I never was disciplined enough to respond to e-mails on time. My inbox was always a mess. Sometimes I was scared to check my mail, because of my bad e-mail habits. It was overwhelming. I found this video in May this year and it completely changed my life for the better. My inbox has been empty for months now and I can comfortably breath when checking my mail. Thank you so much!
Namaste from Bharat (India), I used your video for my time management workshop today and every participant loved it! Thabk you for creating quality content. :)
I implemented this Wednesday, and I already have a streamlined an efficient inbox. E-mail has always been the bane of my teaching existence. Thank you for this video.
@@bizproductivity thanks for the great insights regarding inbox management. May I ask, have you any tips on sent items management, for those emails sent needing the receiver to provide input or follow-up... thank you in advance!
This was fantastic - 10 years later and I still had individual file tree that was a mess. Followed the steps and now looking forward to using this system.
Great video, thanks. What about if you have multiple projects that you need to keep for some time while the projects are running - how to find the relevant emails if you need to refer back to them at a later stage.
This is so so good! Helped so much already! Only added extra would be to add remove categories to your action, action urgently etc. As I have been finding myself moving emails from action urgently to action for example frequently and the categories were doubling up, just saves time
This is great! Thank you. What other folders would you suggest? I worry that my archive folder will end up with hundreds of emails and I don’t want to misplace important information.
@@mervyn2316 @clubadi We truly appreciate the positive feedback, but we have moved forward to providing new content on our sister company Storyals for organizations. But you can also access new content directly from our Udemy profile here www.udemy.com/office365 😊
Nice tips and great step by step on setting these up!! Thanks, I will look to implement some version of this at work and home. NOTE: I use the categories to indicate different projects I am working on. Plus instead of "clearing flags" I would "mark complete", greater satisfaction and you can see this on completed tasks view of your Outlook tasks!!
Good tutorial. I am curious why you marked as Unread instead of changing the folder properties to show the number of items in your "Actions" folder. If you looked at the email in your "Actions" folder but didn't complete it, you would have to mark it Unread again. If you failed to, you would have an inaccurate number for the emails in your folder anyway. Thanks for the info though. I've never used Quick Steps before.
my quick set box is very small. I cannot choose the options that I created. How to increase the dialog box so I can see all options that I created and use it smoothly
Love this video, very helpful tips! How would you make your work more efficient if you had to work with a lot of projects? I store all the emails related to the project per project folder in Outlook, to always be able to see what has been done and all emails in one place in case i need to go back to something, but as you mentioned in the begining of the video, creating dozens of folders isnt very efficient... but how to manage all the projects? Also, when you sort emails by subject, how do you deal with people naming emails in all sorts of ways? subjects relating to the same matter can often be completely different Thanks!!
Kenneth Bassett - Not that I am aware of. Unfortunately Microsoft don't always align the functionality 100% for Mac/Windows. But it's getting a lot better!
Hi. I'm using Microsoft 10, Office 365 on a Surface. For some reason the categorize icon is not on the ribbon. I tried to customize the ribbon to no avail. Is there a way to set outlook to default settings?
This is a effective way to handle the outlook. I am having one query while reply to any catagory the sent item also having same category as well as if sombody else is replyin to that email it is also comming in same category... how to avoid this ...
Great way of increasing productivity! And also I wanted to ask how can I undo a quick step , I accidentally marked it as action urgently instead of action and would like to undo that
You have a lovely voice. I can listen to you even when the subject doesn't really interest me. However, most of it does interest me, and your Outlook info is excellent.
Good info and the steps still apply today in Outlook 365, but the embedded ads in the upper-right kept covering the steps (the mid-stream ad was not an issue). I still recommend watching, but gave a thumbs down and am adding this comment to help boost visibility.
![Blox Fruits Dragon Rework Update [Full Stream]](http://i.ytimg.com/vi/EqDAp8udhm0/mqdefault.jpg)
I never was disciplined enough to respond to e-mails on time. My inbox was always a mess. Sometimes I was scared to check my mail, because of my bad e-mail habits. It was overwhelming. I found this video in May this year and it completely changed my life for the better. My inbox has been empty for months now and I can comfortably breath when checking my mail. Thank you so much!
I can't remember when my work inbox was last empty!
