Excel Shortcuts You SHOULD Know!
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- Опубликовано: 11 июн 2024
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In this tutorial you learn the most useful Excel keyboard shortcuts to be able to work faster in Excel. There are many hidden features in Excel that are easily accessible with shortcut keys (you might learn some new features too - check out the bonus tip).
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00:00 Most useful Excel Shortcuts
00:13 Add / remove Excel Filter
00:40 Create an Excel Table
01:10 Navigate in Large Data Sets
01:27 Select a Range of Cells
01:55 Format Cells in Excel
02:09 Auto Sum
02:40 Paste as Values
03:11 Add a New Line Inside a Cell
03:31 Select All Data in Current Region
03:41 Insert Default Chart
03:48 Excel Flash Fill
04:23 Select Entire Row/Column
04:33 Insert a New Row/Column
05:09 Delete a Row/Column
05:24 Move a Cell/Row
05:54 Hide Column/Row
06:04 Check for Hidden Cells
06:27 Insert Time Stamp
06:43 Find Cells Without Formulas (Constants)
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#excel
Grab the file with all shortcuts from here 👉 pages.xelplus.com/excel-shortcuts-file
summited but not get mail dear Leila
This woman is God-given.
To paste as values, u can use "ctrl + Alt + V"
Thank you for sharing concise and quality tutorials with us.
For Pivot table
ctrl + A to select the data set
Alt + N+V for pivot table
Holding shift so that you can drop a row or column between two rows or columns... I have needed to know this for so long! Thank you!
Awesome lecture! It would be really helpful for the ppl working in actual field.
Hi Leila, Thanks a ton for your useful videos! The most common Excel short cut key I use is Ctrl+D. If I am in a particular cell it just copies the value of the corresponding column cell in the row above it. It applies to formulae too. I use this along with Ctrl+Space to copy formulae for all cells of the row above current row..
Thank you so much. Leila. Excellent presentation skills and delivered at a good pace. I train professionals for a living and it was great to see content set out, both logically and without any unnecessary waffle. A life saver !as I needed to check-in with my 'sleepy' Excel skills . Will be following your other videos.
Amazing one..The flash fill is interesting.
One from my side is alt+o+c+a. This would auto align the cell size based on its contents size.
The best shortcut I know.... Alt - A - C which clears all filters, without turning off the filter option from the table
I think it really doesn't count as a shortcut if it goes through menus. A real short cut performs an action without going through menus.
@@apogena a shortcut is defined as an alternative route to get from A to B, that is shorter than the one usually taken
@@andywdrums True. However, anything combined with the Alt button that goes through AND pops up menus is merely a simple combination of keys. Shortcut keys are combination of keys that don't follow the same steps as mouse clicking. For example, if you want to open a file, you have to click File and then Open or press Alt-F and then O. The latter is just a combination of keys that replaces the mouse clicking steps and not really shortcut keys. The shortcut keys in this case would be Ctrl-O because Ctrl-O is just a combination of two keys and goes STRAIGHT to the file opening window. A shortcut key has to make the process shorter in steps and time and not pop up menus. It's in the name. If you don't agree with that, then I don't know what else to tell you.
@@apogena 😂 because Ctrl + O is not a combination of keys? Sorry to have wasted your time, bro 😎 I bow to your far superior intellect 😂
@@andywdrums I bow to your ability not to pay attention to people's comments. Good luck to you, sir!
Thank you very much for all the short cut tricks. You are awesome!
I've just found you today, while I was seeking for some help for my Excel for work and I am obsessed with your videos. You are so incredible! Thank you so much for everything you show us!
This channel is so underrated !
My two favorite shortcuts I've learned in the past few years are: cntrl [ in a cell with a formula linked to another cell (could be a cell on a different tab or file) and it will take you directly to it. Then to get back the shortcut is F5 Enter. These are my favorite shortcuts and I never see these on shortcut lists. Great video overall as usual!
try Ctrl ] to get back
Thanks
@@renebartodziej3765 it works only in one sheet
Really great
I found Ctrl [ about 10 years ago, the whole team worked in linked spreadsheets so everyone was thrilled to learn it too.
@Leila Gharani You've taught me the fundamentals of MS Office much better than anyone else. I'm constantly working with all these platforms, but hardly knew the tricks to use it efficiently.
Thanks a million 🙏🙏🙏
Your voice is so clear and beautiful, Leila!! Greetings from Brazil!!
