Kanban Tutorial: How to Setup a Kanban Board | Project Management | Productivity Tools | Ed Tchoi
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- Опубликовано: 29 янв 2020
- Kanban is a simple and effective project management tool that everyone can use. All you need to build a Kanban Board are: masking tape, Post-it Notes, Sharpie Markers and lots of ideas!
👉 Some of my favourite Post-it Notes for Kanban Boards:
Colorful Post-it Note Collection (3x3 Miami) - amzn.to/3q6Ss11
Assorted Post-it Flags - amzn.to/3RASFoU
3M Expressions Masking Tape (to create Kanban Border) - amzn.to/3qa8p6I
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Thanks for watching the video Kanban Tutorial: How to Setup a Kanban Board | Project Management | Productivity Tools | Ed Tchoi 
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Clicked on the ad, wasn’t disappointed. Keep up the good work!
Thank you for watching and your kind words!
Thank you! Never heard of it this, but it seems very natural for folks like me that make lists/use paper and pen and/or a paper calendar.
You're welcome! Yes, it's a super easy and effective. Thanks for watching and commenting and remember to Subscribe to stay tuned for more videos :)
I'm a newly certified Scrum Master, and a C-Suite Executive Assistant with more than 15 years experience. I've always used Kanban but didn't know that's what it was called. I create folders: To Do, In-progress and Completed; drag them to varying statuses. Guess I created my own Kanban without knowing:) pretty cool.
Congratulations on your Scrum Master certification and glad that you've been following the Kanban structure for your folder system. You can probably use some Post-it Flags to put on a folder if it's high priority or urgent to up your game.
Wow. This is wonderful. Me and my husband are starting a new company and I am majoring in operations management at a University. My Mgmt of Services Operation professor suggested that we use this tool for startup as we do not have much funding for fancy software. Thank you for explaining this concept and how it will benefit us during our start up phase. Our business is focused on fiber optic network cabling and surveillance systems on tribal lands. Thank you very much.
This is awesome. I'm someone who is very creative though also thoroughly unorganized. I get paralyzed at times with too much in my head because it can happen rapid fire, and not knowing where to began to untangle all of it into easier pieces while also putting together required steps so I can track them as well. This board idea is really explained succinctly and feels doable even for me!
I love the idea of it being on the wall too for the immediate and always clear visual and lack of electronics involved! lol
Sassy Kat Thanks! Glad you found this useful. I love the simplicity and the effectiveness of the Kanban Board. I’ve also known people to use a Kanban Board to help them clean the house (they would list tasks that they need to accomplish and track it on the Board). I’d love to know how well this works out for you! 😊
Same here. Since 2 years passed, do you feel any difference using the board?
Saw this as an ad, this is actually great! I love how you used the small post it to give it more info
Thanks for watching the video and glad you liked it!
Thank you!! Homeschooling requires a lot of organization! This will help me get my assignments done!✔
You're welcome! This is my first day homeschooling my daughter and yes, I do find organization is key :) Thanks for watching and be safe!
There is something positive to be said for pen and paper over digital. Something about pen and paper makes it easier for my brain to comprehend and analyze.
💯 couldn’t agree more! Pen and paper will always be a go-to for me
I'm not a office worker, but I am a remote student! I planning to try it with homework and hobbies. Thanks for te video!
Yes, this is a great idea for homework and personal projects as well. Thanks for watching!
The first ad I’ve ever clicked on. This was super useful, going to start implementing it tomorrow
Amplyfii thanks for clicking and glad you found value in the video!
Wow! This is exactly what I need to bolster my own productivity. Thank you for making this so easy to understand!
You're welcome! Glad you liked the video and see an application for it :)
Love it. Too often we think if we can't digitize something it has no value. Thanks for kicking it old school
Couldn't agree more Robert! There's something to be said about physically interacting with things. Time to bring out my 8-track player and listen to some old school music now :)
Just found this video. 👍 I will definitely set this up today. I’ve tried using Trello and the like, but I much prefer being able to look up and see my whole project at a glance rather than having to log in to a program. And besides... I ❤️ post-it notes!!
