will turn to text. More on that with best practices would be great! Thank you for the info you provide.
Just an interesting side note is that Evernote was created by an engineer who worked on OCR software and wrote a program to easily read and convert text in images into plain text. (he pitched the image to text software to many investors who didn't see value in the software) The note taking function was a side effect of that software which ended up becoming Evernote.
👍🏻 Interesting, thanks!
I recall how powerful the OCR was when i used Evernote in the early days - i could even search my photos of wine labels by text!
BTW: Google Keep also had extremely powerful OCR features when it first came out. Then they dumbed it down to what it does today (recognising mostly common fonts) .. but some folks might find its current abilities in this area useful. I recommend trying it out to see if it meets personal requirements.
I'm a big fan of Keep, although i no longer use its OCR very much (aka "Grab image text").
See my OCR and Keep in my note above. I USE KEEP OCR ALL THE TIME!