When I first heard of organizing with PARA I had serious anxiety about putting EVERYTHING in one archive folder, but over a year later I've only needed a handful of files in that archive. It works!
I use the archive folder method regularly, particularly with my email inbox before a significant work break. It's so much easier to get on top of stuff without the overwhelm.
I have been unsubscribing many emails and usually every other week I clear my emails. It is more my digital filing system that is out of control, it all relates to university. That's what I really want to get a handle on and sustainably file correctly and not just on a whim.
I'm having a kind of relief when my everyday productivity problems and pains are taken by Tiago and discussed. I feel soo relieved before watching this video, when you believe you have the solution for a problem that problem is half solved not only when you watch people like tiago talk about your everyday problems, I recommend everyone to practice positive manifestation.
I've been off RUclips most of this year and you're video is just what I needed. Thanks Tiago for giving me a quick solution for my mental/digital reset.
I've taken your archive idea one step further. I have a script in my Obsidian (my main SB) that automatically moves every new note to a folder of the month when it was created. They get auto-tagged for review but if i forget then they've already got out of the way, no stress. Thanks for the inspiration!
Incredibly helpful video! I can easily put your suggestions into practice and I know their impact will make life a lot more manageable…Let the archiving begin!!!
After decades of using computers, I’ve realized we rarely go back to check old files like we think we will. Time passes, new things come along, and we focus on what’s current(and it's neverending) Those old files, notes, tasks, ideas, and everything else we’ve dragged with us over the years? It's feel good to check back at them once in while, relishing old memories, but most of them become a burden eventually. If you feel overwhelm, do what Tiago suggest: Let it go! Toss those files into an ARCHIVE and start fresh-you’ll be surprised at how much lighter you feel (and yes, you can still find them if you need to, but you’ll lose that nagging 'guilt' of having to organize them.) This applies to physical objects too.
Excellent content. I really loved every section of it. Well, after a long time, I replayed each section multiple times and also I paused the video and picked up on a line and was fascinated to see that it can be used in multiple ways and in different situations. Each sentence is carefully framed and delivered. This actually has a lot of substance and weightage to this. Definitely would take many more years to identify how to make these points to work out for me and get comfortable doing it regularly and diligently. Thank you for such a video.
A new video by Tiago. Me - immediately, click and play. One of RUclips's most articulate and knowledgeable productivity gurus. Can highly recommend his book.
Is there a video on how to actually start with a digital life. - How to pick the right apps. - How to create your initial to do list. - How to build out your Calendar. - What routine Rituals to build in (morning / weekly planning, annual reviews etc). - How to start taking digital notes while still being present. I've never been good at taking stuff down digitally but I'm at a point where I know I need to start managing my life a bit better to keep on top of everything. The issue is I don't know where to start. I don't have loads of notes, documents, lists etc. My calendar is a complete mess because I just go with the flow. I just want to get started but everything I see online is more about how to reset etc.
There is no universal system. I think its best to see what are the tools, programes you need more and work from there. In time, after trial and error it gets better! And read, listen to what others doing the work you do, are actually using.
You can start with this playlist ruclips.net/p/PLVNXAaej57W52x2VpcEk8mA7k5yu_UCLe&si=DXW7UmijcqNbP7Zj It includes Pick a Notes App: Your Notetaking Style (Part 1) ruclips.net/video/f3dDVtJ2sec/видео.htmlsi=TOpQoiorMfXhJgp9 These might be helpful, too Goals vs. Projects: The Important Difference ruclips.net/video/xrc_x--re04/видео.htmlsi=KQttXt9JPb-pyNY7 The 10-to-15 rule (PARA Method) | Part 2 ruclips.net/video/anexySaCsgU/видео.htmlsi=FGvpUpKMaxGLIOOQ
5:20 - Keeping all files for your projects synchronized between a task manager, note-taking app, and cloud storage makes sense. However, what specific files do you keep in the cloud versus the note-taking app?
Notetaking apps are typically not the right place to store photos, videos, very large files, and specialized files. And of course, Google Docs, Sheets, etc. naturally live in the cloud and not in a notetaking app.
Great video - have a question. I have my work applications which are MS OS and as team we also use notion to track the team I manage projects and then my personal which is IOS based which I use notes, calendar etc. what would you advice be to help create a more streamlined and manageable approach for work and personal projects and activities?
