10 Super Neat Ways to Clean Data in Excel

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  • Опубликовано: 31 дек 2024

Комментарии • 553

  • @trumpexcel
    @trumpexcel  4 года назад +51

    If you found this video useful, please give it a thumbs up 👍 and subscribe to the channel. Also, let me know what Excel topics you want me to cover in future videos.
    Here are some other Excel tips videos you may find useful:
    ✅ How to Delete Blank Rows in Excel - ruclips.net/video/2t6gEKjTqvI/видео.html
    ✅ How to Remove Leading and Trailing Spaces in Excel - ruclips.net/video/EGien2dwG9M/видео.html
    Also, I have made all of my Excel courses available for free. You can check these out using the below links:
    ✅ Free Excel Course (Basic to Advanced) - trumpexcel.com/learn-excel/
    ✅ Free Dashboard Course - bit.ly/free-excel-dashboard-course
    ✅ Free VBA course - bit.ly/excel-vba-course
    ✅ Free Power Query Course - bit.ly/power-query-course

  • @Beluga747
    @Beluga747 5 лет назад +232

    0:08 Trim extra space
    1:19 select blank cells. treat then all the same.
    2:39 Convert numbers stored as text into numbers
    4:59 Remove duplicates
    7:21 Highlight errors
    9:24 Change text to lower/UPPER/Proper case
    10:54 break up concatenated text (e.g. street address) into separate columns
    13:15 Spell check
    14:33 Find and Replace
    16:59 remove line breaks in text
    17:47 Clean (out unwanted characters from) text data

    • @dimonovych
      @dimonovych 5 лет назад +1

      13:55 Deleting all formatting

    • @sophialawrence6880
      @sophialawrence6880 5 лет назад +1

      For spell check when i pressed F7 , i am getting airplane mode on

    • @JohnDoe00Zero
      @JohnDoe00Zero 4 года назад +1

      @@sophialawrence6880 hit Fn + F7, Fn is your function key, located next to the 'alt' key.

    • @prakashsathyapriya
      @prakashsathyapriya 4 года назад +1

      @@sophialawrence6880 press Fn+f7

    • @granand
      @granand 4 года назад

      Do you use some API function to get time stamps or painstakingly do it manually.

  • @mahamohan1
    @mahamohan1 6 лет назад +29

    I have taken to learning excel on a full time after my retirement in May 2017. First it started as a hobby and now it has become an obsession since it gives me a lot of happiness. I almost spend 4 to 5 hours going through all the excel videos that come in RUclips and practice each one of them. I can definitely say that the way you teach excel is simply fantastic. All the explanations are extremely crisp.
    Hats off to your work

  • @ashaydwivedi420
    @ashaydwivedi420 3 года назад +19

    i was 8 years old when i watched this video. now im 15 and i wanna say that im the best at excel in the whole neighborhood, thank you sumit bansal

  • @CH5092
    @CH5092 7 лет назад +16

    I've looked at about 15 excel videos and this one was the best and most clearly explained without excessive chit chat..This Professor rocks! thanks.

  • @muhammadhaider8561
    @muhammadhaider8561 4 года назад +45

    There are many excel teachers in the RUclips, but i must say the way you guys teach and summarise the functions are awesome. Well done and keep inspiring guys.

    • @keithau8159
      @keithau8159 3 года назад

      Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.

    • @pa2happiness13
      @pa2happiness13 3 года назад

      @@keithau8159 ruclips.net/video/-su8Z4j1p1A/видео.html

    • @InsightfulJourney123
      @InsightfulJourney123 3 года назад

      I am agreed!!👏

  • @timbabitelor
    @timbabitelor 4 года назад +2

    I didn't know about using Ctrl + J in Find & Replace box.. thank you, that would be very very useful someday.

  • @simonafullinfaw9730
    @simonafullinfaw9730 5 лет назад +18

    To the point and very precise. Didn't waste a single second. Thank you for providing this.

