The ONLY 3 Rules You Need for Better Digital Organization
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- Опубликовано: 13 май 2023
- This video will help you organize your computer's most important areas in just three simple steps.
💡 THE DIGITAL ARCHITECT - My guide to reclaim your time, energy, and headspace by simply building order in your digital world.
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💌 FREE TEMPLATES & BI-WEEKLY NEWSLETTER with practical tips on office organization, productivity, time management, and communication.
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This video will help you organize your computer's four most important areas in just three simple steps. You will learn how to organize your desktop, properly arrange your taskbar, optimize your browser bookmarks, and finally, organize your documents.
🔗 LINKS MENTIONED IN THE VIDEO
wallpaperaccess.com/desktop-o...
edit.org/custom-wallpapers#ini
1. Start by taking everything out of your folders, archives, and drawers, and drag all the files, books, and paperwork into a pile on your desk top. 2. Once you have a big pile, open each item, one-by-one and consider if it sparks joy. 3. If it does not, discard it. But before getting rid of items, sincerely thank each one for serving its purpose.
😂
:D Thanks, Paul! Love this approach ;)
Paul gets it
😂😂😂😂😂😂😂
Thanks Paul Kondo
Dear Lea, you would be proud of me today 🎉 after watching this and your desktop video. I cleaned out 1400 files, streamlined my desktop and made a start with a new descriptive file structure across three of my hard drives.
WOW, that sounds awesome! Congratulations! I am glad I could help you with that 🥳
I created a folder on my desktop named "desktop". :) If I need to save something quickly, I use this folder rather than the desktop. Periodically, I clean the "desktop" folder by deleting things I don't need from it and moving the files I need to my permanent folder structure. I also don't allow apps to put shortcuts on the desktop, but some still do, so I keep an eye on them and delete any shortcut immediately or move it to the "desktop" folder to decide later if I will add it to my taskbar or delete it altogether.
Thanks for sharing, Jay!
Thanks for the real world scenarios and cuts to examples! Keep advising me what videos i need to watch next.
You are welcome! Glad you like the mix of theory and practice :)
Thank you. That is a nice organization system. I use my Desktop folder for current projects. Most of the stuff gets moved or deleted after the project is complete. Years ago, a friend had so much stuff on his Mac OS 7.6 desktop that he had a scroll bar. Windows OS just displays what it can, and the rest has to be accessed through Windows Explorer. I have been in the IT business for a while and have seen some cluttered desktop folders.
Hi there, thanks for sharing your way of working and that you have also seen quite messy (and with that, impractical) desktop setups. Glad you are mastering your files. All the best, Lea
Glad to see that I've been using all these tricks for more than 10 years. Nice video.
That's awesome to hear! Thanks for sharing :)
Great video - I `ve already set up a new canvas for my desktop and I am optimizing my browser bookmarks with these files. Thank You very much, indeed.
Glad you liked it, Andreas!
I never knew I could organize my bookmarks. Thank you very much for that info. Did some needed cleaning up as well.
You are welcome, Jacqueline!
Your videos have been instrumental in helping me put together an electronic portfolio of evidence!
Hi there, thank you very much for your feedback. All the best, Lea
I use it in sow meany needed information that must be accessed.
I spent an hour last night just cleaning up my desktop. Thanks for the tips & motivation.
Wow, Vivian! That's awesome to hear - I am very happy that I could motivate you starting to go down that route :) All the best, Lea
Great vid! Just ran across this. Will look at more of yours. Never thought of organizing my taskbar.
Thank you so much! Glad to hear that 😄
Simply, Thank You so Much. 🙏🏼
You are very welcome!
Great content, Lea. Your videos are most helpful - piece of mind vs peace of mind.
Thanks Luke. Indeed, that's a typo I have noticed as well already :)
I create new wallpaper monthly. It contains a calendar and important information. In my case, client codes and campaign color codes, conversion formulas, financial/sales goals, etc. And a new photo of my pup. :)
Thnaks for sharing, Chris! I love the idea and especially the fact about your 🐶 💙
I've been wanting something like that for a long time!
