Hello! Thank you for such a detailed explanation! I was wondering if you can point out how and why a freelance artist is supposed to generate a proforma for shipping art pieces to an exhibition? Thank you!
Your question is not clear. Proforma is issued from a supplier when you are ready to buy anything from him. If you need free advice, please contact me. Check my About for contact details.
Usefull info. I have a question. I've been asked for a pro forma in order to receive a 50% advance on a gig. I What I dont know is iof I'm supposd to write the pro forma for only thew advance paypent or for the entire amount and specify this incluides an advanced payment.
It's up to you really (or the customer) - whatever you need to do to get your upfront payment. If it was me I'd issue a pro forma saying something along the lines of "£x advance payment for . Balanced of £x due on completion under usual invoice terms". I would then issue a final invoice on completion showing the full amount minus the initial payment - make it clear on that invoice when the initial 50% was paid. So my final invoice would show something along the lines of: Gig on 2/3/20: £5,000 50% Advance payment received on 20/2/20: -£2,500 Total due: £2,500 Not saying that's correct, but that's what I'd do. 😀👍
Hi again, please can you tell me, if I use the purchase order no when I send a pro forma to a customer, or do I make up a separate no for the pro forma? And when I issue a final Invoice for goods paid do I use the same pro forma invoice No? I'm a bit uncertain about this. Many thanks
Excellent question. A) Purchase Order has its own number. B) You must mention PO number on your Proforma Invoice number. C) Invoice : You must mention Proforma Invoice number on Invoice and Invoice has its own separate number. If you need free advice, please contact me. Check my About for contact details.
Hi Andy, I used to be self employed and after a couple of years employed I’m about to go back to it but I’d like to take deposits this time around to cover materials etc (I think like how you run your joinery business) would you recommend pro forma invoices for this and do you just invoice for the rest at the end like usual? Thanks in advance.
Personally speaking I would only issue a Pro Forma if I'm specifically asked for one - normally when dealing B2B as sometimes the company won't pay you without one. For B2C I would just issue a normal invoice for the deposit and a final invoice for the balance. 👍
@@SmallBusinessToolbox you mean to say that along with invoice no. In invoice, I also need to write purchase order number in both pro forma invoice and commercial invoice.
Thank you so much for making this video! Super helpful!
No worries! 👍
Brilliant well articulated advice thank you again, defo will use a pro forma and will be hypervigilant for scammers x
This great work. Thanks for your time
Thanks so much for sharing!
Hello! Thank you for such a detailed explanation!
I was wondering if you can point out how and why a freelance artist is supposed to generate a proforma for shipping art pieces to an exhibition? Thank you!
Your question is not clear. Proforma is issued from a supplier when you are ready to buy anything from him. If you need free advice, please contact me. Check my About for contact details.
Great info and content. Thank you.
Cheers - no worries!
Usefull info. I have a question. I've been asked for a pro forma in order to receive a 50% advance on a gig. I What I dont know is iof I'm supposd to write the pro forma for only thew advance paypent or for the entire amount and specify this incluides an advanced payment.
It's up to you really (or the customer) - whatever you need to do to get your upfront payment. If it was me I'd issue a pro forma saying something along the lines of "£x advance payment for . Balanced of £x due on completion under usual invoice terms". I would then issue a final invoice on completion showing the full amount minus the initial payment - make it clear on that invoice when the initial 50% was paid. So my final invoice would show something along the lines of:
Gig on 2/3/20: £5,000
50% Advance payment received on 20/2/20: -£2,500
Total due: £2,500
Not saying that's correct, but that's what I'd do. 😀👍
@@SmallBusinessToolbox tHANKS
God bless you for this. From 2023
I was always told you can’t charge vat as no service/goods had been supplied. So you issue a pro for a exclusive of vat
No, you should charge the VAT as normal but the customer can't reclaim it until you've issued a VAT invoice. 👍
Hi again, please can you tell me, if I use the purchase order no when I send a pro forma to a customer, or do I make up a separate no for the pro forma? And when I issue a final Invoice for goods paid do I use the same pro forma invoice No? I'm a bit uncertain about this. Many thanks
Excellent question. A) Purchase Order has its own number. B) You must mention PO number on your Proforma Invoice number. C) Invoice : You must mention Proforma Invoice number on Invoice and Invoice has its own separate number. If you need free advice, please contact me. Check my About for contact details.
Hi Andy, I used to be self employed and after a couple of years employed I’m about to go back to it but I’d like to take deposits this time around to cover materials etc (I think like how you run your joinery business) would you recommend pro forma invoices for this and do you just invoice for the rest at the end like usual?
Thanks in advance.
Personally speaking I would only issue a Pro Forma if I'm specifically asked for one - normally when dealing B2B as sometimes the company won't pay you without one. For B2C I would just issue a normal invoice for the deposit and a final invoice for the balance. 👍
Small Business Toolbox
Thanks for the reply 👍🏻
What is issued first. Purchase order or pro forma invoice ?
Normally purchase order first, since you normally need to quote the PO number on invoices. 👍
@@SmallBusinessToolbox you mean to say that along with invoice no. In invoice, I also need to write purchase order number in both pro forma invoice and commercial invoice.
Potentially yes - depends on your customer. Basically if they give you a PO number quote it and you're more likely to get paid quicker.
@@SmallBusinessToolbox thanks mate. It was really helpful.🙂
Great
Thank you