    • @keithau8159
      @keithau8159 3 года назад

      Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.

  • @sunilkumarkalathil7100
    @sunilkumarkalathil7100 4 года назад +14

    0:08 Trim extra space [TRIM command]
    1:19 select blank cells. treat then all the same. [Go to special - (highlight range and F5)]
    2:39 Convert numbers stored as text into numbers [paste special, multiply by 1]
    4:59 Remove duplicates [DATA tab, remove duplicates]
    7:21 Highlight errors [Go to special]
    9:24 Change text to lower/UPPER/Proper case [command, LOWER, UPPER, PROPER]
    10:54 break up concatenated text (e.g. street address) into separate columns [DATA, text to column]
    13:15 Spell check [select range, press F7]
    14:33 Find and Replace [ctrlH]
    16:59 remove line breaks in text [ctrlH, find what tab = ctrlJ; replace with tab = space bar}
    17:47 Clean (out unwanted characters from) text data (use asterix in find what and replace with white space]

  • @joestauffer
    @joestauffer 5 лет назад +1

    You have an excellent teaching style. Very complete instruction without the unnecessary blab you find on many RUclips videos. Very knowledgeable, yet easy to follow and understand. Keep up the good work.

  • @larifari7473
    @larifari7473 3 года назад

    I just got your video and saw it only for one minute and I am exited about the first presented function!
    Excellent !!!

  • @Nabhishek
    @Nabhishek 4 года назад +1

    You are simply Amazing I am a Corporate Graphic designer and time time I receive Excel Documents where I require to do some tweaks and I always face problems, but now I know a place to go to where I get all the solutions with absolutely no nonsense. :)

  • @eniitanoyesowo7159
    @eniitanoyesowo7159 2 года назад

    Thank you so much for this video. I have been struggling with data cleaning and most of the videos I have been seeing are not useful but this video solve it. thank you once again!

  • @thepeddler9226
    @thepeddler9226 6 лет назад +2

    Wow. I'm speechless. There are a few I knew Excel could do (ex. caps/no caps) but couldn't find it anywhere since I couldn't explain it properly. Learned a lot. Keep up the good work. I like the Ctl-H thing too. Extra step with Ctrl-F... No fluff, no hesitation, right to the point. My kind of tutorial. Thanks for showing, Nicole from Canada

  • @prakashsathyapriya
    @prakashsathyapriya 4 года назад

    Really very much useful. Your teaching method of teaching is so easy to understand and your speech is nice. Very useful tips. Thank you

  • @tinkerbrownie
    @tinkerbrownie 4 года назад +1

    I've been using excel for heavy analysis work for the past year. Even then, I have learned at LEAST 8 new things from your video. Wow.
    Thank you so much!

  • @nitinbhosale01
    @nitinbhosale01 5 лет назад +1

    Hello, I've not even reachedd half way but found your video to be crisp and to the point. Just enjoying this crash course. Pls keep making it.... Thank u

  • @serdip
    @serdip 5 лет назад +23

    Excellent video! Thank you so much.
    When the cursor is inside a block of data, press Ctrl + A to select the block of data instead of dragging the cursor.
    When copying down a formula in a column adjacent to existing data, select first cell to be copied, hover mouse over that cell's lower right corner until it becomes a cross and then double click to automatically copy down the formula or content of the first cell into the cells beneath it down to the last row of data in the adjacent column. This technique is faster than dragging down the cursor over the target cells.
    Thank you kindly.

  • @zhangxinyi8997
    @zhangxinyi8997 4 года назад +6

    I would say this is the most helpful video Ive watched recently although its already 2020! Thank you so much!

  • @preetichoudhary3651
    @preetichoudhary3651 3 года назад

    i am glad to find your channel.the way you teach all these things its really easy to understand.keep posting all these videos..and one more thing your voice is amazing...