"Have a place for everything and keep the thing somewhere else; this is not advice, it is merely custom." - Mark Twain. After a long struggle I hit upon the concept of organization - a real sanity saver - like structure based on naming things that make them easily recognizable and in a format that is easily searchable: Dates, key words, any special functions or other identifiers, et cetera. Then put them somewhere else and consequently become very familiar with (and somewhat skilled at) search functions. . .
Hi Gary, thanks for sharing. Indeed, if you can properly use search and can write good prompts, you will be able to easily find your files and folders given that you have labeled and tagged them properly. Glad you have been mastering this skill! All the best, Lea
@@LeaDavid Hi digital organization is very important i made a application to help people like do :) i wish You a nice day.
@@LeaDavid Mrs Organisation Lea David i need You now ... lets play
This has been very helpful. Thank you so much.
You are welcome!
Great video! It's also worth noting that you can use the Windows Key + Number to open applications pinned to your taskbar. For example if the browser is your first pinned icon, Win+1 will launch it. On all my computers I keep my task bar consistent so Win+1 always opens my Browser app, Win+2 is Outlook etc, etc (I skip File Explorer because that's Win+E). Once you've decided on a system and memorised it you can jump between apps in no time without ever having to move your hand off the keyboard.
Hi Daryl, thanks for your feedback! Indeed, that's a great shortcut that I also talked about in this video that you might want to check out as well: ruclips.net/video/d_rH4uAm9MY/видео.html Best, Lea
Thanks for this video. I watched so many videos of yours. All are very informative and easy to grasp the ideas. Thank you again and keep up this good work. ☺️
Thanks for your kind feedback - glad you like my videos :)
I love ❤what you are teaching.🙏🏿🙏🏿🙏🏿.
Thank you so much - appreciate your support!
Clean desktop all the way 😅 it freaks me out ...messy desktop would send me crazy. Your video is very clear. Thank you 👌
You're welcome, Veronique!
Hello and thanks for your videos. They help us very much. Congrats! I cannot find the links you mentioned about wallpapers that help to organize the desktop.😢
Hi there, thanks for your feedback! The links are now added in the description. Good luck getting more organized :)
Nice video. Thankfully I am already used to keep track of all this areas on my machine. Have you ever tried third-party file browsers and file indexing software? I recently adoptex XYplorer and Listary that combined really elevate my productivity. The first is a really powerful file browser that can substitute the default Windows file explorer and the second one is a small search bar that indexes all your files and more amd it works a lot better than default file search at finding what you really need.
Hi there, thanks for your feedback! Indeed, I have been using a third party file management software for quite some time (which I might cover in a future video) but wanted to cover the standard since I still believe the majority uses this. All the best, Lea
@lea david , Thanks for wonderful video and sharing very helpful information.
You are very welcome :)
Thankyou very much , really helpful
You are welcome!
Hello from phoenix, Arizona. I just subscribed to your channel. I love Content like this I have a Macbook Pro. I’m looking forward to watching your other videos. Thank you.
Hi Joe, many thanks for your feedback and your support - much appreciated! All the best, Lea
Yes I myself fully support a Clean Desktop, it's also going to prolong life of your computer/laptop etc ❤
Couldn't agree more :) Thanks for sharing!
Thankyou so much...😊😊😊
Most welcome, Siddharth 😊
Good sharing, appreciated..🎈❤️🙏🏾
Thanks for watching!
Thanks for your sharing
You are very welcome!
as for the desktop i don't even have the recycle bin icon in it cause you can alway access it via file explorer. As for the taskbar, keep in mind that windows let you open those with the WIN+1, WIN+2 etc shortcuts so i tend to put those that i use more and don't already have a windows shortcut like file explorer (WIN+E) in the first positions (it works of course with only the first 9 icons here).
Hi Luis, thanks for sharing! Great that you are already using all those best practices but for opening the Taskbar apps, it does not only work until the 9th app, but even until the 10th one by pressing 0 😉
@@LeaDavid indeed it does! I thought it only worked until 9. Thanks!
Personally I pin all programs I use everyday to my taskbar, then the less common but still important ones will have shortcuts on the desktop to the left. On the right side of my desktop I put shortcuts to folder that I consider important.
Using date of creation is bit redundant and prone to error when you can already include a Date Created column in file explorer. The "client project title" format let's me think you might be better off with proper folder structure.
