The Best Way to Manage Files and Folders (ABC Method)
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- Опубликовано: 9 сен 2024
- Organizing all of your files and documents can be a major pain. You may have started out with a simple folder structure. But over time, the addition of many sub-folders can make it difficult to find what you’re looking for. In this video, Scott Friesen shows you an incredibly easy but powerful way to manage all of your files. Say goodbye to folder frustration and say hello to the ABC method.
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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#files #folders #organize
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I always love finding out new ways to organize digital files. Usually people underestimate the importance of having an easy to understand (and organized) system so that their files don't get lost in the black hole that is our computers. Though I never really considered anything like this method. I might need to sit down one Sunday afternoon and give this a try.
Thanks for watching and sharing your thoughts. All the best if you decide to tweak your filing system!
Agree.. in addition, my friends and I use FolderChanger - It can better organize files and documents by using a proper folder system. Search "Folderchanger" with google. It works great.
where do you find folderchanger? and does it do anything more than change icons? thanks
check this.
ruclips.net/video/lHfAsX3Pn5s/видео.html
and this.
ruclips.net/video/KfNFsK-eilo/видео.html
Me too.
Nice system that can be improved by removing the first level of folders (A-Z) and keeping all the main folders in the root since they will be listed alphabetically anyway.
Plus it avoids having empty folders
That's what I was thinking - although I guess this way you don't have to scroll through countless folders to get to the ones that begin with T. You could avoid empty folders by only setting up the Letter folder when there is something to store in it
And if you do that, in the root folder, press the letter you'd like to go to and the file explorer will scroll to the first folder or file starting with that letter.
This is a Terrible way to file. What happens when you forget which title you have named a particular file. It might work with this guy's files because he has so few files (that's also the reason he can get where he wants in 2 clicks). For anyone with a normal amount of files this method will quickly become unworkable.
You're right. It is only work well with a few files
Not to mention files category. I am a software developer who constantly reads and write personal files and also workout and cook for my son food and maintaining a diet and i have files for budget...why would i want so many files with different interests and categories in the same folder just because they share the same first letter!!
In my opinion you categorize them under meaningful titles is a better idea. Like: Health & Food - Fitness - IT or Tech or Web Development - Finance or Money ...etc. Then when you are looking for a file with a specific nature you know that it's most likely will be under one of those categories because why would you put a file that includes a food recipe under money or IT.
First thing which struct me when he showed the folder under C. Why is "Content Outlines" under C? Why not O for "Outlines"? They you have "Completed Contacts" which is under C because they are Completed? So presumably you have "Underway Contracts" under U? Now you have to remember not only what the item is called, but the qualifiers you give for it. Worse, if you have action qualifiers such as underway, completed, active, etc. why aren't you applying them to everything. Why is it "Content Outlines" and not "Completed Content Outlines"? So either, you end up with a hundred "Completed" folders making C useless, or you'll have to remember every folder as having a qualifier or not.
Doesn't work for me. I would like the ability to back up all my info about "Scouting". I would rather look for a Scouting folder and then copy that one knowing I have everything to do with scouting contained within. The above method would send me around looking for different files until I thought I had them all.
Agreed.
I am astounded at the simplicity and the organization presented here. I SO OFTEN find myself, as you say, second-guessing myself over where I might have put a file and go off wild goose chasing to find...well, now I'll just look under G for GOOSE. Thanks so much! It's Friday 3:18pmPT and I'm starting NOW!
Wishing you all the best as you start your new system!
I did this with my passwords, organized them all alphabetically in one word doc. It never occurred to me to organize my files this way. Genius!
Thanks for watching and sharing your comments!
Never thought about this method. Very logical. Thank you..
You're welcome! Have fun setting up your new system!
I know a simpler method that my wife and mother-in-law use: save everything, absolutely everything, on the Desktop! 😀
🤡
😂
Work in IT and almost every user!! 🙄
😂😂😂😂😂😂😂😂😂😂
😅😅😅🤣🤣🤣
I have ADHD, i have files within files, within categories, quick file search files, within drives duplicated, triplicated all different names for quick searching, going back 20 years, what a mess - i will give your ABC method a try - thanks
Wishing you all the best as you make this change!
Give CloneSpy a try first, then pick a project manager that integrates with your Cloud storage. It helps a lot
I use the Windows search feature at the top right of the explorer window. It allows me to group similar files into folders but also provides me with the ability to look up any specific file or subfolder from my root directory. This makes more sense logically than if I were to file them with the ABC method, especially if I should forget the name of what I'm looking for.