  • @executiveengineerchitradur7542
    @executiveengineerchitradur7542 3 года назад +1

    Superb!!! Thanks Sumith. The way of teaching is excellent and with in a very short span of time.

  • @meignanamurthy9795
    @meignanamurthy9795 4 года назад +1

    One of the best videos on excel that I have ever watched

  • @isldgrl2008
    @isldgrl2008 3 года назад

    Straight to the point, covers each point thoroughly.

  • @jsoloughlin
    @jsoloughlin 4 года назад +1

    Excellent short presentation of very helpful tips. Thanks you.

  • @sloggingdanish7945
    @sloggingdanish7945 4 года назад

    You are a great and honest teacher - salute you -thanks once again.

  • @gunesbirinci1704
    @gunesbirinci1704 9 лет назад

    The people who work with excel generallay, these hints and videos are very useful. Thanks.

  • @lenac3587
    @lenac3587 6 лет назад

    Simple everyday functions but never cease to learn something new to exploit different ways of using them. Really appreciate the versatility of Find/Replace feature that goes beyond finding and replacing text. Woah! 😲👏👏

  • @aishwaryakk4369
    @aishwaryakk4369 3 года назад

    Feels like found Treasure in RUclips after many years , Great work

  • @sumayaasif62
    @sumayaasif62 2 года назад

    This video is a jem on internet. God bless you brother.

  • @shdwctchr
    @shdwctchr 3 года назад

    Thank you for taking the time to create this video!

  • @cambellevans9945
    @cambellevans9945 4 года назад +8

    If I could give this video another Like I would. I've saved it as a favourite and keep coming back to it. Awesome job; well done.

    • @trumpexcel
      @trumpexcel  4 года назад +2

      Glad you're finding the videos useful

  • @jasfradique
    @jasfradique 5 лет назад +1

    I don't usually comment on videos, but this time I have to say: great tips and amazing explanations! Thank you man, you rock!

  • @Adi-jk2ef
    @Adi-jk2ef 4 года назад +1

    simple and time saving tricks ! Thanks for sharing

  • @PankajKumar-bd1hx
    @PankajKumar-bd1hx 4 года назад +1

    Very useful in day to day operations!

  • @ashokanselliah9571
    @ashokanselliah9571 4 года назад +1

    Excellent. hugely helpful. Many thanks...

  • @SolidSnake59
    @SolidSnake59 5 лет назад +9

    1. Not Appear - Better replace with zeros and use formatting to show Text "Not appear. THanks to that pivot and formulas will work better.
    2. Instead of looking for Errors it's better to create formula that handles the errrors, such as IFERROR.
    3. Ctrl+J - brilliant!
    4. (*) - also clever.

  • @santamills8638
    @santamills8638 4 года назад +1

    Thank you so much. I think your lessons are very helpful

  • @mohamadehtheshams2527
    @mohamadehtheshams2527 3 года назад

    Bro you have EXCELLENT Knowledge on Excel , great

  • @ahmedmokhtar190
    @ahmedmokhtar190 3 года назад +2

    Very good thank you but i want to ask you something would you plz make tutorial about stock in excel inventory

  • @kalangiprasad4073
    @kalangiprasad4073 5 лет назад

    one of the best RUclips channel to learn Excel. Nice Explanation...

  • @titifash74
    @titifash74 3 года назад

    Good video ..thank you, as a data analyst , these tips are helpful and i have included in my data cleansing checklist before any analysis

  • @vipinamar8323
    @vipinamar8323 4 года назад +15

    No nonsense! Some really great content in a relatively short amount of time.

