Absolutely the BEST explanation i've found on lists and Styles. Very easy to understand, although i did have to watch it a couple of times and try it on a separate screen to get the hang of it. Again, the BEST!! thank you for posting this.
FINALLY! I've been searching for a while to find a video that does this deep of a dive into numbered/multilevel lists and style usage. Thank you so much. And I totally agree with the comment that Microsoft is terrible about explaining advanced uses of anything.
Mike, is there a way to create multilevel styles in the 1.1, 1.2, 1.3, 2.1, etc form? I can set it, but it changes from 1.1 to 2.1 instead of continuing with 1.2 and 1.3. What am I doing wrong?
Hi, sorry for the delay in responding. (We were traveling.) I'm not 100% sure this does what you want, but I tried this and it _seems_ to work (?). 1) Edit the multi-level list.* 2) For the first level, do the following: - Under "Number style for this level", choose "1, 2, 3...". - Under "Enter formatting for number", manually edit the box to have a dot (instead of parentheses) after the number. 3) For the second level, do the following: - Under "Include level number from", choose "Level 1" and double-check the format in the "Enter formating for this number" box. * BTW, I noticed a change in the UI for how to edit an existing list. I put the insertion point into the list I wanted to edit. I clicked the multilevel list button in the ribbon, then chose Define New Multilevel List. This seemed to put me in edit mode for the existing list.
I spend a lot of time taking a "template" of a construction specification from an architect and trying to apply it to our specifications so they match. IF, and it's a big if, the architect uses multilevel list numbering and/or paragraph styles, I still have terrible luck making ours look right. If there is a "text indent" value in the Multilevel list, and also an indentation value (and usually a hanging indent value) in the linked paragraph style, these two fight each other. I can never cleanly and consistently get this right. Sometimes I resort to format painting, sometimes I "get lucky" but there just does not seem to be a consistent way to get this to look right. Do indents and hanging indents in paragraph styles get entered automatically via the indentations settings from the numbered list? I've read through the "holy grail" of this topic, the late Shauna Kelly's website. But she (correctly) shows how to create new numbering and styles as you do - but I do not have time to constantly start from scratch. I'm taking a "boilerplate" specification outline (sadly seven levels deep - it's badly written) and having to adapt the indentations, fonts, sizes, font appearance, numbering style (1.1 vs 1.01, etc), and the number list indentation as well as the text indentation to match what the architect wants for a particular project. THAT'S where things continually blow up.
That's a thorny one. I definitely think the hanging indent (specifically) in the para style conflicts with the tabbing that the multi-level list style wants to do to separate the list marker from the text. But I don't know how (in what order) these are applied, or whether they're additive, or what. If you have no hanging indents at all in the para styles--just normal indent for the para as a whole--can you get it to work? Also, my sympathies for having to work with, mmm, casual use of styles.
@@mikepope718 I appreciate the response. I’ll experiment to see if we can let go of hanging indents. Besides having dubiously “formatted templates” to deal with - Word itself (well, likely Microsoft writ large) is terrible about explaining advanced uses of anything. One of my friends told me long ago that “Word is one of the most powerful and least intuitive programs ever written” - I try to keep that in mind as we plug along. Of course, the AIA actually has a standard specification format (that is simple and makes sense) but I’m shocked at how few architects follow it (in 15 years of working with a lot of architects… ONE actually uses the AIA standard).
Absolutely the BEST explanation i've found on lists and Styles. Very easy to understand, although i did have to watch it a couple of times and try it on a separate screen to get the hang of it. Again, the BEST!! thank you for posting this.
Great, I'm glad you have found it useful!
Mike - these three are the best explainer videos I have ever seen. Please do more. GR8
I'm so glad that you find them helpful!
FINALLY! I've been searching for a while to find a video that does this deep of a dive into numbered/multilevel lists and style usage. Thank you so much. And I totally agree with the comment that Microsoft is terrible about explaining advanced uses of anything.
I'm glad you found this useful!
After all thses years I finally grasped what and how it works
thank you man🔥
Yay, glad it's helpul!
what a lifesaver!
Yay, I'm glad it's helpful!
Mike, is there a way to create multilevel styles in the 1.1, 1.2, 1.3, 2.1, etc form? I can set it, but it changes from 1.1 to 2.1 instead of continuing with 1.2 and 1.3. What am I doing wrong?
Hi, sorry for the delay in responding. (We were traveling.) I'm not 100% sure this does what you want, but I tried this and it _seems_ to work (?).
1) Edit the multi-level list.*
2) For the first level, do the following:
- Under "Number style for this level", choose "1, 2, 3...".
- Under "Enter formatting for number", manually edit the box to have a dot (instead of parentheses) after the number.
3) For the second level, do the following:
- Under "Include level number from", choose "Level 1" and double-check the format in the "Enter formating for this number" box.
* BTW, I noticed a change in the UI for how to edit an existing list. I put the insertion point into the list I wanted to edit. I clicked the multilevel list button in the ribbon, then chose Define New Multilevel List. This seemed to put me in edit mode for the existing list.
Wonderful!
yay, glad you liked it!
I spend a lot of time taking a "template" of a construction specification from an architect and trying to apply it to our specifications so they match. IF, and it's a big if, the architect uses multilevel list numbering and/or paragraph styles, I still have terrible luck making ours look right. If there is a "text indent" value in the Multilevel list, and also an indentation value (and usually a hanging indent value) in the linked paragraph style, these two fight each other. I can never cleanly and consistently get this right. Sometimes I resort to format painting, sometimes I "get lucky" but there just does not seem to be a consistent way to get this to look right.
Do indents and hanging indents in paragraph styles get entered automatically via the indentations settings from the numbered list? I've read through the "holy grail" of this topic, the late Shauna Kelly's website. But she (correctly) shows how to create new numbering and styles as you do - but I do not have time to constantly start from scratch. I'm taking a "boilerplate" specification outline (sadly seven levels deep - it's badly written) and having to adapt the indentations, fonts, sizes, font appearance, numbering style (1.1 vs 1.01, etc), and the number list indentation as well as the text indentation to match what the architect wants for a particular project. THAT'S where things continually blow up.
That's a thorny one. I definitely think the hanging indent (specifically) in the para style conflicts with the tabbing that the multi-level list style wants to do to separate the list marker from the text. But I don't know how (in what order) these are applied, or whether they're additive, or what. If you have no hanging indents at all in the para styles--just normal indent for the para as a whole--can you get it to work?
Also, my sympathies for having to work with, mmm, casual use of styles.
@@mikepope718 I appreciate the response. I’ll experiment to see if we can let go of hanging indents. Besides having dubiously “formatted templates” to deal with - Word itself (well, likely Microsoft writ large) is terrible about explaining advanced uses of anything.
One of my friends told me long ago that “Word is one of the most powerful and least intuitive programs ever written” - I try to keep that in mind as we plug along.
Of course, the AIA actually has a standard specification format (that is simple and makes sense) but I’m shocked at how few architects follow it (in 15 years of working with a lot of architects… ONE actually uses the AIA standard).