Deep Clean Your Productivity System for 2024 ✅

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  • Опубликовано: 22 ноя 2024

Комментарии • 99

  • @RachelleinTheory
    @RachelleinTheory  Год назад +8

    🚀 Take control of your schedule and boost your productivity with time-blocking! Try Akiflow today 👉 bit.ly/rachelle-in-theory and start achieving your goals! 🎯

  • @adelinerivero
    @adelinerivero Год назад +326

    Okay, I have to go off on a rant for a second. I’ve seriously been in the planner community for 10 years and I’ve been WAITING for a RUclipsr like you to come into the picture. You help me get down to brass tacks and build better habits. Your videos have helped me free up so much brain space and see things in a way that is slowly helping me grow as a person.

    • @mybookishdelights4767
      @mybookishdelights4767 Год назад +15

      I agree. I like watching plan with me's etc, but Rachelle adds in a layer of productivity help that just speaks to me!

    • @mzamilbr
      @mzamilbr Год назад +1

      I agree

    • @AllTheArtsy
      @AllTheArtsy Год назад +16

      You shoulda been in the productivity/hustle community for that. "Planner community" is mostly about buying planners and washi tape, I think 🙈🙈🙈🙈

    • @michelleadams5609
      @michelleadams5609 11 месяцев назад +2

      I mentioned productivity or apps in a plannertube comments section and it was not well received. We need more channels like Rachelle. ❤

  • @kimroberts8113
    @kimroberts8113 Год назад +16

    “Email is a list of priorities for you from others” changed my perspective so much.

  • @HoneyBee-pc3xi
    @HoneyBee-pc3xi Год назад +49

    Even as a retired person I still need these "productivity tools", not so much for productivity as for keeping track of appointments, events, information, self care, finances, meal planning, nutritional education, book studies, and record keeping. My mind works best in categories, so I have one binder just for Financial statements and records. One notebook is just for Morning Pages. One agenda is just for self care, so I can record things like medical appointments, weight, BMI, blood pressure, pulse, hours slept, activity, pleasure trips, social interaction, electrolytes,, etc. I have one main calendar to capture appointments, and one main journal for gratitude. That helps my brain keep things sorted out and in place. I'm a very functional planner, but I like pretty tools.

    • @copiouscat
      @copiouscat 11 месяцев назад +4

      Omg same here I knew I wasn’t the only one! And I have them strategically placed in my home, car & Bag! So I have a set flow no matter if I’m following a routine I always capture! What I’m still stuck on is trying to integrate that info onto my phone! Wow I honestly thought I was the only one that struggled with Notion(I had so many effing templates/brains/systems Ever since I’ve detached/limited usage from it to migrate back to writing (most successful method for me) I’ve struggled to get the digital brain back since weaning off of it to decrease that “dependency”. But that thanks for sharing cause I totally relate, I’m retiring soon (@29 from the Navy and I know I need that digital help soon now that my life is in a complete overhaul.
      If you don’t mind sharing what are some tips on to your new life shift? I’d appreciate any advice/guidance! ⭐️

  • @karenrich9092
    @karenrich9092 8 дней назад +1

    My problem is that I am a "scrapper". I will write on anything I can find (paper, envelope, my phone, etc). I saw your brain dump page and realized THAT is what its purpose is. A notebook to avoid social media is a GREAT location for me to write my stories or ideas for stories. I'm trying to collect the stories from my life for my family to have when I am no longer here. Then, I need a place to manage projects and I have ideas for that, which I just need to explain to myself. Thank you so much for your videos.

  • @hometoheather
    @hometoheather Год назад +90

    Emailing yourself is a great capture method for me and I do it all the time. I've even set up a filter to divert all tasks to their own folder to make them easy to find. The reason it works for me is because I have a habit of checking my email but can never remember to open a to-do app.

    • @Ljsthoughts
      @Ljsthoughts Год назад +5

      I message myself litte notes on messenger :)

  • @davidr1431
    @davidr1431 10 месяцев назад +2

    I enjoyed your video which gave a lot of food for thought. I might add a fifth item to your list of areas, which would be document management for scanned items (letters, receipts, scanned documents etc).