Glad you found me! Let our channel know how your Kanban board turns out. Thanks for watching!
love this! this fits me so well. thank you!
The Kanban is very useful to me. When it comes to making a to do list, I prefer not to digitally do things because I accidentally delete or lose where I typed them. But with this I feel so accomplished when things are in the completed or in progress sections. It’s very motivating to see you’re getting things done when they’re in progress or completed.
Agreed...There's nothing more satisfying that seeing tangible progress on a physical Kanban board! I also love writing down physical to-do list as it seems to resonate more for me than writing it on my computer or phone. Thanks for your comment and for watching!
I love the simplicity of your video! It's easy to follow and very practical. Thank you!
Glad you found the video useful. Thank you 🙏🏼
Thank you for sharing!! Will definitely try this
Yeah, that's smart to put in on your wall like that. Great tips!
You're most welcome!
I love this! Very helpful
Glad you found it useful!
Awesome tip about the little stickers!
Glad you liked the tip about using the flags...thanks for watching!
Loved the idea 💡
I love this idea!
Thanks!
Energetically and Clearly explained. Thank you, Sir.
You're most welcome! Thanks for watching!
This is cool, loved the whole video. Very nicely put together. ALSO... I don’t like to do things digitally either. I have so many ideas and one big project I’ve been working on and digitally.. it just hasn’t been going for me. I think using this will help put so many things into perspective and rightful place. I will try this. Thank you 🙏
Thanks for watching and let me know how it goes!
Glad I watched this video
I like it! I'm a visual person, and this makes sense to me and attracts me. You explain it so clearly and make it seem so simple. Thanks! It seems like a good idea for one project with a number of tasks, so it can be kept in right front of you on the wall. I like the way you broke the project down into areas, and gave each area a different post-it color, and entered tasks on the color of the post-it for that area. I'd like to use this system for all of my projects and tasks, but even if I had enough walls for it, I imagine it would feel way too cluttered. Would you have any suggestions? Things seem to get hidden or buried in an app or in a notebook.
I’d really focus on a one or two important projects at a time so that you don’t lose focus. Of course, sometimes this isn’t possible, so you may want to use one board and different colored post-it notes to identify the different projects. Glad you found the video useful!
Yes, we need to get away from screens. Good idea.
Super helpful thank you! I finally understand kanban after watching your video ☺️
Thanks for watching and glad that the video helped....enjoy your Kanban experience!
Nice. I'm inspired. Thanks for sharing.
Best explanation so far. Thank you
Thanks!
I love how you organized
Little Ayah and Tosh play show Thanks! 😊
I like how you showed it very simple.
Thanks! Glad you liked it!
Thanks, Ed...this video was very useful for me.
You’re welcome! Glad you found it useful!
Thanks Tchoi, it seems so easy how you do it. Thanks
It sure is easy and effective as well! Thank for watching!
I needed this to get me focused on the first steps. Too often I see the end and don't know where to start.
Thank u
Doreen Gordon You’re welcome and thanks for watching! Hope this helps you get focussed on your projects 😊
Thank you! This was super helpful
You're most welcome! Glad you found this helpful!
I like the 'in process' column
I love the irony in this film. The project you were about to set up, is not up 3 years later : D
Too many projects on the go and had to pare that one down 😂
Very informative video. Thank you so much for sharing. I'm going to try this? Have a great day. 👍
Your're welcome!
Awesome Video!
Thanks! Appreciate the comment and glad you liked the video! 👍🏼
Great job. Thank you so much
Thank you and you’re most welcome! Glad you liked the video and thank you for watching!
Please prepare short video on Agile project management. Thank you.
Nice 👍
Subscribed!!!
Awesome! Thanks for Subscribing!
Like the system. I'm a visual person, too. Might try it;-)
Thanks for sharing.
Give it a go and let me know what you think!
@@EdTchoi Will do ;-)
Very interesting
王华 thanks!
