#2 MS Project 2019 ● Resources ● Work ● Cost ● Material
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- Опубликовано: 15 июл 2024
- With Microsoft Project 2019, for work, material and cost resources we are taking as an example the construction of a house. We will emphasize on obtaining the construction license and building the concrete stab for the basement.
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Christian
Content
0:00 Introduction
0:33 Resource types
2:14 Resources creation
2:32 Work resources
5:14 Assign resources
7:25 Material resource
6:44 Cost Resource
9:15 Cost of a task
11:48 Cost of a resource of type cost
Extend your knowledge on resources
2.2 MS Project ● Duration Work Units ● • # 2.2 MS Project 2019 ...
2.3 MS Project ● Resources Assignment & Overallocation ● Part 1 • # 2.3 MS Project 2021 ...
#msproject #project #microsoft365 #vision6D #pmp #pmi #project #projectmanagement #scrum #agile #msproject #microsoft #bim #kanban #projet #costs #budget #estimation #WBS #criticalpath #resource #baseline #tracking #control
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To ease your work, download the project file with tasks, resources, costs already defined. This will ease your learning.
vision6d.com/download
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Hello,
This is so great! Thank you. You appreciate my videos, because they help you progress, evolve, learn new subjects. Today you can value my work. SuperThanks is a new feature that you can find on all my videos. For you it is a way for a small amount to contribute to the channel. Thank you for your generous gift.
Christian
Thank you so much for this channel!!!!! You're helping me so much in my classwork!!! Thank you :)
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Thank you so much for that nice comment. Glad to know you love it. Greetings from Geneva.
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Our pleasure! Thank you very much for this support. In the career of a project manager cost management is a very important part. This is why I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
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Glad you like them! For me it's a pleasure to read such a comment. Greetings from Geneva.
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Thank you very much for your comment. In the career of a project manager cost management is a very important part. This is why I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
This is second video and I really appreciate your explanation and clean pronounce of English.
Thank you very much!
Thank you very much for this support. In the career of a project manager cost management is a very important part. Therefore, I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
Crisp, focused and very well executed.
Thank you very much for this support. In the career of a project manager cost management is a very important part. Therefore, I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
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Thank you so much for your kind words! I'm thrilled to hear that you found my teaching style efficient and my content clear and informative. Comments like yours inspire me to keep creating high-quality videos, and I'm grateful for your support. Thanks again for taking the time to share your feedback, and I hope my future content continues to meet your expectations!
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Thank you very much!!!!! This Videos are like Gold and i enjoy it. I had no idea of ms Project and now I am assigned to a MS Project Project in my company and with your videos its running smoothly !!!! I appreciate your work and keep it up Mr. :)
This is so great! Thank you. You appreciate my videos, because they help you progress, evolve, learn new subjects. Today you can value my work. SuperThanks is a new feature that you can find on all my videos. For you it is a way for a small amount to contribute to the channel. Thank you for your generous gift.
Christian
Thank you sir for clarification for resources management
Keep watching there are more. Thank you for that nice comment. Greetings from Geneva.
Thank you so much for your tips, it was really helpful.
You're so welcome! Have a great day.
Thank You so much for a nice explanation!
Thank you very much for this support. In the career of a project manager cost management is a very important part. Therefore, I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
Short but distinct session, thanks so much.
You're welcome! Greetings from Geneva.
Thank you. Very useful.
Glad to hear that! Thank you very much for this support. In the career of a project manager cost management is a very important part. This is why I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
Thank you, I can now understand.
Glad I could help! Thank you very much for this support. In the career of a project manager cost management is a very important part. This is why I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
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Great! Thank you
You are welcome! Keep learning. May be an incursion into costs? Greetings from Geneva
ruclips.net/video/AKYCSBrSbBA/видео.html
Very simple and to the point. Appreciate your informative presentation sir.
Thank you very much for this support. In the career of a project manager cost management is a very important part. Therefore, I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
Thanks for all video of the ms project.
You are welcome. Keep learning. Greetings from Geneva.
Thanks! Really helpful
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Wow this is great. I’m currently obtaining my master degree in project management and your videos are very helpful.
Thank you so much for that nice comment. Glad to know that it can help you in working on your master degree. Greetings from Geneva.
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Thank you very much for watching. in which domain are you?
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You are welcome. In which domain do you work?
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great explanation Thanks
Glad you liked it. Thank you very much for this support. In the career of a project manager cost management is a very important part. This is why I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
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helped me a lot!
