Another great explanation video Gary.. when I watch any of your videos there isn’t a video that I don’t learn a new tip or function! Thx from Vietnam 🇻🇳🙏🏻
Thanks for another informative video, which taught me something new and reminded me of things forgotten. Just a reminder that if you do use Print on iOS/iPadOS to save a PDF file, then remember to cancel out of Print, unless you also want a hard copy. An added benefit of using Print is that you can use Print’s Scaling to adjust how things fit on the page a little bit. I often use this when one or two lines of text fall over to a new page. I decrease the scaling just until I see it fit onto the previous page in the preview. Use this option before doing the two finger spread to open a PDF. There is another way to save to a PDF using Share on iOS/iPadOS. In Share… 1. at the top tap on Options and then select “PDF” (or Reader PDF if available). Then tap done. 2. Back in Share you will now find that “Save to files” is now available. Tap on it and save the PDF file to your chosen location.
Very useful - I needed to create a universal format copy of Apple Notes files (in case I leave Apple Ecosystem at a future point) fyi: Hyperlinks in pdf will not remain active in destination Word document if only use copy-paste. However, hyperlinks remain active if use "Open with" Word function
This is amazing!! I needed to make a pdf from a screen shot, but ended up just sending the screen shot - it worked, but now I know how to make this happen. And loved the idea of sending a pdf of a file or whatever if the receiver wouldn't be able open or read it. Thank you!
Useful! Thank you ,Gary 😊 A little tip about the reader mode on iPhone or iPad, you can touch and hold the “Aa” icon to change to reader mode automatically
Thanks. Great ideas. On an iPad or iPhone you can save a photo To Files, where you can then hold it down and a menu appears. One option is quick actions. There you can create a PDF from a photo.
PDF is also great if you want to send documents over with the layout as it is intended by the author to see by others. Especially in academia and in business/corporate environments.
A. very helpful video. Saving as a PDF through the print options works well enough and is often entirely adequate. But a proper Export To (e.g. from Pages) or Save As (from Microsoft Word) will often include things like working links within documents (including Table of Contents entries), which don't work in PDFs produced via the print route.
@@macmost Has this changed? When I first started using Pages, it did not handle ToC, etc. for me. However, I was new to Pages then and could have been doing something wrongly. But I absolutely confirm it does now work! Too long ago now - at least three years - and I have simply assumed it continued not to work.
This is very useful as I have recently attached Pages documents to emails but the recipient hasn't been able to open them and have asked me to send as pdf, but I didn't know how to do that, so thank you.
PDFs can be opened and viewed on any operating system, including Windows, macOS, Linux, iOS, and Android, without losing the original formatting. PDFs keep the original layout, fonts, images, and graphics intact, ensuring that the document appears the same to everyone, regardless of the device or software they are using.
@MaiElizabeth and @zoltanzana are right. Plus you'd be losing scalability with a bitmap (screenshot) and probably increasing file size. Think of it as a PDF is like printing out a nice copy of a document on a nice printer with nice paper. A image/screenshot is like taking an instant polaroid photo of a document and giving them that.
Hi Gary! I've been trying to replicate the radar effect on your cursor in Screenflow 10 without success. Any chance you could tell me what settings you're using for size, duration, and blur? Thanks so much!
I go to Finder, locate the PDF, and right-click, select Open with, and choose Microsoft Word. Though it isn't obvious why you'd want to do so - unless it is to convert a PDF into .docx format.
@@macmost I have a word document that is somewhat corrupted, it’s very large too and takes ages to load and once loaded it is so slow to page up and down. I want to edit it. I do have a copy in pdf format. So I would like to open the pdf in word save it as a docx and edit it. By the way I love your videos so informative, I would be great if you slowed down a tad for us old foggies
@@FC93717 Oh, so you want to CONVERT it TO a Word document, not OPEN the PDF in Word. I see. There may be a utility or site that does that, but I don't know. Have you tried opening the original Word doc file in Pages, LibreOffice or Google Docs to see if you can use it better there, and maybe remove things that could be making it slow? Or find an expert that can work with you to make that Word doc usable again?