  • @torionpaper
    @torionpaper Год назад +18

    Rachelle has been on X-Games mode this week i'm here for it

  • @cornelistreet7601
    @cornelistreet7601 11 месяцев назад +4

    love this vid! would love to see a video about how you incorporate work related tasks into your personal planner

  • @xxflipchick22xx
    @xxflipchick22xx Год назад +5

    Through this method, I have realized why the Hobonichi Weeks works so well for me and why I love it so much. It functions as a 4-in-1 system:
    1. Capture (all new tasks go into the task dump in one of the notes pages in the back)
    2. Task Manager (more urgent tasks in the task dump are moved into the weeklies when I am ready to do them)
    3. Calendar (using the monthly calendars to add events and appointments as I hear about them, then moving them to the weeklies every week so I remember what needs to happen)
    4. Notes (adding “collections” of notes in the back and adding index pages to find notes more easily)
    Thank you thank you thank you for helping me realize this! Now I know that I don’t need to buy any more planners because I already have everything I need.

  • @knowmatter
    @knowmatter Год назад +8

    I really appreciate your videos, and how you share your thought process when you decide to pivot. I can see how content creators can get caught in being “experts” and not sharing this part of the journey but suddenly they are in a new planner. Thank-you for all your content in 2023, looking forward to learning from you in 2024

  • @kekchanbiggestfan
    @kekchanbiggestfan 10 месяцев назад

    I have two task managers. One simple list app for daily tasks and one more capable for bigger more long term projects.

  • @michelle.tuv.nguyen
    @michelle.tuv.nguyen 10 месяцев назад +3

    thank you rachelle, you are the content i have been seeking out for for years to learn from, as someone who struggles from organization and planning bc of ADHD and C-PTSD

  • @msj246
    @msj246 Год назад +5

    This video helped me sooo much, Rachelle! I was sttuggling with what to do for 2024, starting now, and was overwhelmed at all of the possibilities. Reviewing my current "garden" to see what was working (to cultivate) and what was not, or would duplicate an already working effort, or was just a distraction (weeds!!) was a HUGE change i ln perspective, mindset, and overall approach for me. Thank you, thank you, thank you. ❤

  • @turningcursive2255
    @turningcursive2255 11 месяцев назад

    After much experimentation - I know my system works- and when it falls apart or I start trying to solve my chaos w a new tool, it’s a signal that I’m just plain overwhelmed and there’s too much going on. Great vid!

  • @skaterdude14b
    @skaterdude14b 4 месяца назад

    I too refer to things as gardens. Maslow’s garden

  • @marla_borja
    @marla_borja Год назад +10

    This video is what I need! I can’t seem to find a system that works but your video made it easy for me to cut down on too many tools and build better habit on being productive. Thanks so much for this content. I’m glad YT recommended your video! ❤

  • @fernandacarvajalflores7179
    @fernandacarvajalflores7179 11 месяцев назад +3

    I've been in the productivity community por years and this is one of the most useful videos I've ever seen! Definitely going to follow you! ☺

  • @auklett
    @auklett Год назад +3

    Thanks to watching your videos I’ve decided to purchase a hobonichi weeks! I’ve looked at my past bujo attempts and found that while I love weekly layouts, I don’t always have the energy to draw them out myself. So I believe having a weeks planner coupled with some fun pens and stickers will be the perfect balance of function and creativity for me. I can’t wait for when it arrives!!
    Now as for figuring out my digital productivity tools… that’ll take a while 😂

  • @namj29
    @namj29 10 месяцев назад

    your video is amazing, u made me discovered me one thing about having too many place to jot down is a mess and get me nowhere. thank you Rachelle

  • @MissRuthina
    @MissRuthina Год назад +2

    You're such a smart lady. I really enjoy watching your videos. It feels like the content you bring has so much substance... You can just tell you really think a lot about this stuff!
    (Doesn't mean fluffy videos aren't welcome! Who doesn't love a bit of fluff here and there?!)

  • @corylcreates
    @corylcreates Год назад +13

    I'm having a lot of fun catching up on your videos since I recently found your channel. This one sounds super useful for me right now! Just thinking about listing all my productivity tools... The number of notebooks, places for sticky notes, and different apps I've tried (Notion failed for me, rip). It's no wonder that I've been overwhelmed and unsure how to plan out my life with planner tools, since I've been using so many.

