SharePoint Document Library Tutorial
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- Опубликовано: 29 май 2024
- In this step-by-step tutorial, learn how you can use document libraries in Microsoft SharePoint. A document library provides a secure place to store files where you and your co-workers can find them easily, work on them together, and access them from any device at any time. For example, you can use a document library on a site in SharePoint to store all files related to a specific project or a specific client. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another.
👋 Additional resources
- All your Microsoft 365 tools: www.office.com
- Beginner overview of SharePoint: • How to use Microsoft S...
- Beginner overview of Teams: • 🏫 Microsoft Teams Tuto...
- Beginner overview of Power Automate: • Power Automate Tutoria...
⌚ Timestamps
0:00 Introduction
1:00 Get to SharePoint
1:25 SharePoint home page
2:20 Create or view document libraries
3:52 Create new or upload files
5:03 Share documents & coauthor
6:59 Version history
7:52 Alerts
8:43 Pin documents
9:08 Add columns
9:58 Document views
10:41 Filters
11:12 Get to files in File Explorer & offline
12:22 Get to files from Word, Excel & PowerPoint
13:01 SharePoint & Microsoft Teams
17:25 SharePoint & OneDrive
18:45 SharePoint & Power Automate
19:43 Wrap up
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- Playlist with all my videos on SharePoint: • SharePoint
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⏭ Here's a playlist with all my content on Microsoft SharePoint: ruclips.net/p/PLlKpQrBME6xLB0wtdoFraKMzavqFSPp7I
because of this video well explained you've got me subscribed! Thanks!
Among all of the Microsoft suite products, I’m trying to figure out if there is a way/functionality that would allow me to save individual PowerPoint slides in a given location that’s accessible to a variety of individuals. These individuals should be able to quickly find or filter, and sort to their exact Selection of slides they need to update on a consistent and routine basis. Next I would need to be able to go to this area containing all of the slides like a slide library of sorts. Then allow me to select specific slides and build instantaneously a presentation from these updated slides. it would be awesome if we could attach meta-data to the slide file and then search sort and filter like you can with word documents, and other files uploaded to SharePoint. I’m just not sure the best strategy to accomplish this in a way that is more convenient than saving hundreds of individual PowerPoint slides, and then hoping to save them in a series of logic backed folders, so that individuals can update their slides in a vacuum separate from the others. It would be nice to have them all in one place and sortable, but still able to see all of them for the person who built the presentation at the end.
Where can i find the introduction song please dear?
What I like about your channel, Kevin, is that your video is straightforward. It doesn't go through some unnecessary theories or concepts but goes immediately to practical steps. No wonder why your channel has gained over 2.7M subscribers.
Thanks!
you saved me a lot of time. now instead of me creating short "how to" videos to our staff, I simply publish links to your videos :) super helpful. keep the good work!
Hey Kevin! I have been watching your channel since you started and just wanted to say thank you - you are keeping me current with MS Office and it is very helpful for me at work. I’ve noticed that you have slowed down your speech recently, that is helpful too, makes your tutorials a lot smoother sounding! Keep the videos coming!
What a wonderful video, Kevin. Thank you so much!
My company has just started using OneDrive and SharePoint, this tutorial is brilliant, thank you very much for sharing.
OMG! You explained this much clearer than our company trainer! You deserve a million 👍
I just wanted to say you are an absolute godsend Kevin. Your in-depth but comprehensive explanations make it possible to understand the workings of many Microsoft services. Thank you so much.
totally agree! Kevin the hero!
Thanks Kevin! This video helped to put it together. I thought I was alone in thinking this was so complicated. I'm getting there! I can really begin to see the power in these apps with collaboration and communication. Especially when it comes to working remotely.
It is absolutely stunning how strong content and simplicity of explanation is bonded to one person :) Great, what else to say. If there wasn't for you I would never be able to understand the logic behind MS Products and their use. I hope you just keep bringing us more :)
I LOVED THIS! Kevin is THE BEST SHAREPOINT trainer I have ever seen... better than Linkedin, that I can't learn from at all, other youtube videos, and I can't afford in-person training centers because it's all between $2500-$3,000.
