Many SEARCHABLE Drop-Down Lists in Excel (No VBA)
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- Опубликовано: 8 июл 2024
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Enhance your Excel sheets with searchable drop-down lists, ideal for situations where you need dynamic and interactive data entry. This tutorial is especially useful for creating multiple drop-down lists on the same sheet, tailored to professionals who manage large data sets or require efficient data entry methods.
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🌟 Key Learning Points:
- Searchable Drop-Down Basics: Learn the fundamentals of creating a searchable drop-down list using Excel's dynamic array formulas, a method suitable for single-cell applications.
- Replicating Lists for Multiple Rows: Discover techniques to extend your searchable drop-down lists across multiple rows, ensuring functionality throughout a larger section of your spreadsheet.
- Data Preparation Table: Understand the importance of creating a data preparation table, which involves adjusting your original data set to suit the needs of the drop-down list.
- Using Dynamic Array Formulas: Explore how dynamic array formulas like FILTER, SORT, and TRANSPOSE can be used to craft the necessary list of options for your drop-down.
- Applying Data Validation: Gain insights into applying data validation to multiple cells, allowing each cell to have its own individual searchable drop-down list.
- Bonus Formula for Related Data: Learn an additional formula using XLOOKUP to display related data (like company names) once a selection is made from the drop-down list.
🚀 Practical Applications:
- Create efficient, user-friendly data entry points in your Excel sheets.
- Implement searchable drop-down lists for tasks like inventory management, survey responses, or any scenario requiring a selection from a large data set.
- Enhance your Excel reports or databases with dynamic, interactive elements.
00:00 How to create multiple searchable drop-down lists in Excel
02:00 Combine with legacy Excel formulas like the SEARCH function
08:30 Transpose functions
10:40 Bonus XLOOKUP function
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#excel
Grab the file I used in the video from here 👉 pages.xelplus.com/multiple-searchable-dropdown
I really like the way that you explain each step and working the formula from the inside out. It helps me to understand what is really going on.
Leila, Thank you for the videos. Having watched your videos for the last three years has improved my excel skills. I appreciate your work. You are indeed a true practicing economist, who define public goods as non-rivalry and excludable. You sharing your knowledge with us doesn't reduce your content level.
Wonderful! Thank you for the kind feedback!
What can I say that has not been said already you opened my eyes to so many options, explaining with so much clarity!! and solutions thanks a million
EXCELent performance…. incredible results and miracle of Excel...Dynamic array functions are useful getting these results.
Thanks Leila and Microsoft Excel team 👍✌
I just recently found out about this channel, its excellent, and you are an excellent teacher, it would have helped me a lot if I found it sooner. Your videos are extremely clear, and your delivery method, and production is top notch. Infact I can comfortably follow your videos at 3.3 times with perfectly legible audio, while I cap at 2.5 for most other tutorials.
Thank You.
Liking in advance. Will watch later in the evening. Thank you Leila, always.
Once Again... You answered my pending question when I saw the first Searchable Drop Down List you posted. You Are The Best!!!
I've been waiting for this!
You're really brilliant Ms. Garany for solving this out for all of us. I appreciated
I have been searching for a resolution to this specific drop down list scenario for a long time. Your videos are great and you do an excellent job explaining and walking through the steps in setting things up. You have always been and remain my "go to" when I have excel questions.Thank you so much.
I'm grateful for this.Thank you Leila.
Thanks for your video!
I found a way to use multiple searchable drop-down lists with only one data validation prep list, that should reduce the file size if you have many drop-down lists.
If you input the formula =CELL("contents") into a cell, that cell is updated with the most recently updated cell value in the worksheet.
All I did was following the guide, using the formula =IF(CELL("content")=0,"",CELL("content")) in cell D1 and instead of Report!B5 in cell D2 I used D1.
With that IF-function included, the formula returns "" instead of 0 if the last updated cell is empty. An important change to be able to browse the complete list with no text entered.
I tried this option and works almost perfectly, but when I go to the next cell to fill, it filters and only displays the values that meet the past criteria.
You said that with the IF function it would be solved, but that doesn't seem to be the case for me.
Do you have any advice?
Great video as usual. Thank you so much for making these videos. I've been a fan for a couple of years now and have even taken several of your classes.
