How to prevent people downloading, printing or copying Google Drive files
HTML-код
- Опубликовано: 13 авг 2024
- If you’re sharing sensitive or confidential Google Drive files, a good safeguard is to disable the download, print and copy options. Click play to learn where to find this feature.
The video was pretty straight forward and I really like it.
Hey Samantha 👋, Can you please tell how to prevent someone taking screenshot of our drive 😕, Cuz it's not working with the method you explain in this video
I cannot see the option( from the cog icon ) to prevent from download, copy and print.
I only have one option which is editors can share…
I am trying to share a forlder to a colleague as Viewer only and would want to restrict downloading, printing and copying
But I dont have that option:(
What do you thinj is missing?
Hey there! The option is only available on files, not folders, so that is why you are not seeing it. However, if you're using a Google account for work (Google Workspace) and you have access to Shared Drives, you can create a Shared Drive with this setting enabled. Hope that helps!
@@heysamanthagarrett hey even for files (pdf) this option is no more available please guide
Hey @@shairaslifestyle! The only other reason you don't usually see this option is that you're not the owner of the file you're trying to restrict. As a test, I suggest creating a new Google Doc in your My Drive and seeing if the option is available for that. This will help us figure out if it is a broader issue or a file issue.
There's no longer the second option there. Just that editors can change permission choice. What should I do?
Hey Rachel, it may be due to the type of file you're trying to use it on, or ownership of that file. Usually those are the two culprits when it doesn't work.
It's file based, you have to select the files, not the folder
I appreciate your concise and straightforward explanation. Thank you!
You're very welcome! Thanks for taking the time to let me know 🙂
Hi is is possible with the entire folder ? i have shared withsome as a viewer yet he is able to download the files whats going on?
Hey there, it is not possible to configure this setting at the folder level, only the file level. And yes, be default, people who have view access to files can download them too.
Don't know why but that second option is not appearing.
Hey there, what kind of file are you looking at? Do you own the file or is it one shared with you?
Same 2 me
@@heysamanthagarrett I own the file. I can't do anything about it at all. T_T
Thank you Samantha. Considering the following use case. I'm sharing a folder. I restrict download and print for the 3 files in the folder, the same way that you describe in this video. However, the user can still download the whole folder which is shared as viewer.
How do I disable the download of the full folder as well as the files?
Hey there Rebecca, unfortunately you can't restrict the whole folder being downloaded. However, if you're using a Google account for work (Google Workspace) and you have access to Shared Drives, you can create a Shared Drive with this setting enabled for all files AND the top level shared drive cannot be downloaded. I also wonder if when the user attempts to download the folder, the files with the restriction will be omitted from the download. I've not tested this yet, but am happy to do so and let you know!
Hi again Rebecca. I have tested this scenario and can confirm that files within a folder that have been restricted from downloading do not get included in the export of a folder download. Which is good news! When you attempt to download the folder, it shows an error that all files cannot be exported. The error actually incorrectly suggests that the files have a virus, which isn't a great user experience. But nonetheless, the files cannot be downloaded. Hope this helps!
@@heysamanthagarrett Thank you
My latest version of M365 PowerPoint does not have all the same options. 2/27/2024
This isn't Microsoft, this is Google products so things might be different
Hi, if use this settings option but people still can make a copy for this file? Can know still have others solution? Thanks
Are you able to allow someone to edit but not download as well? For example, an inventory list that has a column for the client to type in how many of each product they want to order. Are you able to prevent them from saving the file offline and keeping on their drive?
Hey there, sorry for the delayed reply. No, you can't allow them to edit the file while preventing download or saving offline.
Hello Samantha, great content thanks. To clarify , will this prevent users with smartphones from downloading the file as well?
Thank you! Yes, the setting applies in the Google Drive mobile app too :-)
I think google updated some stuff, because i have been able to see those options. I just want to share the view only with clients without out letting them download the files or make a copy
You should open google drive in desktop mode, then select the file, not the folder
Thank you for this helpful video! Does disabling copy and download in Settings also disable these features in preview mode?
(These show up for me, but I'm assuming that's because I'm the owner.)
Hey there! Yes it does also disable those settings in preview mode. You're right, you're only seeing them because you are the file owner.
Is there a quick way to secure an existing GooglePhoto album by going through the same process? I notice I can do this with GoogleDoc or GoogleDrive, but not GooglePhoto....is there a way to accomplish this? Thanks
Hey there! Google Photos content is handled differently, as you've noticed. To check and change sharing settings, open the album in the web interface, click the three little dots button in the top right corner and choose Options. To my knowledge, there's no way to prevent people downloading content in shared albums though 😞
You are the best!!
can other people screenshot the content of the file even if we turn on this setting?
Hello there! No, this setting won't prevent people take screenshots.
Thank you Samantha!
You're very welcome!!
yep still can download it even shows the download option that's not really working
YES BUT WHEN I DOWNLOAD THAT THE ZIP CRASHED AGAIN AND AGAIN AND NOT COMPLETELY DOWNLOADED.......TRY AND TELL ME AS WLL
not showing this option in my drive even i have premieum
its only show one option - Editors can change permissions and share
Hey Pradeep, what type of file are you trying this on?
@@heysamanthagarrett .mp4 file
@@heysamanthagarrett video file
@@PradeepSingh-ze8ks it should definitely be working on that file type, in any Google account (not just premium). The first thing to check is to make sure you are the owner and also that you're looking at the setting at the file level, not the folder level. This option is not available at the folder level.
Samantha - This does not work
Hey there, what type of file are you trying to use it on? Are you the owner of that file?
Can I share a restricted file with over a 1000 people?
Hey there, a single file can be shared with up to 600 people (by adding them directly), and up to 100 can have the file open simultaneously. However, if you're using Google Drive for work or school, you could use a Google Group to share the file with more people.
sorry but I do not have the download copy
Hey there! Let's see if we can figure out why :-) First, are you using a personal Google account or a Google Workspace account with work/school? Second, do you own the file you're looking for these settings on, or does someone else own it?
Select the file. Not the folder
Awesome thank you!
You're welcome!