For bookmark on the bookmark bar I keep the most use ones on the top layer and I delete their name so that only the icons are visible. I coo think you can do in google is to name the window by right-clicking and selecting "Name Window" this way I can have a window for RUclips that is always going to be name RUclips in the taskbar, same for ChatGPT, Udemy, Current Project, etc.
Hi there, thanks for sharing. Indeed, interesting thoughts but I am happy that this works for you. I believe there is not golden rule so everyone needs to find out what works best for them.
What a good timing, I was planning to do some Sunday Cleaning
Glad I could help :)
@@LeaDavid Your videos have been helpfull.
I like to organize my room and my physical belongins, but I'm just starting to do it in my digital life.
Keep doing this ♥
Thanks, your feedback is much appreciated! Good luck with getting more organized :)
Hi Lea thanks for the video it was really useful but I can't find the link for the desktop backgrounds you referred to. Best wishes from England 🇬🇧.
Hi Peter, thank you so much for your feedback! I have added the links to the description. All the best, Lea
Hello Léa! Thank you for your usefull videos. I’m strongly interessed by the way and why do you use both notion and obsidian.Thank you for your reply!
Hi Harry, thanks for commenting and supporting! I might be covering both Notion and Obsidian in a future video so feel free to subscribe to not miss out. Best, Lea
Hi Lea! For sure, you're helping a bunch of people who have their desktop computer a really mess. That's isn't my case, either way, It's nice to have videos like yours, helping people.
Hi Thiago, thanks for your feedback!
Hallo Thiag thats why i made aplication LOVEVOL i need only costumer to make the world great again - sorry computer :)
Awesome 👍
Thanks, Abdullah! 😊
Super videos...easy to follow language...and she's beautiful!!!
You are welcome!
i learnt a long time ago to organize my files and emails and bookmarks based on what i want to do with it, not what it is, since 2005 i never changed my folder structure, my bookmarks is a bit intimidating sometimes though 😁
Hi, hope your initially introduced folder structure is still relevant and makes sense to you. If yes, great :)
Hi, Lea - I love your well designed and well presented videos. They are all very helpful. I just want to point out that it is "peace of mind," -- not "piece of mind." English has so many instances of tricky spelling!
Thank you so much for your feedback! I know about the typo but cannot change it anymore. Anyway thanks for flagging and all the best, Lea :)
شكرا
You are welcome!
Great video. What video editing program do you use?
Thanks, Stephanie! I am using Adobe Premiere Pro. Best, Lea
I do not know how to use a computer.
I know how they are built, the internal workings, components, god, I fix computers for a living, but I realized that I do not know how to use a computer.
This video gave me some insights about the purppse of a computer. Thank you so much
You are welcome!
Do you have a recommendation or video about photo organization?
Hi Cindy, unfortunately not but I might think about doing a video about that in the future.
Hi Lea, Nice tips!
Do you know the software called Everything? Really handy if you can’t find a file on your computer 🤗
Hi there, thanks for the hint. Indeed, I know it already but might be making a dedicated video about it in the future. Best, Lea
Good tips.
Thanks, you're welcome!
Nice video . From Vietnam
Thank so much! Greetings back to Vietnam, such a beautiful country:)
Thank you so much for great vixeo
You are very welcome!
I really don’t want anything on my desktop but 1 or maximum 2 sticky notes and if needed a file I need on one of my computers (my Mac desktops are linked) which I am going to use within 24 hours.
All my files go in my filing system. The important files and all videos and foto’s are also automatically uploaded to my Synology Nas. I created a folderstructure so I always know where I store my files. The 24 hour desktop rule also is for max 2 files because it is handy. However 90% if the time there are no files there. Thanks Lea for thus video. Grtz Patrick, The Netherlands
Hi Patrick, thanks for sharing! Like your 24 hr rule and the fact, you appreciate a clean desktop (so do I with some similar exceptions as you have). All the best, Lea
@@LeaDavid Thank you for your answer Lea. I do see it as a compliment.
