My Hybrid Planning System for Productivity
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- Опубликовано: 29 июн 2024
- The first 1,000 people to use this link will get a 1 month free trial of Skillshare: skl.sh/rachelleintheory01231
Do you have digital tools that you use alongside your paper planning? Let me know down in the comments! If there are any apps/tools you particularly like please share!
IN THIS VIDEO:
The pen the myth the legend, the uniball jet stream multipen: www.jetpens.com/Uni-Jetstream...
Hobonichi for all your Hobonichi Weeks needs: www.1101.com/store/techo/en/
Things 3 (which is actually just called Things) culturedcode.com/things/
CHAPTERS:
00:51 System overview
04:10 Notes
04:45 Calendar
10:40 Where I learned it all
12:03 To Do system
20:47 Final thoughts
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I love the tactile sensation of writing. But I LOATHE paper clutter (I’m 73, I’ve had my share of clutter over the years). My solution is to,write - not type - on my iPad. I write sermon notes. I write notes when I’m listening to an informative RUclips or podcast. I write in the digital planner I made. I’m creating a wide-margin digital Bible that I can write in (not just an e-Bible). So there is a solution for people like me who love to write but - paper 🥴🥴🥴. Thanks for sharing how you combine the two.
Thank you for sharing!
I personally use Notion for tracking habits and goals so that I can see a measurable metric of how I’m doing really. I don’t really like filling out habit trackers in my planner all that much, and seeing a number of how much or how little I’m doing a habit or working towards a goal helps me to plan my week out better. This was such a helpful video though! I’ve been thinking through how to make my planning system less redundant, and this has made me feel good about how I use my digital tools :)
Thank you I’m so glad you liked the vid! I know a lot of people who use notion. For me it’s a very specific type of notebook where only my longest form studies go lol. It’s great to know that you are using notion for something that DOESNT work in your paper planner though, I think that’s the perfect place digital tools can help out
Now that you have shared that you play D&D, I will be following you forever!
I use Notion for digital organization but still want to continue to use paper things because I feel like writing is so deep within. I found this videos helps me to pick both. Thank you💖
I have used pocket life app for several years- it syncs with multiple platforms so my husband and I can see appointments regardless of outlook, google and Apple calendar origination. I really enjoy your videos! Thanks for all your work making them.
I love the planning + witchiness combo, and while idk how much the latter appears on your channel yet (bc I’m new), it was a quick sub for me!
My system is very simlar, using Google calendar (love it, synced across my desktop and phone) and Google Keep - although I have Apple envy for that wonderful list app that sorts automatically. Nice! I wear a lot of different hats, so colour block my calendar throughout the day and week, which helps me stay on track. In the Keep app, I have a note for Weekly Tasks, using checkboxes (for the satisfaction of checking off items). This includes the specific tasks I have to do from the different roles, as well as life stuff. Too much to put in a planner, which is reserved for priorities in category form - such as write article, schedule social media, prep speech, buy present for X, meetings, etc. It's been a work in progress, but I think I'm getting closer to something that works for me. Still in 3 different planners and it seems to be settling into something workable.
I love paper planning because it clarifies my plan and ideas, but since I offer classes I need to have also a digital planning system for my report's deadlines, tutoring, and more, and that's why I use a blended approach that supports my needs.
Loved this. I love a digital set up but also love my paper set up too. Thanks so much for sharing yours!
I have synced Outlook (work calendar) into my google cal (personal) & it's worked well.
I use the YNAB program for my budget and bills. I’ve tried it on paper and it’s too cumbersome. I just downloaded Notion recently but haven’t really set it up too much. I’m going to try the app you recommended. I think it’s a great idea to kind of have a master dumping area for things that need to get done and then pulling that into your weeklies. It’s easier to organize digitally too.
I started using a rolling weekly task list (which I got from Claudia Gray's channel) in my bullet journal, which has helped me immensely with both regular tasks that come up and things with a vague timeline. I've also started using Notion to store some long term information for myself, but I like the look of this app for more task organization.
Brilliant idea to have a separate calendar for friends stuff! I’m gonna steal that
Its soooo helpful!
Thank you for this video! I am a paper planner, but I have to use digital as well to collaborate with others. 👍
I use Things, too, very early on when they first release. Also, Fantastical Calendar. I would recommend it as a good replacement for Calendar.
I also have a foot in both the paper based and digital worlds. A great explanation; thanks for sharing.
Ive been using Cron as my desktop calender app, and just the google calender on my phone. Cron is definitely a great alternative for the native apple calender
That was very interesting... What I do is everything on paper but alarms on my Calendar (laptop & phone are synced) so I don't miss anything that has specific times or dates.🙂
The only paper planner I use is a month at a glance by rifle paper co. I don't have enough on a single day or week to warrant more layouts. I replicate on my digital calendar to add a phone reminder and look at when out and about. For anything else I just use a notebook or sometimes Notion if it relates to my "personal" work pursuits.
This sounds like a really nice and simple system! I love it.