Thanks for sharing your feedback, Zach.
FORM FOLLOWS FUNCTION - What business are you in? What do you need to keep track of? INCOME perhaps? EXPENSES maybe? Customers - of course! Suppliers? You betcha!
Get the pitcher?
Mind blower. Never would have thought of such a simple/effective process.
This delivery is intuitive and very educative, my students greatly benefited from this output. thank You Sir.
You are most welcome!
This looks like the best method for me. I was an administrative assistant when we were called secretaries and files were my job. This is how we had things set up. Alphabetical with very few subfolders.
Thanks for your comment and endorsing this simple yet powerful system.
Tags are better than folders. If you can break them down to their barest essence and apply a lot of them, then when it's time to search for a file, you can begin to narrow things down.
If you had a vacation in Mexico in 2015 and you want to organize your photos, you have three tags right off the bat: vacation, Mexico, and 2015. Say this is a yearly thing for you, and you can't remember which year you went swimming in a cenote. You can leave out the year, and include other descriptive tags, such as "swimming" and "cenote". And boom, you found your photos.
And this approach is very powerful. Let's say you want all photos, videos, and documents that involve you and your family swimming, regardless of context. You don't have to sift through some arbitrary folder structure. You just search for all files tagged with 'swimming' and you have it.
The only caveat is that you have to be good about labelling. It's time consuming at first, but once your tags are set up, they should be quick to reuse.
And it assumes you have a file system or cloud storage service that supports tags. If you don't, you're out of luck.
Unfortunately I forget things like, "did I call that 'links' or did I call that 'websites'."
That's an excellent point and one I should have addressed in the video. Even if you guess wrong the first time around, trying your second option is usually still faster than following a long list of sub-folders which may not get you to the file either. Thanks for bringing this up!
I use 'Search Everything'! Be it whatever folder structure. Using a search tool helps. Its lightning fast as it doesn't scan the content just the names & path. Works like a charm..
I was going to say the same thing. It's simply a large search engine that contains every folder and file on your system. Type in any key word you want and it lists everything with that word, or two words, etc. Then double click your choice and bingo, you have it in front of you.
You could also use shortcuts. Create a shortcut called "websites" under W, that points to links.
Good answer
*im still confused and overwhelmed*
lord have mercy
Im bout to bust
Lmao
lol
thanks for sharing this great way of managing digital files
My wife, who is an administration assistant loves your method, I do as well, I have hundreds of different file names and I cannot find things, because they are scattered. Thank you so much. Merry Christmas
You are very welcome, John. So glad to hear that this system is working well for both of you!
This is so simple and straightforward it stops being funny 👌
I've been using this filing system for years as hard copies and never thought to computerize it in the same way shows you what a dumb ass I am sometimes
I'm so glad you found this video. Yes, I had a similar relization a number of years ago. Thanks for watching!
This was a best tip. I changed my whole archive system and I can now put my fingers on any royalty free picture by just using the alphabet. Thanks for sharing! 😁
So glad that you found this helpful. All the best with your new folder system!
This is a truly novel method to manage your file system. Great video, keep up the good work. 10/10
Thanks a lot!
Wow, this is great, i was really confused not knowing how to start organizing my boss's documents but i have finally found the answer to my confusion, thank you very much.
Pressing Windows+Q opens the search menu in Windows. Start typing whatever you are looking for and use the arrow keys to select the right folder. it's quick and clean and works with any filing method.
Great tip. Thanks for sharing!
Thanks for sharing!
If nothing else, when other's see my desktop they will think I am organized. The process took more than two hours. I have done the same work for thirty years and had hundreds of files, and was unable to find many of them. While building this database I was astounded how easy it is to find what I need.
I am pleased with the appearance of the process. I look forward to using this system.
All the best with your new setup, Charlotte. Thanks for taking the time to provide your feedback!
"How to kill a perfect tree structure system."
Dude.............. u deserve an oscar
This approach has a lot of logic and makes sense as long as your files are a collection of data that, once in this format, would meet the objective which is to only have to click two times for your file. But if I had a project with hundreds of files and saved each filed in a ROOT folder according to the file name, that would break the 2 click structure because people work on dozens of files simultaneously during a project so the ABC method means I'd have click every ROOT letter for every file of the project. Right?
At my work i have different projects with reoccurring file structures. What is working very well for me is naming each folder with a number, title. As example, 2. Inspections.
Why i like this system is it easily navigates, quickly up and down, in and out of folders. Type number, press enter, repeat repaeat. Back space gets you back up the folder section. So fast!!
