Recurring Tasks in Notion | Step-By-Step Notion Tutorial for Getting Things Done
HTML-код
- Опубликовано: 1 авг 2024
- How to create recurring tasks in Notion... I've finally found an elegant solution! This step-by-step Notion Tutorial will show you how to do repeat tasks in Notion, and how I've included them into my wider Notion productivity system inspired by getting things done: GTD Everyday!
Got a long to do list? Working on multiple projects? This video is part of a series: my complete guide to building a GTD productivity system in Notion to organising your life and manage your time better. Check out the videos below for the first steps of creating your own to-do list app by building a second brain in Notion to manage your life better and use batch tasking in your workload.
WATCH FIRST:
How To Manage Your Time Better: context is everything. Build this Notion productivity system with me: • How to Manage Your Tim...
FOLLOW ME:
📨 Sign Up - occasional snippets of wonder to your inbox on productivity, simple living & creative life: www.getrevue.co/profile/bette...
📸 Instagram - / bettercreating
🐦 Twitter - / bettercreating1
🖥️ Download Notion Templates - www.bettercreating.com/downloads
🌍 www.bettercreating.com
WATCH NEXT:
LATEST: Better Task Management In Notion: A Guide To Getting Things Done In My Notion Setup! • Better Task Management...
How to Manage Your Time Better #2: The Weekly Review. Build this Notion productivity system with me: • How To Manage Your Tim...
Using The Notion API: The New Possibilities of Notion App Integration: • Using The Notion API |...
VIDEO CHAPTERS:
00:00 Solving Recurring Tasks In Notion
00:27 My Notion GTD Productivity System
00:38 Introduction to Creating Recurring Tasks
01:22 Content Recurring Tasks & My Wider System
02:30 How It Works: My Recurring Tasks In Action
04:43 Build It: Adding Recurring Task Columns
06:37 The Notion Formulas
10:30 Filter & View Recurring Tasks on Your Dashboard
14:59 Habit Trackers & Notion Life Template
MY RUclips FILMING SET-UP:
A list of the kit I use to make this channel all in one place:
www.bettercreating.com/gear
BETTER CREATING
My name is Simon, and I'm finding ways to simplify productivity & creative life.
Exploring productivity, simple living and creative life, the Better Creating RUclips Channel is my project to build a toolkit to help creative people (including me) create more meaningful work, create better content, and live more intentional stress-free lives in the process. Other than doing this, I work as a freelance creative in theatre and film, creating productions.
#productivity #creativelife #simpleliving #StartCreatingNow #BeBetterCreating
--
Stock footage provided by Videvo, downloaded from www.videvo.net
Building along? At 09:48 the formula should be ‘days’ not ‘Days’ if you get stuck here! Want to start building the rest of my task system? watch this next: ruclips.net/video/tpdD6pCHsEU/видео.html 😊
I hope no one else got stuck at this but at 9:48, it's supposed to be "days" in small letters not "Days" because I just wasted 15+ mins screaming at my screen and trying to figure out why is the formula not working properly. Still a great tutorial non the less. Thanks! 😁
Quick question, why is priority a checkbox?
Yeah, that’s mentioned elsewhere in these comments I think. Sorry to hear you got stuck! Priority is a check box to quickly add it to the priority dashboard view via a filter. But would work in other perhaps simpler ways. I also use a daily priority tag system now ✌️👍
@@BetterCreating No problem. Okay that's how I thought it works at first but it still didn't make sense to me so I turned it into tags and just sorted it out instead of filtering.
