Essential video. I checked my Synology Drive "Rotate Versions Regularly" check box and it was off. Reclaiming 2 TBs and counting... These things are so darn complicated. I don't know what I would have done without your channel and RUclips. Thanks!
Thank you for saving the world a lot of headaches. I moved 3TB from Volume 1 to Volume 3 but the operation did not free up space on Volume 1 and I was frustrated to death. Emptying recycling bins and changing the space reclamation schedule saved my life.🙏
Whoa! I was just looking around on my NAS while watching this video and I recovered TWENTY PER CENT of my file space by deleting snapshots of the Time Machine folder! Thanks much.
Was up to 4.7GB full on my 6GB DS720+. Had JUST installed two 12GB drives and then found this video. 2.7GB used now. 😂 That is a lot of Docker containers that can be installed! Thanks for this video.
Don't forget if you have any Virtual Machines running with protection enabled, this uses snapshots which can use a huge amount of space, depending on the VM and how it is used. Personally, I have daily snapshots running for my Home Assistant Virtual Machine and this can eat up space once the databases starts getting large.
Wow.... amazing and thank you. My biggest reclaim to date. I thought clearing the Recycle Bin was good... Drive Versions is KEY! I have a 40TB NAS, 99% full. I couldn't delete any more so I was seriously considering maybe a 20TB to link. But after this video, Drive Versions reclaimed my free space from 0.66TB (600+gigs) to 16.9 TB!!! What.... that's basically a 20TB formatted NAS. I mean, this was so helpful. Very much, thank you!
Cheers, perfect timing as I'm running low on space and I've been putting off trying to figure out where it's all gone! Keep up the great work, the videos you've made have all been very handy.
Thank you so much. Just found out I have 1.1Tb of versions. I was going crazy, I check all my files still I had about 1tb that I cannot account for. This is way more useful than Synology online guide (which in my case did not help)
I have 2 synology NAS that are syncing to each other. One was formatted EXT4 because it was a DS218J (BTRFS not supported) and one was formatted BTRFS (DS418Play) The one formatted EXT4 was filling up 2x faster due to how the file system works when it comes to versions - I turned off versions on the EXT 4 formatted drive and now have my space back - I recommend paying attention to the type of file structure that you set up initially because it will affect how files are saved and how much space is utilized -
@@SpaceRexWill Snapshot and bin mostly. i have a 1821+ with 4 4tb and 4 8tb (SHR). i had 33,5 occupied now 31,38. I think that storage analyzer has a bug: it's not able to find duplicate files, i have 10.000 movies but it hasn't find nothing. it find duplicate song but any movies. Both folders (movies and music) are in a folder called plexmediaserver. Anyway, thank you again for your work
Always something new to learn :-) Finally i realized, how to change the limit of when system is making warning of storage low capacity. I thought its somehow fixed, but finally it can be changed.
Hello, thank you for the tip on "rotate data regularly", it did the job well on my NAS DS115J. I also did automate the bin recycling process. If I may, your video is very instructive but you speak really fast and are difficult to follow for a non-English native speaker. Slowing down the pace would be very good : ) Thank you.
Hi, and thanx for your video, I did find it helpful. Especially the reduction of versions information, but I have come to find that turning this off completely by unchecking the box gives me all my phantom lost space back. Having versions enabled may be useful for businessess, for my personal use, turning this off got me my 3tb of space back whilst also keeping my actual backed up data on my drives. I think explaining this in the video would help a lot of people like me. As I've been trying to figure out for the past week or so why storage manager says I'm using 6.8tb of HDD when I've only got 3.2tb of backed up data on it. Hopefully this will help other people in same situation.
@@SpaceRexWill TIP: Here's another place storage can get away from you. I run a couple of 920+'s at two different locations that are kept in sync using Synology DriveShare. They both run Snapshot Replication with each site doing it's own file snapshots. Site-1 runs Active Backup for Business and backs up all of the end points. It uses Snapshot Replication to Replicate the ABB folder to Site-2. Sometime ago I began seeing some odd data growth and tweaked the settings to compensate for this. All was well and good until today when the same issue showed up again, but this time only off-prem at Site-2. Troubleshooting this, File Station on Site-2 revealed several orphaned copies of the ABB folder that did not exist on Site-1. The fix: (a) on Site-1 delete the replication task; (b) On Site-2 go to Snapshot Replication > Snapshots to confirm the incorrect number of restore points, in my case 6 vs. 1; (c) click [Snapshot] Snapshot List to reveal those restore points; (d) unlock the restore points then delete the orphaned ones; and (e) at Site-1 re-create the task to replicate the ABB folder to Site-2 being certain to enable retention with a value of -1- (for me since ABB contains an extensive retention policy for the end points in itself).