Namaste from Bharat (India), I used your video for my time management workshop today and every participant loved it! Thabk you for creating quality content. :)
These tips have changed the way I manage my emails forever! Less mess, less stress.
I implemented this Wednesday, and I already have a streamlined an efficient inbox. E-mail has always been the bane of my teaching existence. Thank you for this video.
Elizabeth Coleman I am so happy to hear that! Thank you for sharing. 🤗
@@bizproductivity thanks for the great insights regarding inbox management. May I ask, have you any tips on sent items management, for those emails sent needing the receiver to provide input or follow-up... thank you in advance!
I always use this video at every new job I’m at
This my absolute favorite way to manage my inbox and it has worked great for me! Thank you very much for this video.
My efficiency level boosted at least 20% since I adopted this method, thanks a lot.
I couldn't thank you enough for this great tutorial. It just hit the spot.
I have tried multiple methods to manage my inbox. This by far has been the best. Thank you
This was fantastic - 10 years later and I still had individual file tree that was a mess. Followed the steps and now looking forward to using this system.
1 year later mark. How did it go?
Thank u so much for guiding us the CORRECT way of managing our emails flood. Stay Blessed !!
I've followed your advice and made some adaptions since one year. It works very well. Thanks.
Brilliant! I have used this now in each new job and computer over the last few years. Thank you :)
I have implemented this techniques and i am thankful to the team it really is a better way of managing emails
Very concise and effective way to manage mailbox. Thanks for sharing.
This was an absolute productivity changer for me - thank you!
Great video, thanks. What about if you have multiple projects that you need to keep for some time while the projects are running - how to find the relevant emails if you need to refer back to them at a later stage.
Thank you so much for this video. Have been struggling with Outlook but now I get used to it. Once a again, thanks a million!
This is fantastic! I didn’t know most of this. I’m going to set it up ASAP!!!
This is so so good! Helped so much already! Only added extra would be to add remove categories to your action, action urgently etc. As I have been finding myself moving emails from action urgently to action for example frequently and the categories were doubling up, just saves time
This has been a game changer for me!
This is great! Thank you.
What other folders would you suggest? I worry that my archive folder will end up with hundreds of emails and I don’t want to misplace important information.
I find it efficient to download and save important emailed information (I even pdf important emails) .. and save onto folders on my computer.
Thank you! I like the approach for action items.
Useful tips, thanks very much
Excellent organisation of Emails.Just realised how efficient one can be by fully utilising Outlook. Keep it up.
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An ad to talk about annoying ads? Wow!!! Keep it up with this logic of yours
troublekick - sorry about that! Unfortunately we can't replace the video. Bear with us (or find our content in other ad- free channels).
You have changed my life! Thank you for that
Great and practical tips! Thank you so much!
This is great. A new video please with Outlook 2019 & newer! :)
agree :) @Business Productivity, please add a comment to this thread if you do release a follow up video so we can find it :)
@@mervyn2316 @clubadi We truly appreciate the positive feedback, but we have moved forward to providing new content on our sister company Storyals for organizations. But you can also access new content directly from our Udemy profile here www.udemy.com/office365 😊
Thank you so much! Simple and easy to implement.
Thank you!. you saved my lot of time.
Nice tips and great step by step on setting these up!! Thanks, I will look to implement some version of this at work and home. NOTE: I use the categories to indicate different projects I am working on. Plus instead of "clearing flags" I would "mark complete", greater satisfaction and you can see this on completed tasks view of your Outlook tasks!!
Thank you this was very helpful
Valuable tips. Thank you for sharing.
How do you treat your sent messages. And how do you manage your mails while you are only with your iPhone or iPad?
Good tutorial. I am curious why you marked as Unread instead of changing the folder properties to show the number of items in your "Actions" folder. If you looked at the email in your "Actions" folder but didn't complete it, you would have to mark it Unread again. If you failed to, you would have an inaccurate number for the emails in your folder anyway. Thanks for the info though. I've never used Quick Steps before.
Best video ever.
Excellent, easy to follow and informative tutorial, thank you so much. I just had this installed today so great to start off in an efficient way
Very informative, I am definitely going to set up these folders. thank you!!
my quick set box is very small. I cannot choose the options that I created. How to increase the dialog box so I can see all options that I created and use it smoothly
Using it this morning and love it! Thank you!
brilliant video thanks!!