Thanks for the reply!
well...I did get stuck for a lot longer than 15minutes in utter frustration...and I am kicking myself for not looking into the comments earlier!! thanks tho!! I am grateful there was a simple solution!
you saved my time
OMG! Thanks a lot for this comment 🙏🏻
Notion as a tool just came to my knowledge a few days ago. I had been trying to manage the entire work environment in one place and being better productive for a long time . Thank You @better Creating for this wonderful Idea. looking forward to your new productivity videos. Love from India :)
You are welcome. Great to hear abs hope you enjoy playing with Notion. Loads more builds and templates on the channel and my website :)
Amazing system, just built mine with your guidance, the best one (at least for my lifestyle) so far, seems like something that would actually work for me. thank you so much
Awesome. Great to hear. Thanks for watching
The idea and function is so great. Your presentation is clear and enjoyable as well. Support!
Thanks so much! Great to hear.
Thank you so much for your clear and concise videos. You’re a very good teacher!
Thanks Lucy! Years of running theatre making workshops in real life!
I have totally enjoyed this video.... :-) Thanks alot! Definitely watching the rest on Notion to up my game on this tool
Ah thanks for saying Linda - happy Notion binging! 👍
Wow! Finally a simple strategy for recurring tasks. Thank you.
Glad it’s helpful. I think it’s a cool system: but actually using my other version more now: generating a month of tasks with a template button and populating the calendar. 👍 check out the weekly planner vid if interested.
I’ll check it out. I like this solution because I currently use Things and it will repopulate a list of recurring todo’s and you just need to delete the complete previous day. What I’ve seen so far with the button haas a lot of additional steps. But I will check yours out.
Yeah totally true: this is great for list views and tracking through stuff. Nice one
Nice solution. Thank you!
Thanks for watching. :)
Thanks for this awesome tutorial.
You are welcome! New big Notion Life OS videos and templates coming soon! :)
Nice workaround! Hope a more robust calendaring system gets included in Notion's future.
Thanks Karen, yeah totally: if they added that Notion would be unstoppable.
I contacted them about 2 months ago about some feature request. They told me they are a small team, and they give priority now for performance improvements, offline access, and search. So yes, we need more wonderful features, but if they do these three things very well, Notion will be ready for more powerful features.
Hey Man, I'am from India. Your videos are really helpful and you are great! Loving your videos and wating for upcoming ones :)
Hi pal; thanks for the comment - so great to hear the vids are having positive impact for people. Makes it all worth it! 😊
Hey, I really like your videos. For this one I think there's a slightly more elegant (and more flexible) solution. I have a frequency (number) and a unit property (select: years, months, weeks, days) and my formula for next due is: dateAdd(prop("due"), prop("frequency"), prop("unit")) This way I can repeat tasks in whatever frequency I like. Without having to hard code the frequencies into my formula.
Thanks for sharing - nice solution - I will have a play with this approach. I've also been thinking about playing with creating templates for regular tasks so they can be quickly populated into a calendar view... we will see. or just wait for Notion to add a calendar function that solve it for us! Glad you are enjoying the vids. :)
I've written about the exact same comment than yours and just before pressing the send button, I found this comment. :D Nice job!
I figured out a way that I prefer. You set a "last completed date" for the recurring task, and set daily/weekly etc. Then in another column ("days left") you calculate the number of days until the task should be completed again. So a weekly task that was last completed on august 20 should be completed the next time on august 27. And in your recurring task lists you filter by tasks by "days left". When a task is completed you just set the "last completed date" to the current date.
Ah nice one. I do the same idea on my habit tracker. 👍
Amazing content. I love notion and this is enlightening
Thanks for watching! Check out the rest of my Notion Builds playlist - I think you will like it :)
Excellent video! Your methods make life so much easier, and many thanks for your work!
I just have a small question about the Inbox part, I don't know what filter you used?
This is dope!!
Enjoy: I’m doing more soon on ways of doing recurring tasks to populate the calendar too. :)
Thank u for this.. very greatful! just earned a subscriber.. greetings from Brasil
Great stuff - you are welcome - but watch the latest videos on recurring tasks - much more up to date ! :)
@@BetterCreating one question.. Can I add remindings to the "next due".. thanks
Check out my other approach to recurring tasks here meaning you can populate your calendar view to plan ahead m: ruclips.net/video/C0rNezh6_ZQ/видео.html
Hi Better Creating, And I'm from Vietnam, thank you for your video, it helps me so much. I saw one in your task list is travel to VietNam So hope to see you one day traveling to my country - VietNam
Awesome, thank you! Yes, we want to travel to Vietnam when it is easy to do so again definitely. Thanks for supporting the channel :)
@@BetterCreating really appreciating what you did, it is changing my life especially your habit series, I feel better and better every day though it is the smallest thing.
