Creating Barcode Labels with Word’s Mail Merge (Updated for 2024)

In this tutorial from Pharos Technology, we delve into the process of using Mail Merge in Microsoft Word to create barcode labels. This functionality is particularly useful for inventory management, retail, and various organizational needs.
Steps to Create Barcode Labels with Mail Merge:
1. Initiate Mail Merge for Labels: Open a new Word document and navigate to the 'Mailings' tab. Select 'Labels' to start the mail merge process.
Choose your label vendor (e.g., Avery) or use Microsoft's generic label setup for a variety of types and sizes.
2. Selecting a Recipient List: Use an existing list, such as an Excel spreadsheet, with your barcode numbers or data.Load the list to populate your labels.
3. Creating the Barcode Field: Open a web browser and search for Microsoft’s 'Merge Barcode' instructions to understand the syntax for the merge barcode command. The command structure involves MERGEBARCODE, data field (e.g., SKU number), barcode type (e.g., Code 128), and formatting options (e.g., height, show text). Implement this structure in your Word document, adjusting it to fit your specific barcode requirements.
4. Testing and Adjusting the Barcode: Toggle field codes in Word to replace 'Merge Field' with 'MERGEBARCODE' and add your specific settings. Use 'Preview Results' in the Mailings tab to check the accuracy and appearance of your barcodes.
5. Replicating the Barcode Across Labels: Once you have the desired barcode setup on the first label, copy and paste this configuration to the other label cells on the page. Word will automatically continue the sequence for subsequent pages based on your data list.
6. Finalizing and Saving: Conduct a final review to ensure all barcodes are correctly formatted and sequenced. Save your document for future use and printing.
Benefits and Use Cases:
This method provides a cost-effective and efficient way to generate barcode labels for inventory tracking, product labeling, or organizational purposes. By using Word’s Mail Merge with barcodes, you can streamline the process of labeling a large number of items with unique identifiers.
This tutorial is ideal for users looking to enhance their skills in creating custom barcodes and labels using Word’s Mail Merge feature, offering practical insights into barcode generation for various applications.
Keywords: Mail Merge, Microsoft Word, Barcode Labels, Inventory Management, Document Creation, Code 128 Barcode, Data Integration
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[@hichamhadj9640]

I think you don't have to paste it in every cell. Just click update labels instead. Excellent video by the way, thank you

[@oswald8589]

SO IF i HAVE TO PRINT 25 BARCODE LABELS FOR THE SAME ITEM, BECAUSE I HAVE 25 IN INVENTORY, HOW DO I GET WORD TO PRINT 25......THE ONLY WAY I CAN THINK OF IS TO DUPLICATE 25 OF THE SAME ITEM IN MY EXCEL SHEET. IS THERE A BETTER WAY???

[@NhuTinh-c9m]

Hey, you should not show your face on the screen, save the screen for what you explain about. Also, zoom the screen closer. Thank you