    • @keithau8159
      @keithau8159 3 года назад

      Thanks for sharing,buddy.Learn a lot from your channels in easy and simple ways.Hindi:Kee sai ho?T-Koo.Can/t lai lee kai ho can/t lai nei he?Can/t lai nei he kai ah mei tao mei key lai dar hung.Au bag dai bar kar kar hei.Bo ho ma sai he hei.Tao lee tao lee,Hindi,Hindu art dee hei.Mei,Hindi,Hindo art dee hei?Mei India kam kee hei ,kar kee hei.Au bag dai bar kar kar hei,easy art dee hei.Bo ho ma sai he hei.Bar hei bo ho got me hei?Kam beer jar dar ban lee "B lai"Bar hei bo ho bar lish hei?Chut dar sure lure kee mut.Mei jar lai ha hung,Bo ho tek kee hung.Bar mei link it.Mei ban lee.So kar lee ah.Ug lai hip see dai mei link it.So kar lee ah.Doom ah char in shan who?Ji b must sai gar mut dee ho,doom Ma lee ma du jar kee ho.

  • @TG1181
    @TG1181 4 года назад +1

    Thank you for the excellent presentation. Everything is clear and concise.

  • @awfullawton4470
    @awfullawton4470 3 года назад

    This guy is sharp and knows his stuff

  • @nirmalankur
    @nirmalankur 3 года назад

    Nice tips...just to add I use pivot and concatenate columns to identify unique values and remove them when I have large MTD data, where only values and dates are different. If you have tips to clean large MTD and YTD data..please share.

  • @deo700
    @deo700 6 лет назад +2

    Wow! I don't know where you made this video but you helped me out here in Chicago just watching this.

  • @ashwinantony7140
    @ashwinantony7140 3 года назад

    You have used "=TRIM" in your videos too. No nonsense no time waste. Thank you.

  • @aaokuchhseekhe7458
    @aaokuchhseekhe7458 3 года назад

    Excellent video, very clear and precise

  • @akprice8242
    @akprice8242 4 года назад

    Thank you for this video. I came across a spreadsheet and it was garbage. Now it's nice and clean!

  • @umeshyeole123
    @umeshyeole123 2 года назад

    Excellent......In very short time covered many important excel tools....Thank you

  • @keithau8159
    @keithau8159 3 года назад

    Thanks for sharing,buddy.So generous at all.

  • @thangaveluraj5366
    @thangaveluraj5366 4 года назад

    Super AMAZING is that you are talking in English........ Incredible, unbelievable, overwhelming, awesome, etc.,

  • @Faithful_Tribe
    @Faithful_Tribe 2 года назад

    Enjoyed that 'Parse data using text to column' method.

  • @cdroze31
    @cdroze31 5 лет назад +2

    I am so mad I didn't find this video sooner. Very helpful tips, thanks.

  • @amitgoyal9423
    @amitgoyal9423 4 года назад +3

    Thanks Sumit for this wonderful video, you have covered a lot real time scenarios in which I struggled and don't have answer how to easily fixed it

  • @vaish317
    @vaish317 2 года назад

    Thanks for this quick and easy demo to clean up data! I want to download file with large amount of data for cleanup practice. Do you know the reliable source from where I can download it?

  • @srenyvas1
    @srenyvas1 4 года назад

    Simple and useful tips , Thank you very much

  • @st.charlesstreet9876
    @st.charlesstreet9876 5 лет назад +2

    This really is one of the Best tips post for Excel functions!

  • @CARLPERU
    @CARLPERU 5 лет назад +6

    Wow, this is excellent. Thank you for uploading this video, you have no idea how helpful this video is.

  • @janechannel5588
    @janechannel5588 3 года назад

    Thank you.This really help me.More videos please.

  • @gellijayalakshmiharika2937
    @gellijayalakshmiharika2937 3 года назад

    Love the way you converted text to number

  • @rasedul_islam_rashed
    @rasedul_islam_rashed 4 года назад

    I have learnt too many things from your video. Thanks a lot. But in the last, I have a question. What if I apply HOME>Wrap Text instead of 17:20? Will there any difference? Thanks in advance.