This was a very useful video. I found out that the Synology Drive with a video team folder with 8 versions is kind of space consuming .... so still checking some things but recovered quite a bit of spece
Hello @SpaceRex ! I!d like to know how would You trace down that 3GB in the "Other" category! Storage Analyzer does not show me any relevant detail about the "Other" category and the 0.5TB it takes up. Thanks if You can help with this! :)
You provide great videos. Regarding Synology Drive: I have 15TB of File Versions, ouch, how do I clean that up? You are my go to person for any help with the NAS. Thanks!
Versioning option in DSM 7.2.1 is not as shown here. When you go to Team Folder, there is no “Versioning” tab, BUT, there is a “Settings” tab. Select a folder, then click on the “Settings” tab. In it, you will find the option to enable version control and to set the number of versions. Now if I could only find a way to stop file indexing!
Thanks so much! Awesome video, again! I followed this guide and still on the right size of my home screen it states: Used 7TB, my admin console says 4TB, my Storage Analyser says 3.6 TB and the volume pool says 7,1 TB. Any Idea where to search more? Thanks so much!
Hello, I have DS216j and I am running out of space. I dont have any "snapshots" and I just foud out that there are "versions" as you say. As I didn't know about this function (and I of course don't know how to access any previous versions of any files) I have turned it off completely. Now, I still see that there are 273 GB of versions. How do I get rid of them? I also emptied the recycle bin and still have less and less space. Is there anything I need to do? I don't have btrfs volume so I can't check what is eating space and I don't have any "reclaim space schedule". Thank you.
Synology Drive Recycle Bins appear to retain deleted files, forever. Note these are different to the Recycle Bins demonstrated in the video and retention in Synology Drive, of deleted files, is not related to the Rotate Versions Regularly feature. The only way to clear these Recycle Bins is manually, using Synology Drive with an administrator account to clear Team Folders, whereas users can clear their own Recycle Bins for home using Synology Drive. This fact seems hugely under reported and not documented and must be taking up huge amount of space on some NAS systems. There's no apparent way to schedule emptying them. @spacerex any thoughts on this please as I don't believe it was covered in your video. Thanks.
Thanks for all the tips! I don’t seem to have a Synology Drive app? And the package Center one looks different then yours. I’m all up to date. I also have no snapshot section? Basically I deleted about 5TB and then instead of emptying my recycle bin I accidentally deleted it. The folder of course generated a new recycle bin folder afterwards again (empty) but my NAS never gave me that 5TB back. I’ve tried pretty much everything you mentioned and contacted support but it seems my data is lost in limbo somewhere :( any help would be awesome!
I had 2+ tb left on my synology nas and went to bed one night and could hear the drives going like crazy, next morning I have 23gb left, I installed synology drive and have no idea how to get rid of everything it did
@@SpaceRexWill I did that first, it left residuals that I couldn't locate in the file search, reinstalled it after watching your video and got rid of the default number of versions and disabled it on a bunch of media folders, now I am back to 2.5tb free and am very happy, thank you for the video
@@SpaceRexWill I run Plex on my Synology, with media on external drives keeping internal storage for important files that require the redundancy. I always enjoy the tips and tricks your videos provide, thank you.
Thanks, as always for the great video. This is probably a dumb question.... but can and should SNAPSHOTS be enabled on a HyperBackup Destination Shared Folder? And/or should Snapshots be enabled on a Share dedicated to Time Machine Backup? My guess is that the answer is probably NO... do NOT enable Snapshots on those shares. But, if I am correct about that, I am not sure HOW DEVASTATINGLY BAD that might be. My guess is that it would be pointless and possibly balloon massively to SNAPSHOT a Shared Folder that is dedicated to incremental backups. But, can you please clarify? Thanks. - Eric ZORK Alan & Sweetie [ Professional Poets & Bed Vloggers ]
So my answer to “should snapshots be enabled on X” is almost always yes. The only caveat is how often and how long to keep them. I always setup them on hyper backup destinations, in case the main NAS goes hostile. But maybe you just keep one per week for the past 3 weeks
hi, have you observed wrong space calculations by DSM 7? I was wondering where all the space was going away. Even after a month Synology support couldn't figure out. With DU command, it was showing 11T ./ActiveBackupforBusiness 7.0T ./@sharesnap but even after i removed sharesnap app and the synology support deleted these two folders, no space was reclaimed. Now they say that the space was not calculated correctly. I am a bit disappointed by their knowledge about their own system.