Thanks! It was very informative video. After buying Synology NAS I also started considering to improve my file storage organization. BTW, I saw a Greenshot app on your taskbar. I also used to use it several years ago, but now it is deprecated and I switched to ShareX which is way more advanced. I highly recommend it! :)
Hi, thanks for sharing! Indeed, ShareX is way better and I am using it in the meantime as well.
how do you make the taskbar to go vertical?
Hi, just do a right click and go to taskbar settings where you can change its location. Best, Lea
How do you implement computer commands needing control-alt-command keys that don’t show those functioning keys on a virtual keyboard.😮 Thanks for responding.
That's a good question I have never come across. Maybe someone from the community can help out?
I have 2 questions:
1) Windows 11 seems to not allow me to move my taskbar to the side of the desktop, only keep it on the top or bottom. Do you know of any ways to get around this?
2) If you are using a work-provided device, do you have any additional advice? I cannot remove shortcuts on the desktop without an admin password. We are also not to store files on the desktop, as everything should be stored on OneDrive. This is to prevent lost files if something happens to the computer (theft, damage, hardware upgrade). Are there ways to pin shortcuts to frequently used files in OneDrive somewhere else on the computer?
Love your content! Thanks!
Hi, thanks for watching the video. To you questions:
1. Unfortunately, there is no quick fix to that. Theoretically, you can move it to the left but only by going into the Windows registry which is a bit more complex and technical than just toggling a button - apologies.
2. I see what you are saying and know the challenges. Depending on your organization's restrictions you could still do the following: right-click on frequently used documents on OneDrive and then click create a shortcut. Then you can move the shortcut to your desktop or even to your taskbar.
All the best, Lea
For admin controlled app icons - can you move them without getting the pw prompt? I have a couple folders on the desktop for consolidating icons in groups by purpose/usage.
I was looking through the comments to find how to do the Left-dock on Win11 too!
I used the PARA method
Thanks for sharing!
@leadavid do you use notion or One note?
Hey Toad, I use both. Notion more for personal use and OneNote in a professional setting. Best, Lea
The OS keeps track of file dates. No need to include dates in file names.
The date that you created the computer file may be different from the actual date of a document, which is usually what you want to track. BTW, you have a good name.
Fully agree with you!
@@warrenlipton833 you too. You can change the OS date.
2:28 here the expression is “Peace of Mind” as opposed you “piece of mind” which means to give someone your unsolicited opinion (like I’m doing now) because not doing so would leave my mind uneasy.
So I give you a piece of my mind so that I may have peace of mind. 😅
You are so right :D Thanks for making me aware - I completely overlooked this ;)
you're so gorgeous.
i have no problem organising my computer,
i only watch cause you're hosting.
Thanks!
YYYYMMDD is great for file names - no hyphens needed.
Agree, Robinson! Also works very well without them.
Nao achei os links dos planos de fundo
Hi there, I have added the links in the description. Best, Lea
Hi Lea. You propose many policies that for sure will be useful to keep order in files, folders and inside the PC. To tell the truth, I'm not much interested in that, but only because I always kept in order my computer. I suggest also to make some video explaining people what methods can be used to start from a PC very messy to get a well ordered machine, because it's a very time-consuming process... it's long and hard work! 😆
Hi there, thanks for commenting! Glad you have always been very organized since I agree, it can be a very long and tedious way to get there. I will certainly consider to make a video about that process since I also believe that having and keeping an organized machine makes you so much more efficient :) All the best, Lea
I'm been on PCs since 90s and here's my system:
Level 0 is my storage devices.
Like C drive, D drive, cloud storage drive, etc.
C drive would be an NVMe SSD 1Tb drive that would be big enough to have all windows and other system files and also all small programs that sometimes have issues if installed in the drive other than C.
D drive historically was my games folder - that's where all my games and anything related to games live and NOTHING else. This actually has the same functionality as my newer V drive
E would be my RAID 1 storage device, it doesn't have to be fast, in fact it's the only two of my SATA drives that I have - everything else is fast NVMe SSDs.
This one also backed by cloud and is largely the same as cloud. Basically if you're not a geek you don't really need RAID 1 as long as it's backed by cloud.
This one is where ALL files and anything that's important not to lose lives.
F would be my cloud storage with largely the same stuff as E.
V - same as D drive, but faster and for bigger, newer games.