Simple explanation but Kanban is much more important than that.
Agreed, Kanban can be a lot more complex and used in much more important situations, but the goal for this video was to make it Kanban accessible to everyone. Thanks for watching!
I accidentally clicked on this but it turned out to be really interesting and helpful
Thanks for clicking and watching. Glad you found the content useful!
Hi, in regards to your 4 sections under to-do, what would you place under sales and administrative? Thank you for sharing, really insightful.
For specific roles like Sales & Administrative, I would probably colour code them. For example, if I create a bunch of tasks for the Sales team, I would colour code them with Green Post-t Notes and for the Administrative tasks, I would colour code them with Blue Post-it Notes. Of course, you can choose any colour you want through. Let me know if this answers your question. Thanks!
I hate opening up my computer for a few minutes of use. Analog is my preferred method.
Same here! I do enjoy things that are more tactile and I think things resonate more for me if I can physically interact with them
Hey Ed! I was wondering what you might do in conjunction with a Kanban board? It looks like to me Kanban is about process and flow - but where would you put something that has a lot of to dos in each process and remembering that you are doing them, in addition to projects that might have some small overlapping parts/triggering events? I guess what I am asking is is there a place where I can zoom out and in as needed? I feel like the verage to do list plus Kanban is missing a critical piece that I struggle with
Hi Jenna, the Kanban booard is indeed about process and flow, however I would say that it's more on the "micro" level as the ideal timeframe for an effective Kanban Board is typically 1-week. Having said that, you can definitely go with a broader time frame, however what ends up happening is that each task becomes too generalized. To your point, sometimes there are lots of to-do's in each process, so you may want to break down your project into smaller chunks. It also helps to color coordinate the tasks based on the type of process so that you can have good visual representation. Are you using the Kanban Board for yourself or do you have a team working on the Board?
@@EdTchoi thanks for the quick reply! I have been using a version of Kanban (self employed) but for me I am really struggling with all the small moving parts. It is like I need #1 a schematic (for lack of a better word) that I can zoom in and out - big to granular and somehow have that tied to the Kanban. I recently bought a white board that takes up half my room, lol, and that has really helped but it is not big enough for this amount of data. I prefer physical over online but I have yet to find a system that interfaces/is dynamic, in this way. I am not naturally an "organizer" I am a creative person but all the moving parts are bogging me down and I am not sure how to fix it. If you have any ideas/tools I am ALL ears and thanks for reading :)
@@jennamatlin8188 One thought that comes to mind is storyboarding your tasks by chunking your processes onto a Post-it Easel Sheet (if you haven't seen this before, it's like a regular Easel sheet, but it has a Post-it backing so you can stick it onto your wall or whiteboard). The Post-it Easel Sheet can present a broader process/task and within the Easel sheet you can use the Post-it Notes to define the smaller sub-tasks or to-dos. This may help you organize all the micro tasks or to-dos in each of your processes. If you haven't seen my video on Business Process Modeling, have a look at it as it may inspire some ideas on organizing your thoughts and I talk about chunking your data and when to use a whiteboard vs. Post-it Notes - ruclips.net/video/QtUP04RIQFg/видео.html . BTW, thanks so much for watching and commenting. Getting feedback and offering help is probably one of the most rewarding parts of my RUclips channel :)
What about using a larger post it note representing the large project, with smaller chunks of work listed on it, to show the full scope of the project. As you take in each smaller task within the project, create a smaller sticky for that task to move into In Progress. The smaller stickies can move around the board and even go back into the main project post it, or the list item can just get checked off.
Other than that, you may be thinking more in value stream mapping or concept mapping vs this focused task board he is using.
can this be used for long term projects or multiple projects at once?
Yes, for sure! For multiple projects, you can consider consider color coding them so that you know which project is which. Thanks for watching and let em know if you have any other questions!
Very interesting and well done on the presentation. Question, I like this and kinda do something like this on envelopes all the time! But this is definitely a little more defined and refined, very good.