Sorry for my terrible English :(( , I am still learning
I like the interface. I understand you really are overwriting the next due date and you still need to select the next date based on the frequency.
You don’t have a log of done tasks and the next due date is manually calculated with a possible mistake… is there a way to insert a date based on the moment you activate a check box in order to calculate the next due date and log save?
Workaround for the always 30 days bit!
A bit cumbersome, but add another formula column that contains, " formatDate(now(), "MMMM, DD, YYYY") ", then in the Recur in Days, " if(prop("Recurring?") == "Monthly" and contains(prop("Date Now"), "November"), 30, " and so on, changing the 30 to the number of days in each corresponding month.
In the new column all you really need is "MMMM" or just "M" if you change the Recur in Days formula accordingly, but the reference to the full current date might be useful for other formulas.
Videos are a HUGE help for a new Notion user! Question - how are you getting your dashboard items on the left pushed all the way against the left of the screen? I cannot get the blocks to stop from being in the center of the screen when I am in full screen mode. My databases are justified left, but the other blocks are stuck in the center. Thanks!
thanks. might be that you need to select full width page top right menu. check out my latest system tour lots of build ideas :)
Great video - One point of clarification - a newbie question - why when you checked done on a recurring task did it disappear forever? Was that to do with the filter?
Yes: I have a filter on all the dashboard views that is to only show tasks that are not done. :)
I noted that I wasn't watching the video at all. I was enchanted hearing his accent 🤪
Haha, why thank you. Hope you can concentrate for the others - I think they are useful! :)
Hi! After watching your video, I stayed with a doubt about this method for creating recurring tasks. After I add this formula to my database, the next day I still need to set the next date? Thank you for the video.
Hi Thalles, yes, this solution means you click the due date rather than a done check box and set it to match next due. I’m looking into ways to solve recurring tasks you want to populate your calendar at the moment. :) Thanks for watching.
Hey Simon, do you have any solution to set a task recurring in spaced repetitions? For example - 1, 7, 16, 35. I study in med school and is essential for my revisions
Also, thanks for the video! You're an elite
Thanks Aman! I don’t have a solution to that one off the top of my head. Tricky… if repeating every 7 days or every 16 days I’m sure there is a way. I think I’d be doing the same research as you on that one thou! Good luck!
Anyone having trouble with the next due formula, here it is to copy: dateAdd(prop("Due"), prop("Recur In Days"), "days") Thanks! Watch my new full system tour here: ruclips.net/video/szTZdEQsiys/видео.html ✌️👍
Hey there :)
I copied this one and it is still not working .. really don’t know why :((
Double check the upper/lower case match / match your column headings and the punctuation is correct. It should work! :(
Thanks for the video.
Is it possible to add the recurring task to the calendar? So it can create itself every time we specify a recurring?
Yes I suggest checking out Bardeen.ai for working out how to do automations for it. Or use my template approach I share here: it’s older as a video but still good: ruclips.net/video/C0rNezh6_ZQ/видео.html
@@BetterCreating Thank you
Hi Simon, thank you for this video, I really appreciate it. Do you have a solution for if I want tasks to recur like every Monday, Wednesday and Friday?
I suggest trying ‘Bardeen’ for creating recurring tasks in a more automated way like this using the API! Will make a video on it soon. :) it’s free!
@@BetterCreating thank you
👍👍
Nice one.