Essential video. I checked my Synology Drive "Rotate Versions Regularly" check box and it was off. Reclaiming 2 TBs and counting...
These things are so darn complicated. I don't know what I would have done without your channel and RUclips. Thanks!
Yeah that one can absolutely get you!
Thank you for saving the world a lot of headaches.
I moved 3TB from Volume 1 to Volume 3 but the operation did not free up space on Volume 1 and I was frustrated to death. Emptying recycling bins and changing the space reclamation schedule saved my life.🙏
Whoa! I was just looking around on my NAS while watching this video and I recovered TWENTY PER CENT of my file space by deleting snapshots of the Time Machine folder! Thanks much.
Nice! I would just setup your retention to be like once a week for 2 weeks
Was up to 4.7GB full on my 6GB DS720+. Had JUST installed two 12GB drives and then found this video. 2.7GB used now. 😂 That is a lot of Docker containers that can be installed! Thanks for this video.
Thank you! Disable versioning did it for me. All versions were deleted automatically when choosing the disable option.
Keep up the good work!
Perfect! finally found the 65% of space that I didn't know where it was.
Cleared up 9% of my NAS just creating the recycle task! Thank you!
Don't forget if you have any Virtual Machines running with protection enabled, this uses snapshots which can use a huge amount of space, depending on the VM and how it is used. Personally, I have daily snapshots running for my Home Assistant Virtual Machine and this can eat up space once the databases starts getting large.
Good one!
Wow.... amazing and thank you. My biggest reclaim to date. I thought clearing the Recycle Bin was good... Drive Versions is KEY! I have a 40TB NAS, 99% full. I couldn't delete any more so I was seriously considering maybe a 20TB to link. But after this video, Drive Versions reclaimed my free space from 0.66TB (600+gigs) to 16.9 TB!!! What.... that's basically a 20TB formatted NAS. I mean, this was so helpful. Very much, thank you!
Awesome dude!
Thanks for the awesome video! Reclaimed 5+ TB of file versions in an 8 TB NAS. That is insane.
Nice! What was it?
@@SpaceRexWill It was all Drive Versioning. Removed it completely for now and reclaimed the 5TB.
Bro! For the WIN!!! Snapshots was chewing up 3TB of space.... Great video as always!
Very good video mate, solved my issues for space lacking on my NAS
Cheers, perfect timing as I'm running low on space and I've been putting off trying to figure out where it's all gone! Keep up the great work, the videos you've made have all been very handy.
Thank you so much. Just found out I have 1.1Tb of versions. I was going crazy, I check all my files still I had about 1tb that I cannot account for. This is way more useful than Synology online guide (which in my case did not help)
this video helped me out on my personal nas, thanks. i went from 600GB free space to 3.8T of free space, versioning was kicking my ass.
I have 2 synology NAS that are syncing to each other. One was formatted EXT4 because it was a DS218J (BTRFS not supported) and one was formatted BTRFS (DS418Play) The one formatted EXT4 was filling up 2x faster due to how the file system works when it comes to versions - I turned off versions on the EXT 4 formatted drive and now have my space back - I recommend paying attention to the type of file structure that you set up initially because it will affect how files are saved and how much space is utilized -
Very good point! I'd add to use BTRFS if possible on Syno, ZFS on a home-built server and QNAP NAS. :)
Thank you for this video, i have 2tb more thanks to you
Awesome! What was it?
@@SpaceRexWill Snapshot and bin mostly. i have a 1821+ with 4 4tb and 4 8tb (SHR). i had 33,5 occupied now 31,38.
I think that storage analyzer has a bug: it's not able to find duplicate files, i have 10.000 movies but it hasn't find nothing. it find duplicate song but any movies. Both folders (movies and music) are in a folder called plexmediaserver. Anyway, thank you again for your work
Always something new to learn :-) Finally i realized, how to change the limit of when system is making warning of storage low capacity. I thought its somehow fixed, but finally it can be changed.
Once again another excellent and helpful video mate. Cheers!
Thanks man!
love your videos!! Thank you very much
Super Helpful, thank you!
WoW i just cleaned 9T with Drive Versions! unreal! Thank`s bro! 😍
Damn that’s a ton!
great video as always!
Hello, thank you for the tip on "rotate data regularly", it did the job well on my NAS DS115J. I also did automate the bin recycling process. If I may, your video is very instructive but you speak really fast and are difficult to follow for a non-English native speaker. Slowing down the pace would be very good : ) Thank you.
