How to Handle VIPs in formal events
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- Опубликовано: 5 окт 2024
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As an MC, we need to know about VIP protocol in events especially about the greetings and gesture when the VIP is on stage.
Here are some tips based on what I have learned over the years.
Learn about the organization structure, both in government sector and private sector. In private sector, there is President Director, Chairperson, Board of Directors, Board of Commissioners and C-suite officers.
In government, in Indonesia, there are several government agencies that have the same level as Ministries. We better check and ask the client so we are not making any mistake. Particularly in government, especially during bilateral, multilateral, regional or international events, the structure is kind of complicated.
Make sure we learn in advance once we are assigned to be an MC or moderator or host for a certain government event. Don’t hesitate to ask the organizer about the VIP level. I would suggest we make our own greeting list beforehand, and have the client to check the call order.
The highest level of greeting is His Excellency or Her Excellency, and it may only be used for country leader until the Minister-level. Other greeting is His Royal Highness or Her Royal Highness. This is definitely for royal VIPs. Below Minister level, use The Honourable and then followed by Distinguished. Usually there is only one person to be greeted as ‘His Excellency’ or ‘Her Excellency, or ‘The Honourable’. However, if it is a multilateral event, where several country leaders are present, we will greet them all with the appropriate greetings, and the order is arranged by their status in the organization or we follow alphabetical order.
For speakers or resource persons, if the total is 3 people, we can mention each one of them. If it is a conference or seminar where there are numerous speakers and chairpersons or moderators, we can greet them all as a group. ‘Eminent resource persons’, ‘ Our remarkable group of speakers and chair persons’.
If a VIP is not able to attend and he or she is represented by his or her colleague or assistant, we need to address the invited VIP’s title, then we mention that he or she is represented by this specific officer and then we mention the name of the representative.
For very formal, moreover government formal event, MC usually does not introduce her or himself, both in the opening nor closing. We can mention our name in a more semiformal setting, such as luncheon, gala dinner or welcome reception.
When inviting the VIP to stage, arrange our script so the sentence ends in mentioning the VIP title and name. Wait until he or she walks to the stage before we leave our position on stage. Make eye contact and smile. If necessary, make a gesture to direct him or her to the right position on stage or toward the lectern.
During event, listen to the speech and be ready for any impromptu. Usually, we can sense when the speech is almost finished. Stand up and hold our microphone, be ready to make necessary action in accordance to the situation, even if it is not written in the script. For instance, the VIP might want to invite someone to the stage, to acknowledge that person’s performance. Maybe there is an impromptu Q&A session. Maybe we need to remind the VIP to be on stage for an official opening session or photo session.
For formal events, MC must not make extra commentary after VIP speech, especially if it is not in the approved script.
I hope this video is useful. Is there anything that I missed? Please write in the comment section.
Thanks for your support!
Cheers,
Nirmala Trisna
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This channel is very important particularly for those who are not used to hosting a big event...So i was enlightened very much about this video.Thank you very much ma'am, for this channel of yours!Keep up the good work and may god bless and guide you always😄
I am very delighted to read your comment. It means a lot and it makes me motivated to present more contents.
Thanks for this channel. I learned it as reference prior to hosting formal event in our office last week.
Good to know!
As an Emcee l have been helped a lot
Awesome experience..more videos
Thank you, I will try to post more videos.
Thank you so much and I need some more.
Thank you for sharing helpful tips!
You are very welcome. How did you use the tips? Can you share please? Thanks for watching.
thank you for sharing your experience
My pleasure!
This is really helpfull.... I am going to host upcoming event that mostly the participants are VIPs. Thank you so much madam...this is really helpfull. New subcriber here😍
Welcome to my channel. Thanks for your support. I will continue making videos related to MC and public speaking.
Soo nice 👌 thanks
Most welcome 😊
This video helps me so much. Thank you!
Very happy to know that 🙏🏼🙏🏼
You’re welcome…
Thank you, I need these tips
You are welcome..
Thank you po
You're welcome...
Could you please share about the Officer's Transfer Farewell program. Thank you
It is very useful sister. I want more..
Good to know!! Thanks for your support.
So helpful
good to know!! thank you!!
Thank you so much
you are welcome!!
Great
Thank you!!
How should we address, for example, a minister's spouse? Is there a specific term to address him/her?
Depends on the situation and event setting. We need to consult with the protocol officer on this particular issue.
@@MCNirmalaTrisna Thank you! 🙏
Hi mbak, salam kenal, kalau mau mengucapkan "Pengalungan Bunga"?
Halo juga… Garland presentation upon arrival.. kalau pengalungan bunga dilakukan saat tamu tiba di lokasi acara.
@@MCNirmalaTrisna thx you mbak, kmren aku jadi MC event kementrian ketenagakerjaan. Aku lihat dan ikuti tips and trik dari mbak, thx so much, because your tutorial, I was completely confident, sehat sehat terus ya mbak, salam dari Medan
waaah, ikut senang mendengarnya. Thank you for your support!
I'm really interested in your videos
Hopefully all are useful. Thanks for your support.