How to Be an Effective Project Coordinator
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- Опубликовано: 1 авг 2024
- Check out our project coordinator tutorial video for dummies and beginners. We’re going to help you get started as a project coordinator (interview tips inside!), or if you’re already in the role, give you some ideas to help you be more effective.
Getting a project coordinator job is a great way to get into project management. It’s one of the few project management jobs you can get without any direct project management experience and where you can effectively learn another role on the job.
I know loads of project managers that got their start as a project coordinator. I also know a number of highly skilled and in demand project coordinators that love their job and have no intention of becoming a project manager.
The project coordinator is at the heart of the project and it’s their job to make sure that the project runs smoothly. They help the team manage the flow of information and are responsible for all of the administrative tasks. This includes updating the schedule, document management, report preparation and distribution, communication support, and keeping the various registers up to date. They’re also the best person to talk to if you need to get something or meet with someone in the team. Sometimes they coordinate diaries, travel and meeting invites but this is not always the case.
Project coordinators use a range of tools such as spreadsheets, financial management systems, project management tools and word documents so they need to be comfortable with a range of technologies.
If you're a coordinator after an excellent project management tool to help your projects, check out Psoda by signing up for a 14 day free trial: www.psoda.com/global
#effective #project #coordinator
I just started a position as a project coordinator and this video was great, it gave me a sense of feeling that I am doing what I am supposed to do and that I'm on the right track :)
Hi Veronica, that's lovely to hear - thank you! Good luck in the new role.
Did you need a degree for this role?
@@miamahalo no she is a female. They are prioritised for certain roles even without merit.
@@miamahalo no you don’t you can do google and get a certificate for it that’s what I did and was able to get work after passing the exam. It I believe 30 hours of actual class time and then you study for the CAPM
I just got hired as PC and has been nervous starting since this will be my first time in the field I’m so glad I found your video
Hi Nicole, congratulations on your new job! I'm glad you found our video useful.
Runs smoothly ... Update schedule ... Communicates ... Spreadsheets ... Emails ... Prioritise ... Meetings ...take notes ... Checklists ...daily .. weekly .. monthly ...phone calls ... request answer ...skills ...calm ... Unflappable ...stick to decisions ...analytical ... Make minutes ... Know every one ...past tense ... 3rd person ...
This was clear, concise, and informative; so helpful - loved it.
Hi Seth, thank you for your lovely comments. We're really glad you found it useful!
Your video helped me so much to understand in clear & simple examples of this job role. I have a virtual job interview for a Project Coordinator in a couple of days, so your video is a blessing for me!!👼Thank you so much🤗
Hi Aggie, good luck for your interview! I'm really glad you found the video useful. :-)
I am glad I found this video. I just applied for a Project Coordinator position.
Hi Chantal, great timing. Good luck with your application!
@@Psoda Thank you.
This is really helpful! You’ve explained it so well and it’s made me feel so much confident going to my interview. Thank you!
Good luck with your interview! We're glad you found the video useful, do let us know the outcome of the interview. :-)
just been offered a Coodinator postion. This is very useful. thanks
Congratulations! We're glad you found the video helpful.
GREAT HELP FOR PREPPING OF PROJECT CO-ORDINATOR
Hi Poonam, we're glad you found it useful.
loved this! thank you
Hi Sinamile, thanks for the feedback. We're glad you love it! :-)
The information is very helpful thank you !
Hi Esther, thanks for your comment. We're glad you found it helpful
Brilliant video. I start as a new temporary job as a Project coordinator in the New Year. This is just what I needed. Thank you
Hi Jenny, congratulations on your new job! We're glad you found the video useful
Hi @Jenny Lee, congratulations on starting your Project Coordinator role, I hope it's going all well? I was wondering if you could please tell me the type of degree and or experience you gained in order to attain this role. I'm a recent Sociology graduate from London and was just looking for some tips. Thank you :)
@@Debbi.O fantastic question where do I start. My position is on a secondment basis. In my substantive position I am a Team Leader for 10 secretaries and two medical consultants. I oversee all their work recruitments. I ensure all tasks are completed and followed up. I manage the consultants diaries ensure meetings are booked and accepted. I ensure clients are booked in to see the consultants and follow up is arranged. I ensure clinical correspondence is written up and communicated to the consultant and the client. I deal with telephone consultations regarding my consultants availability for meetings. The list goes on, but based on my experience I was offered the secondment. I am learning so much. It's so different, but rewarding. I got the role because of my experience and my transferable skills. Good luck. There are loads of jobs in London at present in this field. London is my hometown.
amazing video, thanks a lot or the information I need prior to my interview
Hi Zahra, congratulations on your interview - we hope it went well! Thanks for your comment, we're glad you found the video useful.