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Glad it was helpful! Greetings from Geneva.
your videos are really incredible. I am learning so much, it's really slow, its just good for us beginners! I watched the previous video till the full, and i feel extremely confident about MS Project, and am actually excited to learn more, i will continue to like your videos, you deserve way more support :).
This is a great feedback. Thank you so much. Thank you for your support. Subscribing helps me grow the channel. Greetings from Geneva.
Vision 6D just did :). I’m sure I’ll need this in the future potentially. I have even told classmates about it because I know it’ll help them learn it better too
Thank you so much. What are you studying?
THANK YOU 🥰🥰🥰
You’re welcome 😊Greetings from Geneva.
Thank you
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thank you!
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Thank you so much 😀 Greetings from Geneva.
very good presentation
So nice of you. Wish you a great day. How do you manage costs?
Great videos
Thank you so much. Greetings from Geneva.
great video again
Thanks again! In the career of a project manager cost management is a very important part. Therefore, I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
Have a great day.
I put like , thank you.
Thanks for that! Greetings from Geneva.
Thanks a lot
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Thank you Sir, your videos are insightful
Thank you so much for your comment. Their will be more almost every week. Did you subscribe to be informed?
@@vision6D Yes I did, thank you
Nicely Explained Sir!
Thanks for liking. Great feedback. Greetings from Geneva.
I do enjoy your video my professor. Please explain more about cash flow. Thank you very much.
Noted. Thank you for the suggestion. What is it that interest you about cash flow.
May be this video can give you some information:
ruclips.net/video/fOy8rNwtHvE/видео.html
Greetings from Geneva.
The video sound is pretty good, beyond my imagination
Thank you so much have a great day.
Nice
Thank you very much for this support. In the career of a project manager cost management is a very important part. Therefore, I suggest looking at the module on costs:
ruclips.net/video/AKYCSBrSbBA/видео.html
Great work.
I would like to know how the project costs can be presented in pie chart. And detail presentation of project item units like cement,bricks.
I like your tutorials.
Thank you for your comment. There are different reports that you can use and customize. You can also export data to excel. What do you think?
Again... Another great video. Should I watch your video(s) in a certain order?
Thank you so much for your support. There is a playlist that you can follow. Here it is:
ruclips.net/p/PL5t0n9TgavtkeOE_pP3POh317VI-hJoN_
At your disposal for questions, or 101 remote sessions or coaching.
Greetings from Geneva
TOP
Merci beaucoup. Thanks a lot.
My PM Teacher recommended your videos, and I'm glad she did! These videos are extremely well done, and are very helpful. You are doing an excellent job!
I had a question regarding project planning software. MS Project is the one most PMs use, but are there any others you recommend? For example, I have started learning the ProjectLibre software, as it is open-source, in case I cannot use MS Project for some reason.
Awesome! Thank you!
To get the best learning experience the combination of MS Project with my videos will help you a lot.
Now of course that you can practice with other software there are a lot.
I have no other reference to recommend you. The knowledge of a software like Ms Project can also open you certain job opportunities.
Depending on your industry you might also look into agile methodologies.
Let me know about your findings.
Greetings from Geneva.
Thank you so much for the explanation, really helpful, also your English pronunciation is very good for people who dont listen well!
Whoaw !!! Excellent . Greetings from Geneva.
I love this channel .. I Have some questions to build a project with costs.
Thank you! What is it that you want to know about costs?
Hey hi again just finshed watching your video I live in Zambia Central African carrying out a semi-detached flats project which was messed out by another contractor the floors where horrible, the roof was a sorry sight havery tiles site, the project was a mess for lack of a better term. Apparently, the client has asked the same contractor who is relatice to our COW. but with wth your video, he will be in a rude shock. thanks chao
Thank you for sharing this. It's enriching our experience as project managers.
lovely explanation and helpful video .. could you make how to create s-curve video pls?
Thank you for your suggestion and yes it is on its way.
thank you so much for your support , I have one suggestion if you can put the file that you work on it so we can practice with you during you working. thanks again
Thank you to you. The files are available in my download section. Vision6d.com/download
Hope this helps. Have a great day.
@@vision6D I really appreciate that , thank you
Thank you very much.
Is there a way to have separate columns for Material, Labour, Equipment and Total costs?
Thank you for watching. To clearly understand your question what are the units for each field, that you want to display? My guess is costs? costs of material, costs of work, costs of equipment and total costs?