You're really great at this, mate
I just got 2.5 tb back from turning on "Rotate versions regularly". THANK YOU !!!!!
Awesome! Life saver!
Many thanks from Amsterdam❣
As always, your video was a great help for me! I recovered a lot of space on my Synology 920+ Thanks again! :)
Thank-you for all you do. You have so much knowledge. Please slow down your mouse selections. No one can follow them.
Hi, and thanx for your video, I did find it helpful. Especially the reduction of versions information, but I have come to find that turning this off completely by unchecking the box gives me all my phantom lost space back. Having versions enabled may be useful for businessess, for my personal use, turning this off got me my 3tb of space back whilst also keeping my actual backed up data on my drives.
I think explaining this in the video would help a lot of people like me. As I've been trying to figure out for the past week or so why storage manager says I'm using 6.8tb of HDD when I've only got 3.2tb of backed up data on it.
Hopefully this will help other people in same situation.
Love your videos! The reminder in this one to check locked versions just got me back a TB of "mystery" space.😀
Happens to the best of us!
@@SpaceRexWill TIP: Here's another place storage can get away from you. I run a couple of 920+'s at two different locations that are kept in sync using Synology DriveShare. They both run Snapshot Replication with each site doing it's own file snapshots. Site-1 runs Active Backup for Business and backs up all of the end points. It uses Snapshot Replication to Replicate the ABB folder to Site-2. Sometime ago I began seeing some odd data growth and tweaked the settings to compensate for this.
All was well and good until today when the same issue showed up again, but this time only off-prem at Site-2. Troubleshooting this, File Station on Site-2 revealed several orphaned copies of the ABB folder that did not exist on Site-1.
The fix: (a) on Site-1 delete the replication task; (b) On Site-2 go to Snapshot Replication > Snapshots to confirm the incorrect number of restore points, in my case 6 vs. 1; (c) click [Snapshot] Snapshot List to reveal those restore points; (d) unlock the restore points then delete the orphaned ones; and (e) at Site-1 re-create the task to replicate the ABB folder to Site-2 being certain to enable retention with a value of -1- (for me since ABB contains an extensive retention policy for the end points in itself).
Thank you! I found my 1GB I was missing
After moving about 22TB of data from a few external drives and then orginizing Plex I found nearly 8TB inside the recycle bin.
Yep! Happens so often!
@@SpaceRexWill and just recently I was doing my routine clean up checks found Plex was hoarding nearly 98gb of data for my Media collection.
This was a very useful video. I found out that the Synology Drive with a video team folder with 8 versions is kind of space consuming .... so still checking some things but recovered quite a bit of spece
Yeah, BTRFS snapshots are a better option as they dont require the database
Thanks mate ❤️
This is great video. Thank you for sharing.
I was about to buy another HDD because I just couldn't figure it our. Thanks!
Hi, I've done all you suggest and I've seen that in "Usage details" I have 1.5TB of "Others"! What is it? How can I delete it?
Yep, "Other" is by far my biggest category and no clue how to find what is in there...
Hello @SpaceRex ! I!d like to know how would You trace down that 3GB in the "Other" category! Storage Analyzer does not show me any relevant detail about the "Other" category and the 0.5TB it takes up. Thanks if You can help with this! :)
yep, I have 30GB in "Other" and no clue what that is...
Excellent, and really useful - well done, and huge thanks! 👍👍👍
Great video
You are awesome man keep up the great videos
I appreciate it!
You provide great videos. Regarding Synology Drive: I have 15TB of File Versions, ouch, how do I clean that up? You are my go to person for any help with the NAS. Thanks!
On all of them make sure to set "rotate versions regularly"
Versioning option in DSM 7.2.1 is not as shown here. When you go to Team Folder, there is no “Versioning” tab, BUT, there is a “Settings” tab. Select a folder, then click on the “Settings” tab. In it, you will find the option to enable version control and to set the number of versions. Now if I could only find a way to stop file indexing!
For data scrubbing, it says on my D220j that it's not supported for less than 3 drives
The Storage Analyzer pie chart doesn’t show the Shapshot data. Good video, Thanks.
Yes thats a good point! only works in files that are native
Very useful
Thanks so much! Awesome video, again! I followed this guide and still on the right size of my home screen it states: Used 7TB, my admin console says 4TB, my Storage Analyser says 3.6 TB and the volume pool says 7,1 TB. Any Idea where to search more? Thanks so much!