Ctrl + k to create a hyperlink
Ctrl + u to expand the formula bar
Ctrl+Shift+U to expand the formulebar
Very informative indeed!!.. Probably the most needy part of Excel has been covered here to be a master of key strokes. Sharing 2 shortcuts i use alternately to insert row & columns.
Add Row - Alt + I + R
Add Column - Alt + I + C
Keep shining..👏👏
Thank you! I shared your video with my team this morning and it was well received.
I wish I'd found this years ago! Love from Brazil.
Thanks for the video. I would like to add 3 more to the list
Ctrl + D/R - Copy the value/formula to adjacent cells down/right
Ctrl page up/down - for navigating through sheets
F2 - will let you edit the formula from the cell itself
Love these! Thanks for sharing Ajay.
@@LeilaGharani pleasure is all mine
Ctrl shift 8 to highlights all the data
Ctrl page up/down - for navigating through sheets
Yes, use this all the time
awesome Ajay. I like the navigating between sheets in excel, sweetness.
This is the best excel training I found in my life. Microsoft should hire you
Great tips, thanks. An additional, the recently added right-click menu shortcut on keyboards is very useful in Excel. Alt+E+S+V is like right-click (keyboard) then V.
Super!!! Good tutorial to watch even after so many years of experience in excel. Thank You. Cntrl + D or Cntrl + R are also useful shortcuts for quick copy downwards or to the right.
at 2:55, you can also use Ctrl + Alt + V(which opens the paste special menu), and then press V to paste special as Values.
shortly Ctrl + Alt + V + V
*All these short cuts I knew already but you explain it perfectly*
Wow! Highlight constant is something which I was not aware at all! thank you so much!!!
Awesome Professional/Professor! Congrats, Leila!
This is a very informative video, I highly recommend it. Most of the short cut keys work . But some shortcut keys of my excel are different. For example, in my excel, the shortcut key of the autosum is "Command+Shift+T". You may need to check your shortcut key or customize one in your excel under "Tools"→"Customize Keyboard".
Alt+D+F+S for clearing the filter from all the rows without actually removing the filter. Ctrl+shift+L will remove the entire filter, while Alt+D+F+S just clears it
Alt+O+C+A for auto width column
Alt+H+N+S for converting number to Short Date
Alt+H+K for converting the number into accounting format.
Been using these options frequently. Thank you Leila for the valuable inputs.
awesome.......
Brilliant! This is so handy! Thank you
Thanks a lot. Very informative. Useful tips.
Ctrl+Shift+End highlights to the last data element in a sheet. I like this one because it does not stop at cells that are blank but have data below and to the right that are not captured by Ctrl+Shift+down arrow and Ctrl+Shift+right arrow.
Just Wow.
Thanks Charles!
cheatsheet of shortcuts from the comments (your welcome xo xo)
Ctrl + home = top left cell
Ctrl + end = lower right cell
Ctrl + down button = selected column lower cell
Ctrl + t = selected data converted to TABLE
Ctrl + space bar = selects the entire column cells
Ctrl + page down = switch to next sheet
Ctrl+ page up = switch to previous sheet
Ctrl + d = tap one the cell drag down to add that data press ctrl+d
Ctrl + a = selects all
Ctrl + v = paste
Shift + space bar = selects the entire row
Paste Special box shortcut Ctrl+Alt+V
Ctrl+[ to go to the linked cell & F5+enter to return back.
Following is one short key that I use to select the required columns at one instance to past in different sheet, for example random 5 from 30 columns/rows Select column then Shift -(minus) Then select another column then again Shift -U can use it n number of times as u wanted.
ctrl+1 for opening the format
Ctrl+0 for hiding column
Ctrl+9 for hiding row
The short key to move entire row or column data is Shift+Space then Ctrl+x
Select the row to move Shift+Space then Ctrl +
Same works for moving the column
Ctrl+w to close an Excel file, but not the application
F4 to repeat last action
F4 in formula to change relative/absolute reference
To paste as values, I like to use the short cut Alt+H+V+V
Ctrl+] and Ctrl+[ to find related cells.
Alt W F F" for freezing columns and rows which is very useful for me
Ctrl + alt + v is another shortcut for paste special
Alt+ H + O+ I. Auto fits cells/rows/columns to their contents
Clear Filter (NOT Remove) = ALT + A + C
Unhide Row: CTRL + SHIFT + 9
Unhide Column: ALT + O + C + U
Ctrl + k to create a hyperlink
Alt Pg dn - move column wise right
Alt Pg up - move column wise left
Ctrl + u to expand the formula bar
ctrl+pageup change sheets
ctrl+pagedown
shift+f2 comments
alt+f11 vba
Alt+E+S+V Always Extract Some Values
F12 to bring up save as
F2 - edit formula directly in the cell
lt E L to delete sheet & Alt E M to move/copy sheet.