If my guess is right, those fields as such you do not have them, but you could create them. I'll dig into it a bit more when you give me some more details as what you want to show. Have a good time till then.
@@vision6D
Thank you very much for the response.
Yes, it is the cost of each type of cost in a separate column (equipment, material and manpower) and the total cost in 4th column which gives the sum of the 3 costs.
Hi. Very educative! A question. I would like to set up effort-driven tasks such that project calculates the duration for me. According to project, 1 builder + 2 workers (as in your video) would complete the task in 1/3 the duration of 1 builder. In other words, project would assign exactly the same effort for all the work resources - but this is not the case.
How do I go around this?
Thank you for your comment and for the question. First let's make sure that the task is defined as effort driven. Make the column work appear if it's no the case. Then it should equally attribute the work. In which column do you insert the work value?
Sir, Thanks for your video presentation. Where do we have Planned Resources & Actual Resources. Do we get a Report showing the Planned Qua tities & Actual Confirmed Quantities. Thanks in advance Sir. Waiting for your Reply please.
Thank you for your question. Have you looked at reports in MS Project? Greetings from Geneva.
i can't found the third series (#3) of this video, please help me to find it, thank you. this is an awesome chanel, great !
Thank you for your nice comment about the channel. #3 is about costs.
ruclips.net/video/AKYCSBrSbBA/видео.html
Have a great day.
Thank you so much for the presentation. I have a question on the Material resource. Do we able to define the unit ( like Cu.meter or each or Tons like)? Is there any requirement to define such unit definitions?
Thank you for your question. There is no need to define the unit. You can still make a note of what you used as unit in the information of a resource. For concrete you can define tons as you could define cubic meters. The only thing is to be consistent. How do you see my point?
To add the cost of concrete, is the cost per m3 that is to add to the column cost or the cost of the total volume of the concrete?
Thank you for the informative videos. What happens if I have labour days per week. How do i categorize them in the resource sheet
Hello,
Thank you for your interesting question. You will need to change the project calendar and insert work exceptions for those days. Calendars are an important subject to understand with Ms Project. I give you the link to the video tutorial on the subject.
ruclips.net/video/BHZ3zIDiJ4A/видео.html
Have a great day.
great presentation.
please how can I use multiple calendar on the same project?
for instance, I have a project that can allow me do a 8am to 5pm operation during the planning but during execution, I need to run 24hr daily operation, how can MS Project allow me to compute these arrangement together?
thanks
Thank you for that interesting question. May be you know that MS Project has three levels of calendars, project task and resources. You can look into those to find a solution. I will look into it also because the question is interesting. Let me know what you find out.
I need to populate a project with work, Material & Cost.
How do one deal with a task that has work (labour & rate) and material.
We also have the predetermined selling price for the task, were do one input Revenue
Hello,
Thank you for your question that covers a wide topic. For each task you can assign different types of resources, this is for labour and material.
For selling prices you will need to define your specific cost column.
To help you, you can send me your file with your instructions and I'll show you how to do it. calttla@gmail.com
Greetings from Geneva.
hi Sir. where should i insert the LUMP SUM cost? is it in the resource sheet all under "COST" or should i insert it under "fixed cost"? and after i assign it to the particular task, and save baseline, will it turn into baseline cost? or BAC?
Thks.
Thank you for your interesting question. I need to go through some research before to give you an answer. May be in the meantime you can check if you subscribed to the channel?
Thanku somuch...you have really made it easy to understand... just have one question.. If we have to assign same resource under two different cost type like Work as well as Cost under two different scenarios then is it possible ???
Thank you for your comment. The simple answer is no. Now you can may be think your single resource as resource1 and resource2 and give them different costs and do your simulation. What do you think?
@@vision6D yes that definitely resolve the issue.. Thankyou somuch :)
Please, In your example about the concrete 12 m3 (cubic meters) how can I put the unit ft3 , because 12 , for other people can means ft3 or other unit ,
Thank you for your question. The price is per unit. You do not specify the unit. You can express the price in the unit of your choice. In that case ft3, adapte the price for that unit and change accordingly the quantity. Let me know how you solved it. Have a great day.
@@vision6D Yes I did in the resource sheet there is a column that it says material label there you can put cubic meters and It will appear in your Gantt char 12 cubic meters
How do I create rate for brickwork that will auto calculate m2 based on no of bricks, sand, cement and 2 assists
Hello,
Thank you for that question and suggestion. I have this subject on my list. Which example do you use on an excel sheet?
