How to Create a Rule in Outlook to Always Move Emails from Inbox to Specific Folders | Outlook Tips

In this video I am explaining how to create a rule in outlook to move the emails from inbox always to some other folders or even sub folders under inbox.
The simplest procedure is as follows:
Always move messages from a specific sender
With a message selected and previewed in the Reading Pane or open in its own window, in the Move group, click Rules, and then click Always Move Messages From.
Select a folder, and then click OK.
However I have explained an advanced method to move outlook emails including already existing emails in outlook inbox to the specific folders.
For more outlook related tips visit this tutorial : • Outlook Tutorials
And also If you have the following queries this video will be helpful:
1. How to Create a Rule in Outlook?
2. How to create a rule in outlook 365?
3. How to create rule in outlook 2016 step by step?
4. How to create rule in outlook 2019 step by step?
5. How to create a rule in outlook to move emails to a folder?
6. How to create rules in outlook 2013?
7. How to move emails in inbox by rules?
8. How to create rules for inbox emails?
9. Move emails from specific sender always to sub folders. If you want to contribute me anything use this link : www.paypal.com/paypalme/techs...

[@lashylimra1499]

Very easily explained.... Even a fresher can also understand this. It's sooo easy... Amazing tone. Rate of speech is perfect!!!

[@shivangisrivastava1158]

You have saved me from a decade of frustration. Hands down Sir

[@kenalexander7614]

Very helpful and concise. Answered my question and solved my problem, thanks!

[@StardustSJ_]

This is very helpful and solved my issue. I wasn't clicking on "where my name is in the To or CC box." Once I did that, voila. Thank you!

[@ezking15]

Thank you for super simple and great instruction. It was fast abut slow enough to follow!

[@debrayoung244]

Hi
I am not tech savvy “at all” but this is exactly what I was looking for and you made it soo simple even for me.
Thank you

[@nyibechecornelius8024]

Thank you very much. Very helpful!

[@lindanidube8021]

Very helpful, makes management of mails easy

[@TheTechnologyZone]

Yes it does!

[@cutiepiesam5682]

Thank you for this video, now I'm able to reduce my email traffic

[@antem.7938]

Thank you. Great video!

[@_Salaar_khan]

Thhanks man. JazakAllahu Khair.

[@zachbrown5052]

Making things easy. Thank you very much sir!

[@chloeperilla1826]

Thank you !! This worked for me!

[@michal3833]

this was super helpful! thank you so much :)

[@plantlove8921]

This was very helpful thank you!

[@TheTechnologyZone]

Glad it was helpful!

[@noorgani8108]

Thank you, very helpful.

[@user-it1mz3rd8h]

Excellent, great tutorial

[@aishwaryasinghe3029]

Thank you so much this was very helpful ☺️❤

[@yourlandladysson6395]

Thanks really helpful 😊

[@kaijunior4339]

This is way better than going to settings and creating a rule. Thank you Sir!!

[@davidpaschall7791]

Very Helpful - Thank you!

[@TheTechnologyZone]

Glad it was helpful!

[@prafullwagh2970]

Thanks .. nicely explained

[@ravigoyal1866]

Thanks you. This video is super helpful for all users. thanks you for this.

[@louisep4805]

Great help thanks so much!!

[@juliusaprill9931]

Thanks bro you're the best

[@ogoslifestyle4526]

This was very useful. Thank you

[@mixmix955]

Great video thank you very much, I have a question. If someone else is using the same account from his computer will these changes apply to his outlook as well?

[@anyakawaiix]

Thank you!!

[@barshapradhan7920]

Thank you … very helpful

[@benazirshabana4218]

This was helpful 👍

[@witawita.z]

Nice one! Thanks

[@melisahninjipa4867]

Excellent..Very helpful 🎉❤

[@mrroman1134]

Thank you very much friend

[@kirangowdak5983]

Thank you it helped a lot 🤝

[@panthadipriya1150]

Thankyou!!! - very helpful...

[@hamadej]

So much helpful

[@lilianpapa5473]

Thank you so much

[@bhuviblogger1127]

Good and Thanks for easy understanding 👍

[@navitabhatia6204]

Very helpful video!!

[@ipshita_wish]

Thank you for this..sorted my everyday problem 😅

[@meyj5781]

THANK YOU SO MUCH 🙏🏾

[@TheTechnologyZone]

Any time!

[@esmailpaltasingh2073]

Thanks informative video

[@theletov]

you da real mvp

[@i8888i8]

very helpful video - Thanks 1000s times

[@saddamhussainansari9380]

Thank you❤

[@AshishSharma-kg7zy]

Very helpful video, Thanks

[@TheTechnologyZone]

Glad it was helpful!

[@beatemup2012]

Thank you very much!

[@TheTechnologyZone]

You're welcome!

[@lasyagajavelli594]

Worked..Thank you

[@lasyagajavelli594]

Coming here for the second (Of course I forgot how to do this stuff). Helpful again. Thank you

[@hemalatha2655]

Thank you very much

[@Ms07426]

Very helpful 🎉

[@Abdulmajid-yn7gw]

Thank you, really it is helpful video

[@yogeshsharma-jy2rs]

Thank you for explaining

[@TheTechnologyZone]

You're welcome

[@snuggledash4332]

Thanks pal

[@riyaverma2039]

Very helpful 👍👍

[@arun9743]

Thanks 👍

[@elchinbaghirov]

helpful, thanks.

[@jasvindersingh2192]

Really helpful

[@eljefe2423]

Thank you

[@saikalyan1908]

hi
This was a really helpful course

[@akiciao6028]

Nice. Great help.