Great video Kevin! Thanks for doing those, really helpful. Maybe you can consider a video with basic tutorial how to build a simple document management system within SharePoint using inbuild functionality and power automate? It's a real headache to have a separate DMS solution for small company and we don't want to build more separate systems for basic flows. Lets say basic flows with approvals for contacts and invoices? Would be very grateful for basic heading where to start building those on SharePoint. Thanks in advance!
This is so helpful Kevin. Thank you. Could you please do more tutorials on SharePoint's different webparts & how they function? Thx again!
Office 365 is the gift that keeps on giving. I feel smarter every day as I lead our construction company to PPP. I have developed a link from pre Construction to Project Management to Controller, self taught without the huge Software purchase.
Great job, Kevin. Very clearly described. Thank you
Recently started with SP. You're giving a clear explanation about the functionality in SP, thank from Holland
Thank you. Our company is moving over the SharePoint next month and presentations like these are really helpful.
Great video Kevin. I really don't know Sharepoint has these many features. Thanks for showing this amazing features.
Excellent video with great details I had not known in the past. Great work!
Thank you so much.
I start a job tomorrow. Scanning thousands of pages. Then I have to type in some info off the docs into files. Or file headers.
I will find out tomorrow.
Great video knowledge.👍🥰💕
Thanks, Kevin! This video helped me learn more about SharePoint and its flows.
Finally! SharePoint demystified! Thank you very much for this information 😊
FIVE STARS Kevin, such a great presentation for ANY SharePoint user!
Thank you for making this tutorial, Kevin. It’s well explained, as always!
I got many useful tips with this video, thank you for sharing :)
Always great training.. Thanks for the tips and tricks
wow youre really good at explaining sharepoint. that was super helpful!!
Fantastic content! Thank you. Very well done.
You explained so well Thank you !
You're awesome! I am so happy I found your videos, and I look forward to watching more. :)
Wow! Great video Kevin. A bit fast but that's what the pause and rewind is for😁
You are fantastic trainer. Well done.
Very helpful, thanks Kevin!
Perfect timing on this video. What about working on docs during and after meetings please
Another great video! Thanks Kevin!
Can we appreciate that Kevin uploads video at night 1 AM
Amazing ONE! Lots of MICROSOFT!
of course in enjoyed the video. it is very powerful video that explains alot
Thanks Kevin. You're the best
Very informative as always
Thank Kevin. Its very informative
More Sharepoint videos please !
Kevin, very informative ,,,,thanks a lot
Thank you. This is helpful.
nice work, thanks!!
Kevin, thank you for such in depth information! For the pipeline, can you look into a video regarding password managers?
Very good video thanks!
The best explanation , Great Job
Kevin, superb work.
Hi this is so helpful thanks you fantastic video.
Thanks you, Great Video.
Awesome thank you!
great video kevin. thanks
Thanks excellent tutorial
Hi Kevin - thanks so much for these valuable tutorials and tips. Would appreciate your recommendations on the best marketplace to hire a freelance Sharepoint Expert.
This has been very useful video indeed .
Hi Kevin, Thanks a lot, very useful for me as I started to create a SharePoint site; on another point, I want to ask what audio interface are you using? I want to use the same quality of audio when I present.
Thank you it is very help me alotl
Thank you very much Kevin greetings from Chile, with respect to "if you want to see me cover any other topics on this channel leave a note below":
Is it possible to make new metadata columns in the document library visible also in the Windows document library (once synchronized)?
Hey Kevin,
fantastic video once again.
I was wondering if you could whip up a video showcasing how to make a PowerApp out of some Excel files. Specifically, I'm planning to gamify my classroom and am trying to find a way to create a leaderboard and also keep track of experience points and whatever my currency will be in a custom app so that students could quickly check their personal progress. I'm trying to find a way to get my students through the dullness that can be remote learning.
I've never done anything with PowerApps before but I figure that this is something it could tremendously help with.
Hi Kevin and thanks for your awesome videos. Any plan for Document Workflow tutorial? With web parts, is SharePoint Designer still relevant?
Thanks you for this video. A quick question - one can drag and drop a document from explorer to a Sharepoint Library as shoen in the video. How do you do the reverse - drag and drop a document from a Sharepoint Library to an Explorer folder? Thanks
Thank you Kevin! Very helpful as always. Could you provide tutorial on creating a calendar in share point. TIA.