Great to hear Mark! Thanks for your ongoing support.
Leila, THANK YOU!! You have solved my problems! Love you videos, You process is so easy to follow and understand.
This is exactly what I was looking for. Thank you for this great video. You're my excel guru!
Glad it was helpful Joanne!
What a wonderful logic in this solution! I wish we had an inbuilt Search feature in Excel, so it doesn't require data preparation tables
Leila, you are a magician. I’m in love with Excel for more than 20years but you never failed to impressed me. I’m learning something new every time i watch your great videos. More importantly, while watching i’m smiling from start to end. It is really very entertaining 😂.
I wish i can meet you in person one day.
Many thanks for the kind words Ahmed. It's great that you're still dedicated to learning.
I Love your Tutorials, They made my work to function so Smooth. THANKS A LOT !!!!
Great to hear!
You....I send you so much love from Cameroon... appreciate what you're doing
Leila, you are a genius. Love your videos. Thank you so much.
Great stuff as usual.
Thanks once more.
That is a complicated solution that requires a formula with a number of functions. Thank God you are here to hold us by the hand through the entire process.
Love your pronunciation of the word "character". ;-)
You are very welcome :)
This is just perfect and worked marvellously! Thanks for sharing!!
I actually did this today before seeing this video and came up with the same solution except I made it via Columns as opposed to transposed. That’s a great solution. Something I noticed was that the size of the spreadsheet was huge and a way around this was to set the spilled range to NULL (using an IF statement) unless the corresponding validation list had an entry in it. The difference in size was staggering.
I love your videos. Thank you
Could you paste here your solution?
Amazing!! Can't express my appreciation for this video!
Glad you liked it!
Miss Leila, you're just making our jobs so easy. I ca'n't thank you enough,
It's my pleasure! :)
As always, thank you Leila! Transposing the filter spill is a great idea! thanks
You're so welcome!
Got introduced to so many new functions I was unaware of. Thanks!
Happy to help!
Thanks a lot!!! Exactly what I was looking for!
I set out looking for this possibility this morning not even knowing what to call it. I found your first video on it, which helped, but needed the feature on multiple rows. Then I found this video and feel so lucky on my timing since you just put this out. Thank you! I will be subscribing and can't wait to check out your other videos.
Welcome! Glad the videos helped :)
I have added new learning because of you Ms Leila. Your excel content is very helpful for my channel EXCEL-ACCOUNTING training. I am excited to learn new excel tricks so I can apply it in my Accounting Tutorial using excel because I want to grow in youtube like you. You have a new subscriber here :)
Thanks a lot! Exactly what I was looking for
SUCH A LIFE SAVER
You are the best 😘😘😘. Exactly what I have been looking for. You just gave me a good night rest.
Great Leila. Thank You!👍
This was so helpful! Thank you kindly.
Brilliant. Thank you so much!
Super helpful video. Great Job Leila ! Thank you very much.
nice methodical explanation. Very easy to follow. Thanks!
The best Excel experience as always
Chapeau Leila, really great work as always
Thank you! 😃
Nice approach. Thank you so much.
Thank you for this video. Very well explained and very useful.
Huge thanks man, seriously.
Thanks Leila for this great solution!
Very useful information. You are the best....
At last I have a solution for my problem. Thank you very much
Thanks Leila , I learned a lot with your video, Now I'm cracking this thing
Hi Leila..... Amazing tutorial... thanx for all the wonderful knowledge that I have gained from you......If the reference report!b5 is replaced with function Cell("contents")....this will get value to be searched from the active cell. Now now the dropdown can be copied other cells.....No need to transpose and other steps....
thank you so much, i was looking for this formal
Worked like a charm, thank you very very much. Keep those helpful videos coming up.
Glad it helped
Incredible Leila, thanks for sharing this!
My pleasure!
Brilliant, very good explanation. I was looking for this long time ago, many thanks.🌺🌹
Thank you so much .. Amazing demonstration and very easy to apply .. Saved me from a lot of headache.
You are welcome!
Thank you! Really helpful ❤
Leila ... this is an amazing technique ... thank you very much ... i learned alot today just from one video
Glad it was helpful!
THANK YOU Leila! you are incredible smart!
