Organize Your Documents With INSANE Effeciency (UPDATED)
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- Опубликовано: 27 май 2024
- If your Documents folder is a chaotic mess, this video is your ticket to a clutter-free digital life.
Download the Pre-Assembled Folder Here: bit.ly/OrganizedDocsTemplate
NOTE: The Smart Folders feature does not work on Windows
This tutorial is an update to a video I posted seven months ago. Back then, I introduced a simple yet effective workflow for organizing your documents, and today, I’m excited to unveil a significantly refined version.
In this step-by-step tutorial, we’ll start by clearing out your Documents folder and putting everything into temporary storage. Think of it as renovating a closet. We'll install a pre-assembled, highly organized folder structure into your Documents folder, making it easy to find a place for everything.
First, create a folder on your desktop called "2 B Organized." Move all files from your desktop, Documents folder, and Downloads folder into this new folder. You can spend hours creating a folder structure, or for the cost of one cocktail, buy the pre-assembled structure from my website, TechTalkAmerica.com. After your purchase, follow the simple instructions to download and set up the organized folder structure.
Our pre-assembled folder structure includes red-tagged folders designed for sharing with family members. For example, the "Family Shared" folder is perfect for storing important files like family recipes, marriage certificates, and medical records. Sharing these folders is easy - just click the share button and send access via email. We also have shared folders for babysitters and pet sitters, complete with forms for emergency information.
This organized structure is multiple levels deep, with folders for everything from business documents to church-related materials. Students and teachers will find dedicated folders for educational documents.
One of the major new features is the "Find My Stuff" folder, utilizing Smart Folders. A Smart Folder is an intelligent search tool that finds files based on specific terms and conditions. It can help you locate important documents, large files, and even old iPhone apps that might be taking up unnecessary space.
To start using Smart Folders, open a Finder window and ensure the path is displayed. This helps you see where files are located. For instance, if you have PDFs scattered across your hard drive, a Smart Folder can gather them all in one place. It can also identify duplicate movie files or old iPhone apps backed up via iTunes.
To move files from the "2 B Organized" folder to the appropriate places, open two Finder windows side by side - one for the Documents folder and one for the "2 B Organized" folder. Use split-screen mode to make the process easier. Set the "2 B Organized" folder to List View (Command 2) and the Documents folder to Column View (Command 3). Simply drag files from the left to the right into their respective folders.
Need more help? You can book a remote session with me for personalized assistance with your Mac, iPad, or iPhone at TechTalkAmerica.com. Don't forget to like, subscribe, and hit the notification bell for more tech tutorials.
#organization #documents #techtalkamerica
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Thanks so much for supporting my channel. I love getting to make these videos for you guys.
🙏🏼 David A. Cox 
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WOW… been struggling with this for YEARS… Thanks Dave! OUTSTANDING video!
He's the best when it comes to computer knowledge Apple or windows
I disagree. David’s videos are outstanding! He has insights and products that Apple does not. His hr therapy online sessions are more than worth it. Keep up the great work David. Greg
I learned mac when transitioned from windows in January 2015 thanks to him on his old channel……. I keep coming back
Excellent overview. Love the clear explanations! Great job!
David good to come across a video from you again. You do a great job. Cheers from NY.
I have lots of work ahead of me thanks for this information, I really like the family documents and sharing the information
I am buying this! Thank you, David!
A new video, finally!!! 😂
Great video David! I was an organizational maniac on windows. Switched to Mac when I retired and now … not so much! 🤣 this was very helpful. Thank you!
Enjoyed your videos for years now. Can you do a similar strategy version for video professionals?
You are an awesome teacher. I switched to my first Apple products ever,an iPhone and a Mac Air, thinking I would attend Apple Store classes. Just after I bought them Covid shut everything down and I knew nothing about my devices, apps or programs. Your tutorials totally saved the day and my sanity! Now I have had them long enough to need specific “what did I do?” Questions answered. When you do private zoom classes, can you access my computer remotely, or do I have to explain verbally and take notes? If so It may take several appointments. I have to watch your videos several times to get all the steps down.
Hi Karen. So glad you enjoy my videos. Yes, durring a session I can remotely work with you on your computer. The entire session is recorded and I provide it to you at the end (free of charge) so if there are any parts you need to review, you can!
Could not purchase on Safari. Purchase went fine on Chrome. I like the concept- saves a lot of time.
I’ll be buying the pre-den folders anything like this they can save time I’m all for spending five or $10 David I was suggesting more stuff like this that will save us time. Maybe you have more just haven’t looked at your site lately. Thank you.
Great video David, thank you. I am curious, if I implement this on my Mac will it create the same file structure across all my devices, I.e. MacBook, iPad?
It will provided you have everything set to sync
Bought it. It works. My question is can it be used more then once, as in a regular schedule, or one and done? Thanks.
Are you referring to the smart folders? If so then yes
If you are an iOS user can you use your existing phone?
Are the folders designed to contain the actual files and documents or simply links or shortcuts to them? I prefer the latter (I am on Windows 11).
But great idea
Can this be used on iPad where there is no finder for example. Thanks
Absolutely. Just use the files app and launch it twice so it’s in split screen mode. There’s a demo on the older version of this class
Having purchased the original iteration of this does what you are detailing today require another purchase or are you offering an update that is free?
If you email me privately and include a screenshot of your purchase receipt I'd be happy to send it to you free of charge Dac@techtalkamerica.com
@@TechTalkAmerica I did email you my receipt a couple of days ago. Have you received it?
While I appreciate the organizational structure, which I badly need, the one thing you fail to mention is when you do this it breaks the links to the programs and where their documents are filed. I am now in the process of re-building those. Is there a way to avoid breaking those links or was my system not set up properly to begin with?
Unfortunately there’s no way of avoiding breaking the links in the programs. However if you open the documents directly from the finder window it will automatically re-establish the new link in the program.
This is a great video. Do you have advice on organizing files on my IPad
Everything you can do in this video you can do on iPad with split screen mode.
What about a bash script that makes the file system for us ..
Can this be used for documents in iCloud?
You bet
Does this work on iPad & I pad pro? I bought this but now I don’t know how to locate it on my iPad pro
The old version of the tutorial shows you how to do the same thing on iPad
ruclips.net/video/rc6QHkfNBVc/видео.html
Can I use your template on my PC would love to reorganize my OneDrive
Yes. The only thing that won't work are the smart folders.
Does this download work for Windows OS?
It does however the smart folders will not work on Windows
Hey, I tried to purchase the folder, but my country, Trinidad and Tobago, is not supported. I want to use my CC. Please assist.
Do you have access to Venmo?
@@TechTalkAmerica No I don't. I see you have all the other Caribbean countries listed.
@russelmason8841 it’s not me personally. I use Square for credit card processing. Shoot me an email at dac@techtalkamerica.com
received email saying could get free office software is this genuinely from you and upfront or a scam ?
Never said it was free. Heavily discounted? Yes!
The problem here is all of this file structure relates to the Hard Drive on the computer. What if you use a NAS? Is that a different story?
Sound interesting so sad it's only for Apple not MS
Why do all (or most) of your videos involve buying or downloading something?
We'd much rather see acceptable methods/techniques/practices utilizing Apples baked in software.
Do you work for free? David does fantastic education videos and yes he should get paid. End of.
I agree, you come across as just taker.
There is more than enough info provided to duplicate it yourself. If just involves more work on your part.
Bro. Who is paying for a file structure. Screenshot and add the folders yourself.