  • @mixolydia3309
    @mixolydia3309 11 месяцев назад

    Going through this now before I set up my 2024 planners. I’m doing the work/personal systems separately. It’s discouraging how many systems are non-negotiable at work, and a lot of these are capture methods or different levels of task/project tracking. Plus there’s stuff that’s shared with the team/company and stuff that is for my eyes only. I think the best I can do is make sure all these capture methods (Outlook, Jira, bug trackers, Confluence, Teams, etc.) are migrated to a smaller set of task managers.
    Very helpful video, you have a lot of novel ideas!

  • @Terricharmedackles
    @Terricharmedackles Год назад +4

    I love this! My capture is Todoist, tasks is Asana and Todoist, Calendar is Outlook calendar and notes in Notes app. All of these are on my MacBook and my phone. I went paperless a few years ago and I have never looked back :D. Your video made me feel that I am definitely on the right path :)

  • @ashleycruz148
    @ashleycruz148 11 месяцев назад +1

    I needed this video so much, I feel constant stress of feeling like I have too much going on and feeling like my life is so scattered and you made it so simple here! I need to reorganize and declutter! Thank you for this!

  • @felicianomiko5659
    @felicianomiko5659 Год назад +3

    This has been super helpful! I am forever looking for a system that works for me and this really helps me break down the important elements and give them some thought. The system I have now is a good one for day to day but I need a notebook exclusively for brain dumps and ideas, one that isn’t part of my daily journaling/task management notebook. Thanks so much for the great video!

  • @shoushou5539
    @shoushou5539 9 месяцев назад

    omg your video is super helpful. It is exacly what i always looking for all these years.

  • @mikeschumacher
    @mikeschumacher 10 месяцев назад

    Unfortunately I have to keep separate productivity systems for work and non-work, due to the nature of the work. But this video made me realize how efficient my system at work is, and that I can look to reduce my capture points when I'm outside of work.

  • @LittleKikuyu
    @LittleKikuyu Год назад +3

    Omg, Rachel I need this SOOOO badly 😭😭😭 Love you for this ❤️✨🙏

  • @mybookishdelights4767
    @mybookishdelights4767 Год назад +2

    Yikes... I am guilty of using my email inbox as a to do list. It worked for me for a long time (I would only delete/archive an email once I had addressed it), but my inbox has over 500 emails in it now, so I'm thinking I need a new system. I love the idea of pulling from all these different places into one spot to look at.

  • @KendallW
    @KendallW Год назад +16

    Just stumbled onto your channel, and have to say thanks for putting together such great content. Quoting David Allen and showing simplified yet detailed examples.. wow! You have a new subscriber :)

  • @deniseholmes7958
    @deniseholmes7958 Год назад +4

    Well, how useful was that! Absolutely amazing! Thanks so much for the walk-through on simplifying the use of the tools and paring down to what only is really needed. More time to get things done! Hooray!!!!

  • @_myusika
    @_myusika Год назад +14

    Thank you for this straightforward and informative video! It’s definitely eye opening to face your own planner clutter. Can you also possibly do a video on how to incorporate a partner into planning and organization? Would love to hear your take on managing a household or multiple people’s schedules/tasks 🙂

    • @stationery-and-stories
      @stationery-and-stories Год назад +1

      This!! I’ve personally found what works for my family (2 adults, 2 little kids) is that I manage the overall task organization and write the weekly “common” tasks on a whiteboard in the kitchen. That way my partner can pick off items when he has brain space and it fits our temperaments - me organizing and him a bit more free flowing without me harking on him haha.
      But I’m SUPER interested in seeing/hearing other planners/organisers’ strategies bc I feel like there’s a better way of doing it 😅

    • @_myusika
      @_myusika Год назад

      @@stationery-and-stories Love this! I kind of do something similar and have a joint iPhone Reminders list so I can write out the tasks and HOPE my husband checks things off. But it definitely relies on him remembering to look at it lol.. We’re currently trying out Morning Meetings to go over said to do list 😆

  • @xxflipchick22xx
    @xxflipchick22xx Год назад +2

    This is so good and sooo helpful! I’m going to do this right now to declutter my productivity system.

  • @theboywholovedkappapuzhukk
    @theboywholovedkappapuzhukk 11 месяцев назад

    I am glad that I found this video. I was looking for a "productivity system" for 2024 and all of the "productivity-gurus" as randomly suggesting x,y,z apps. But when I saw your video, I was thinking like what am I even trying to achieve with the productivity apps.