Ctrl + D/R - Copy the value/formula to adjacent cells down/right
CTRL + ~ to expose formulas CTRL + ~ to change it back.
Alt+w+h hide work book
short cut for inserting rows & columns.
Alt + I +R for rows
Alt + I +C for columns
first select the no. of rows (e.g. 2) then use shortcut to insert the selected no. of new rows. Same is for coloumns.
Possibly faster way to insert a column or row is :
Select a cell,
press Alt+IC to insert a column to the left, or
press Alt + IR to insert a row above.
Easy to remember because IC is short for Insert Column, IR is short for Insert Row.
Shift+Del then enter an alternate to cut n paste
Ohh!! Thanks a lot!!
Good
There's so much to learn, so useful, starting with saving so much time.
Now this was very helpful. Thanks
Some great shortcuts, and I didn't know the one for highlighting the numerical constants at the end. I shall practice that one!
One of my favourites is an alternative to yours for Copy and Paste Values. The Ctrl key on its own opens Smart Tags, so what I do is this:
Select, then copy with Ctrl C
Paste as normal with Ctrl V, but then tap and release Ctrl, then V. This opens the Smart Tag and selects the Values option. Other letters select other options in the Smart Tag box, e.g. Ctrl then A gives you Values and number formatting.
Thank you for number 16. Here's a few of my own (haven't checked to see if they are mentioned already).
ctrl + Home - takes you to the top left of a data set
ctrl + end - takes you to the bottom right of a data set
ctrl + Page Up - switches tabs to the left
ctrl + Page Down - switches tabs to the right
find it here
ruclips.net/video/EVVMOgsoJBA/видео.html
Very simple content, very helpful and useful for people who are getting started with excel and would be using this application regularly.
Very engaging tone and presentation. Congratulations. I'm looking forward to viewing your other videos.
Clear Filter (NOT Remove) = ALT + A + C
Unhide Row: CTRL + SHIFT + 9
Unhide Column: ALT + O + C + U
Thank-you for the shortcut tips. Possibly faster way to insert a column or row is :
Select a cell,
press Alt+IC to insert a column to the left, or
press Alt + IR to insert a row above.
Easy to remember because IC is short for Insert Column, IR is short for Insert Row.
Love Alt IC and IR. You're right - very easy to remember!
thanks
It's Really Awesome & Fantastic
Incredible nice one
Thank you Leila! I'm learning a lot :) God bless!
So glad I found this channel!
F4 to repeat last action
F4 in formula to change relative/absolute reference
F4 is my favorite.
Repetition command in word
F4
Alt enter
Control Y
You're my best teacher in excel
Presentations are so easy to follow.
You are the best excel guru on the entire Internet, love your videos and the knowledge you share! Thank you!
I'm using "Alt W F F" for freezing columns and rows which is very useful for me
Very useful alt w f f
I use Alt DFF
Her voice is awesome, i can improve my communication by listening to her
Cringe
Thirst...
Smart and beautiful. Thx for these shortcuts
Thanks Leila for this great video.
To paste as values,
I like to use the short cut
Alt+H+V+V
Easier to remember and quicker to insert
I too like this shortcut
Because excel automatically shows up this shortcut by pressing alt key.
Alt+H->home
Alt+H+V->paste
Alt+H+V+V-> paste as values
Highlight a dataset and press Ctrl + . This is go through all the four corner values of the data set turn by turn. This is especially important to check if the formula and references are correctly captured.
Use this all the time. Love this for large ranges. Very fast way to verify the correct selected range.
Thanks, Leila it was really great learning.
Thanks for all these tips. Great Tutorials
Thanks. Ctrl+] and Ctrl+[ to find related cells.
Awesome lecture as always! I prefer Alt, H, V, V instead of Alt, E, S, V (you gotta press enter or click ok after that cause it's a button choice).
I guess it's stuck in my brain from months of usage, even though ES is shorter than HVS when you need a special not on the main menu, but I can't get myself to use it.
So I use HVV for paste values (you can do HVSV enter or ESV enter),
HVW column widths (you can do HVSW enter or ESW enter),
HVF formulas (you can do HVSF enter or ESF enter),
HVR formats (you can do HVST enter or EST enter).
To be completely honest I am trying to incorporate HVF and HVR instead of HVSF enter and HVST enter but like I said it's not leaving my head.
Hope I've helped somebody.
