You are very welcome! If you are looking for something better than Google Site, check us out at grapevinesoftware.io. We’d be happy to work within your budget!
This is brilliant. I am a member of a volunteer organisation and its difficult for them to navigate all the Drive documents we have and trying to make a intranet accessible only for us. This dumbs it right down for someone like me who is not tech savvy but keen to get my teeth into it. Too much detail on here for what I need but as a start point, great. How do you keep it as as an intranet and avoid someone publishing it by accident? I will look through the video again later to check.
Haha we are glad to hear this video helps significantly! Response to your question: You can make the Intranet "Organization" only. However, I would say it might be good for us to connect because we've built our own software and it sounds like it could be helpful for you and your team. Check out our website to learn more: www.grapevinesoftware.io/ If you find it worth a conversation, schedule a demo with us! 🤗
You are very welcome! If you found this useful but find Google Sites to be limiting, we are building our own Virtual Office Platform (Combination of Intranet, Community, Digital Workspaces, and Department Portals with social like features found in Social Media - LinkedIn, Facebook, Slack, etc.) Check out our website: Grapevinesoftware.io
Hi there. Thank you for this. I have a question. I'd like to use Google Sites for my organisation's website (NOT INTRANET). Moving away from other CMSes. However, how do I do this, safely. How do I publish to the world, and keep my drive safe?
Hi Anand, Google sites are technically made for outwardly facing content. It’s all based on the permissions. What I’d recommend is creating a specific folder in your Google Drive that will be outwardly facing material. Anything that goes on the website should be put in that folder. Make sure to set the permissions of the folder and each document to “anyone” can see this but make it “viewer” only. I’d also recommend within the folder for outwardly facing content, you have sub folders for specific things like “Marketing” “Google Forms” etc to stay organized. If you want to learn more, feel free to schedule a call with us and we can go into more detail. Hope this helps!
Can you please make a tutorial on how to create a staff directory that can easily be updated on google sites without disrupting the alphabetical order when people are hired and fired? Thank you
Great question Sara! Let me see what I can do to make a video on this specifically. I know in a previous role, I leveraged a simple Google Sheet and embedded it into the Google site. This way when you are updated the google sheet it will automatically be updated on the site. I’ll make a video on how to do this and think of other ways to give you more options! Thank you for the request!
Sara - we have recorded your requested video and it will be posted Monday morning (1/17) on our channel. Please let us know if this video help you with your request :) Thank you and we hope this makes your work better!
Hi @REACHMedical it's a bit tough to explain in the comments but I have found a great video from TestMator that can significantly. Check out this video: ruclips.net/video/FTt31ROIGWU/видео.html and go to their website as suggested in their video. Steps: 1. Double click into the space you want to add the search bar 2. Click Embed 3. Go to TestMator's website, navigate to "Embed in Google Sites" and select "Search Bar" 4. Copy the code from TestMator's website 5. Pull up your Google Site (Published Version on another page 6. There should be a search bar in the top corner or somewhere on your site 7. Type in Test and go to URL and copy until 'query' 8. Go back to Embed and add the link where TestMator explains to in his video 9. Scroll towards the bottom of the code and find TestMator and change "Search..." to whatever you want to 10. Lastly, publish the site and test it to make sure you were successful I hope this helps!
In the settings section, you will be able to choose permissions similar to sharing a document. Look for your Organization domain permission setting and that should help. However, any document or materials shared, you'll want to make sure they have access to those as well. A better way to approach this is to look into our platform: www.grapevinesoftware.io/
You can definitely create an intranet via SharePoint but it is a little more difficult depending on how you want your intranet to function. I’d recommend looking into our software Grapevine. We are building something much more intuitive and easier to set up: www.grapevinesoftware.io
??? Intranets contain proprietary, internal only, information. You just showed us how to build a website that the public can get to correct? That is not an intranet. I watched the whole thing and didn't see any form of log-in protection. Did I miss something???