Greetings from Geneva
Sir, for the cost is it the actual cost or not? and also for budget cost is it from cost estimation for each activity or what?
Thank you for that question. In this video the notion of cost is a resource to the project. When the carpenters do a work, I do not manage resources as people, but as a general cost. Their work cost is 10'000 for example. So it's not the actual cost, we are estimating the costs. This estimation will help me do the budget. How do you see it?
Subscribing helps me grow the channel. Greetings from Geneva.
Hello Vision 6D
I have a problem with EVA, where cost resources are not accounted for Earned value calculations, pl advise what to do fo accurate Earned value calculations as my project consists of 80% service contractors. Thank you!
Thank you for your interesting question. I need to go through some research before to give you an answer. May be in the meantime you can check if you subscribed to the channel?
@@vision6D Yes have already subscribed to the channel
Suppose, there is a fixed monthly salary which is through out the project life. How do I add It . Show i add this resource for every individual task ? Or is there another way ?
Thank you for that interesting question. My answer is simple, I do not recommend to add salaries. You have a cost for work that includes more than the coworker salary. Like space used, admin costs, tooling, furniture, etc. It is easier to work in a project with an hourly rate that includes all of this than to go down to salary details. I do not know about your specific situation but you can have the analogy of the bill you pay when you repair your car. In my case there is an hour rate for the worker and I do not need to know the salary of that specific worker. What do you think?
@@vision6D thank you so much for the kind reply , Sir. Your videos have been a great help to me .
You are welcome. Have a great day.
Another excellent video. One question about resources. Can this be done: Assume you have a project, where you need to stake/position 1,000 survey points. One surveyor can stake 50 points/day. So, if you have only one surveyor, the project will take 20 days. But, if you have TWO surveyor, the project will take 10. 4 surveyors = 5 days. Is there a way to determine the DURATION of a task depending on HOW MANY/MUCH resources you assign to it? i.e. The MAIN TASK duration will shorten or gain length in accordance to the assignment of resources in the SUB-TASKS? I hope I am clear, and thanks for any possible reply.
Yes it can be done any resource that you can consume per hour per day can be handled by Ms Project.
Greetings from Geneva.
@@vision6D Thanks, V6D. That part was clear, but PROJECT handles resources by assigning a percentage to them. If you increase the usage (in my example, from 1 surveyor to 2) the main task indeed reduces in time. But my question was: can you assign a VALUE to the main task (1,000 point) and have it shrink or expand depending on how the SUB TASKS increase the completion of the given value for the main task? In PROJECT, once you make a task dependent on SUB TASKS, the properties of the MAIN TASK are limited.
Anyway, I am taking too much time from you. Thanks again, keep up the good work and the videos. Super helpful.
@@androidandroid9591 in any case I'm available for private sessions if required. This of course for an affordable fee.
have a great day.
what does 5FS + 20 days mean? thank you
Thank you for watching the video. We are talking about predecessors. In this case the predecessor is task 5. Between the current task and its predecessor the relation is Finish to start (FS) and there is a delay of 20 days between the finish and the start (20). This should explain the 5FS20. What is your domain?
@@vision6D a civil engineering student
Excellent and you chose a really nice profession.
How can we ad a machine resource having one time fixed cost.
Thank you very much for this support. In the career of a project manager cost management is a very important part. This is why I suggest looking at the module on costs. You will also find the answer to your question and many more.
ruclips.net/video/AKYCSBrSbBA/видео.html
Dear Christian
Enjoyed watching your videos on MS Project and helped me clear some of my doubts about MS Project.
I have one question on resource esp for a PM. How do you account for PM time in the project? I have a situation where the PM is paid from the project budget at annual fee of $120K.
If I pro-rate this as fixed cost over the 12 months of the project it will be $10,000. This is fine BUT this PM has also activities assigned to him in the planning and control phases of the project.
Meaning there are tasks assigned to the PM. If setup a resource sheet for the PM based on his hourly rate then how do I reconcile the amount that is pro-rated at the same time these task he is doing. I will be paying him twice during the task period that he is doing. Can u suggest how best to account for the PM time in a project. Appreciate your input on this.
