This is all great information, but what you did at about 13:10 is something I've seen lead to a LOT of problems. Editing the default permission levels is near the top of my list of "Things you should NEVER do in SharePoint". Custom permission levels are super useful, but I usually create a copy of one of the default levels, then tweak it as needed. The main problem with editing the default level itself is that the effect is "universal" within that site. More often than not, I find people who want these users to have a specific level of access to the data in this list/library, but still have that level of permission to other site content.
Yea absolutely! Editing permissions in any way on a site should be done in a methodical manner based on thought-out requirements. This video is primarily about awareness of what can be done and what options are available for anyone who has some specific access requirements. As I mentioned in the best practice section - point 4... Best to keep it simple and avoid customising permissions if it can be helped... with great power comes great responsibility! Great comment! 🎯
Great video and very helpful. Is it possible to restore the original permissions for the entire site at once, instead of doing it individually for each List/Library?
Hi Jose, apologies for the delayed response! I don't believe there is any way to do this through the UI. Perhaps with Powershell this could be achieved
Great video! Thanks! Maybe you can pour some light on this one: What about sites linked to a hub site? Do they inherit the permissions from the hub site? Thanks in advance!
Hey there battle_born! They can, yes, but there are limitations. From a Hub site (the actual Hub) you have the option to specify up to 10 'Hub Visitors', which can be individual people or groups. To get this going, go to the settings menu (⚙️), then choose 'Site permissions'. You should see a tab at the top called 'Hub', which contains a toggle 'Sync Hub Permission to associated sites'. Toggle this on and you will see where you can add the Visitors. Note: You have to go to every site associated with the Hub and again, while on it, go to the settings menu of that site (⚙️), then choose 'Site permissions'. Click the 'Hub' tab , and toggle on 'Sync Hub Permission to associated sites'. Once you do this the visitors you set at the Hub will gain access to these sites. Under the covers, a new group has been added to all these sites called 'Hub Visitors' that contains the specified visitors. Hope that helps!
Doesn't seem to work on lists that contain videos because they now open in Stream, which has both a Download button and a screen record feature, so no obvious way to protect proprietary video content. Works great for other lists, tho'.
You're so right! Without third-party tools or some serious digging, it's a task and a half! Next time I see a shooting star, I'll make a SharePoint permission-based wish ⭐️😁🙏
How do I protect the site Home page, when clicking "News" adds a page rather than a list item? I want managers to be able to share news but not muck with anything else.
Brilliant video! Just starting to build a SharePoint site for my team at work and all of your guides are just what I need
your content is perfect for how I process information. thank you for doing what you do, I will certainly be purchasing the master class.
Great training delivery. Thank you Dan
Thanks Irlym. I really appreciate all the support! 🤝
Very helpful, Dan, Thank you!
Can we add new permission levels on hub level?
Great help Danny as always!!
Thanks Sean!
This is all great information, but what you did at about 13:10 is something I've seen lead to a LOT of problems. Editing the default permission levels is near the top of my list of "Things you should NEVER do in SharePoint". Custom permission levels are super useful, but I usually create a copy of one of the default levels, then tweak it as needed. The main problem with editing the default level itself is that the effect is "universal" within that site. More often than not, I find people who want these users to have a specific level of access to the data in this list/library, but still have that level of permission to other site content.
Yea absolutely! Editing permissions in any way on a site should be done in a methodical manner based on thought-out requirements. This video is primarily about awareness of what can be done and what options are available for anyone who has some specific access requirements. As I mentioned in the best practice section - point 4... Best to keep it simple and avoid customising permissions if it can be helped... with great power comes great responsibility! Great comment! 🎯
NEVER EVER edit the default permissions. Always make a copy, rename and edit that copy.
Great video and very helpful. Is it possible to restore the original permissions for the entire site at once, instead of doing it individually for each List/Library?
Hi Jose, apologies for the delayed response! I don't believe there is any way to do this through the UI. Perhaps with Powershell this could be achieved
Very Good content. Congrats !
Thank you very much, much more to follow :-D
Great video! Thanks! Maybe you can pour some light on this one: What about sites linked to a hub site? Do they inherit the permissions from the hub site? Thanks in advance!
Hey there battle_born! They can, yes, but there are limitations. From a Hub site (the actual Hub) you have the option to specify up to 10 'Hub Visitors', which can be individual people or groups. To get this going, go to the settings menu (⚙️), then choose 'Site permissions'. You should see a tab at the top called 'Hub', which contains a toggle 'Sync Hub Permission to associated sites'. Toggle this on and you will see where you can add the Visitors.
Note: You have to go to every site associated with the Hub and again, while on it, go to the settings menu of that site (⚙️), then choose 'Site permissions'. Click the 'Hub' tab , and toggle on 'Sync Hub Permission to associated sites'. Once you do this the visitors you set at the Hub will gain access to these sites.
Under the covers, a new group has been added to all these sites called 'Hub Visitors' that contains the specified visitors.
Hope that helps!
❤excellent❤ many thanks!
Doesn't seem to work on lists that contain videos because they now open in Stream, which has both a Download button and a screen record feature, so no obvious way to protect proprietary video content. Works great for other lists, tho'.
I’m genuinely surprised that there is no reporting that allows easy auditing of user permissions. Especially when a site has grown over time.
You're so right! Without third-party tools or some serious digging, it's a task and a half! Next time I see a shooting star, I'll make a SharePoint permission-based wish ⭐️😁🙏
How do I protect the site Home page, when clicking "News" adds a page rather than a list item? I want managers to be able to share news but not muck with anything else.
Sorted it! News modules are on sub-sites only, with the home page gathering the stories; nobody needs edit access to the Home page now.