W is fast and large NVMe drive for 3d modelling, deme dev and other projects. Everything related to work in progress creative work lives here.
It's slightly different, but it works for me, because by default I already split everything in categories before even creating the first layer of folders.
And a lot of stuff doesn't need organization - C drive, D and V drives don't need any organization for obvious reasons.
It's easy to delete anything from there, because nothing important belongs there in the first place.
So what's left to organize is just my E/Cloud documents drive and my W heavy digital and video projects drive.
Hope it helps someone.
Thank you so much for sharing! This can certainly be interesting for one or the other :)
This might sound silly but can you add spaces/add an underscore to an .EXE file when you are renaming it? and is it safe to do so?
Hi, I have never tried tbh but cannot imagine this causing any major harm since it's just a file like any other. Would be great if you can share your feedback after having tried it out. Thanks and best, Lea
@@LeaDavid Hi, Lea. Thanks for responding so quickly!
I did run a few tests, and so far, I haven't encountered any problems or issues with the files being damaged or corrupted. I also used the underscores with added spaces and everything ran smoothly as expected. However, I made sure to back up the programs before running the tests lol.
The onlyest icons on my Dsktop be Recycle, Android Studio, and IntelliJ Idea, and Grammarly.
Awesome, nice and clean - thanks for sharing!
@@LeaDavid It's still difficult sometimes to find what I need. But, that's because Android is constantly moving common dependencies among it's folders.
How you organize 6-7TB?
Right from the beginning, exactly that way 😉
Brillant
Thanks, Michael!
good
Thank you!
Thanks for the great info. You suggested file names like the following Date and then file name. I would suggest the reverse because the date is then static which will prove to be important if you make changes to that file and Windows automatically dates and times them.
Hi Edward, sure. That works as well but the intent was to specify the date the document is used and not when it was last edited / created. Best, Lea
@@LeaDavid Thanks for your quick reply. I do appreciate you work. I will further avail myself of you videos as I have a ton of files and they need to be organized, archived, paired down, and duplicates eliminated. Keep up the good work and Godspeed.
Ed
nice
Thanks!
Why do you use underscore in some parts and not the entire file name?
There are pros and cons of using underscore, hyphens, or spaces to separate words in file names. Very often, it goes back to your personal preferences and the ease of use (with some separators you can easily jump across the path names, with some less so).
Many years ago I was taught to use underscores between words in a file name because some systems automatically removed spaces in file names. The underscore keeps the space and makes the file name easier to read. I don't know if that is true anymore, but i'm still in the habit of using them.
@@jackfrank303 Thanks for sharing. Not sure which operating system you were using but this shouldn't be the case nowadays any more. However, some systems (where you might need to upload files) still have problems dealing with spaces so I agree with your, rather be safe than sorry and use underscores or hyphens.
to continue the comments, while most OS will now accept spaces in filenames, there are a few software programs that do not. If you get in the habit of always using the underscore, it never becomes an issue.
I think your lesson more helpful if you do it with practical example. Like desktop arrangement process first to end doing practical.
Hi Taifun, thanks for your feedback. Will try to make it even more practical next time.
Please share it with my manager 😂.
All day, gomaa come search for me about the files 📂
Haha, feel free to share it yourself ;)
You wants me fired 😂
This content is ripe with groundbreaking theories. I discovered a book with like themes that shifted my viewpoint. "A Life Unplugged: Reclaiming Reality in a Digital Age" by Theodore Blaze
Thanks, Larry! Will take a look at the book you mentioned.
This lady is the Marie Kondo of computers😅
Love it, thanks! 😄
Ok im already past step 1 😂 feeling good about myself up until this point.
Great to hear, Robert :)
I loved your video, but it only confirmed me that I am doing all right on digital organization.
Thank you so much - that's great to hear, Vincent :)
the good appliaction helps do it better ...?
I put all bookmarks in a spreadsheet. Thus I'm not depending on just one browser
Nice, thanks for sharing!
Can't stop "listening" to your video. I love your German accent!
Bist du tatsächlich Deutscher?
Also, bist du Deutscher? Komm schon, erzähl es mir bitte!😃
I am Brazilian and am learning German and to me, you sound like you have a German accent. I could be wrong, but whatever.