This works excetp the montly tasks - well it works, it adds the 30 days but not every month has 30 days, for example feburary has either 28 or 29 so it doesn't work properly, is there something I can add to the formula to make it account for that? Also, since I'm asking, is there anything I can add to the formula to make it repeat only on sundays? Thank you!
I think I’ve worked out a better way to manage this process with a practice tracker - but it’s a little complicated: basically create a unit tag column (daily weekly etc) and a frequency column (number) and then make a formula that calculates them 1 x weekly (this is much better!). Time for a new vid I think!
great video! New to formulas in Notion…can anyone tell me if this is a specific coding ‘language’? I’d love to practice more
I think Notion uses the electron framework for its cross platform desktop apps electronJS
Thanks so much!
You are sooo underrated wow
Ah thanks Ainhoa! Please help spread the word :) thanks for the sub: make sure to check out my complete Life OS tour from this year if you liked these vids 👍 ruclips.net/video/szTZdEQsiys/видео.html
One thing I don't get, is RUclips/ Personal life/ ... are projects? Could you explain what you consider projects, and what are complete sections, i.e you have a dedicated page for them?
Hi Scott, thanks for the message.well according to GTD and David Allen, a project is anything with more than one action needed to complete it. I think it depends on your life abs workflow how you choose to categorises them. I tend to group tasks to specific theatre / film projects, but then to things like wedding or bucket list (big things I want to do but don’t have a due date). I have projects like minimise or personal life in there for misc tasks that I want to process into the system from the inbox by adding them to a related project because that’s how my system works. Hope that helps! The main headline is: group tasks under whatever projects you want to keep track of as one process. Cheers for your support and the good question! 👊🙌
@@BetterCreating And thanks for the great answer, this definitely helps! I think I’ve settled on projects being: Articles/ Podcast episodes/ Big assignments (links presentations) and various stuff like prep for law school/ ...
Look forward to your next vid! Maybe something to do with finance/budget/ multiple streams of income in notion?
Yes; i remember we discussed it before. It’s definitely on the list :)
ill stick to todoist up until i can find a way to effectively use check option in this system.
There are now ways to create recurring tasks with check boxes now I believe using the API. Looking into it. :)
@@BetterCreating thanks, keep us updated.
If I tick done on a recurring task won't it stay ticked for the next time it appears? and it won't appear if its filtered out aswell, how would I fix this?
Yes that’s right - you will see in the video this approach to recurring tasks requires you to change the date, not tick the box. I suggest seeing my newer approaches to recurring tasks in other videos like using Bardeen.ai to automate and generate them into Notion, or using a template button to create and place them on the calendar. W
@@BetterCreating Thanks for the help, I'll check them out
Hi, I am really confused. what is "next due"? why do we have to put it there? what I mean is that we have a due date and after that, the task is done right? so what is the next due for?
Next due is the reference you use for using this simple recurring task system: instead of clicking done that hides the task, you change the due date to match the current due date abs this is how you reset the task for its next instance.
i modified the formula a bit to fit my needs but it just says that i have too few commands for if?? here is my formula: if(prop("reccuring") == "weekly", 7, if(prop("reccuring") == "daily", 1, if(prop("reccuring") == "monthly", 30)))
You need to put what it will return if none of those. Put ,0 after the 30 and the. Close the brackets. Should solve it!!
@@BetterCreating thank you so much for your prompt reply! it worked so well
@@BetterCreating i prefer to view things in calendar.. im sorry i just made the code but i dont understand what it does?
If it was in Coda, a button for completing tasks was going simply to add a new one. I hope they borrow some of the powers of Coda in Notion.
Yeah, that would be great.
Sadly, it doesn't accomplish the one thing we all need recurring tasks to do and that's populate the calendar. If I have every fourth Thursday blocked for sales review, when I'm looking at next month's calendar I need that Thursday blocked so I don't inadvertently double book. Otherwise, it's just a habit tracker.
Yeah very true - works nicely as a to-do list function but that’s the rub isn’t it: how to solve the calendar population.