Usage details does not appear as an option under storage manager Volume. Any ideas?
Hello, I have DS216j and I am running out of space. I dont have any "snapshots" and I just foud out that there are "versions" as you say. As I didn't know about this function (and I of course don't know how to access any previous versions of any files) I have turned it off completely. Now, I still see that there are 273 GB of versions. How do I get rid of them? I also emptied the recycle bin and still have less and less space. Is there anything I need to do?
I don't have btrfs volume so I can't check what is eating space and I don't have any "reclaim space schedule".
Thank you.
Hi
Quick question
Can I delete the data in Synology drive database without affecting anything on the drive ?
Can the DSM OS be booted from a external drive or some thing . Please advise
ha ha I literally had 2.8 terabytes of file versions. Thanks for the vid.
Synology Drive Recycle Bins appear to retain deleted files, forever. Note these are different to the Recycle Bins demonstrated in the video and retention in Synology Drive, of deleted files, is not related to the Rotate Versions Regularly feature. The only way to clear these Recycle Bins is manually, using Synology Drive with an administrator account to clear Team Folders, whereas users can clear their own Recycle Bins for home using Synology Drive. This fact seems hugely under reported and not documented and must be taking up huge amount of space on some NAS systems. There's no apparent way to schedule emptying them. @spacerex any thoughts on this please as I don't believe it was covered in your video. Thanks.
how to open synology drive admin console it dosnet show in my synology
sorry off topic:
which best Synology to handle 500k photos (using Syno Photos).
right now using DS3018xs but feel so slow
Thanks for all the tips! I don’t seem to have a Synology Drive app? And the package Center one looks different then yours. I’m all up to date. I also have no snapshot section?
Basically I deleted about 5TB and then instead of emptying my recycle bin I accidentally deleted it. The folder of course generated a new recycle bin folder afterwards again (empty) but my NAS never gave me that 5TB back. I’ve tried pretty much everything you mentioned and contacted support but it seems my data is lost in limbo somewhere :( any help would be awesome!
Hey SpaceRex wondering if you have any idea im still stumped!
I had 2+ tb left on my synology nas and went to bed one night and could hear the drives going like crazy, next morning I have 23gb left, I installed synology drive and have no idea how to get rid of everything it did
Uninstall Synology drive is a quick one
@@SpaceRexWill I did that first, it left residuals that I couldn't locate in the file search, reinstalled it after watching your video and got rid of the default number of versions and disabled it on a bunch of media folders, now I am back to 2.5tb free and am very happy, thank you for the video
Is there any user friendly apps or ways to monitor disk health or usage of external drives (usb)?
Hmmm not that I know of. Don’t even know if most usb drive report smart data
@@SpaceRexWill I run Plex on my Synology, with media on external drives keeping internal storage for important files that require the redundancy. I always enjoy the tips and tricks your videos provide, thank you.
i dont see the synology drive admin consolole not even i have the option to install it
If its not installed you do not have any storage there. It’s installed with drive
Thanks, as always for the great video. This is probably a dumb question.... but can and should SNAPSHOTS be enabled on a HyperBackup Destination Shared Folder? And/or should Snapshots be enabled on a Share dedicated to Time Machine Backup? My guess is that the answer is probably NO... do NOT enable Snapshots on those shares. But, if I am correct about that, I am not sure HOW DEVASTATINGLY BAD that might be. My guess is that it would be pointless and possibly balloon massively to SNAPSHOT a Shared Folder that is dedicated to incremental backups. But, can you please clarify? Thanks. - Eric ZORK Alan & Sweetie [ Professional Poets & Bed Vloggers ]
So my answer to “should snapshots be enabled on X” is almost always yes. The only caveat is how often and how long to keep them. I always setup them on hyper backup destinations, in case the main NAS goes hostile. But maybe you just keep one per week for the past 3 weeks
@@SpaceRexWill great to know! SNAPSHOTS FOR ALL will be my new mantra. I just feared some recursive exploding balloon scenario with that. - Zork
iSCSI take up space
hi, have you observed wrong space calculations by DSM 7? I was wondering where all the space was going away. Even after a month Synology support couldn't figure out. With DU command, it was showing
11T ./ActiveBackupforBusiness
7.0T ./@sharesnap
but even after i removed sharesnap app and the synology support deleted these two folders, no space was reclaimed.
Now they say that the space was not calculated correctly.
I am a bit disappointed by their knowledge about their own system.
Many times that's just because there is duplicate data because of BTRFS snapshots that are not actually taking up any more space