Love this video, very helpful tips! How would you make your work more efficient if you had to work with a lot of projects? I store all the emails related to the project per project folder in Outlook, to always be able to see what has been done and all emails in one place in case i need to go back to something, but as you mentioned in the begining of the video, creating dozens of folders isnt very efficient... but how to manage all the projects?
Also, when you sort emails by subject, how do you deal with people naming emails in all sorts of ways? subjects relating to the same matter can often be completely different
Thanks!!
I love this explanation. Any alternative approaches to quicksteps for those using Outlook for Mac?
Kenneth Bassett - Not that I am aware of. Unfortunately Microsoft don't always align the functionality 100% for Mac/Windows. But it's getting a lot better!
@@bizproductivity I had same problems and installed Parallels to run Outlook.
Begins at 2:05
very informative liked the infusion of humor to keep it interesting
Very useful video!Thanks!
What happens to this system when replying from the mobile outlook app (Android)?
Great tutorial.
Thank you.
What version of Outlook is this. I am using outlook 365 and cant find most of the items.
Hi! The Outlook version in this video is Outlook 2013.
Hi.
I'm using Microsoft 10, Office 365 on a Surface.
For some reason the categorize icon is not on the ribbon.
I tried to customize the ribbon to no avail.
Is there a way to set outlook to default settings?
Super helpful! Thank you!
This is a effective way to handle the outlook. I am having one query while reply to any catagory the sent item also having same category as well as if sombody else is replyin to that email it is also comming in same category... how to avoid this ...
Great content 👍👌
Anyway I can create an action quick task with IMAP email accounts?
If I archive emails, would it archive emails that I have categorized as scheduled, action urgent, waiting, etc. TFS
When setting up the Action folder, the finish button is greyed out and will not allow me to complete. Any suggestions?
Always include the signature at the bottom of your emails, folks!
Great way of increasing productivity! And also I wanted to ask how can I undo a quick step , I accidentally marked it as action urgently instead of action and would like to undo that
Definitely going to try this!
Wow. Excellent video.
Very informative video and this is what I was looking for. Surely I will buy your full course from udemy.
This not for working for outlook in the year 2020
Gosh this is so handy...
And if i have IMAP? The "category message" is not available.
What about the sent items??
Is this Surface7Associates outlook management method ,line for line ,but just reworded to be different?
Baracad Brigg - I'm not familiar with Surface7Associates. Can you tell me more about it?
@@bizproductivity it's on RUclips a number of years ago.
thank you
Does anyone know how to remove the word ‘categories’ when sorting by categories. E.g. ‘Categories: 2. Action’. I just want to display 2. Action.
Obrigado! You rule! :)
i like your system but do you have a work around for doing this with an IMAP account?
SAME HERE!
Could you please explain the problem with imap?
This is great!
Do you have a similar video/system for Gmail?
You have a lovely voice. I can listen to you even when the subject doesn't really interest me. However, most of it does interest me, and your Outlook info is excellent.
Helpfull😃😃
Hey It was really effective, I just wanted to know, How can I apply custom quick links to multiple email accounts in outlook.
I need the important shortcuts in outlook
More effective.
Ver very useful tips
starts in 2:10
the most effective way to manage is to organize into folders according to your activities. (in my opinion)
Good info and the steps still apply today in Outlook 365, but the embedded ads in the upper-right kept covering the steps (the mid-stream ad was not an issue). I still recommend watching, but gave a thumbs down and am adding this comment to help boost visibility.
Big WOW :O
excellent
wow that's sounds cool and promising
so basically from an 11 minute video, it starts 4 mins in, the rest are just ads... FFS...
We have now added chapters to easily skip the ad. 😊
Mmm. I have seen this exact video before, only about 5 years ago and by a guy who is a guru on this topic! 🤔
Nice
this works when you get 5 emails a day. when you get 15 emails an hour from various teams for various projects this whole plan will fail.
seriously ??? stopped watching video right after that ad and ad in the video, not a great experience - covering video
8
PROBLHMATHKO
my recommendation isss mssmsmsm(g t d ehem)
terrible.
Amazing video, thank you so much.
Thank you