You have an interesting system. Maybe a bit too complex for me, but I'm self-employed and don't have quite so many moving parts to my workscape. I'm mainly a paper planner and can't give up my fountain pens. I have a bullet journel to do my personal tracking, a braindump section, monthly calendar list to note where I've been (not to plan), and then a weekly section where I keep my daily todo list. I find that if the to dos are not on paper, I forget them.
Three years ago, I switched from using a paper calendar to google calendar. Basically because I needed to click on Zoom links for speaking engagements so often it became cumbersome to store them elsewhere. Eventually, I moved all my dated planning there. Last year, I started with Google Keep for notes I need to take with me from digital sources, but I still keep a paper notebook and pen in my purse for on the go. I would say that I'm still around 75% on paper, but I prefer it that way. This is not to knock anyone who goes the other direction. We all need to do what works for us.
Anyway, thanks for the informative video. I like to see new ideas in planning.
Thank you so much for watching and commenting, Wendy! I used Google Keep for a while, it's great for jotting things down digitally. Personally I could not live without a digital calendar, and it's my ride or die in addition to my paper weekly.
I have ADHD and I use Sunsama as my task manager. It keeps me on task and helps me prioritize, in addition to measuring time. I use Google Calendar, which syncs into Sunsama and my Apple calendar (and work Outlook also syncs into the Apple calendar). I have a similar system to yours. I plan weekly using my Hobonichi weeks. I have a personal one and a work+creative one. I only put events in my work one, but they include personal events. For notes I use Obsidian because it just works with my ADHD brain. Anything that comes to mind or anything that I am doing and need to take notes on, it all goes into Obsidian. For example, if I call my phone company to fix something or to change something, I will write that in Obsidian and tag the relevant things like #phonecompany and #billing. That way I can search for it and refer back to it if necessary. While Sunsama keeps me on task, my physical planner really keeps me focused on the priorities. I put the main priorities and tasks for the week there, and that helps me not get distracted by minor tasks that could be done but are not a priority.
YES I love this system. I've heard Obsidian is really good but never heard of Sansuma! Thanks for the recs!
@@RachelleinTheory It's great. It basically walks me through the planning process on a daily and weekly basis. Also, I make it so that my tasks become an event on my Google calendar, so I can just glance at my calendar and see how previous days went, or what's coming up for the day. I only put them as events the day of. I can't do time block planning beyond one day, I've tried many times.
It also asks for the "planned" time and the "actual" time for tasks. This has made me become much better at estimating how long it takes to do something (ADHD time blindness was pretty bad).
It's the Hobonchi weeks that keeps me focused on priorities. I only work on what is written there. I make sure I put in some creative/hobby activities so I'm not only focused on work stuff.
fellow sunsama + obsidian + hobonichi user and i have to say it's the best system that's worked for me so far!!
I love stationery planing systems, and yet the pandemic really upped my use of digital tools when we started using zoom a lot more and it has continued for a lot of appointments, though I have a notation system for that in analogue notes. 11az is a 11am zoom appointment, 11pz would be a 11pm zoom meeting starting time. Maybe it could help others
Idk if I'd ever be able to use a paper based planning system for a majority of my planning as I like to gather a lot of data and see graphs of what I'm doing, how often I'm doing them, and everything lol Which is why I plan out stuff mostly in Google sheets. That's definitely the "brain" of my planning system, and extra stuff includes ticktick for my dates or any timers I need to use throughout the day, todoist for my todo list, and docs for my journaling.
For my planning process, an app called Morgen has replaced my calender and my lists with long-term ideas, potential online classes, etc.
It´s based on google calendar, so I use this app when I want to check my schedule on my phone, as Morgen doesn´t have a free Android app
I use Amazon wishlists for books to read (Kindle user here)
Curiously, I use an analogue system for all the things that you use a digital tool for, with perhaps one exception. By coincidence, I have never used a digital tool outside my work, and because there is very little overlap between my personal life and work, this has never caused me much of a challenge. Your approach is very interesting to contrast with Ryan Carroll's Bullet Journaling System and Practice, where he is using a digital calendar.
At work, Outlook has been the only tool for nearly 3 decades. In my personal life, I have been tempted many times ever since I played with Personal Digital Assistants (PDAs) in the 1990s, but I have never found digital calendars and note-taking programs particular useful.
I tend to make habits out of recurring events or tasks, and they almost never go into any kind of calendar, e.g. this could be washing clothes every Sunday, backing up computers every Wednesday, and so forth. A few, rare things need a reminder, like cleaning the balcony every half year, and polishing the dinner chairs every quarter. A handful of things need tracking, but that is basically it. I try very hard to simplify things.
My analogue system is the source of truth: Everything goes into my notebook first through rapid logging. Exceptions are truly exceptional, and generally things get migrated from my notebook and elsewhere if necessary.
So far my wife and I have shared things ad hoc to each other's calendars, but I think this succeeds to a large degree, because we live in a country, Denmark, where many things have been digitized, and therefore does not need syncing due to accessing the information through the same public digital online systems.
I want that ruler. I do have a 5mm grid notebook :D
I use both paper and digital as well. Work is both, personal/Home is paper 90% useless it's an appt in my phone.