  • @ganeshvadcar8098
    @ganeshvadcar8098 3 года назад

    Superb Video, exactly what I was searching for on the internet

    • @shreya6115
      @shreya6115 2 года назад

      Hey, follow this guy. He has pivoted into data analyst and has really helpful videos ruclips.net/video/axTt_5Zr46M/видео.html

  • @RA-rh5lb
    @RA-rh5lb 5 лет назад +1

    Great video. I had a tough time converting text format to number format. I will what you have taught here. Thanks

  • @haiderabbasi5320
    @haiderabbasi5320 3 года назад

    Excellent Presentation

  • @KaileshHambireIJ-G-
    @KaileshHambireIJ-G- 4 года назад

    Excellent Sumit ji, You have explained everything with good examples in this video. God Bless. Thank you for efforts you have put in.

  • @xanderdoegreat7110
    @xanderdoegreat7110 5 лет назад +1

    Wow... thanks Man... these tricks are so useful

  • @cambellevans9945
    @cambellevans9945 5 лет назад

    You are a star sir. So useful.

  • @berkayberkayuk
    @berkayberkayuk 4 месяца назад +2

    amazing bro thanks a lot

  • @spreadingknowledge3311
    @spreadingknowledge3311 5 лет назад

    You are a very good teacher
    Stay blessed
    Great work

  • @narinderkumar9375
    @narinderkumar9375 Год назад

    This is the best video on data cleaning I have seen. Thanks. Please upload more on vlookup index and other useful techniques.

  • @sreekumarmenonk7678
    @sreekumarmenonk7678 4 года назад +1

    is this one of the best videos on excel (unlike tons of other videos with duplicate content)? i ask this since youtube took a while to bring it to me..

  • @ObinnaUgbor
    @ObinnaUgbor 2 года назад +1

    The following data cleaning techniques are covered in this video:
    0:00 Get Rid of Extra Spaces (leading, trailing, and extra spaces between words)
    1:20 Select and remove All Blank Cells/rows
    2:38 Convert Numbers Stored as Text into Numbers
    5:00 Remove Duplicates cells/records
    7:21 Highlight cells that contain Errors
    9:24 Change Text to Lower/Upper/Proper Case to make it all consistent
    10:54 Parse Data Using Text to Column
    13:15 Spell Check (using a keyboard shortcut)
    13:54 Delete all Formatting
    14:33 Use Find and Replace to Clean Data in Excel

  • @narenderyadav1727
    @narenderyadav1727 4 года назад +1

    Very useful video boss.

  • @phanaramao6980
    @phanaramao6980 5 лет назад +4

    Big thanks to this video. As an Analyst, I found it very time-consuming to clean the data. This is very helpful.

    • @shreya6115
      @shreya6115 2 года назад

      Hey, follow this guy. He has pivoted into data analyst and has really helpful videos ruclips.net/video/axTt_5Zr46M/видео.html

  • @MAVlogs505
    @MAVlogs505 4 года назад +1

    Very helpful video thanks

  • @subashchandrabowse2926
    @subashchandrabowse2926 5 лет назад

    Wonderful and simple presentation! Good job Sumath!

  • @_monnie_
    @_monnie_ 5 лет назад

    Excellent explanation!

  • @wasimbader9170
    @wasimbader9170 8 лет назад

    nicely done, easy to swallow and to the point, thank you for your hard work. thumbs up

  • @josephchong9450
    @josephchong9450 5 лет назад

    Excellent. Useful tips. Thank you.

  • @nhtrungdaniel
    @nhtrungdaniel 5 лет назад

    VERY GOOD TIPS! I'm so happy to learn these new tricks. Thanks a lot and please keep it up!

  • @billpoon9017
    @billpoon9017 4 года назад +1

    Great tutorial..