[@TheTechnologyZone]

Glad you think so!

[@nehamahajan3559]

Helpful

[@ramyakancharla261]

Thank you it's very useful

[@TheTechnologyZone]

You are welcome

[@tommyprotrampx]

Nice! Thanks!

[@TheTechnologyZone]

Welcome!

[@nja4273]

Thanks. Very useful

[@TheTechnologyZone]

Glad it was helpful!

[@nidheeshchalla4767]

I have tried the same but instead of mail i selected with a "specific word in the subject" and I have run with all the messages in the inbox....here the issue is future emails are not going to the specified folder so I have to run the rule again....is there any solution for this?

[@sushmanaidu4249]

Thank u thank u

[@GarbanzoBeansFan]

Nice work. Helped alot

[@TheTechnologyZone]

Glad it helped

[@joedurran3122]

Thanks

[@mandeljohntuang2754]

Question: we do have shared email, does it also apply to others who are receiving it?

[@Naveen299]

Thanks its very help. Also could you explain how this folder rules can be executed automatically to all in coming emails. Instead us press run now option each time. As it didn't work for me.

[@purple9rain]

Does this only work on desktop? Because I can't find 'rule' on the app? Thanks!!

[@aiswarya4361]

Thank-you ❤️

[@TheTechnologyZone]

Wc

[@mathewvarkichan45]

Thanks a Lot bro ....Indians are always great to teach

[@TheTechnologyZone]

It's my pleasure

[@NIHITHRAJ]

Hey how to check the oof status of recipient in the outlook via python before sending out the mail?

[@govindraj6041]

Thanks it's useful for me 👍

[@TheTechnologyZone]

Glad to hear that

[@maheshmahi9540]

Great..

[@nehadwivedi6418]

A big thanks to you

[@TheTechnologyZone]

ur wc

[@JOEditzz]

Very useful information 👍

[@TheTechnologyZone]

Glad you liked it

[@Hiteshoot]

Very helpful thank u

[@TheTechnologyZone]

Glad it helped

[@keshavmalusare5133]

Thanks 😍❤️

[@TheTechnologyZone]

You're welcome 😊

[@reliable5349]

Thank You...😊

[@TheTechnologyZone]

Welcome 😊

[@allenbennett8735]

How do I crate a rule to move messages containing 'Bella" in the subject OR "30-Day" in the sender's address?

[@user-uy6su5bo1s]

Thankyou❤

[@TheTechnologyZone]

You're welcome 😊

[@harshithmurali9552]

Is it possible to implement the same in a shared mailbox as well....will it work?

[@anniesantony7758]

In case I choose subject and can I choose a keyword from the particular subject??

[@noreenxod]

Hi, how do I separate old emails into another folder? I tried making a rule to have all 2023 emails go to a certain inbox but it won't, what should I do?

[@farrukhnawaz6414]

Great video...

[@TheTechnologyZone]

Thanks for the visit

[@amjagadeeshjaggu27]

Superb helpfull

[@TheTechnologyZone]

Glad to hear that

[@fiapiya5096]

what happened if i were to delete the folder? will my emails in the folder be deleted too?

[@SkarduGammer]

Thanku

[@TheTechnologyZone]

Welcome

[@Naj_B]

Each time I need to run the rule..its not working for future emails...any suggestions for this

[@lusifortripathy5610]

Thanks for the video, I want to know - the mail should get deleted if "2 specific words" are there in the mail body, how to do it ? Suppose in the mail body 1st word is "Hello" & 2nd word is "Bye" - if this condition satisfies then only it will delete the mail otherwise if only one word is there then it will not delete... Please suggets.

[@sathishkumar1750]

tq

[@getaddicted9933]

It was very helpful thank u so much 🙂

[@TheTechnologyZone]

Wc

[@alexandrawoodard9503]

Is there any way you can create a rule for all messages that go in the To and Cc field redirect to a certain email?

[@lewisfriend1705]

Hi All,
Yes, you can automatically forward all emails received onto a different email. Or even choose specific senders emails to be forwarded. Bare in mind, that if you are transferring work data using other peoples personal information to a personal email, this could be deemed a breach of GDPR. You won’t be breaking the law, your company would be, because it would be your companies responsibility to ensure this cannot happen and to safeguard the data. However you will be heavily disciplined or even sacked if caught as it could risk the companies reputation and lead to large fines. It would not take long as the IT team to discover this as they would more than likely receive a spam report. Because of the abnormal amount of repeated traffic.
Tread carefully and evaluate if it worth it people.
The best use of this tool is moving emails internally to folders in your email app. For example, if you work with 4 clients, John Doe, Jane Doe, Elma Thud & Likkle Timi you could make folders accordingly with their names, and set it to detect Keywords like (Elma + Thud + ET + E.T + Elma.T) and if it is in the message, it will automatically move it to the corresponding folder. You can then set it to show on the folder that there is an unopened email waiting. This would massively streamline your work flow and help prioritise whilst at the same time keeping your inbox tidier.
Please anybody correct my 6000 word essay if I’m wrong or have missed key points.
Kind regards,
L

[@bhargav1671]

can i set a timer like every 15 minutes, i want to move the mails to my inbox to a destinated folder

[@fabperez217]

Why do you want that? Can you tell me what you are looking to achieve? (I manage the rules on Outlook)

[@dasthagirik8840]

I have one boubt , if we delete the facebook folder . In facebook folder mails will go to inbox or permanently will delete.

[@idcard8134]

Super

[@TheTechnologyZone]

Thanks

[@amefurii]

How to move mails to multiple folder depending on the conditions

[@sivasankaryashwanthsai4416]

👌