I love your videos. You're a great trainer. Could you please create a tutorial on how to build a corporate Wiki in SharePoint?
Your Pigeon delivery idea is top notch. Its the lowest carbon emitting option . why didnt i think of that? haha :)
Hey Kevin,
Thank you for making all of these videos. I was wondering if you could help me add contacts to Sharepoint and then connect them to Outlook?
Kevin, If you don't see the app on the left navigation bar, how do you add it? Thanks for all the great videos !!!
Thank you !
I'd love to see more tutorials on Microsoft Access Kevin! The first was brilliant - we're looking to implement it as a process management system for our organization. Workflow into task lists, doing the work through the database. Cheers
Excellent!
Thanks for your video. One downside of creating a knowledge base in SP that I’ve encountered is the lack of user-friendly search features. For example, if we use enterprise keywords, there’s no way to apply a filter and have records with x AND y show up. The results always show records with x OR y. I wonder if your team encountered this issue and if so, how you resolved it.
Great explanation. Very helpfull. Next video : metadata and how to make it mandatory to fill in
Hi! Thank you for this useful video. I would just like to ask why I cannot edit my newly-added column for folders uploaded in a document library? Hope you’ll notice
Awesome video Kevin, need a holiday after that burst of info!
Do you have or would you consider a guide on securing share point sites for multiple departments (e.g a single site with multiple doc libraries or multiple sites -1 for each department, best practise on security groups -built in vs AD sec groups).
Hi Kevin, thanks for Sharing. Unfortunately the Edit In Grid View is disabled for those users with Edit or Contribute permissions to the document library. It is only enabled for the site admins.
@kevin Stravert: May I ask, with what software do you make your video's? I am going to train my collegues on Sharepoint and am looking for a tool to record my e-learnings..... Thanks in advance and keep up the great work U do!
You are the best kevin stratvert
Great info! It warked fine in the Ms Office 365. Add Column option in no longer in MS 365. Any suggeston how to implement the HideFromDelve? Thanks.
Great job 👍
Thanks so much.
Thank You Man
Thank you so much
Hi Kevin, thank you for sharing the video. I'm having issues sorting the filters pane in alphabetical order. I have a calculated column to get the 1st letter of the client name. When I pinned it to the filters pane, it is not showing in alphabetical order. I have add the column sorting in the view, but I can't get this to work. Any ideas?
Very good + if a sharepoint file is synced and you delete it from OneDrive it does also delete it in the SharePoint (it will be in the SharePoint recycle bin for 93 days).
Great for build start up company
Awesome tutorial. What about visual industry users, not fully office based? I mean Adobe stuff. Is there the same versioning of indd or psd files possible? Fast previewing of huge psb files, pdf viewing etc. Thanks in advance.
You are amazing!
Really awesome 👌
Is there an option to download the list of files along with it's meta data information (eg. Status info) as a csv file?. This will be useful when a large no. of files are needed to be stored and managed based on its different characteristics. Thanks.
Do you have a tutorial on how to use SharePoint libraries with Metadata rather than folders. Long folder structer with long filenames can cause major issues with sharing links and broken URL's
Thank you!!!
Thanks!
Thank you...i enjoy your tutorials and I subscribe. Let me ask. I am setting up document library for my company. I visualize two different main libraries. One for official documents that have been created, reviewed by teams and final approved mgmt. Those docs are unedible (within that library will be broken out be various departments), Then another set of documents that will be for those we are collaborating with...docs in progress. Until they are finialized then moved to the more secured docs. Do I need to create 2 different sites to accomplish this, or can I do in one library with different permissions? Thank you
Great video. Please create video for adding in Microsoft’s data loss protection for a SharePoint site.
Awesome 👏🏻
thanks for the video
Hi Kevin,
Thanks for sharing knowledge.Could please create some tutorial on Microsoft flow
Thanks for the video. is perfect to make a decision. There is only one question regarding the space used in Sharepoint. Example: 5 users (each 1 Tb one drive) The Sharepoint receives 5 Tb (not extra)?
0:05 - Hi Kevin! 👋
19:51 - Really enjoyed it, so 381st thumbs up from me! 👍 Bye and cheers!
Fantastic video