I put all the files as I said on my 1TB HD which became 860GB of files, do you think I should review its contents in order to delete things that maybe I just saved and are useless? I know I have (I think) even files on how to install Office, when my knowledge was shallow
Just curious about Gmail archiving. Is there ever a limit (either time based or storage based) when Google will start to remove old archived emails permanently? That is a fear of mine.
I do not believe to this reset method. I find it more easier and relaxing not to worry about piling email messages, my inbox is someone else's priority list. I have found peace having everything in Obsidian, this way I never forget anything, I find everything I need at once, never have to reset anything.
Great! That's one of the right approach. Obsidian is a powerful and clever tool. My gmail is someone else priotities, so I dont care. What a hit ! Never see or heard that before. Thank you
![Felix "Unfair" | [Stray Kids : SKZ-PLAYER]](http://i.ytimg.com/vi/Oswujxm2Ag0/mqdefault.jpg)
When I first heard of organizing with PARA I had serious anxiety about putting EVERYTHING in one archive folder, but over a year later I've only needed a handful of files in that archive. It works!
I'm glad to hear it's working for you!
I just finished archiving my emails and digital files. I'm heading to 2025 with a peace in mind! Thank you so much!
I'm glad you're feeling organized and ready for the new year!
I use the archive folder method regularly, particularly with my email inbox before a significant work break. It's so much easier to get on top of stuff without the overwhelm.
Wow, it's as if this video was crafted to have a strong impact on me. It's exactly what I needed and it appeared at the perfect time.
This video is just what I needed right now, because I really feel overwhelmed with my digitals. Your tips are really helpful.
Thank you!
I've just started to think about this with my untitled and titled files, I have a mission to get it organized! thank you ^_^
I have been unsubscribing many emails and usually every other week I clear my emails. It is more my digital filing system that is out of control, it all relates to university. That's what I really want to get a handle on and sustainably file correctly and not just on a whim.
You got it!
I'm having a kind of relief when my everyday productivity problems and pains are taken by Tiago and discussed. I feel soo relieved before watching this video, when you believe you have the solution for a problem that problem is half solved not only when you watch people like tiago talk about your everyday problems, I recommend everyone to practice positive manifestation.
It's great to hear that you found this video helpful!
I've been off RUclips most of this year and you're video is just what I needed. Thanks Tiago for giving me a quick solution for my mental/digital reset.
Glad you found it helpful!
Really useful, thank you!
Glad it was helpful!
I've taken your archive idea one step further. I have a script in my Obsidian (my main SB) that automatically moves every new note to a folder of the month when it was created. They get auto-tagged for review but if i forget then they've already got out of the way, no stress. Thanks for the inspiration!
I needed this badly! Thanks Tiago. ❤
Glad it's helpful!
Thank you, great video!
Thank you so much Tiago, your methods have helped me reach my next level. I started with Second brain a year ago. Greetings from germany ❤
You're most welcome!
Great stuff, thanks for the tips!
You bet!
Love your work Tiago. Keep it coming.
Thanks, will do!
Incredibly helpful video! I can easily put your suggestions into practice and I know their impact will make life a lot more manageable…Let the archiving begin!!!
Enjoy the process!
If only real life decluttering was this easy.
Ha true!
After decades of using computers, I’ve realized we rarely go back to check old files like we think we will. Time passes, new things come along, and we focus on what’s current(and it's neverending) Those old files, notes, tasks, ideas, and everything else we’ve dragged with us over the years? It's feel good to check back at them once in while, relishing old memories, but most of them become a burden eventually. If you feel overwhelm, do what Tiago suggest: Let it go! Toss those files into an ARCHIVE and start fresh-you’ll be surprised at how much lighter you feel (and yes, you can still find them if you need to, but you’ll lose that nagging 'guilt' of having to organize them.) This applies to physical objects too.
Yes, so much lighter! But I'm still working on the guilt of physical objects 😬
I really love your tips and insights! Obr Tiago
I'm glad you enjoyed it!
Excellent content. I really loved every section of it. Well, after a long time, I replayed each section multiple times and also I paused the video and picked up on a line and was fascinated to see that it can be used in multiple ways and in different situations. Each sentence is carefully framed and delivered. This actually has a lot of substance and weightage to this. Definitely would take many more years to identify how to make these points to work out for me and get comfortable doing it regularly and diligently. Thank you for such a video.
