Accounts Payable Process: Three-Way Match Explained
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- Опубликовано: 5 фев 2025
- Accounts Payable Process: Three-Way Match answers the basic question what is the three-way match. The Three-Way Match is the foundation for the accounts payable function. Accounts payable best practices always include a three-way match. The accounts payable process, if it includes accounts payable best practices, also includes a three-way match. It is considered a strong #accountspayable internal controls and all #accounting professionals recommend it. #bestpractices
The three-way match concept is an old approach used in accounts payable departments across the country, or at least those that use accounts payable best practices. It involves comparing the purchase order vs invoice and is a strong accounts payable internal control.
This is episode 144 of the AP Now podcast
The three-way match in accounting involved matching the invoice, purchase order and receiving documents. A good process that includes comparing the purchase order vs invoice vs receipt is how invoices get paid in most organizations. The most commonly asked question in this regard is what is a receiving document, as most are not familiar with that document as it is sometimes called a packing slip.
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More on the three-way match. A list of short videos on different aspects of the three-way match: ruclips.net/p/PLtL6rWSXZ-HemLUV6hG8rDbeElk9kaPjm
Love this video the most clear explanation ever heard by far Thank you 🙏
Thank you for sharing that thought - you made my day
Thank you for sharing this video. It is very informative and straightforward. Looking forward to learning more details about AP!
Thank you for your kind words; they really are very much appreciated! Good luck
I like your explanation, so clear so simple , awesome job 👍🏼
PS: LOVE THIS CHANNEL! YOU ARE NOT MY XHEAT SHEET, YOU ARE MY SUPPORTIVE ENERGY!!! 👁️🙏👽 Thank you for being who you are!! Love ur channel
Very practical video, thank you!
This was so informative and helpful, thank you so much!
That is so kind of you tosay - you mademy day!
Thanks great information
you are very welcome
It would be nicer if you showed some images( sample documents etc )about the subject you were discussing.
Thank you
If only it were that easy. Sadly, there is no standard format, and some are electronic. I fear that if I showed a sample it would make things more confusing because of the complete lack of standardization. That being said, it is a good suggestion.
I got fired a couple days ago because I cut a check with 2 an error. One was an invoice amount and another a duplicate invoice. So I created a CM for same amount My former manage who reviewed this batch and overlooked the error fired me by saying as a AP you can’t make mistake. I tried to explain that I didn’t review the batch but she did not allow me.
I am so sorry. Everyone makes a mistake on occasion!!!
Wow!😳 This makes me nervous
@@juliearuna9021 I don't think this would happen at most companies. EVERYONE - including managers - makes mistakes occasionally!!!
How does sales tax get treated? Does the vendor at the sale tax or the purchaser who created the PO?
Most frequently - but definitely not always - the vendor adds the sales tax to the invoice. That assumes that the vendor can collect (i.e. they have nexus) and the customer hasn't elected to self assess or the customer isn't exempt or located in a state with no sales tax. It's actually a quite complicated subject. There are day long (and longer) courses and business that specialize in sales tax. So, this short answer is just a generalization to your excellent question.
I have a question regarding IA contractors form. We currently have a project in Indiana, we have a resale cert for the state of Indiana, yet our vendor (who ships direct to Indiana) is asking me for an IA CONTRACTORS FORM? entity* exempt? If they ship direct to Indiana, it Is tax free,however I was told for an HVAC contractor such as us, only refrigerant gases are tax exempt? Tax exempt along with use/sale tax confuse me... I think. Any thoughts or feedback?
Tax is always tricky. It depends on the rules in the state where it is consumed or used. You need to talk to someone who understands local state laws.
I just found you and subscribed!
I am looking for a purchase order software that is cheap and easy for a small manufacturing business. Can you recommend something
Hi... For a 3 way match, we need to match quantity, not price? Means inv Qty= PO Qty=GR Qty. Is it correct?
You need to match both
Could you please share more on AP-KPI
definitely will look into it. Thanks for asking
How i take Account payable certification ?
What is the best software to manage the three-way match?
There is a lot of automation software available. There are many factors ... type of invoice, industry, etc. that affect the decision. You need to investigate a few, watch their demos, get references to see what best meets your needs.
What happens with my discrepancies is I wait days,weeks sometimes months for purchasing to resolve the issues. Meanwhile I'm being badgered by the vendor.🤪🤪
That is part of the reason why I don't think AP should be resolving the discrepancies!
holy shit