Really nice information. I'm a college student and was appointed as the program coordinator for the entire function. Felt very overwhelmed but this really help put things into perspective.
Hi Akshay, thanks for your lovely comment. I'm really glad you found the video helpful.
This was awesome have an interview in 30min lol greast way to get ready compact info
Hi AFK Doge, I hope the interview went well! I'm glad the video was helpful.
Whats the salary of this role btw
Thank you so much!
Glad it helped!
I've made a career change from Business Development to Project Management starting with been selected for a Project Coordinator role. This video has been helpful and I hope I become successful in this role and turn out to be a good PM :)
Hi Nabeel, congratulations on your new role, project management is a great career! I'm glad you found the video useful.
Thank you 👍
You are welcome Sunil Kushwaha
This is a great video, I have an interview coming up for a PC role
Hi Munah, good luck with your interview! I'm glad you found the video useful.
Precise and valuable information , thanks alot .
Hi Haleem, thanks for your feedback. We're glad you found the video useful :-)
"a lot" Don't overlook correct English to look professional.
Very helpful thank you
We're glad you found it useful.
This is great content!
Hi Brianna, thanks! We're glad you enjoyed it. :-)
EXCELLENT. INFORMATIVE. CONCISE. ❤❤❤
Thank you very much for your lovely feedback, we really appreciate it!
I have been doing the role of project coordinator since six years and have always found myself confused in this role because everyone expect me to do PM tasks with peoject coordinator salary. It is important to know the lines between these roles so as not to get exploited as well.
What are the difference between the PC and PM ?
Hi Sunflower, that’s a great question! In all honesty project coordinators tend to do much the same work as project managers. The main difference is that you’re doing the supporting work, such as taking minutes in meetings, chasing people for status updates and liaising with vendors. It doesn’t mean your work’s less valuable though, just different. Project managers quite often pass on some of their work to the coordinators when there’s a lot going on so I'm not surprised that a lot of what you are doing looks like it’s PM tasks.
actually project coordinator is the second hand of pm et you will gain insights and experience of how pm work in reality and then you can move to this position when you have enough experience( some friends told me so) like i am a project management graduate, i still need to begin as project coordinator
You have more than enough experience already. I will advise you move up your pay to a pm 👍🏽
I'm definitely being exploited right night. I hate working and I'm over this. A $2 raise which puts me at $18 an hour for carrying this multi million dollar business. These people are gross 🤢 I'm ready to buy a van and travel maybe leave the States. Just beyond burned out.
Please i wann know ifa field cordinator is very different Form Project cordinator or Not
Pleaseake video on 10 mostly asked project coordinator interview questions
Great suggestion, we'll add it to the list
Im working on the BPO industry and my team leader is encouraging me to apply as one of the accounts program coordinator. But im hesitant since ive never had any experience and the closest ive been with events and programs is when i was doing videography on weddings. What should i do?
Hi Tong, that's an interesting one. I'd suggest you speak to your team leader about what experience the coordinator will need. Keep in mind, they must see something in you or they would never have suggested you apply! Once you know that, you can decide if it's something you want to do. It sounds like it's an internal position, so you should already be familiar with some of the systems. If not, ask if you can get training on them. Doing videography at weddings will be great experience. You'll be used to communicating with loads of different people, getting a plan on paper, sticking to a plan, sorting things out when they go wrong and getting people to do what you want. All of that are great skills that a project coordinator will use in their day to day jobs! Good luck with whatever you decide!
This reminds me of a Scrum Master
Ive just started my new job as a project coordinator, witbout any experience... I'm quite anxious that I won't know what I'm doing!
Hi Paulina, congratulations on your new job. Almost everyone experiences new job anxiety, I'm sure you'll be great!
Hi I have just finished my all interviews for this new challenging role .
And I am thinking to accept this offer or not since I am also a BA
Hi Rehan. Congratulations on your offer.
I just recieved an email for an interview as a project coordinator and I have no experience in the field how do I go about it?