I'm glad you found it helpful!
Very valuable
A new video by Tiago. Me - immediately, click and play. One of RUclips's most articulate and knowledgeable productivity gurus. Can highly recommend his book.
Thank you 🙏
Is there a video on how to actually start with a digital life.
- How to pick the right apps.
- How to create your initial to do list.
- How to build out your Calendar.
- What routine Rituals to build in (morning / weekly planning, annual reviews etc).
- How to start taking digital notes while still being present.
I've never been good at taking stuff down digitally but I'm at a point where I know I need to start managing my life a bit better to keep on top of everything.
The issue is I don't know where to start. I don't have loads of notes, documents, lists etc. My calendar is a complete mess because I just go with the flow.
I just want to get started but everything I see online is more about how to reset etc.
There is no universal system. I think its best to see what are the tools, programes you need more and work from there. In time, after trial and error it gets better! And read, listen to what others doing the work you do, are actually using.
You can start with this playlist ruclips.net/p/PLVNXAaej57W52x2VpcEk8mA7k5yu_UCLe&si=DXW7UmijcqNbP7Zj
It includes
Pick a Notes App: Your Notetaking Style (Part 1) ruclips.net/video/f3dDVtJ2sec/видео.htmlsi=TOpQoiorMfXhJgp9
These might be helpful, too
Goals vs. Projects: The Important Difference ruclips.net/video/xrc_x--re04/видео.htmlsi=KQttXt9JPb-pyNY7
The 10-to-15 rule (PARA Method) | Part 2 ruclips.net/video/anexySaCsgU/видео.htmlsi=FGvpUpKMaxGLIOOQ
First step feels like sweeping everything under the rug
5:20 - Keeping all files for your projects synchronized between a task manager, note-taking app, and cloud storage makes sense. However, what specific files do you keep in the cloud versus the note-taking app?
Notetaking apps are typically not the right place to store photos, videos, very large files, and specialized files. And of course, Google Docs, Sheets, etc. naturally live in the cloud and not in a notetaking app.
Great video - have a question. I have my work applications which are MS OS and as team we also use notion to track the team I manage projects and then my personal which is IOS based which I use notes, calendar etc. what would you advice be to help create a more streamlined and manageable approach for work and personal projects and activities?
BASB Brazil launch??? Eu quero!
I put all the files as I said on my 1TB HD which became 860GB of files, do you think I should review its contents in order to delete things that maybe I just saved and are useless? I know I have (I think) even files on how to install Office, when my knowledge was shallow
for example, while moving I saw that I have 3 movies saved in .mp4 that say: watch, summarize and delete - (movie name).mp4
Just curious about Gmail archiving. Is there ever a limit (either time based or storage based) when Google will start to remove old archived emails permanently? That is a fear of mine.
Heyy your name seems quite Portuguese! Do you have a Portuguese relative?
I’ve applied this approach but I get stuck. When it comes to Projects, do you combine all of them from 9-5, businesses, and personal?
Yes, I have all projects across my entire life on one list.
@ got it…Thank you
What does the FL prefix mean?
It means "Forte Labs", the name of my business.
What notes app is featured in your video?
Things
@@TiagoForte interesting...my Things does not look like that, which is why I asked...I've used most note apps and didn't recognize that one.
Notion
2:22 What App is this ? Notion?
Yes, it's Notion!
That thumbnail gave me instant anxiety :D
😅
Thumbnail design nailed!
tl;dr Just put everything into an archive folder and don't worry about it any further. You're welcome.
Good summary!
My simple method:
Just delete everything.
That works too 😁
This is a rare example of a video I DON'T need.
aitutorialmaker AI fixes this. gital Declutter Challenge 2025 overview.
I do not believe to this reset method. I find it more easier and relaxing not to worry about piling email messages, my inbox is someone else's priority list. I have found peace having everything in Obsidian, this way I never forget anything, I find everything I need at once, never have to reset anything.
Happy to hear that Obsidian works for you!
Great! That's one of the right approach. Obsidian is a powerful and clever tool. My gmail is someone else priotities, so I dont care. What a hit ! Never see or heard that before. Thank you
Russian language emails in your inbox? :)))
You look like Elon Musk's leaner brother.