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Accidentally found this video! And just have to say thank you so much!!!

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Hi, Kia. Great video. You explained your process quite well. It was filled with 25-50 good tips. My concern with so many tips is that your viewers are only going to remember 1-2 and the rest largely go up in smoke. One way to mitigate this is to present a productivity system as a "process". Note: The material below address only task management. However, task management is just one element of a personal planning system, which should also include statements of your values, long term objectives, SWOT, strategies, and tactics. I have watched many videos and read many articles on task management systems over the last 20 years. I tried many different approaches, extracted the best features, developed my own system, and refined it multiple times. If a person has less than 15 tasks, any simple system will work. However, when you get above 25 tasks, and certainly by the time you have 50, you will need a more structured process, as I describe below. Here is a summary of the steps. 1. Capture 2. Categorize 3. Prioritize 4. Sequence When you encounter a “new” task, do steps 1-3. When all “old” and “new” tasks are prioritized, then do Step 4 (almost daily). Below are the details about the steps. They apply whether you use a paper-based system or a task management app. 1. Capture - Tasks can come from many sources: other people, organizations, paper documents, your own thoughts, etc. Tasks can come in several different ways: emails, phone calls, discussion with other people, etc. Regardless, record/log each task in a single place (like a piece of paper or a task managing app) as soon as you encounter it, for fear of losing track of it. Notable Exceptions: * Delete - If the task is not something you want to get involved in, delete it the first moment you encounter it. * Delegate - If someone else should be doing the task, forward it to him/her as soon as possible. * Do Now - If it can be done in less than 2 minutes, do it the first moment you see it. 2. Categorize - When processing a “new” task, categorize it. Not all tasks need to be categorized. However, if uncategorized, tasks will likely get lost and/or forgotten. If a task is categorized, not all ways of categorization are needed. A task can have multiple categories. If so, categories are best implemented as “keywords” in the task description or as “tags” of the task. There are a variety of ways to categorize tasks. Examples are: * Topic - What is the task about? (Examples are: Investing, medical, outdoor work, books, and cars.) * People - Who is the task associated with? * Location - Does the task have to be done at a particular place? (Examples are: Home, Office, Field, San Diego.) * Role - Which of your roles is the task associated with? (Examples are: Wife, mother, worker, volunteer, job seeker consultant.) * Project - What endeavor is the task associated with? (Many possibilities) Projects are a special case. A project is a collection of tasks that serve to achieve the objective(s) of the project. The collection is commonly called “sub-tasks”. They do not need to be individually categorized, if you create a task that “is” the project. Prioritize and sequence it as described below. A list of tasks associated with a particular topic, person, location, role, project, etc. can easily be constructed. With a paper-based system, just use a separate piece of paper for each category. With a task management app, do a “search” for a category’s name and the app will product the list. 3. Prioritize - If you follow this task management system, you previously prioritized the “old” tasks. When processing a “new’ task, prioritize it. If a task needs to be done on specific day/time, put it on your calendar. Otherwise, prioritize each task as A, B, C (or 1, 2, 3, or High, medium, low). You will need to establish criteria for establishing priorities. There are a variety of methods. The Eisenhower Matrix is one. Each task is designated as Important (Yes or No) and Urgent (Yes or No), making 4 cases. Tasks which are important and urgent are categorizing as Priority A. Tasks which are urgent, but not important are categorizing as Priority B. Tasks which are important, but not urgent are categorizing as Priority C. - - - Never work on a task that is not important and not urgent. Here’s another method for prioritizing: * Tasks you intend to do today are given a priority of A. * Tasks which are either urgent or will require of lot of hours for you to complete are given a priority of B. * All other tasks are given a priority of C. 4. Sequence - Order the tasks on a priority list, in the sequence in which you intend to do them. “Old” and “new” Priority A and B tasks need to be reviewed and re-sequenced almost every day. Priority C tasks do not need to be sequenced until you under-take them. Miscellanous Tips * Some task managing apps provide a feature to see tasks horizontally. This is commonly called a “Kanban” layout. If yours does, using such a layout will allow you to easily move tasks from one priority to another and resequence them, virtually at the same time. * Put recurring tasks on your calendar. Mark them as recurring. One way to do this is to make the titles look like this: like this: “D - TaskDescription”, “W - TaskDescription”, , “M - TaskDescription”, etc. If marked as recurring, it will reduce the chance of confusion as to whether it will appear in the future. * The Apple Reminders app offers a feature by which you can be reminded of a task when you are out of the house and come physically close to the location where you need to do the task.

I really liked this episode and your camera style... relaxing vibes. I don't know how Bali became a magnet for everyone with an existential crisis lol, for example no one travels to New York to find themselves when they experience emotional dysregulation (I wonder why haha). To add some of my own philosophical analysis: you can be 100% productive when you do absolutely nothing, even when society tries to convince you or brainwash you or shame you into thinking otherwise... what society thinks is not relevant to one's personal well being. Some of us are highly sensitive and need to disconnect from the stimulation to reset our nervous system, unfortunately (or fortunately) we were not designed to be compatible with modern society. I realized this when I was a little kid and when I "grew up" I tried to disconnect from my true self by people pleasing but failed (as I should). Going against your true nature doesn't work so don't fall into the temptation of judging yourself when you think you're not being "productive". I think the best "productivity" a human can have in life is to love and be loved. Love is not external, it is internal and ultimately it leads to self-manifestation by doing activities that are self-actualizing.