Thanks for sharing!
I stumbled across this while trying to find a better solution than the Johnny Decimal System. I admit this looks like it might work, but I think categories would work better than the alphabet.
Thanks for the video.
Thanks for sharing your feedback, Conrad.
nice idea for a small file index and for people who don't have to manage lots of files. you could reduce the folder structure too by naming the folders either AB..CD..EF or ABC..DEF..GHI
Yes, very true. Thanks for sharing, Arnold.
Why did so many people dislike this video, just why this isn't their preferred way to structure their data? If so, I don't get it, as this is a good produced and actually informative video. Disliking in such a case seems quite unfair to the content creator, because it has literally nothing to do with the video, you essentially get punished for trying to introduce people to something new that they've not seen before. When stuff like this happens you can see quite a good resemblance to the current state of our society, if you ask me.
Thanks for sharing your feedback. I really appreciate your input!
Every method has its pros and cons. What will cause a problem in locating any file/folder is when using several criteria for naming it/them. For example, if you use "projects type" criteria in naming files, then you should stick to that and never name a file based on company's name, person's name, location or any other thing. Sticking to only ONE criteria is what makes retrieving any doc/file/folder easier.
That's an excellent point, Khaled. How we name our files is even more importatnt than how we name our folders. Thanks for sharing!
I just recently found your videos and have been binge watching for a couple of days. Your channel is seriously an invaluable fount of knowledge.
Thank you very much for your kind words, Daniel. I'm so glad that you find my content useful.
This is brilliant!!
Thank you for sharing!!
You are most welcome. All the best with your new setup!
I think it's brilliant, and although a few people are bitchin' about it for various reasons I've come up with a solution that helps me always locate the file or folder I want. I run a small business that starts with C - I do lots of quotes which starts with Q - along with plenty of invoices starting with I.
So, I have the same business folder in C, Q and I. This way when I go to write up a quotation or an invoice for a customer there are three folders containing what I'm looking for. Very simple.
Another example is a photo folder containing a family and friends holiday to the Maldives. This one folder can reside in H - holiday...M - Maldives....F - family.... along with it being in a folder containg the first letter of each person who you enjoyed the trip with. The real beauty of this is it's the exact same photo folder in all of those various letters.
To place any folder or file into multiple folders, such as A B C simply create your first folder of your holiday pics in H. Then, simply click that new folder, hold down Shift & Z and you then add that folder to F & M and any other letters you think will relate to it.
Works for me.
Thanks for sharing your system, Clint.
I will try this. I am much better at Tai-Chi than I am at playing 'hide and seek' with my files. This looks like a good idea. Thank You.
Have fun!
Thanks! I love to use color-coding system with the help of software
Great to hear!
A long time ago, before computers, my boss encourages us to make an ABC book. It was a loosleaf notebook with A to Z tabe. Random information was stored A to Z. it worked well.
Thanks so much for sharing this story. A great example of how this system can work in a number of ways.
Thank you this is brilliant. I laughed at the simplicity and sensibility of it. Perfect!
You are most welcome, Joan. Yes, the simplicity of this system seems laughable at first. But ask those who've used it for years and they tell you there is no better way!
@@Simpletivity I believe that. I have already implemented it! Many thanks.
That's a very bad way to organize files..
Actually it is very effective. Why not try backing up your statement with a reason instead of making sweeping generalisations that don't help anybody?
@@naztubes ...just like you did now?
@@didndido3638 The video speaks for itself. Access to files in minimal clicks thanks to shallow directories. I see no dissadvantage to this method if maintained correctly.
I gave this a try and love this method. Thank you so much for sharing. God bless and take care!!!!!
So glad you enjoy this system, Rachel. Thanks for watching!
I heard of this system for the first time and it looks productive. However, I make a separate folder for each activity, like Pictures and then sub-folders like Birthdays, Weddings, Outing, Parties.
Thanks Simpletivity.
You are very welcome, Adnan. Thanks for watching!
In a geek-ish sort of way, I love the ABC Method, and look forward to converting my filing system to it. Thanks for sharing!
You are very welcome. Have fun cleaning up your old folders and putting together a faster and easier method!
What a great system. It will take a while to organize my files at this point. But I can set up the structure now and start using it and as I have time or use the other files, I can eventually get everything located in the new order. Thank you
You are very welcome, David. This system just becomes more refined and convenient over time!
Amazing way to save you files , thanks for sharing !