@@macmost Yes, I have sent the file off to see if a friend can debug it, not tried other apps but will do. Thanks for your help Gary and keep those videos coming, the videos increase the value, the benefit of the Apple devices so much. Which is much appreciated by me and I am sure many others. Cheers.
incredible how apple numbers can't align text vertically. I stopped using it and trying to learn how to use it because it lacks some important and basic features that any other spreadsheet has.
Gary, Thank you for your tutorials. I also subscribe to your Patreon platform too. Is there a way in Pages to highlight sections that are fillable when saved as a pdf. I want to create a worksheet pdf with fillable lines. There are non Apple apps like Adobe but I only occasionally need this function. Thank you
It is so useful to open a Word or Pages document in Preview without saving it as a PDF first, and then share it directly as a PDF. Thank you, Gary.
Gary, you are a star, always clear, and easy to follow. To me you are the Mac Master
Genius!!! Apple makes the best products on the planet, and you show us the best way to use them productively. Keep up the good work.
At 5:12, you can tap the option button above the menu and get another menu with options for PDF, Reader PDF and Web Archive.
Another great explanation video Gary.. when I watch any of your videos there isn’t a video that I don’t learn a new tip or function! Thx from Vietnam 🇻🇳🙏🏻
You can always create a PDF from a file (like an image) from right clicking, Quick Actions, Create PDF. Great video as always! Thanks Gary!
I thought I knew all the ways to make a pdf. Once again, I’m learning from you! Thanks!
The iPhone tips are very clever. Thank you.
I've been using a Mac since the early "pillar box" Macs and I learn't something new from this video! Thank You!!!
Thanks for another informative video, which taught me something new and reminded me of things forgotten.
Just a reminder that if you do use Print on iOS/iPadOS to save a PDF file, then remember to cancel out of Print, unless you also want a hard copy.
An added benefit of using Print is that you can use Print’s Scaling to adjust how things fit on the page a little bit. I often use this when one or two lines of text fall over to a new page. I decrease the scaling just until I see it fit onto the previous page in the preview. Use this option before doing the two finger spread to open a PDF.
There is another way to save to a PDF using Share on iOS/iPadOS. In Share…
1. at the top tap on Options and then select “PDF” (or Reader PDF if available). Then tap done.
2. Back in Share you will now find that “Save to files” is now available. Tap on it and save the PDF file to your chosen location.
Very useful - I needed to create a universal format copy of Apple Notes files (in case I leave Apple Ecosystem at a future point)
fyi: Hyperlinks in pdf will not remain active in destination Word document if only use copy-paste. However, hyperlinks remain active if use "Open with" Word function
Great advice - I create PDFs frequently and you have shown ways to fine tune the process.
Thank you so much for sharing. Very useful indeed.
Very helpful, especially regarding iPhone and iPad. Thank you.
This is amazing!! I needed to make a pdf from a screen shot, but ended up just sending the screen shot - it worked, but now I know how to make this happen. And loved the idea of sending a pdf of a file or whatever if the receiver wouldn't be able open or read it. Thank you!
Useful! Thank you ,Gary 😊 A little tip about the reader mode on iPhone or iPad, you can touch and hold the “Aa” icon to change to reader mode automatically
In addition to the Aa taking you directly to the Reader mode it will also give you an option to have the page read to you.
I thought I knew all tricks. But the markup option on the phone I did not know. Good content again :-)
Thanks. Great ideas. On an iPad or iPhone you can save a photo To Files, where you can then hold it down and a menu appears. One option is quick actions. There you can create a PDF from a photo.
More great tips. Ever fails to learn something new from you. Thank you
Once again very valuable information. Thank you for sharing. ❤️🇨🇦
PDF is also great if you want to send documents over with the layout as it is intended by the author to see by others. Especially in academia and in business/corporate environments.
Thank you Gary. That Reader Mode ito print / save in PDF n Safari is a good tip.
I thought I knew how until I watched this. Great tips!
