5. A Smart Way to Process Emails | Stack Method of Email Productivity for Gmail & Outlook (5 of 9)

In this video series about email productivity, you will learn THE STACK METHOD™ a simple process to get your inbox to zero emails and keep it that way. People who master the Stack Method get back 1 month of productive time per year and report almost 90% lower email-related stress. Transform how you manage your email by increasing your responsiveness, greatly improving your work-life balance, and freeing up more time for you!
This is video 5 of 9: Start Stacking! Put the concepts from previous videos into play by learning how to process your emails efficiently.
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The Stack Method: www.stackmethod.com (Contains all videos and handouts for free)
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WATCH THE VIDEOS
Start by watching the full series of videos to master the Stack Method (9 videos, 1 hr. 7 min)
1. Getting Crushed By Email?
• 1. Getting Crushed By ...
2. The Secret to Email Mastery
• 2. The Secret to Email...
3. Customize Your Action Folders
• 3. Customize Your Acti...
4. Archive & Active Folders
• 4. Archive & Active Fo...
5. A Smart Way to Process Emails
• 5. A Smart Way to Proc...
6. Own Your Email Time
• 6. Own Your Email Time...
7. Easy vs. Effort Emails
• 7. Easy vs. Effort Ema...
8. The Easy Way to Follow Up
• 8. The Easy Way to Fol...
9. A Tale of Two Habits
• 9. A Tale of Two Habit...
ORGANIZE YOUR EMAIL
After you’ve watched the videos above, check out these demo videos with step-by-step, visual instructions on how to implement THE STACK METHOD™ in the email client of your choice:
The Stack Method: Set Up Demos For Gmail
• The Stack Method: Set-...
The Stack Method: Set Up Demos For Outlook PC
• The Stack Method: Set-...
The Stack Method: Set Up Demos For Outlook Mac
• The Stack Method: Set-...
GET MORE INFO
The full series is available for free at www.stackmethod.com . The site also has downloads, an FAQ, and additional materials to help you master the Stack Method™.

[@Cat-tp3co]

I think I need more clarification on the WHEN file. I believe the point is to get away from separate private Folders but I'm having difficulty. I've got a Budget Folder so instead am I supposed to list a folder that states When Budgeting? Is this not the same thing but potentially eliminating other private folders? My apologies if I'm making it harder than needed.

[@prasanthnair611]

Hi Cat - I think you got it right. The workflow would be something like this: 1. Emails come in regarding budgeting. 2. You place them in the When Budgeting folder. 3. When you actually sit down to do budgeting, all those emails are there. That said, if they are one off emails and you make budget adjustments as you receive budget related requests, you might be better off putting them in the Do or Reply folders. Does that help?

[@debbiedeas8808]

I’m having a hard time understanding the “flagging” process, especially for the reply folder. Why would you flag it instead of just replying to it? I’m watching the videos in order on the playlist so this may be answered later in the series.

[@tangentii]

Hi Debbie - we actually have new guidance on this, which is to do what you said - just reply to them all.
If you go to StackMethod.com and go down to section two (www.stackmethod.com/#get-to-zero) and then find your client (Gmail - Outlook - Apple Mail), and then find the video at the bottom with guidance on opening emails in multiple tabs / windows. If you're confused at all, just drop us an email at StackMethod.com and I'll email you back with the appropriate links based on your platform.

[@5654Martin]

What happens, when a “Do” mail takes hours to actually do it? Guess this won’t fit in the 9:05-9:55 timeframe :)

[@doublegemini]

Hi! The purpose of the Do folder is determine what can be done in less than five minutes and determine what needs time in your calendar outside your Stacking session. For tasks that will take more than your designated Stacking time you can separately put time in your calendar to complete it whenever you get a chance. Please let us know if this answers your question!

[@5654Martin]

@@doublegemini Awesome, thanks for the clarification