I have a lot of stuff to save everywhere and it make a lot of sense doing it in this way ,
LOVE YOU RUclips ! LOVE YOU WHO MADE THIS VIDEO !
Thanks for watching!
3:05 this is a great system, but it does have some less than good parts.
For example, if you suddenly decide to call your "courses" lectures in your head then you'll be looking through L for something in C. It "restricts" how you can "describe" certain things.
Also, if you have many things in many letters. For example if you make a new "container" every week for ten years or a new folder every month for 40 years you'll probably want a second way of "organizing" in each letter since you'll have 20 things in each folder!
This is especially true given something many call "relative frequency." The letter A pops up 11% of the time and the letter T pops up a whopping 16% of the time!!!
That might lead you to have 5 things in one letter and 25 in another!
Meanwhile the letter Z pops up 0.045% of the time and K 0.86% of the time... so maybe you should "merge" Z and K together! :-)
These are some great points. Thanks for sharing!
I prefer putting files and sub-folders where they logically belong. This makes it easy for me to locate them when my memory fails me to remember the eaxct file names.
Let me add two tips that have been working fine for me:
1. Adding tags to files and folders (Windows file/folder search loves tags).. you can do this by selecting the file and adding the tags in the properties bar (bottom)..... and
2. Always viewing folder content in 'Details' view. This helps you sort files by time of modification, type, size, etc. In addition, you may filter unwanted files/filders out using column filters on top.
Those are great suggestions. Thanks for sharing!
The obvious best method is to implement as many layers of organisation as possible. Categorize manually and also get an application which can group folders alphabetically. In addition use search.
Thanks for sharing your feedback, Neil.
You can also skip the ABC folder system and throw everything into one big directory. Then by pressing the starting character of the searched folder on the keyboard, you jump directly to the first occurrence of this letter.
You could also use links from one folder to another to connect topics which are related in one or another way.
Thanks for sharing, Sebastian.
Clever! I didn't know about pressing the letter to get to the first instance.
GREAT VIDEO, I have been looking for over an hour and all I get is jargon of messy desktops BUT HERE I jump forward to where you bring up the ABC method of organizing and THAT IS WHAT I AM LOOKING FOR THANK YOU SO MUCH
Thank you. I am using this information to now reorganize my Music collection. Originally sorted by genre. Now a chaotic mess as Genres seem to overlap and had to remember sub genres. This will make life a lot easier. Couldn't find anything when I was searching. Just how to organize the files using software (keyword search isn't my forte).
You are most welcome, Michael. All the best as you organize your music!
This is a good idea to share, but certainly not a general method that works for most people or situations. There are many flaws in this, but maybe there is more too this than I know from the video.
I enjoyed knowing a different approach to managing information.
However, I'm +1 to emphasize the issue within remembering the tag system used (how did I call that folder?). For a personal computer, it might be sufficient, as (1) you don't have so many files, and (2) you're often in contact with the naming system previously adopted, strengthening the long-term memory.
For managing team information, it triggers a huge issue for different people adopting different naming systems, sometimes for the same thing.
If the main issue is the number of subfolders, the ABC method could be translated in a rule of thumb of having just 3 levels of folders. In fact, I thought the ABC was an allusion to that possibility.
What are your ways for organizing? Could you explain the three level way you wrote about?
I'm looking for information on this and these kinds of quick videos pop up that aren't bad, but aren't as thought through as I would like. On top of that, some of them like these are "genuine" while others "emotionally pander" for money.
Yay This is in school It’s cool yay it’s actually rly enjoyable
Very good and it is worth considering in my filing system for general. I once worked at a manufacturing factory and in the drawing office they filed client numeric and alpha drawing references by the very last numeric digit, eg, 0,1,2,3 etc. and then filed these drawings under this digital system. So the drawings were in 0-9 as a maximum. It sounds weird, but it worked. We could always find the drawings from this system. 95% of the time. Bit similiar to your Alpha system. Well done on simplicity and always rules
Thanks for sharing this numeric system, Ron. I love hearing about other simple methods to organize your files.
Thanks for the video, I tried my best to manage my folders and e-mails in different ways but ABC method is the best. Thanks again
You are very welcome. I'm so glad you enjoy this system!
Thanks for the idea of the ABC system. IT'S AN IDEA!!! By some of the comments below, they act as if you are demanding that they change from what works for them. Jeeeeezzz!!!
Thanks for your comment, Danny. It's very appreciated it. It's true, I'm not sugesting that we vote and make this a law! :)
Thank you for sharing! I personally use a software for that (Folder Marker), it is pretty simple to create a structure with 2 clicks, no need to waste a lot of time
Same!