I had to leave my job with nothing to go to because of a toxic work environment but I ended up being offered my dream job (something I’d never considered before) because I was available. Sometimes you have to let life show you what it has to offer rather than trying to force it to be what you think you want it to be.

wow, this is more my style of video to watch 😛 I literally caught a glare of 'Valetta" as I was about to wander off to someone else's channel. My wife and I spent a day in Valetta in June, loved every moment, except that horrible elevator up the wall 🙂 Wish I had more time there and would certainly have loved to go for a swim in the stunning water. Thanks for sharing, I'll stop pestering you now ✌🏻

very cool, another great upload, kudos! ✌🏻

fantastic video, so nicely done! I have been using Things 3 since it kicked off basically and really like the way you have set it all up. Hope this video gets the attention it deserves 🙂 Good luck with your channel, I have a totally different type of channel, but I know how much work you must be putting in to get these out, subscribed 🇩🇪🇦🇺✌🏻

When should I use projects and when do I need to use areas. Honestly I’m using projects just because areas has no headlines, hence the view in todays views won’t be split and organised. As well as the area itself won’t be organised. I have things such as lets say: Work routines that are repeated always. should this be an area or a project. currently it's a project that is under Area "Work" Lets say also my investments with reminders of due dates and end of contracts are under project "Investments" under area personal. should it have it's own area better?

Are tags useful? Perhaps adding them to projects is enough?

I recently came across your youtube channel and was impressed by the quality of your content. However, after conducting a comprehensive analysis, I noticed there is room for improvement for your youtube channel for getting more visitors and subscribers.

I soo admire you for this!! subscribing to see what you do next :) :)

I quit a job a while back with no backup plan and it led me to the most wonderful life!! Love all of this advice and am so happy for you! Enjoy your next adventure!

This is a big next step for you! Stay safe as you travel. You have good advice here, Kia Thanks for sharing!

If you are considering the same, let's connect. I love to get in touch with people in a similar stage of their lives 🫶

This looked like such a fun day! The water looks amazing 😍 and that pizza looks sooooo good 🤤

Thank you for sharing. I need to start incorporating it into my life 🤍

I'm not a fan of productivity or people pleasing... my goal in life is how can I maximize laziness and disappoint others as much as possible, if you have any suggestions please make a video 🙃

Thanks for this. I've been using Things for many years. It works so well and is so well designed. I look forward to more of your videos.

Simple and best video 💯

Love this very healthy look on having a productive life not doing everything but focusing on the right things. I found time auditing very confrontational and clarifying, I usually underestimate the time I take to do important projects because I don't take into account the time it takes to get into a state of flow. So a very useful exercise to do. Thanks for the awesome video!

Love the idea of colouring time well spent. I spent a few days doing daily schedules on a 5 minute interval, it wasn't sustainable, but I learned where I wasted time! Great video, stay awesome!

You’re subbed to my therapist Lynette Adkins. that’s craaazyyyy 😯

I prefer to think of Anytime as “this week” and someday as “anything after this week.” So that whenever my Today list is completed, I can jump into my Anytime list and pull a couple from there. Then on weekly reviews add a few more items from my Someday to Anytime.

I'd love to hear about your evening routines! What works for you and what does not? 🫶

Such a great video! Im just now training for my first half marathon and Im working with the same training philosophy as you, so refreshing to see someone with experience taking low heart rate training seriously 🌹

Thank you. I think the half marathon is a lovely distance to run - recovery afterwards is good and the training needed is managable👍👍

One more thing to add because I want to be really transparent about it! I felt more tired on this run vs the last race last year and I will actually consider gels for my next half marathon. Just to let you know. Would love to hear your experience about this and of course I will update you after my next race 🫶

Beautiful, friendly and quality content. 😊😍🌹

Hii, Ma'am I See your content. It's so helpful. I can help you in some way. Do you need a video editor ? I can help you to save your crucial time through my editing skills.

If you are reading this, I hope the video was helpful 🫶

Nice video. Btw you are so beautiful

Nice Video, I’d like to see more videos about Things 3 - how do you manage your to-dos / do you have certain times you look into it or do you plan it every night before the day? Greetings 😊

Thank you for the good advice! 🙏One small tip for people who, like me, declined a company phone because you don't like walking around with two phones. I have my work e-mail on my private phone, but I use a different app for my work and private e-mail. And thanks to the Focus mode in iOS (don't know if Android has something similar), I can remove the notification badge of my work e-mail app as soon as I switch to private focus mode in the evening. Notification badges on apps are a source of stress for me in general, and I love how I have control over them through this Focus mode while still being able to check my work e-mail when I need to.

Sistemas de produtividade são pessoais simplesmente pelo fato de que produtividade varia de pessoas para pessoa, mas concordo que todos ou a maioria deles se baseia em tarefas e calendário. Eu uso as tarefas para tudo o que preciso fazer. Coloco a data de conclusão e um lembrete para subir uma notificação no dia para não esquecer. No calendário vão apenas os que eu preciso ir ou estar. Em casa evento vai 3 lembrete para duas antes para eu não esquecer. Geralmente 1 semana antas, 3 dias antes e 1 dia antes. O desafio é ter um lugar único para colocar esse sistema para funcionar porque como você disse não adianta ter vários pontos de coleta. Depois de muito tempo eu achei um app que atende esse requisito. E não podemos esquecer das notas porque elas acabam fazendo parte do nosso dia a dia.

Great video for Porto. Stunning views

I am here for THIS! ❤ Excellent content, applications, delivery. Subscribed!

Guys, you don’t visit Porto and eat Pizza, omg

Loved your video!!! Great storytelling. Keep it up guys❤

Thank you all for watching 🫶 Has anyone tried a recipe already?

Thank you for watching 🫶 Are you all planning a Porto trip, or are you just interested in the vlog? ☺️

This was great thank you!