Hi Kerry, thank you for your comment and question. Yes, the part you are missing is that Google Sites can be internal or external. If you are building a website with Google Sites then the access does not require a login or for you to "request access" if you are outside of the organization. Similar to any website builder out there. It is open to the public. However, when building an intranet, like this video is, you are only giving access to your employees who can only access the site if they have an email with the domain you have for your company. For example, our email domain is XXXX@imeoconsulting.com and the only people who can access this site is internal employees. You can also place an approval process with your Google Sites admin to ensure no one is sharing sensitive information without it being approved first. If your question was, is there a SSO or two-authenticated process, that would be more on the end of how your Google Workspace is set up. Please let me know if this answers your questions. Thank you again!
Hi L-Leo Gaming, could you explain more? If suggesting search would be a solution instead of the Google Sites - that could be an option. However, from our experience, employee waste time searching and exploring many documents or outdated materials. Also, this approach can deliver the right content to the right people with permissions, etc. The goal of having an intranet is to consolidate all the information an employee may need and to ensure all the information received is the most update version. Would love to hear more feedback if this was the intention of your comment. Thank you!
Thank you for your feedback John. However, when we recording this video it was with an older computer. The reason we paused was so people didn’t have to sit their waiting for the page to update or load. This is an older video, but if my memory serves correctly, there weren’t any pauses that caused someone to miss anything important. Do you have a specific part of the video you wished you saw more of? Let us know and we can try to close that gap for you. Thank you!
This was so simple and helpful! Thank you!
You are very welcome! If you are looking for something better than Google Site, check us out at grapevinesoftware.io. We’d be happy to work within your budget!
This is brilliant. I am a member of a volunteer organisation and its difficult for them to navigate all the Drive documents we have and trying to make a intranet accessible only for us. This dumbs it right down for someone like me who is not tech savvy but keen to get my teeth into it. Too much detail on here for what I need but as a start point, great.
How do you keep it as as an intranet and avoid someone publishing it by accident? I will look through the video again later to check.
Haha we are glad to hear this video helps significantly! Response to your question: You can make the Intranet "Organization" only.
However, I would say it might be good for us to connect because we've built our own software and it sounds like it could be helpful for you and your team. Check out our website to learn more: www.grapevinesoftware.io/
If you find it worth a conversation, schedule a demo with us! 🤗
Thanks a lot for this! Very useful. May I know with what tool did you make this video tutorial? Cheers
Yes, we use the tool loom to create videos like this. However, there are many others out there. For larger companies, I highly recommend Qumu!
Thank you. This was very helpful.
You are very welcome! If you found this useful but find Google Sites to be limiting, we are building our own Virtual Office Platform (Combination of Intranet, Community, Digital Workspaces, and Department Portals with social like features found in Social Media - LinkedIn, Facebook, Slack, etc.) Check out our website: Grapevinesoftware.io
Hi there. Thank you for this. I have a question. I'd like to use Google Sites for my organisation's website (NOT INTRANET). Moving away from other CMSes. However, how do I do this, safely. How do I publish to the world, and keep my drive safe?
Hi Anand, Google sites are technically made for outwardly facing content. It’s all based on the permissions. What I’d recommend is creating a specific folder in your Google Drive that will be outwardly facing material. Anything that goes on the website should be put in that folder. Make sure to set the permissions of the folder and each document to “anyone” can see this but make it “viewer” only.
I’d also recommend within the folder for outwardly facing content, you have sub folders for specific things like “Marketing” “Google Forms” etc to stay organized. If you want to learn more, feel free to schedule a call with us and we can go into more detail. Hope this helps!
Can you please make a tutorial on how to create a staff directory that can easily be updated on google sites without disrupting the alphabetical order when people are hired and fired? Thank you
Great question Sara! Let me see what I can do to make a video on this specifically. I know in a previous role, I leveraged a simple Google Sheet and embedded it into the Google site. This way when you are updated the google sheet it will automatically be updated on the site. I’ll make a video on how to do this and think of other ways to give you more options! Thank you for the request!
