Notion Buttons: A Big Step Towards Internal Automation in Notion
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- Опубликовано: 9 июл 2024
- For a long time now, basic automation in Notion has meant using a third-party platform such as Zapier or Make to add stepped actions. Today Notion is launching Buttons, which add a new level of automation to the platform.
00:00 Buttons! (Intro)
00:42 Button Basics
02:25 Editing Pages
03:52 Opening Pages
04:35 Daily Task Reset
06:22 Confirmation Step
07:49 Buttons in Database Templates
10:49 Setting a Completed at Date when Completing Tasks
12:12 Converting a Task to a Project
14:30 Editing Properties
15:43 Project Task Templates
18:59 The Future of Automation (Outro)
In this video we’ll check out:
- How Buttons replace Template Buttons
- What new things we can do with Buttons
- Some example use cases
- My predictions for the future of automation in Notion
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Literally thought of you and Vince when I saw the early alpha of buttons, so stoked to finally seeing this video a reality! Long time coming! Appreciate all of your feedback along with our Ambassador community in helping shape what this is today 🙏
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Awesome. Excited to see how the buttons look in Kanban. I love these ideas, can’t wait to build this.
It would be cool if we could eventually use the confirmation button to make advanced decision trees to guide us through different workflows.
Something like “Good morning [user], here are your 3 most important task, where would you like to focus?” and just guides you through the daily planning process based on your own decisions.
Sure would! I think this is just the start of automation in Notion. I have no doubt we'll be able to do this type of stuff in the near future :)
This is the first video that explains something useful about buttons finally after watching 20 or 30 videos.
Thanks, Dr. John, I am pleased to hear this was helpful for you.
Thank you!
Thank you for much for this overview. This is a very exciting update!
Perfect, did know about buttons, now I'm using that a lot.
Hey man. I am fairly new to notion. It is changing my the way I run my life. (I use August Bradleys PPV system) There is just not enough well explained information on how to use these new features like buttons. You have done an amazing job at showing the true magic of what these can do. Thank you! I have become a follower!
Cheers, Zac!
Great video, as always, Ben!
Really loving your videos Ben and am super excited about this feature.
That makes two of us! Thanks for watching.
Still waiting for access but excited to see what you have!
Amazing demo of the first internal automation tool.
Thank you Ben.
As there is no way to copy the Name of the Task while converting it to Project how about just maintaing one database with Sub Types of Tasks and Projects, so just converting "This Page" type to Projects will do the trick.
Thanks for the demo! I was just about to release a template I've been working on and I'm glad I waited because this feature will definitely upgrade it. Can't wait to give this a try.
Totally worth a few extra days to enhance your templates!
@@benjaminborowski finally got the update and have been playing around with it and really love this feature! Do you know if there's a way to add a new page as the default template for the chosen database?
@@stitchynati Not yet, unfortunately. I have been adding a "Open Page" step at the end and applying the template there.
@@benjaminborowski That was my first thought too. I ended up making a makeshift button by creating a blank view of that database on my homepage (filtering out any progress and hiding all properties). Now creating a new entry brings up the updated default template that includes buttons for starting and finishing the task, as well as tracking progress in a linked database. I'm excited to see what else they add to this feature!
this is great info, thank you for making it
Glad to hear it, Mark! Thanks for watching.
great video!
Thank you, Matei!
Okay that was good. But what we need to see:
1. Create reminders via button or formula
2. Converting text from selected block(area) to templated project using button
Thanks a lot for showiong us the buttons things!
Would it be possible to show the buttons directly on the table view? I mean, having one button per row...
No, there is no Button property type yet in databases. I would love that!
Hi Ben, thanks for this great overview! I'm particularly excited about the headache-free Project Task Templates, they are a game changer!
A little tip: Your audio and video are slightly out of sync in this video - happened to me so many times as well. I really enjoy your videos, keep them coming!
I'm seeing that too! It seems to be out of sync in mobile, but on desktop and other times it is in sync.