Also absolutely love Shift+Ctrl+L for filters, Ctrl+E flash fill magic and Shift+Space/Control+Space for the selection (didn't know those last 3, ty!).
For insert row I use Alt, I, R, or Alt, I, C for columns. But yours is just fine, in fact it's better since there's no equivalent for deleting them in my solution. Gonna have to learn those!
Also I love F4 in all of its uses.
The bonus just blew my mind...
Another one for Alt, E, S, V is Ctrl (to bring up the quick paste menu), v (to select paste as values) for pasting values
menukey + v is also nice for pasting values, only if your right hand is free
Amazing. To the point and very helpful. Thank you.
Informative, straight to the point and of course, what a beautiful smile. Thank very much for your time! I'm subscribed.
That's a flash fill MAGIC!
Ctrl+tilda, squiggly key below Escape key, shows the formulas behind the value.
Great video by the way!
F2 will do.
@@BulkCarrierChiefMate try it once and u can feel the difference
What a life savior this video is!
Very useful, thanks.
Really useful. Just want to add one of mine, Ctr + ~ to show all the formulas in the sheet and same to hide.
*Ctrl +1* and *Ctrl+E* are awesome, Thanks
Careful with the Autosum if there are any blank cells in the column or row.
Not only blanks, if we have different any nunber in Bold will also be a block for auto sum.
In case you have subtotals - auto sum helps us in totaling only sub totals :)
@@satyavijay4913 Good points. Somewhat related though not a shortcut... Leila has a great video on =AGGREGATE() function and =SUBTOTAL(). I've been using the latter for years but just learned about the former, much more powerful function recently.
Good to watch your random videos to expand my knowledge and also support a growth-mindset
Thanks. This Video was Elegant.
I have been called the Queen of Excel or the Excel God so many times when I have a colleague see me use Excel. I consider myself a pro. I've been teaching my spouse Excel for the last few days, and pulled up these videos to help him learn more.
I learned a new shortcut from the video, and a few from the comments, too!! Thanks so much!!
You're amazing!!
If you didn’t already know these shortcuts, then you probably are a beginner in Microsoft Excel and you’re surrounded by idiots!🤨🤨🤨🤨
Just wondering why someone will thumb down on an awesome video like this.
Haters
Dumb people and there is plenty of those
Because they are morons.
They are stupid
U can see some poops in some public place right
These kind of people like that they cnnt appreciate something good
And they cnnt do also something good
thank you very much!! these are really helpful
Excellent! Great help!
Hi Leila.. great summary of useful keyboard shortcuts. You might want to add.. to unhide hidden rows CTRL+SHIFT+9 and unhide hidden columns CTRL+SHIFT+0. Also, if you want to group instead of hide, use SHIFT+ALT+RIGHT ARROW (to group) and LEFT ARROW (to ungroup). Another good keyboard is ALT+Q to jump to the Tell Me or Search field to quickly query EXCEL for help. I use these every day. Thanks for sharing and thumbs up!
Love these! I plan to make a follow up to this and will add in the suggestions in the comments here. Thank you for sharing.
Thanks.. a couple more I use: ALT+PAGE DOWN OR PAGE UP to move a full screen right or left; ALT+; to copy just the visible cells from a highlighted range that includes hidden or filtered rows or columns.. can also be used as a quick way to see if rows or columns are hidden via the thick double line that shows on the screen when selected; CLTL+C to copy and CTRL+ALT+V to bring up the Paste Special dialog.. then V, ENTER (or any other accelerator key for different paste special options) and ESC to complete the paste and deactivate the dancing ants. The list goes on.. CTRL+D and CTRL+R to copy contents directly above or directly to the left of the current cell; F5 or CTRL+G for the Go To dialog, etc... I love keyboard shortcuts and succession key sequences.. so much faster and more efficient than using the mouse, once learned and trained into the brain. Looking forward to your follow up. Thumbs up!
Great tips thanks !
Some of my other favorites are
Ctrl ~ = switches to a view to show formulas in text. Can toggle off and on
Alt E S T, or Alt E S F (or for transpose, multiply, etc)
Not specific to excel but the windows key + arrow keys is amazing with multiple or large monitors to move your windows around and split screen
Shift F9 same as F9 but only on the current tab. Big help in large data files
Very useful, many thanks
Very informative thanks
wow. nearly every one of those was a revelation! and I've considered myself a pretty solid Excel user....for the past 30 years!