  • @oluOnline
    @oluOnline Год назад +7

    Thanks so much for this video! Do you do much weekly/monthly/quarterly/yearly/other cadence (lol) review and planning? I assume the planning comes under tasks, but where should reviews live? I have a task and review app but it only lets you plan for today and tomorrow by design, so i use capacities to capture and store my longer term tasks.

  • @livbirdsall9297
    @livbirdsall9297 Год назад +4

    I totally needed this to get organized before diving into planning for 2024!

  • @kariannefimland1475
    @kariannefimland1475 11 месяцев назад

    Brilliant! Just did this. So important to do this at least once a year. So helpful to cut down on places for capture, task management, calender and notes is so important to not miss anything. Also, know what work for myself in terms of digital vs. paper is so important. :)

  • @chocoboasylum
    @chocoboasylum 10 месяцев назад

    Nice! This helped me figure out what the actual purpose of my different notebooks and journals are. I used a lot of them for note taking but now I've limited it to a couple different ones for specific types of notes, like short notes, long notes, stream of consciousness journaling and law of attraction type stuff. That focus makes it much easier

  • @PaperJoyPH
    @PaperJoyPH Год назад +1

    Thanks for sharing! I was also figuring out a planning system :)

  • @elizabethmackie8646
    @elizabethmackie8646 Год назад +2

    Another really useful, informative video - thank you for making them. 😊

  • @katlorent
    @katlorent Год назад +2

    Thank you so much for this video, it was super helpful!

  • @FeralaRain
    @FeralaRain Год назад

    I know I’m late to the party but I LOVED this and thank you. My toxic trait is collecting productivity tools.
    Can I ask what brand your pocket notebook is? I love the idea of journaling instead of playing on my phone!

  • @youvegotwings
    @youvegotwings Год назад +2

    Do I want to go through my 5 different planners and 6 different apps and try to get out of that spiral? Maybe :D Thank you for this video

  • @Klkara57
    @Klkara57 10 месяцев назад

    This video was very helpful, thank you for that! :D

  • @geoffreyagaskins302
    @geoffreyagaskins302 Год назад +1

    This was incredibly helpful. Thank you!

  • @shamzscrapz
    @shamzscrapz 8 месяцев назад

    I find your videos interesting, I’m still trying to find a system that truly works for me. I run a business, a farm that we need for the business (think harvesting fruit, pruning trees, and the like) and I have calendars, diaries planners for each (and all) I really struggle with having one capture point for all of the things eg I may remember a business task at home at night, or remember I have to do something else away that I have to make an appointment for then scribble it on a sticky note and hope I don’t lose it. I am so scared I’ll forget things that I write them down in multiple places and multiple times 😂 I think the little pocketbook you carry might be the way for me to go to capture everything and then transfer or do when I’m at home (or work) thanks for all that you do.

    • @RachelleinTheory
      @RachelleinTheory  8 месяцев назад

      Thank you for the comment! The pocket size is truly a game changer for that. I hope you find something that works for you!

  • @brenda0006
    @brenda0006 Год назад +3

    This is super helpful and helped me realise that even though I love the note taking app/program Obsidian in concept, it's just too annoying to use for me in actuality, and I almost never reach for it. Plus I've managed to delete like 5 other apps.
    I'm interested to know if and where a diary kind of journal falls into this, for example, I do morning pages a few times a week, and to me it's like a brain dump that I use to capture my thoughts, plans and emotions, take notes on them and set myself tasks, then I go through after and take the tasks and whatnot and put them in my planner. So I'm not really sure what it is, or if it's just it's own thing.

    • @kinseydesignsbrands
      @kinseydesignsbrands Год назад +1

      I do morning pages as well! I categorized it under capture, since I often dump the things I need to do that day in my stream of consciousness. Then I’ll move those things after the morning pages to my task manager.

  • @TheSeatedView
    @TheSeatedView 11 месяцев назад

    Love this! It's going to be super helpful when I try to adapt my 2023 shambles into something that works for 2024. This year, I learned to not have too many planners, so naturally I'm planning an extra one to my line-up. Ummm...? PS I regularly email myself reminders and tasks. 😆

  • @jadeb6476
    @jadeb6476 Год назад +1

    Great info 👍 so helpful! Thank you.

  • @kurisquare
    @kurisquare Год назад +1

    Loved this video! I’m gonna have to set some time to go through it with my own systems, I’ve been wanting to simplify for a while 😌💦

  • @MariaClara_x
    @MariaClara_x Год назад +1

    Loved this video, thanks!