Thank you for this video! Very useful for something I'm working on for work.
WoW, really great idea, thank you so much, it's so helpful
Thanks Leila, its very useful
lol i am here because i watched your other video and need to do the search in multiple rows! THANK YOU!! :)
You're very welcome!!
Excel has become really efficient since 2018! Very fast improvement!
That's true. Dynamic Arrays was a big step in the right direction.
You are the best!!!
You are a life saver
Thank you very much!
I've only recently discovered your channel. Your Searchable Drop Down List video showed up in my recommended list and answered my long-time question if there was a solution without needing to know VBA. At the end of watching, I was asking myself, "But what about creating multiple searchable drop down lists?" Lo and Behold, the RUclips algorithm served up the answer with your follow up video. You are a great instructor, and I look forward to checking out your other videos. You have a new subscriber!
That's great! Welcome aboard :)
Great solution without VBA. I enjoyed your uTube trainings.
thanks a lot ma'm for the solution , of this problem i was looking for a long time. great
Thank You So Much.. this is very helpfull
This is a brilliant video tutorial for beginners like me. Thanks! But as i searched more, i noted that a much simpler way to achieve this from your last video would be to use the concept of "active cell" (CELL("content") formula) in your search formula and write one line of code in vba (application.calculate). I know this says "no vba" tutorial but since its that small a piece of code, you can mention that in such videos so users can choose wisely.
Most people avoid VBA, not because of the amount of code, but because it requires your workbook to be macro-enabled. These aren't always safe to share as they can contain malicious code, so many companies will block these. So, just because it is only one line of code, that is too much.
Thanks so much Leila you are very helpful and self challenging
Just yesterday evening I tried to figured out how to create multiple-row searchable drop-downs using dynamic arrays. Finally i did it hard way, by using indirect address, multiple columns and manually setting up all data validation for every cell in the range (Was nightmare:P) And today's morning i just found this tutorial...Transpose...PasteSpecial-Validation...Brilliant!
I feel so stupid now:) Great guide, just like always!
Thank you so much . great and that’s what, i was looking for.
Glad it helped!
Leila, you are amazing as usual.
Thank you that was epic
Great video, thank you Leila !
Glad you liked it Patrice!
very nice👍, thanks for sharing
Thanks for visiting
Awesome thanks!!
Very good explanation. I was looking for something like this. Thank you for many helpful videos. Can you do a video using multiple (about 20/worksheet) searchable drop down lists on 20-30 worksheets and all worksheets using the same master list from sheet 1 in same workbook?
Love the new intro... Very professional.
Thank you!
Brilliant ❤
Fantastic. Thank you so very much.
Most welcome, Ruth!
Wish I'd seen this earlier. I used columns for dv prep which made replicating DV time consuming and prone to breaking. I don't know how I missed the Transpose formula - will help clean up the DV prep 😀
Thank you!!!
Great and very helpful!
Glad you think so, Deyan!
Thankyou very much for sharing and teaching.
You are very welcome
This is a good technique if the filtered list remains the same size, but as soon as the number of drop downs required increases, you need to add more entries into the filtered list. I do not see a simple way to do this automatically. Any ideas?
Thank you !!
i need this and u have solved with transpose ...great mam.
You inspired me a lot. Because of you I was able to gret the job title that I want. 😍
Wow, that's great. Congratulations!
Thanks Leila. That was FUN!!! : ) : )
Glad you enjoyed it!
Wow, this is awesome! Thanks!
Glad you like it!
Very Very Thanks
always Love your video...thx Leia...I Learn more about excel from you everyday...and I found another solution to these by using CELL function...well it has a weakness, but it better than copying the formula for each row...you should look into it...
You are amazing, this is exactly was i looking for, the transpose do the trick :D
Great!
Thanks this is great! Any way to apply this to an Excel Table with an undefined # of rows? I am struggle to understand how to scale the solution as the table grows. Seems like we have to drag the formula down when a new row is added.
Thank you 💟 very much
very intelligent way
thanks
Thanks a lot!!! Exactly what I was looking for!
By the way, Leila, how would you be able to create multiple dependent dropdown lists for many rows like that?
Thank you madam
I was searching for it.
Love u
So nyc work..Thank you sister.