That's great. Now you have a few more things in your toolbox that will hopefully help going forward.
we should know leila is a Queen of Excle thanks for every things
I am really enjoying these excel tips... They have been a very good source as a refresher courses for me! Thank you Leila
@@herlenebrown2383 please give regard call Leela mam👏👏👏
thanks you so much leila its helpful for me well done nice job!!!
Thank you vert much for sharing concise
F5 Alt+S,O,X really blew my socks off!!!
Ma’am, you just saved my professional life. Thank you very much!
My pleasure Karim. Glad it's helpful.
I like your teaching
You have good technique and amazing for me
You are a genius! You made my life easy and an easy Christmas 2021. Be blessed.
Thank you so much, really amazing tricks
Alt+i+c for adding column,
Alt+i+r for adding row,
Alt+i+w for adding new sheet,
Ctrl+k for hyperlink,
Alt+d+l for data validation,
Alt+n+v for pivot table,
Alt+i+o for inserting any object,
Alt+h+o+r for renaming sheet,
Alt+o+a for auto formatting, etc.
These are great! Thank you for sharing.
nikhil verma thanks for sharing. I have been looking to new sheet shortcut for a while
Great!
Thanks for sharing👍👍
These are great!
Alt + d + f + s to remove filter when there is a larger column sheet of filter so we dont know exactly were the filter is and one great feature of this shortcut is that it doesnt remove the filter entirely instead it clear the filters we had put earlier.
Alt+A+t
thank you. excellent teaching
Thank for the tips.
Shift+cmd+v - when you want to past only formatting, without affecting values in the destination cell.
for special pasting - I use always contol+cmd+v and then select what i need to paste
Which is cmd button on keyboard
Good & Very helpful short cuts. There is one more short cut for inserting rows & columns.
Alt + I +R for rows
Alt + I +C for columns
first select the no. of rows (e.g. 2) then use shortcut to insert the selected no. of new rows. Same is for coloumns.
Uppercase I or lower case l?
@@sebastianplatt6815 it doesn’t matter
Glad you posted this, these are the ones I use 😀
Very Useful Thanks
Thanks for sharing! 👏🏻👏🏻
ctrl+pageup change sheets
ctrl+pagedown
shift+f2 comments
alt+f11 vba
Very helpful shortcuts. Thank you for sharing.
@@LeilaGharani h
Thanks for knowledge.
I just came across this video. Great as usual. Thank you so much!
Ctrl-D to fill down, F2 to edit active cell, and F12 to save as... are among my most used shortcuts not mentioned in this video.
Personally I find the old versions far superior for the ease of discovering keyboard shortcuts. The loathsome ribbon interface in 2007 onward hides the handy Alt key menus (unless you had already memorized them from running older versions, which is why the dropdown menus were already better in the first place.)
Excel 5.0 inside of Office 4.3 also allows you to revert the menus to the Excel 4.0 format and back, which makes some repetitive keyboard shortcuts even faster.
Agreed on the ribbon mess. Microsoft started downhill when they decided users needed to see enormous images and banners and grey bars that take up a third of the screen. Removing and minimizing them is a temporary fix. Now, Teams is a nightmare of trash that forces the shared images to be less than half the screen.
@@TrilobitesRTasty And it gets even worse for those of us with vision problems who need lower screen resolutions. The ribbon mess just takes up way too much of the screen at low resolutions.
@@DavidWonn YES! I'm an old guy...and the so-called "Accessibility Settings" that Microsoft creates are unusable. So it is with monopoly power. They have dominance over the desktop, so no longer have to provide good products.
Both of my retinae detached, so I prefer the zooming capabilities on my tablet over the accessibility features on newer PCs. One of the reasons is that over time, Microsoft gradually removed support for lower resolutions. This makes me gravitate to my ancient IBM PS/2, which allows me to run it in a sub-VGA resolution at 640*400 on Windows NT 3.51.
@@DavidWonn Ouch. I have a history of retinal detachment in my family. For now, I just keep buying bigger monitors. At least the price of those is dropping (mostly).
Following is one short key that I use to select the required columns at one instance to past in different sheet, for example random 5 from 30 columns/rows
Select column then Shift -(minus)
Then select another column then again Shift -
U can use it n number of times as u wanted.
The way she present is stunning.. Clear Explanation..Got some ideas for my Videos 😎
Excellent tips. 👍
I really enjoy your videos.....Excel is something with infinite possibilities....
My fav and an addition to the 1st tip (Ctlr + Shift + L) is related to a table with filters:
Use "Alt + down arrow" at the filter location.
This enables / opens up the drop down menu where one can select whichever they want.
Hope this helps. :)
Ctrl + alt + v is another shortcut for paste special