Hi Emmanuel, good luck! Maybe check out our How to Ace your Interview video: ruclips.net/video/bXSM35G9odw/видео.html Think about how your skills match the job description, so that you can talk about it using real examples. It's also worth asking if this is a training role - will they give you training on the job, or do they expect you to be able to do the work straight away. I hope that's useful.
Can you become a Project Co-Ordinator with Prince 2/Agile quals?
Hi Richard, yes you can. Depending on your location and industry it's likely to give you an advantage.
I just passed my CAMP and I wanted to know if I can apply for project coordinator with this certification.
Hi Anfa, Congratulations! Yes you absolutely can apply for a project coordinator role with CAPM. It's one of the most respected PM certificates out there.
Hi. Do you have some tips for those who plan to take the exam? How many hours a day did you study? How did you study? Thanks!
I need help, how can I get in touch with you?!
Often times as a project coordinator
Especially since I am in a 3rd world country. Things get tough and I find myself ending up paying for procurement. Does anybody face something like that or am I just dumb ?
Hi Ibrahim, thanks for the question - sorry, I'm not sure what you mean? Are you paying personally? Here in New Zealand, we don't pay for procurement unless you outsource it to a 3rd party, for example using a recruitment agent to find staff.
I started working as project coordinator in program that contains multiple projects. I had to learn about each project in details and also manage risks and issues at program level. I'm still confused about what I should and shouldn't do . Many projects managers keep their work to themselves and treat me like an intruder in their work. I always explain that I'm there to help, i don't intend to disturb. But many times they think project coordinator is just a spy sent by the project lead to oversee project managers job. This is so much disturbing in my day to day work.
It’s not you and you’re not alone! Horrible as it sounds, every project coordinator goes through this at least once.
Here’s some suggestions to help you get over the hurdle.
• Find other coordinators in your organisation and talk to them. They’ll know exactly what you’re going through
and will likely have strategies on how to help.
• Speak to whoever it is that you report to or send information to. Work out with them what is critical and when it
needs to be ready. For example, if risks and issues are part of a weekly program management meeting that
happens every Wednesday you need to have them by Tuesday morning so you can get the report ready. This will
give you a schedule that you can share with the project managers as to when they need to have the information
to you.
• Do you have a project management tool? If you do, get a mandate from the Program Manager that all data
needs to be in there, no exceptions. That will stop you having to go round every PM to get information. You'll
likely have to bug them about updating the tool but the information will all be in one place instead of 100.
• To get round the spy thing, start praising the Project Managers that are decent. E.g. after the program meeting you
could go to one and say something like, “thanks for the great risk report. Senior Manager thought it was really
thorough.” Something along those lines, to get people onside.
• Finally, if all else fails, look for another job. No job is worth making yourself ill for.
I hope this helps.
@@Psoda thank you so much for your tips. 🤗
@@LivingOrganismFromMarsAndVenus you're very welcome! I hope they help.
I have my interview in a few hours
Good luck, I hope it goes well!
@@Psoda thank you i will let you know if I get the job or not. Your video is very helpful
I think i failed
@@vil1700 oh no! You might be surprised - I'll keep my fingers crossed for good news!
Did they just suggest Alcohol in a professional setting? That made me laugh.
Yup, used responsibly. :-)
Necessary
@@Psoda you're not lying I drink every evening. I'm swamped with no assistant and the company has no problem throwing work at me because they know I will just do it.
Hi thanks for this video.
So I got a job offer as project coordinator for automotive manufacturing- engineering related.
I have no experience at all or prior knowledge about the role of project coordinator so I am kinda stressed out about taking the job.
Any tips? Is it a must to have an experience if I take this job?
And how is it like for schedule, shift and working as project coordinator?
Any advice would help me. Thank you
Hi Abdulelah, congratulations on your job offer!
Don't stress, the fact that you got offered the job means they like you and are happy with the experience you have.
I'm not sure what you're asking about re the schedule, shift etc. I'm assuming working hours - that should be agreed with your new employer. Each company will have their own rules.
As for tips, my suggestion would be to spend the first wee while learning who everyone is, how the organisation works and what they expect you to do, as each job will have its own quirks.
I hope this has helped. :-)
How was it? Did you take it?
Greetings
Hello and welcome to our channel :-)
Oh god meeting minutes 🤢 and status reports 🤮
Meeting minutes is my least favourite part of the job. I never minded status reports, it indulged my inherent nosiness :-)
@@Psoda same here
Great video ! but the accent of the language was so hard to understand.
What is this accent?
Hi there, it's Scottish :-)