I love the idea, but as someone who worked with dozens of clients, for example, it definitely makes sense for me to create a folder for each client. I usually do this like [countryCode]-[client name]. So like "AU-Macquarie", "SG-DBS", "TW-Metrobank", etc. Within each client folder, I usually have no choice but to create sub-folders to handle segregation of documents released by the client over time. For example, RFIs / RFPs, architecture documents, etc.
So, as nice as it sounds to have, say, all my architecture documents in one folder, it just doesn't seem practical if you have very similar documents for 80 different clients. Or maybe it is practical as long as you're diligent about naming conventions and versioning?
Thanks for watching and sharing your method, Stan. For those who work with large numbers of clients, it's true that giving them each a folder is important. And I agree, what you name the folder and the file is critical to any effective organization system.
Yes, perhaps my system for clients already is a good one. But on the whole, I'm not happy with my file organization strategy. Maybe a hybrid of keeping my client directories, but for "everything else" I could try the A-Z method?
Yeah the main problem I have with alphabetising is, sometimes, the person is looking for something that follows some form of logic, like a spreadsheet that belongs to finance, but they don't know what the first letter should be in. Would it be in F for finance, or because it was a finance thing done for one of the departments, is it under the department name, or is a spreadsheet named after a particular project or event? What if they're looking for something but don't know what it's called, therefore can't find it in the ABC method?
I will give it a try. I always think that I put files in the right folder while doing it, and I still can't find them. Especially on my personal computer. At work it's better as I share folders with co-workers, so I always go back to the same files or folders. But in my personal drive it's still a mess, there are many files and things can go messy very fast.😢 Thanks for your organization tips! I organized a training session to introduce Trello with your video and advice my colleagues to follow your channel.
Thanks so much for sharing your feedback. And thanks for sharing my videos with your staff. Always happy to help!
1.5 speed is the speed you would expect a normal human voice to use, oh my god.
At last. Very nice, best.
Thanks, Thomas.
Thank you simple and straight forward, logical organizing files
You are very welcome.
Excellent method. Thanks.
You are very welcome, Sadia. Thanks for watching!
I hadn't thought to make the folders myself but your tutorial gets me to where I wanted Alphanumerically being able to find my stuff Thank you!
Glad you found this useful, Bunnie. Thanks for watching!
the only solution to finding things is tagging each file on creation and keep solid tags.
I am new to this, wish you have a video for beginners. I would really, really love to know how to do this digital filing
Very effective method, and great presentation. Thank you for sharing this valuable tip!
You're very welcome, Steve. Thanks for watching!
If you set all the folders arranged by name,
then without the ABC method,
all the folders are found to be frozen alphabetically.
I've tested it on my personal drive, then in a file that i mainly use for my work (not my colleagues), it is very intuitive. I really like it!
Dear, There is one year i use the alphabetical setting, it's just magic, for both personal and work files. I wonder if you would have some tips to organize photographies, for a future video? All the best and thank you again very much!
Most important main folders are:
Audios
DCIM
Documents
Videos (subfolder- movies)
Games
@Ajay Kene - Would you post some other examples of your subfolders here? I would like more ideas on this structure.
Very interesting. This is basically the way we would set up a physical file cabinet so it's certainly worth considering this approach. Off the top, I think I would still end up with a hybrid system using this combined with one subfolder. Thanks for stimulating some creative thinking.
Wow , thank, actually SO simple that I am startled NOT to have found this way out before.. better late then never:-))) Thanks, Big thumbs up and hello from Amsterdam Holland!!
Glad you found this useful. Thanks for watching!
Very creative!
Thank you! 😊
You are True to the name. Thank you much
Mmmm... extremely logical. A top candidate for my file organising method! Thanks....
You're very welcome, Mazen. Thanks for watching!
If you Google "unorganized", you'll see my picture. Okay, I'm exaggerating about the Google part but not about the unorganized part. I've got a great feeling about your A to Z system. I plan to give it a go. Thank you so much.
All the best as you try out this setup!
You are truly HELPFUL in sharing this information! Thank You Very, Very Much! Bless YOU! Also you explain very well!!!!!
You are so welcome!
Thank you. Why have I never thought of this before?
You're very welcome, Mark.
I stopped relying on folders years ago. Art most they'll go 2 layers deep. That's because if you name your files with key words that have sub folder in mind (in the naming scheme) then you can pull up files through searches
Very true. The better you name/label your files, the easier they are to retrieve. Thanks for sharing!