Thanks a lot for this very informative and useful video - as always!
Very useful stuff! Request/question: Is there any way to batch export or backup notes from the note app?
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Some very usefull tips
A. very helpful video.
Saving as a PDF through the print options works well enough and is often entirely adequate. But a proper Export To (e.g. from Pages) or Save As (from Microsoft Word) will often include things like working links within documents (including Table of Contents entries), which don't work in PDFs produced via the print route.
Not true at all for Pages. If you use Print, Save as PDF with a Pages document, the Table of Contents and Bookmarks links work fine.
@@macmost Has this changed? When I first started using Pages, it did not handle ToC, etc. for me. However, I was new to Pages then and could have been doing something wrongly. But I absolutely confirm it does now work! Too long ago now - at least three years - and I have simply assumed it continued not to work.
This is very useful as I have recently attached Pages documents to emails but the recipient hasn't been able to open them and have asked me to send as pdf, but I didn't know how to do that, so thank you.
Always good tips, thank you. But I'm still not sure why to use PDF over and image or other files - what are the benifits of doing so?
As a lawyer, sometimes I need to use a message screenshot as an exhibit. I convert it to pdf. That way it retains the sharpness of the text.
PDFs can be opened and viewed on any operating system, including Windows, macOS, Linux, iOS, and Android, without losing the original formatting. PDFs keep the original layout, fonts, images, and graphics intact, ensuring that the document appears the same to everyone, regardless of the device or software they are using.
@MaiElizabeth and @zoltanzana are right. Plus you'd be losing scalability with a bitmap (screenshot) and probably increasing file size. Think of it as a PDF is like printing out a nice copy of a document on a nice printer with nice paper. A image/screenshot is like taking an instant polaroid photo of a document and giving them that.
Thank you, Gary! 👏❤️
Hi Gary! I've been trying to replicate the radar effect on your cursor in Screenflow 10 without success. Any chance you could tell me what settings you're using for size, duration, and blur? Thanks so much!
Pointer zoom: 150%, Click effect: radar, Size: 150, Color: (bright red), Duration: 0.5, Blur: 0.
Useful tips. I've got a printer, but; I can't remember the last time I actually used it. I always save as a pdf.
Superb, but how do I open a pdf in Word for Mac, thanks
What is your goal? Why do you want to open it in Word instead of in Preview?
I go to Finder, locate the PDF, and right-click, select Open with, and choose Microsoft Word.
Though it isn't obvious why you'd want to do so - unless it is to convert a PDF into .docx format.
@@macmost I have a word document that is somewhat corrupted, it’s very large too and takes ages to load and once loaded it is so slow to page up and down. I want to edit it. I do have a copy in pdf format. So I would like to open the pdf in word save it as a docx and edit it. By the way I love your videos so informative, I would be great if you slowed down a tad for us old foggies
@@FC93717 Oh, so you want to CONVERT it TO a Word document, not OPEN the PDF in Word. I see. There may be a utility or site that does that, but I don't know. Have you tried opening the original Word doc file in Pages, LibreOffice or Google Docs to see if you can use it better there, and maybe remove things that could be making it slow? Or find an expert that can work with you to make that Word doc usable again?
@@macmost Yes, I have sent the file off to see if a friend can debug it, not tried other apps but will do. Thanks for your help Gary and keep those videos coming, the videos increase the value, the benefit of the Apple devices so much. Which is much appreciated by me and I am sure many others. Cheers.
On iPhone you can create pdf through screenshot. And it will not have pages, just one nice page.
incredible how apple numbers can't align text vertically. I stopped using it and trying to learn how to use it because it lacks some important and basic features that any other spreadsheet has.
Gary, Thank you for your tutorials. I also subscribe to your Patreon platform too. Is there a way in Pages to highlight sections that are fillable when saved as a pdf. I want to create a worksheet pdf with fillable lines. There are non Apple apps like Adobe but I only occasionally need this function. Thank you
No, you can't create fillable PDF forms in Pages. You need to use Acrobat or some other PDF authoring tool.