  • @vivicuevasramos
    @vivicuevasramos Год назад

    Very good! It’s so true!

  • @amria5725
    @amria5725 4 месяца назад

    Thank u.

  • @denisehennix
    @denisehennix Год назад

    You’re dope. Thanks for making this. I love you so much too

  • @RobertHopkins-g6h
    @RobertHopkins-g6h Год назад

    I am a loving your videos. Have you tried the moleskine Pro Planner? I think it has the potential to become my one and done planner. I don’t see any reviews on it anywhere, just the regular
    Moleskine . This has vertical weekly with two pages extra per week. Thanks

  • @jadaneonmoon
    @jadaneonmoon 11 месяцев назад

    would a standard weeks notes pages be enough for a master task list a month (maybe taking up more than one page)? i don’t really understand how many notes pages are in the standard weeks and i don’t know if i should go for a mega instead. thank you ☺️

  • @katebtps
    @katebtps Год назад

    Brilliant video!

  • @bonitainthekitchen6032
    @bonitainthekitchen6032 Год назад

    Thank you🥰

  • @rschmidt25
    @rschmidt25 Год назад

    This is random, but since you’re ahem non unrelated to why I’m such a planner snob, any recommendations for wall calendars from Team Rachelle? I need one to share dates with my partner.

  • @higher_haze
    @higher_haze 10 месяцев назад

    5:59 task managers

  • @mzamilbr
    @mzamilbr Год назад +1

    Thank Rachelle I too decided to reset my productivity. I too clutter. Also thank you for introducing me to Cousin (Hon) which I finally got. I find this video really help a lot. Great day

  • @xxflipchick22xx
    @xxflipchick22xx Год назад

    Please do one of these videos for journals!

  • @mybookishdelights4767
    @mybookishdelights4767 Год назад

    Productivity tools are my love language. 😂

  • @Krystalbrown1105
    @Krystalbrown1105 11 месяцев назад

    I have an ADHD hyperfixation on planners but I figured out what works for me best; that is, I give myself two days per page in a "bullet journal" type notebook. No frills and colors and stickers. Just one central location for my schedule that I have synced with my calendar so no matter what, I know whats going on!

  • @JosephDickson
    @JosephDickson Год назад +1

    1:20 rotates computer monitor. :D

  • @JoleeSO
    @JoleeSO Год назад

    Woods good at organizing a video? You are❤

  • @mizzelle71
    @mizzelle71 Год назад

    Do you know a Notes equivalent for the Android folks?

    • @toryevanss4512
      @toryevanss4512 Год назад +2

      Keep

    • @dropslemon
      @dropslemon Год назад +1

      If you're just looking for an equivalent to the apple notes app, Samsung notes is basically identical. If you have a more recent Android, you can even set widgets on your home screen to have specific notes visible outside the app

  • @annacbrown1986
    @annacbrown1986 10 месяцев назад +1

    I'm a bit jealous you're allowed to sync your private and work calendar. We can't do that and it's really annoying.

  • @satoshiace6846
    @satoshiace6846 Год назад +1

    Wait- tarot?

  • @CombatCleric
    @CombatCleric 11 месяцев назад

    Hi I love you, okay bye !

  • @betterbarbie8665
    @betterbarbie8665 11 месяцев назад

    Love your videos, but you give me to much to think about. lol 😂

  • @elmiathewriter
    @elmiathewriter Год назад

    I'm embarrassed to say I have over 15 tools to sort through...

  • @SometimewithTim
    @SometimewithTim Год назад +5

    I love your videos but I'm kind of worried you're spreading yourself too thin with all these multiple tools. like, how much is enough? I just got my hobonichi so im kind of new. but is this the norm?

    • @RebecaServinL
      @RebecaServinL Год назад

      Exactly!

    • @AllTheArtsy
      @AllTheArtsy Год назад

      Absolutely not lol. You can do all these with 1 planner even

    • @amandataylor2439
      @amandataylor2439 Год назад +1

      I personally have 1 electronic calendar as work requires it. But I cant take the work computer to personal appts. So thats only used bare min to keep work happy. I have a paper planner with calendar. And I use a stack of post its. I keep one master list of personal tasks during times where its alot. And crazy days will have a written list of plans. Not every day needs that.

  • @susannek4546
    @susannek4546 Год назад

    This was so helpful! Thank you!