I opened a ticket wtih Notion on this - but I noticed that if your database has a large number of properties, and you create a Button to add a page to a database, not all of the properties are listed nor can they be accessed via search when you click on the "Edit another property" drop down.
Thanks for the heads up, Dean. I'll have a look into this myself.
13:09 What you really want to do in such a context is to convert the current Master task to a Project by MOVING it to the Project DB while adding that project to a related field in the sub-tasks.
Maybe they'll add a "move" step in the future 👍
It would be amazing if we can +add/-subtract number from database number column, not just overwrite the old the number.
This would be a cool feature!
Yes I'm needing this!!
very helpful thx a lot !
maybe you got an idea for something like tasks / weekly notes or journaling etc
and if you click a button it will create a new week, clear all the information and put the last week in a archived folder
A nice idea, but you cannot delete data with buttons, nor move pages. Status columns are the best way to archive data, using filters to hide them from views.
Hi Ben, Thanks, Great Video ! but in my case there is only one type of the Button I can create ..."Duplicate Block With a Click" no way to change to other , no Other Steps ... why because I'm on the free plan ?
The feature is still rolling out this week, so I'd recommend giving it another day, then try resetting Notion. After that, contact support!
@@benjaminborowski Thank you !
Is it possible this feature hasnt been rolled out yet here in the EU? My button feature is called "template button" and the action we can do is "duplicate blocks with a click"
It is rolling out all week, so it's likely you do not have it yet.
Is there a way to make the changes you make to a template automatically update the instances of that template that already exist?
Not without using the API, no. That would involve finding all the instances of the template and using the API to add new blocks to the page. The API is also limited in scope (can't create Linked Views or Link Previews, for example). So mostly: no.
@@benjaminborowski thanks, ending up solving it by replacing the button with an automation on the board
Great explanation. Could we alter databases, such as add columns or or add tags to a database with a button? Or would allow us to push updates to already deployed templates without losing all the data.
You will not be able to make any changes outside of your own workspace, no. You can add Tags to pages now, but not modify columns.
Best buttons vid out! Cheers. Subbed.
Do any Notion aficionados know if it's possible to make a button run a simple Notion AI prompt? I've tried every which way and can't make it happen?
Not possible, but I expect it will be in the future.
@@benjaminborowski thanks man. Great channel.
Hello Ben, thanks a lot for this video - very instructive. Question: is it possible with a button to clear a specific page, or the page the button is in? Thanks!
No there is currently no way to interact with page *body* content in any way.
@@benjaminborowski thanks for your reply 🙏 !
Great video but I'm facing an issue. The automatic property like "today" and "now" aren't showing when using buttons. Do you happen to know why ?
Could be the plan you're on. Are you using Free plan?
It's also possible that you're trying to use @Today and @Now somewhere where it's not currently supported.
I would reach out to Notion support to understand.
maybe i missed it but at around 13:38 u seem to have a field that shows linked database, status and tag all in 1. How did you manage to do that?
You can configure properties to show in the Relation picker by clicking the "+" button and then clicking the "..." menu that appears in _that_ menu. It's one of the least intuitive interfaces in Notion, so it's understandable that you may have missed this.
Is there a reason to use the old method of project/task vs the new subtask?
Absolutely. Separate relationships give you more control over how you present information and if you have complex properties, it can be overwhelming to have tons of properties in the same database. If you have a very simple Project Task setup, sub-items can work just fine though.
I tried using button to create a default task for a set of projects, but the tasks are created dependently, i.e., changing one affects all others. Is there a workaround for this ?
I tried using Notion's tasks templates, but the behavior is the same
That sounds very odd. I don't think you are creating new pages with buttons if they are linked in some one. Sorry I can't help because I don't really understand what you mean. If you follow this video's steps and the pages are linked, this would be a very bad bug and you should report it to Notion support.
why i dont have menu button instead of template button on my Notion?
Because the feature is rolling out in windows over the week. If you don't see it by the weekend, make sure to reset your Notion and then contact support.
@@benjaminborowski thank u so much. I 've got the button menu yet