Best Rgds
KR
Thank you for this interesting question about how to include PM costs in an Ms Project plan. The answer can be complex and deserves a video on the larger subject of PM tasks and resource in a project. To simplify it, your approach is correct define tasks done by the PM, not to detailed and assign them to a PM resource and cost them.
1. Define PM tasks (Project Management, project control or more detailed etc.)
2. Define PM Resource (type work or cost)
3. Assign PM to those tasks, 100%, 80%, 50%, 20% or any other
In your case I think you could explore a PM resource of type cost
Let me know what your solution is.
Greetings from Geneva.
@@vision6D Hi
Thanks for your prompt reply. I sincerely hope that you do a video on this issue of PM's time in a project. This is a very common issue and I have not come across any posting or article that gives a good answer most talk about a percentage of the total budget etc...
Now going back to what you have suggested in creating a resource called Project Mangement of type "cost" are you saying I can assign 20% ($24K) of his time in the Control phase and 80% ($96K) of his time on planning phase for example and in this way MS project will have accounted all the 120K?
Is there any site that you know that I can read on this PM cost accounting that you know of? Appreciate your help.
Rgds
KR - Singapore
@@kishranai6262 I will definitely do a video on the subject, thanks to you.
My answer wasn't complete.
In Ms Project for a PM, I would leave you the choice to define it as a work resource or as a cost resource.
In case of work resource you can also use the attribution percentage to reflect your situation.
May be in your case it is better to define The PM as a cost resource if you are not interested in seeing how many hours the PM spends on the project.
I need to simulate your situation to give a precise answer.
Cheers
@@vision6D Thanks for agreeing to make a video on this subject of PM's time. I really look forward to seeing this video someday. It will be great if you can create an example based on the scenario I described where in a 12 month project the total wages for the PM is $120K. This $120K is also coming out from the project budget. The PM is also at the same time doing some activities during the planning, monitoring and control phases of the project. How do I account for the PM's time in MS Project such that the total cost of the PM in the schedule plan matches that of the budgeted cost of the PM. Thanks a lot. Look forward to seeing your video someday.
Yes this is exactly how I should proceed. I'm thinking of broadening the subject with several possible solutions depending on the level of details. Yesterday I simulated a project similar to your description and I have several solutions to propose. Now is time to prepare the video content. What is the kind of project you handle or which industry?
Hi, is this # 2 same as #2 of 2013, I try to follow the complete tutorial..Thanks
This is the newest version, with more detailed information on the different types of resources. I would go for that one first. Have a great day.
@@vision6D Thank you will check out:)
@@vision6D Hi Chris, just winder if you offer consulting service? If I have question and issue need to fix asap, do you offer consulting? Happy to make financial arrangement. I am building designer in Melbourne, Australia. Thank you
Yes I work as a consultant for many years. I can provide you with consulting services regarding MS Project. What is it that you need?
@@vision6D Hi, I have quick question. The help will be similar to small things like this: if I have task 1, 2, 3 and they all linked, so task 2 start right after task 1, task 3 start right after task 2. Now if I delete task 2, I would like MS project adjust automatically to make task 3 start right after task 1. How to achieve that? steedlei@gmail.com is my email. Thanks!
Where can i see the total cost off all the project. Plz
Thank you for your question. On the project summary task in the cost column. Greetings from Geneva.
@@vision6D thank you for your explanation.
Greeting you from somalia.🤝🙏
How to enter actual cost against our estimated(baseline)cost?
Thank you for watching and for your question. If you want to see your actual costs and being able to compare them to a baseline, I assume you have defined a baseline, you simply change your costs value and you will be able to see the difference. Feel free to ask any further detail.
Thank you so much for the video and answer. Yes I have set a Baseline for my project. The difference between Baseline cost and actual cost is variance? And do I have to change completion percentage for a task in order to see actual cost?
Thanks.
@@alitahireles1967 yes absolutely it's a variance in costs. FOr the completion let's take an example, in which we say that the task has been defined as completed to 50%, but after a few days you expect it to be to 75% and in reality you understand that it's not at all moving forward and that the status is 40% in reality. So yes you change the %completed to reflect the real situation. What is your case?
@@vision6D I understand you, but in my case 'variance = total cost - baseline cost' so variance has nothing to do with actual cost. I mean variance does not use Actual cost's data as a paramater in calculations. I can e-mail you my project. Thank you so much for your help.
@@alitahireles1967 how do you get your total cost?
Hi
Hi,
Comment is missing?
Nice
Glad you like it. Greetings from Geneva.