Multiple Payments for One Invoice in QuickBooks Online
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- Опубликовано: 20 июн 2022
- How do you match QuickBooks Online banking transactions when they include multiple payments for one invoice?
In this example we look at QuickBooks Online bank feeds matching multiple payments from one customer, for one sale.
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• Multiple Payments for ...
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Excellent, thanks!
My pleasure!
Thank you for your video, was a really clear explanation of how to fix this problem!
Thank you so much for letting me know!! I'm delighted it helped.
Awesome video. Thank you for this!
My pleasure - thank you so much for letting me know :)
Short and sweet. Love it
Thank you so much!!!
Needed this!!! Thanks
You're so welcome!
Wow! Ok I think I tried this but the main invoice wasn't showing up. I'll go try again and come back. I should've found this channel years ago
Thanks Jay!
This is perfect thanks so much!
Delighted it helped!
This method however does not work on the phone version of quick books online however. I found another work around that does that is quite simple. Take your example. You have 15,000.00 deposit with 3 5,000$ deposits. In order to log them on your phone you go into they invoice and discount the extra above the payment. To explain that you would make a temporary discount of 10,000 dollars apply your matched payment. Then go back into the invoice Change the discount to 5,000 apply the second payment to that matched invoice. The remaining 5,000 will now be able to match with 0 discount. It’s a longer process to type than to implement. If your looking for content feel free to share this with others on RUclips love helping others! Thanks for you helping us and taking the time to reach us
Thank you!
My pleasure :)
Hello, thanks for this great video, how would this work if we use QBO to invoice customers that pay via credit card. IN where the customer gets an email invoice and wants to pay via credit card. Do they have the option to only pay for part of the invoice via credit card? And if so would we then follow the same steps to match it up as you showed?
Hi Dave, when you "match" to the invoices in the right hand column you should be able to enter only the amount that was paid against the invoice, and the balance would be remaining. If they have paid through Intuit, that should match automatically. Let me know if I have not answered your question!
Thank you for your video, it was very helpful. I have the following question, if you could help:
I have an invoice that has been partially paid in the main currency (KES) and partially paid in the secondary currency (USD). How could I apply both payments to the invoice (KES)? I don´t want to create a dummy internal transfer between USD and KES bank accounts as that would cause real bank accounts balance not matching my QB bank account balance.
Thank you in advance.
Hi Pablo - you have to do the transfer option unfortunately! What I do in this situation is receive the payment in the currency of the invoice to a cash or clearning account (normally I don't like them, in this case you need them) and then transfer from the cash or clearing to the account that the funds were actually deposited to, using the exchange rate to ensure that it matches. I have one client I have to do this with every month! Your real bank balance and QB balance should then match. Hope that helps :) Kerry
@@MyCloudBookkeeping Dear Kerry,
Thank you very much for your quick reply. Very helpful information.
Best regards.
Thanks for the video! Is there a way to do this in bulk? I have multiple transactions linked to one invoice... is it possible to do this in bulk instead of one by one?
Hi! I am not sure - I suspect if you open "Receive Payment" the outstanding invoice, and all payments recorded would show up to be matched. If you have not recorded the payments anywhere - then likely not! Unfortunately the answer is "it depends"! Hopefully that helps!
Hi do you know how to split invoice in two clients the job was split by two client which is Neybour but different address other side of road was share garden, paid already bank transfer.
Thanks for help
not sure if it will help or not - if you have the two separate invoices you can "receive payment" on each one, using undeposited funds, and then match the one deposit to the two payments. You cannot split the actual invoice - you would need two different invoices. Does that answer your question?
Is there a way to print off all payments that are made on that invoice? I printed the statement but it had all payments by that customer and I am unable to print a statement with just the payments applied to that one invoice in question with multiple payments.
I can see that if yiou print the invoice it shows the total of payments made and any balance due. Other than that, it would be playing around with statement types and dates to see if you can get what you want. Hope that helps!
What if you are using the mobile QB app it won’t let you save the first payment without adding a remainder to take the owed to £0 so then I can’t match the other 2payments to that invoice ?
I don't know - I haven't tried using the mobile app. Perhaps that option is not available and you will need to match them on your computer. Let me know if it works there.
Got 2 different invoices and 2 different payments. They all equal the same amount. But I'm having a hard time matching them.
Well i called QBO... I just need to "receive payment" for both invoices and exclude both transactions. Cause she said they will never match. Seems like it all looks good now.
@@philjrcb I'm pleased it worked out for you. Don't hesitate to reach out if you encounter future difficulties Cheers
What if one payment method is cash? How do you match it then
Did you deposit the cash into the bank? If not, there is nothing to match from the bank feed, and you would record a separate payment for the cash received. Hope that helps :)
Does QB allow you to do this in the "Self-Employed" version? I have that version and I'm not sure I'm seeing this workflow in there.
Hi! I'm not sure - I would imagine you could receive a payment for the amount paid, and then receive a subsequnet payment. I don't have access to the self employed version.
I have an invoice for $5600, customer e transfered 3000 and 2600, it wont find the $5600, date is correct, bank acct. correct, what am i missing?
Did you record the two payments against the invoice separately? The system won't suggest amounts in excess of the amount received.
I am using QB online and want to create an invoice where I give the customer the ability to pay 40% down and then 30% next month and the final 30% the following month. How can I set this up?
It may makemore sense to create an estimate and convert 40% into an invoice, then 30%, then 30%. Fi you have already provided the service you could send the invoice and request payment for only the 40% - Other than creating different invoices there is not an automated way to request part payment that I can think of. Hope that helps! Also you could check out my video about deposits - if it was appropriate you could invoice for a deposit that you then deducted from a subsequent invoice. Cheers