Sara - we have recorded your requested video and it will be posted Monday morning (1/17) on our channel. Please let us know if this video help you with your request :) Thank you and we hope this makes your work better!
ruclips.net/video/1id6DomQT7A/видео.html - the video request is here!
Hello, how do I input the search bar on the home page? To search for internal documents? I'm struggling to figure it out. Thank you.
Hi @REACHMedical it's a bit tough to explain in the comments but I have found a great video from TestMator that can significantly. Check out this video: ruclips.net/video/FTt31ROIGWU/видео.html and go to their website as suggested in their video.
Steps:
1. Double click into the space you want to add the search bar
2. Click Embed
3. Go to TestMator's website, navigate to "Embed in Google Sites" and select "Search Bar"
4. Copy the code from TestMator's website
5. Pull up your Google Site (Published Version on another page
6. There should be a search bar in the top corner or somewhere on your site
7. Type in Test and go to URL and copy until 'query'
8. Go back to Embed and add the link where TestMator explains to in his video
9. Scroll towards the bottom of the code and find TestMator and change "Search..." to whatever you want to
10. Lastly, publish the site and test it to make sure you were successful
I hope this helps!
@@GrapevineSoftware Thank you so much! Following these steps right now. Best!
how do you share it with internal employees? all given the login credentials?
In the settings section, you will be able to choose permissions similar to sharing a document. Look for your Organization domain permission setting and that should help. However, any document or materials shared, you'll want to make sure they have access to those as well.
A better way to approach this is to look into our platform: www.grapevinesoftware.io/
Thank you@@GrapevineSoftware
How about in Office 365 intranet sites?
You can definitely create an intranet via SharePoint but it is a little more difficult depending on how you want your intranet to function. I’d recommend looking into our software Grapevine. We are building something much more intuitive and easier to set up: www.grapevinesoftware.io
??? Intranets contain proprietary, internal only, information. You just showed us how to build a website that the public can get to correct? That is not an intranet. I watched the whole thing and didn't see any form of log-in protection. Did I miss something???
Hi Kerry, thank you for your comment and question. Yes, the part you are missing is that Google Sites can be internal or external. If you are building a website with Google Sites then the access does not require a login or for you to "request access" if you are outside of the organization. Similar to any website builder out there. It is open to the public. However, when building an intranet, like this video is, you are only giving access to your employees who can only access the site if they have an email with the domain you have for your company. For example, our email domain is XXXX@imeoconsulting.com and the only people who can access this site is internal employees. You can also place an approval process with your Google Sites admin to ensure no one is sharing sensitive information without it being approved first. If your question was, is there a SSO or two-authenticated process, that would be more on the end of how your Google Workspace is set up. Please let me know if this answers your questions. Thank you again!
how to make the search button
Hi L-Leo Gaming, could you explain more? If suggesting search would be a solution instead of the Google Sites - that could be an option. However, from our experience, employee waste time searching and exploring many documents or outdated materials. Also, this approach can deliver the right content to the right people with permissions, etc.
The goal of having an intranet is to consolidate all the information an employee may need and to ensure all the information received is the most update version.
Would love to hear more feedback if this was the intention of your comment.
Thank you!
@@GrapevineSoftware I want to have a search bar on our homepage like you do above! How do I? Thank you!
You shouldn't pause and do something and say you did it, might be best to include those instructions, good video one way or another.
Thank you for your feedback John. However, when we recording this video it was with an older computer. The reason we paused was so people didn’t have to sit their waiting for the page to update or load.
This is an older video, but if my memory serves correctly, there weren’t any pauses that caused someone to miss anything important.
Do you have a specific part of the video you wished you saw more of? Let us know and we can try to close that gap for you. Thank you!
Rodney