Thank you so much for your feedback! I recommend checking out my newsletter, where I revealed the answer to your question ;)
@@LeaDavid 🤝
WhatsApp via the browser? Why not install the app? Local copy, easy file sharing, (background) notifications...
You do you :)
I'm using Gnome on Linux. I don't even know how to save to the desktop
Thanks for sharing. Indeed, Linux is a different animal...
Unfortunately with Windows 11 You cannot move taskbar to the left.
Yes, you can
Open Settings.
Go to Personalisation.
Select Taskbar.
Click Taskbar Behaviours.
Change Taskbar Alignment to Left.
@@ciaranmcguigan6461 I meant moving it to the left the whole bar vertically. Not aligning the icons.
Indeed, Colin! That's a pity but there might be third-party solutions that can help out in the future. Will share them in case I come across one..
BHAI UPLOAD RECOVERY VIDEO!
Not sure what you mean by that, could you maybe specify?
Merci pour ce partage. Une petite remarque: vous devriez montrer davantage de cas concret et moins faire un long discours
Thanks for your feedback!
1 - To those of you with messy desktops on an Apple Mac, do not fret. Start up the Finder. On the sidebar on the left, click on “Desktop”. This will organize everything on your desktop and produce a list of what’s there. Click on the label of any of the columns and Finder will sort the folders and files by that column.
2 - Don’t put dates in file names. If you do, files with common topics probably can’t be sorted and listed together. Windows and Mac operating systems create and maintain file “Create Dates” and “Last Modified Dates”. If some other date (like “Due Date”) is important, add it as a tag (attribute) of the file. - - - Unquestionably, the best and most understandable / relatable file naming scheme is to make the names be specific cases of a topic/object/noun with are deeper in the hierarchy than the folder names.
Hi there, thanks for sharing those tips for Mac users. Agree that tagging is much easier and can be used a lot more natively with Apple than with Windows. However, putting the date in the file name has the advantage of seeing it at a glance and also not messing with the "created" or "last modified" date when files are sent (which is sometimes the case). Best, Lea
Can you just do it for me lol
Haha, hope the video helps you get there :)
Bom
Hi Renato!
All I really want is the Photos and Videos I have imported. I keep having to buy another computer. WHAT computer should I buy? I used a Photo stick and after a few years, it tells me to insert the disk. I DO NOT UNDERSTAND COMPUTERs and having a smartphone made it worst!
I can totally feel you. Having to deal with so many things can be overwhelming but I try to cover photo and video management in paticular in my future videos. So make sure to subscribe. Best, Lea
You are smart and beautiful.
Thank you very much!
starts 1:00 minute in
Hope you enjoyed the first minute as well ;)
*The fact this video exists shows how little people value themselves their life and fail to organise backup their own data which they rely upon work for. Clean desktop is clean life with clean folder organisation tactics.*
Thanks - couldn't agree more :)
Who can help for an office of 40 staff using Google drive...awful decision so windows explorer and drive..
Not sure what the specific question is?
Let´s get rid of folders, please.
Well you can if that fits your way of working best. Others might not want to do it..;)
We Need AI file manager 😅
Indeed, that would be great :D
It is really NOT a good idea to save files on your Desktop!. Put them in folders under Documents.
Hi Mike, in general I would agree but some might want to use the desktop as a contemporary workspace and file the files once you are done working with it. Best, Lea
A lot of talking , no showing , where is the task bar ?
The task bar is usually at the bottom of the screen.
She's like thio joe but In woman :b
Not sure who is Joe, but hopefully that's a good sign :P
Windows 11..................
Well, yes, but very few I know (especially in at work) use Windows 11.
Peace of mind, not piece of mind
Thanks, Eddie! I realized the typo already but glad you did as well - unfortunately, I cannot change it any more but it's a nice easter egg I believe ;)
Inspect everyfile, ahahah lol. Just move all shit to the New Folder(74)
Haha, as long as that's not something you do all the time ;)
De clutter your closet? Same principles.
Yes sure, it's very much similar but also just needs to get done ;)
Dear soul, why dont you just show the viewer the procedure instead of telling them your life story