  • @MsAnupamsingh
    @MsAnupamsingh 7 лет назад

    No words for the explanation. Thx

  • @mrinalbanik5159
    @mrinalbanik5159 5 лет назад +9

    Fantastic video, those data cleaning techniques are extremely useful for our daily excel work...Great Mr. Bansal 👍

    • @flormurillo3661
      @flormurillo3661 5 лет назад

      I agree with you Mrinal, it's been an incredible class.

    • @shreya6115
      @shreya6115 2 года назад

      Hey, follow this guy. He has pivoted into data analyst and has really helpful videos ruclips.net/video/axTt_5Zr46M/видео.html

  • @daowara85
    @daowara85 3 года назад

    I love your video and thank you very much for doing this!

  • @quynhc829
    @quynhc829 3 года назад

    Thank you so much! Very helpful.

  • @annaamato5271
    @annaamato5271 4 года назад

    Great tips and tricks video! Thank you

  • @WinPureDM
    @WinPureDM 2 года назад

    Excellent video and we particular like the section on removing duplicates as this is something we have been working on for many years, and although Excel has a very quick method of finding and removing duplicates we find that by combining advanced data matching algorithms with configurable lookup libraries can provide the most accurate results.

    • @shreya6115
      @shreya6115 2 года назад

      Hey, follow this guy. He has pivoted into data analyst and has really helpful videos ruclips.net/video/axTt_5Zr46M/видео.html

  • @mohamedfarag9584
    @mohamedfarag9584 4 года назад +1

    Thanks for the informative lecture. There is also a formula to apply when dates are resistant to routine formatting; the formula is =DATEVALUE(TEXT(A1,"dd-mm-yyyy")) . NB A1 is the cell number you want to change its Date format

  • @FibFract
    @FibFract 3 года назад +1

    Hi - I have a workbook with 13 sheets. Each sheet has a table which tracks weekly data. Each week I manually add a new row to the top of the table for the newest weeks data and update the formatting and formula in the new row, for each sheet. I then manually update formulas about the table which tracks MIN, MAX, SUM and AVG. Is it possible to automate these steps for all 13 sheets?

  • @rojar1059
    @rojar1059 5 лет назад

    Your videos are really awesome to understand , Thank a lot

  • @victorcox3227
    @victorcox3227 5 лет назад

    Very neat useful tips, no faffing around straight into the "Functions"... very precise,very useful, very well done Sir!

  • @fconteEBdotcom
    @fconteEBdotcom 6 лет назад +1

    Thank you for an informative tutorial.

  • @krishnarajl4251
    @krishnarajl4251 3 года назад

    Excellent tips.... thank you

  • @angelina_ruchi
    @angelina_ruchi 2 года назад

    Your videos really help. Thanks.

  • @MayMay-sk1iw
    @MayMay-sk1iw 3 года назад

    So helpful. Thank you

  • @nischitapuranik8402
    @nischitapuranik8402 4 года назад

    Love ur videos....I am not able to get the result for find and replace ( line break and removing brackets). Can u help me out..

  • @harsh951
    @harsh951 4 года назад +1

    Hello!
    As you taught the method to convert text to column. Is there any way to do the opposite?
    If yes then please suggest.
    TIA

    • @pico_sandoval
      @pico_sandoval 4 года назад +1

      The CONCATENATE function does this. You would use a comma , to choose a new cell so if you had data in a1 b1 c1 & d1 you could join this by the formula =CONCATENATE(a1,b1,c1,d1) and it will do this: a1b1c1d1 to separate this with a comma & space you'd add this to the formula =CONCATENATE(a1,", ",b1,", ",c1,", ",d1) and you'd get this a1, b1, c1, d1

    • @pankajsabhlock
      @pankajsabhlock 4 года назад

      Use formula function *concatenate* to help you or text join feature.

  • @shahedahmed9737
    @shahedahmed9737 3 года назад

    Summit, great video and contents. Thank you for such useful video. Please help me to execute the result without showing formula

  • @soe50060
    @soe50060 6 лет назад +4

    Thank you so much!
    Those non printing characters were proving a real headache.