Let's say I want to work on something with another person. Then e.g. would each person take charge of or be assigned a task on one stickie? Also fun fact one could make some notes on the stickies to communicate something, but what?
Thanks and glad you liked the video! Yes, I would assign a task on a Post-it Note to a specific individual so that one person is accountable for the task. You'll probably want to color code the Post-it Note for each person. If you need to communicate something with regards to the task, I would probably use Post-it Flags and have a coding system (for example, a red flag on a Post-it Note task can denote someone needs help ASAP to move the task forward). Let me know if this makes sense.
This is a neat idea. Now will this work for people with special needs like autism, adhd etc. to keep them focused in school?
Shirley Hardrix This might be an interesting way to keep special needs kids focussed in school. Perhaps using larger Post-it Notes and maybe even using images instead of words. Thanks for the idea! 💡 😊
@@EdTchoi You're welcome.
What about role person for assigned task?
Great question! You can either color code for the individual person or you might want to consider using a colored Post-it flag to denote the person responsible for the task. Let me know if that makes sense.
@@EdTchoi yes but I think a first column with role/person and tasks/backlog to do make more sense on mapping work ...thks
@@juanjosemolina5501 great suggestion and I would agree about adding that first column!
what about scrum ?
Both Scrum and Kanban are different project management systems, however they share similarities using a board that has the three columns (like the one I showed in this video). To explain things better, here's a great article that defines the subtle differences between the two methods - www.cmswire.com/information-management/agile-vs-scrum-vs-kanban-weighing-the-differences/
how do you know that some task is really completed?!
If the post-it note with the task on it is moved to the Complete section, it should be considered completed. Let me know if you have any other questions!
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isnt this pretty much Trello but with post it notes LmAo
Anonymous 123 Yup! But the Post-it Kanban Board is much easier to use and it’s always visible. There’s nothing wrong with Trello, but I love the fact that you can always see the progress of your project without having to login in to a program. Thanks for watching!
@@EdTchoi i agree! and they always say writing things down is better:)
Anonymous 123 Kinesthetic learning is the best and I’m a true believer of writing things down to remember things. Pen and paper is very tactile and “real” which gives it a big edge over many digital tools.
why is this an ad? and why is this ad sponsored?
To do: laundry, dishes, bathe regularly, step outside my apartment
Nice start to the Kanban Board :)
This guy looks like Randall Parks's brother...
Interesting, but a small fortune in office supplies
B L Donovan yes, but I believe it would pay off. A lot of people and companies are paying a small fortune in Project Management Software, however in some cases, the Post-it Method is more efficient and effective at a fraction of the cost of the software solutions. Just a thought 😊
@@EdTchoi i agree that this is better than spending the money on an app.
The 99c store is a great source
Looks like aviation wipes never panned out
Actually, it kind of did! I now manage the sales for iCloth and still servicing the aviation market. If you need anything, you can email me at ed.tchoi@icloth.io Thanks for watching!
ken ben.
Jesus christ as if fucking post-it notes and a to-do list were some kind of revolutionary new idea. What next "folks do you ever notice towards the end of the day it starts getting dark? Well I've come up with a solution to this problem. I simply get up off my ass and walk over to the corner wall by the door. Right there is a switch and if flip that switch turning on the light. Bingo problem solved" and then cue the comment section "Wow, awesome. Thanks for this."
lol...I appreciate you taking the time out of your day to comment on my video. I'm sorry you don't see the value in using Post-it Notes to create a Kanban board. Kanban happens to be a highly effective productivity tool used widely in the business world either by using software tools, or yes, Post-it Notes. As mundane as the Post-it Note may seem, it's a very important business tool which is probably why Post-it Notes generates over $1 billion in global revenue a year.
Thanks anyways for providing your viewpoint on this and perhaps this video wasn't as relevant for you, but I appreciate you watching it anyways. Perhaps one day you'll see the value in it :)
‘Can’t Bang board
Wait, kanban is pronounced kanban not kanban.
Haha...yes, I get what you mean as I anglicized the pronunciation. Thanks for catching that and thanks for watching!
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