Hey I ran into a problem.. I did eveything just like in the video..but dateAdd(prop("Due Date"), prop("Recur in Days"), "Daily")... It doesnt display anything!!
Sorry to hear that - it definitely works, but hard to know what you have missed without seeing it. I think however that last element in the formula should say “Days” not “Daily”. Try that.
@@BetterCreating OK! I got it. I change the daily to day and I also, noticed I overlooked something very important. I didn't set a date for "Last reviewed" that's why nothing was showing. Thanks for all your help! I will continue to follow your content I like the way you do your videos 👍
@@amaterasugokamekkyaku579 @Better Creating I ran into the same issue where nothing is showing up in Next Due. I copied the formula exactly.I don't have a "last reviewed" or anything like that in the template so I don't believe I'm overlooking anything. Any ideas or solutions?
@@amaterasugokamekkyaku579 Figured it out from then ext comment below.
Good stuff. Hope it works out for you. :)
Hi, there is no need to fix the number of days. Could just write " dateAdd(prop("date"), 1, "months")" this would automatically add 30 or 31 days depending on the month. Same for the year. Just put "years" instead of "months" to handle bissextile years.
YES! SO GOOD!
So I have realized when you click "Done?" It doesn't actually clear it forever it's still in the database, under different views you can see it will always exist there. I think it's important to clarify that. Unless I am doing something wrong.
Yes, you need to make sure all views are filtered by done being not checked. I suggest sorting the main database by the done column so completed tasks are at the bottom. You could also create a page with a copy of the database called ‘completed tasks bin’ or something and filter that to only show completed tasks. That way you could then always bulk delete completed tasks if you want to remove them forever. But I haven’t found the need. Hope that helps.
I don’t believe there is an automatic function to delete pages in Notion using a checkbox ... but if anyone knows how to let us know! :)
@@BetterCreating Thanks!! That helps a lot.
Does anyone know how to just repeat a day over a year. I just wanna make that a birthday date repeats everyyear on my calendar :((
just repeat it over 365 days! or put it in a few times on the calendar? haha... Such a shame Notion still doesn't offer repeating calendar population! :)
What about deadlines? We should have a deadline after which we need not do that work.
Yeah, totally an option: you could have a hard deadline date and something like a ‘do date’ as August Bradley does in his system
@@BetterCreating Thanks for the reply. What I meant is: Putting a "deadline option" in the algorithm or code. Suppose, I have a task that I need to do till October 2, 2021 thrice a week. After that I need not to do that work. Therefore, we need a code that drive the task away after that specific last date, i.e. October 2. I hope it makes sense.
Ah I see. Yes, that’s tricky: it needs perhaps a deadline date column and then something along the lines of (perhaps) ‘ if deadline is < today, then done is checked’ etc etc. Interesting idea. Wonder if possible…
gesundheit
Hope it helps, All the best to you!
My Next Due dosen`t work :/
Double check your formula for punctuation etc. Can often be a small detail...
Mine isn’t working either. I have checked it 4 or 5 times and re-entered it 3 different time. I don’t know what else to do.
I figured it out! At the very end of the formula where it says “Days” ...it should NOT be a capital D! Hope this helps!
Nice one - yes, I think I correct that but the cut to the screencast is very brief! Thanks and sorry if it’s messed with it for you!
@@SThais85 OMG THANK YOU. I was wondering why mine didn't work too :)
Yeah still doesn't come close to how todoist offers these solutions!
No true, but the value is in the complete system integration. That said: will be looking at a todoist / Notion API workflow soon perhaps. Cheers.
@@BetterCreating Well it is true. Todoist actually accomplishes what these workarounds try to do. For what it is, todoist is fantastic, and I don't see why notion has to be an all in one solution at the expense of better alternatives for certain tasks. I understand the craving for an all in one, but until some solutions are more refined then it's just more hassle than it's worth.
Umm, but a leap year has 366 days.... 🤔
Darn. Very true. You’ll just have to have the 1st off. 😜