I just discovered your system and feel it's right for 2 reasons: 1. It's easy for you to find items and to update with new items. 2. It will work for anyone (especially if you are deceased and your loved ones need to find something) in the future. I have a big project that will wrap up in the next couple of weeks, so I will begin re-organizing then.
Thanks for your comments. All the best with your new setup!
Use the power of search in combination of in depth folder structure. I manage tens of thousands of files. Start by scanning files with OCR. Then classify each file. INV for invoice. Then account number, vendor name, or just vendor name. Add a date reference followed by a keyword just as red shoes.
Using search with a large folder structure broken down in parts and subparts is quick and efficient. I can always find a file.
This method looks great, I can't wait to try it out.
Thanks for watching, Chris. I hope this helps you out!
I like this filing system. I actually use it in my file cabinet. The only thing you have to remember is the file name or search the name you thought you named it.
Thanks for sharing, Angela. Yes, it works great for physical files as well!
Damn! You make it sooo simple!!! My husband organizes his files that way.
You married a smart man!
I’m sitting here thinking of examples in which this might not be as helpful as it appears…and then suddenly realizing I’m wrong. LOL. Every example I can think of would actually work just fine.
For example, I was thinking about the problems posed by different entities. For instance, we have a non-profit theater company and multiple LLCs. Having each entity’s logos, files, course materials, etc. mixed with other entities’ files would be problematic in the event of selling the company, giving other people access, etc.
But, if I just add another tier to the top (organized by entity) and then put alphabets in each entity’s folder…voila!
I’m going to give this some thought. I’ve got terabytes of stuff that’s become unwieldy. This might be just the ticket!
Thank you Scott!
You are most welcome, Tony. Thanks for your comments and sharing some new examples!
Ironically, I just started this type of system but haven’t converted completely. My theory or thought is if someone had to use my system and only knew the name of what they were looking for would they be able to . So far I think I’m on the right path with the help of your videos. Additionally, I’m working on becoming completely paperless. So all of my archived, must paperwork I’m scanning and keeping in my computer backup with Google Drive . Perhaps, you can give me some creative ideas to keep all the necessary documents for property transfers, which is immense and home improvement documents with all their companion booklets I need for later reference?
Any updates on how you applied this?
Fantastic idea, i cannot find my folders easily, being a beginner.
I like this. Very good (uniform) system which I was looking for a long time and now (finally) found it! Thanks for sharing.
So glad you like it, Hans. Thanks for watching!
Backups might be a problem if you are working on various projects and need only back those up to DropBox or whatever. I am a writer and work on a number of assignments/projects with varying names or titles with aspects such as bookcovers, working art, manuscripts, articles, and their attendant research data. Under this method they would end up scattered all over the place.
Great idea. I say you should have some more folders on top of this. Like make a folder with games, productivity etc.
Yes, you could certainly make a broader segmentation at the top. Thanks for watching!
context context context. Its everything. If I look for P and look through the pricing folder? What am I going to find, because I would assume that the context of pricing is probably everything and anything related to pricing, which is fine until you pricing for multiple seperate entities that get in the way. If you mess up your doc names then this will make it even more document
Remmeber guys, there is no shortcut to good document naming. Good document naming provides good context. You dont nessisarily have to go overboard with folders. The goal of folder creation is just to provide a general and wide structure to your files. Once you have put together context for each of your files name, author, date, ect, and you have a general folder structure that embodies the most important contexts, you can both have a good idea about where broad sets of files are, and you know what contexts to look for.
I think its actually much closer to how people work; we know where some things are and we are not sure where other things are and its impossible to remember every little detail. In my opinion, a good file structure utilizes search AND folder function ;)
Thank you! I was struggling.
You are very welcome.
Thank you so much................... ill try it out now
It seems like this method would result in more clicks if you don't remember what letter you stored it under.
The example you gave of "did I store that under links or website?" If you grouped all those files under a Marketing or Communication folder, you wouldn't run into that issue since they would be grouped with similar information.
Thanks for sharing your comments, Matthew.
Thank you! Just what I needed. Looking forward to converting☺
Good info .. thanks 😊
Welcome 😊
Good luck trying to remember what you called a certain folder. Its better to have set categories like INSURANCE, PERMITS, MAINTANCE and then list YEAR FOLDER for each year and then add subfolders. You can never get lost.
Search bar is my Hero.
Thanks for sharing, Amri.
Nice video sir.. for ceritain Case we can use this methode
Thanks a lot