I think the idea of having double information is a bit much. I already have my information in one, I don’t need it in the other. However there are things online that I can’t track on a planner. I’m doing my work schedules and appointments, along with daily journaling in my planner while I keep track of my sleep, health and work tasks on the computer.
Having everything on both is cool for if you happen to not have the one with everything on it, but it sounds very time consuming aswell
Section3 let’s you sync your calendars to the to do app and you can even do your notes in there 😊
I struggle with this SOOOOOOOOOOOO much.... I think it would be more helpful to me if I had an apple computer so that my phone and computer would sync. I did a deep dive on the GTD method but it really felt too overwhelming to my brain. I felt it was too much because I wanted to be able to access the info from my phone but I'm SICK of holding my phone all day. I jumped on board using Todoist.... and again, just fell off because I didn't want to pay for a to-do system but needed the pro or premier or the pay-option to have the features for the volume. Was nice that it was phone/desktop synced but again --paying for that wasn't something I wanted to be locked into. I need something that was a good interface with my computer. BUT I have found that it's super easy to snooze and then forget any notifications on my phone literally because I'm sick of digital "noise". The habit tracker type of stuff -- absolutely can understand that it's so much better on paper. Maybe... Google Keep or Google Todo's with hashtags to search. I'll get there but it's super frustrating in the interim. Thanks for all your ideas... very valuable.
This is a great setup and I've watched it over and over and made my own notes on the system. Thanks for sharing! I know you did not want to go into details of your Content section, but could you elaborate a little more as to how you set that section up without sharing your sensitive details?
For sure! It's really very simple, it's just videos as tasks, plus some admin stuff that I have to do. I don't break my content stuff out into extremely complex mutli-step video templates because I have found that doesn't work for me. I just didn't want to give away too much of what was upcoming ;)
@@RachelleinTheory Thank you! :)
I am struggling to find a hybrid system that works for me. I am frustrated. Pen and paper are so easy to grab but i love the creativity of digital. I try to take a pic a day and of of course digital is the way to go for that practice.
I'm there too -- I was doing great for a year or so planning in a paper planner and then it ran out and I couldn't find a suitable replacement so I thought "go digital" but I couldn't find something that was just.. "perfect". (Insane, I know)... but then they finally came out with another version of my planner but now I'm in limbo between the two and just feel kinda.. UGH about it all.
Is there another place you keep longer notes? Like reading a book, where would you put those book notes?
Saying that you plan weekly made something click for me. I have done my digital notes daily, which makes sense to me (fresh day, fresh start) but I've always felt a little disjointed and it can be hard to find which day had the notes for a specific topic. I'm wondering if I default it to a central weekly note if I'd feel a little more sense of continuity...
Personally it really helps me. A great productivity tip I heard once was to figure out how your brain processes and manages time, and work with that. Do you think of your routines, tasks, event planning and live on a weekly basis, generally? a daily basis? a monthly basis? Of course there's room for thinking about all of it, but generally as you move through your life, where do your natural cycles start and stop? For me, that's about a week, so I know I need to have a weekly overview of some kind. And I could honestly live without a daily or a monthly.
What cover do you have that holds two Weeks, please? 1
Love the tactile feel of paper, but, any combo of paper and digital is usually going to lead to double effort/duplication.
I think I cover this in the video, for me the duplication is actually part of what makes it work! But for some, it's just too much to deal with.
What is the clear ruler/pencil board you’re using? What do the markings represent?
I mention it's from Sunshine Sticker Co. in the vid. It was made for a 5mm dot grid planner and the markings represent various ways you could divide up a page if you were making your own bullet journal layouts or something. The markings don't really work well for a notebook that isn't 5mm and her specific size, but it's the perfect size for the hobo weeks so I use it :)
I use both. Appointments go in my calendar app, so I can ask Siri if I am free or busy at that time. Along with family events, that is if my freaking sister in law would get over herself and send me invites like she does the rest of the family. Oh sorry for the rant, she does not accept that I am autistic and refuses to message, email me, snail mail me, or call me. I just missed a 50th birthday because of her pettiness. I just downloaded things 3 but do not have time to look at it. I usually input a task and forget about it forever. Especially if I put a demand on it that it has to be done by such and such day. This is called demand avoidance that many autists suffer from.
As for tarot cards, I am looking for a deck, but none call to me. I have Medicine Cards, 2nd ed. I bought the set that includes the book. I just wanted to replace the cards I lost since moving too much in my 20s. I just pull a card a day to see which spirit animal is affecting me that day. As a Native American I highly recommend these cards. The book explains each card in a Native American-Indigenous meaning. Includes also my native cousins south of the border.
Lulululu World Right? Thats what i understand 😂
Do you want a new subscriber? Because this is how you get a new subscriber.
Oh my gosh. Thank you so much and welcome to the club!!!!
I enjoy your personality but sometimes I think you’re nuts. Who has the time to use different planners for different reasons, then now digital!!! I don’t get it. I can’t afford 8 paper planners and now digital!!! You’re scaring me. 😢