How I Manage My Time - Capacity Planning
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- Опубликовано: 24 июл 2024
- Hello crew, welcome to our latest video where we delve into the world of work efficiency through effective capacity planning, time blocking, and tracking. Feeling overwhelmed with workloads? Stressed about resource management? In this tutorial, I guide you through the step-by-step process of implementing capacity planning strategies that will revolutionize the way you handle tasks.
🚀 Key Takeaways:
Learn the fundamentals of capacity planning and why it's crucial for work success.
Explore practical tips and techniques to streamline your work processes.
Gain insights into effective tracking methods to ensure optimal resource utilization.
Discover how to alleviate stress and boost confidence in managing workloads.
Whether you're a team leader, project manager, or an individual looking to enhance your productivity, this video is your go-to resource.
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🕒 Time Stamps
0:00 Intro
0:31 Calculate Your Capacity
3:23 How To Time Block
5:29 Capacity Number Scale
7:45 Weekly Capacity Tracking
11:07 Monthly Capacity Tracking
15:25 Team Capacity Feedback
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I really like this video. As a professional who uses a bujo and leads a team I am always looking for ways to help forecast and quantify our teams capacity
I absolutely love how capacity planning with a team is being implemented. I will be using this method for myself.
That’s awesome. Thanks for watching
Don't forget to schedule time for planning out your work blocks! Planning your work is still work 😍 Capacity planning is such a great habit to get into, especially for people who have lots of projects to juggle. Thanks for this video!
That's a great tip!
This is great! As a Project Manager, it’s always so helpful to have tools to see quickly where your team is-who’s doing okay and where the stress points are. I’m definitely adding it to my tool kit!
Apologies if I missed this in the video, but is this something you created or something you learned somewhere? If you learned it somewhere, I’d be curious to check out more by that person!
So glad to hear it was helpful. I’ve been working on iterations of this for a few years. I’ve been making incremental updates as I’ve learned more or seen what’s working and what isn’t.
Thank you for this training. I am going to implement this and I hope to have great results!
This is so great! Thank you for this very simple and easy primer to a productivity strategy that will be so helpful for me and so many others! Love your content, as always!
yesssss i've been wanting this video ever since I first heard you talk about this!!!
hahhaha *unhinged laughter* I've been at a capacity 5 the entire time I've been in grad school......hah........this explains so much
Sweeet! Hopefully you enjoyed it.
That was so helpful, actually the best
I watched alot of time management vids but this was the best & different
Thanks for your hard work
I really appreciate it! This is a special one
This is such an amazing tool and a rich data set for working as an effective team.
Thanks, Mark!
Thanks so much for checking it out
So happy for this video! Time to do my own version of capacity planning this week now. Thanks! Also, looking forward to it if you continue on the work content. It’s really helpful to have your real life example
Yay! Thank you! I love being on this into my content too.
This is a very interesting method. Thank you for Sharing!
For this to work i guess it is super important for all Team members to be able to accurately estimate how much time they need for each of their individual tasks. Or else there might be someone giving you a one and then ending up having a number 5 Week. 🤔
It takes time, but yes, that would be ideal for each person to estimate correctly. Since everyone works a bit different, it looks different for everyone.
Hi Mark, I enjoyed this video - where I work, we have something “enterprise-wide” that was for us to track our time. What I first thought was micromanagement, I now see as capacity planning, but it wasn’t explained that way to us. It wasn’t explained at all. We are given categories to log our time and we have a ticket system to track our support work. We used to have a bucket for Administrative work, which is where I logged a lot of my time, but that bucket has been taken away and is assumed as 5 hours per week and not tracked by us. I think now, that I will do some of what you do in planning out my week. Thank you for this insight!
You hit on a really important part of of this in that it’s not to micromanage anyone. Data is so important - so tracking any type Or bucket just helps break work done even more.
I love this video! I’ve gone digital for my work bullet journal this year. I’m going to try this out next week and see how many hours I need to get stuff done and what’s left over
That's awesome to hear and this is a concept that can work anyway! Thanks for checking it out
I really love the visual but I think I would have a hard time keeping up with it. I think I will challenge myself and start it and see how long I can maintain it.
I always say to keep it simple. That way it’s little to keep up with.
Excellent content today mark 👍
Glad you enjoyed it. I really enjoyed making this one.
This is a great training. I'm working on a bujo for manage my work life as a business analyst. Question; I may have missed it but the work capacity score include meetings or it's just the work hour blocks? Thanks again. BTW, Nice channel name. I already forgot your old channel name so that's good.
Yes, you want to include any time of meetings and work blocks for your weekly capacity. You add it all up.
i was shocked at the assertion that 40 hour weeks are actually likely to be less!! then i remembered everyone wasn't working in public schools...
still, capacity planning is useful!!
definitely sent this to my sister who manages a team and projects as part of her job!!
Yes, mine is very much from my perspective, but can be extended or cut down depending on your situation.
Lol my exact thoughts!
recurring.
I appreciate the correction. I’ve been saying it wrong all along.
Not suitable when you have more than 100 people
I am going to have to respectfully disagree with you here. It would simply mean teaching this concept to the managers of the each department. You could even have a leadership meeting once a week/ month/ quarter to discuss how each department is doing as a whole to help decide when employment needs are changing (hiring, terminations, or new department creation). I hope this helps :) Good luck!!