2 NEW Programs just announced here: ruclips.net/video/ghjHLAjvHoE/видео.html ⭐ My brand new Notion training program: www.FastTrackNotion.com 🚀 Info on the "Notion Life Design" course with PPV: www.NotionLifeDesign.com Get my NOTION TEMPLATES⚡ and join the NEWSLETTER📰 at: www.yearzero.io/notion-templates And join me on Twitter at twitter.com/augustbradley - my most frequent discussion is there.
Agree. I don’t know how that works from a RUclips metric but I would imagine it’s just immature individuals doing thumbs down. They have a right to be dumb.
Timestamps Index 0:00 Intro 3:04 Action Zone Overview 5:32 Today in Action 19:13 Tomorrow & Upcoming Week 19:56 Waiting-On 23:39 Organizing What's to Come 28:13 Rolling Up to Clients Projects & Goals
August, great series so far, you definitely have the gift of teaching. This is by far one of your most powerful vids in the series. Great stuff, keep producing, you’re brilliant with this and highly competitive, perfect combo! Thanks for all the templates too, extremely valuable.
I have been able to unlock a new level of focus with this PPV system and I don't feel as anxious about things slipping through the crack as I used to. Outstanding and well-distilled Notion Course. Thanks August.
**Video Summary** 0:00 Intro This video covers the daily action zone dashboard which is a particularly important part of the system. This is the dashboard August spends more time in than any other, opens most frequently, starts and ends his day with, etc. This is where the day-to-day, minute-to-minute actions are taken to move you towards your goals. The last 2 videos covered daily tracking, and prior to that was the master task database, and these all roll up into this dashboard. These are the most critical elements at the top of the page that drive the daily behaviors. To give context, ensure you have seen the video covering the birds-eye view of the system and the PPV structure. (a later video will cover this in more detail) The last 2 videos, this one, and the next few all fall under the 'pipelines' category. These are the action areas, where behaviors, tasks, and projects all move forward incrementally. Separate other parts of the Notion system are organized into pillars; these are the structures that hold your life and your aspirations up. Then there are the Vaults which are about storage and information management, resources that support the pipelines, and the pillars. After each section has been covered there will be an overview of the PPV system in more detail, with a deep dive into how Notion explicitly executes each category. Today we are bringing Tasks and Daily tracking into a dashboard and linking that to the structure above. The following videos will begin to cover projects and various other types of action pipelines. After that, we will move into pillars and various knowledge management vaults.
3:04 Action Zone Overview 3:13 [image] Everything at the top of the page is in collapsable toggles. A lot of thought was put into what goes at the top level without any scrolling down the page. These toggles organize what matters most day-to-day, minute-to-minute, hour-to-hour. Today - Action items is what's open most of the day Tomorrow and upcoming week have similar views Waiting on are tasks that are dependent on somebody else or other tasks. 5:00 [image] The Not-To-Do list is a quick but important list to define.
5:32 Today in Action 5:40 [image] Today - Action Items The top has an embedded view of the Action Items database Filtered to show anything on or before Today and Is Not done and Waiting on Is Not done and Owner is me. 6:15 [image]. Sorted by priority Every action item has a Do-Date or is dependent on another task. Addressing a task might mean rescheduling it, but generally the night before he will lay out what will be done the next day. Anything that doesn't fit into the day will be rescheduled to a different day. The intention is that this is an achievable priority list that let's you know what to do as you sit down. There is no slack time figuring it out. Multiple items never have the same priority unless they are being batched together. The database embed also has a 'completed today' view that enables review of what has been checked off. It's easy to feel like you got nothing done, but if you take a glance at this view it can feel quite good. There is a 'next in line' property to indicate whether a task is dependent or not, you can then open it, activate it with a do date and check off the current task as done. There is a 'Production pipeline' property that links tasks to their workspaces. If you want to see how each item links up with the pyramid above this level in terms of life pillars and goals, it's covered a little bit in the tasks database video and a lot more in the pillars-pipeline pyramid video. This lays everything out in a very actionable way.
13:55 The previous video covered the Daily tracking dashboard, now in Daily Action Zone, there is one small slice of the daily tracking database. Filtered by date is today. It starts only with habit tracking after all the initial data has been entered in the morning. Some habits which will be covered in a later video include (plan to do these sequentially): Meditation Bullet planner Mindset Visualization Workout Schedule Tomorrow This includes scrolling down to the calendar view to see all the tasks that need to be done. After scheduling there is a rating for diet over the day. Percentage on schedule. Percentage output relative to intended output. Improvements 19:13 Tomorrow & Upcoming Week 19:30 the other toggles for 'tomorrow' and 'upcoming week' are the same with slightly different Filters. 19:56 Waiting-On Items checked as waiting on are filtered into this view. These items are reviewed in the weekly review so nothing slips through the cracks. If somebody takes too long then a do date is assigned to follow up. There is also a view here for 'Dependent Actions'. This shows the action items that do not have Do-Dates assigned meaning they will kick in when the preceding tasks are completed. This was covered in depth 2 videos ago.
23:39 Organizing What's to Come The calendar view is very powerful to allow you to get a sense of what is coming up and how to begin organizing things loosely. This is much more valuable than the KanBan view you often see for 'Today', 'Tomorrow', 'Upcoming' etc. It's not as elegant The items on particular days are to be scheduled on those days, they are not to-do lists for those days. The problem with the Kanban view in Notion is that it can only sort items by single or multi-select. It means you can't have it sorted by date. It's critical that you don't let your tasks on any single day get out of control. There is only so much you can do in a day and you need to be realistic about what you can accomplish. In your weekly review, you will make sure that anything with a hard deadline will be prioritized in the near future. Don't let any day get huge.
28:13 Rolling Up to Clients Projects & Goals Less active, but still important are the 2 sections at the bottom of the dashboard Client Operations Active projects Goal Outcomes
This dashboard essentially takes everything we've covered in the previous videos and integrates them into a streamlined focus zone. It's pretty rare that each of those databases is accessed in full. The objective of this dashboard is to focus on what matters, eliminate everything else from the view. If you execute these things every day, you will discover the entire secret to generating results in your life. When you get into the rhythm of executing tasks every day for weeks or months, you will not be able to believe the number of things you will be able to get done. Next, we are going to look at how the daily action zone branches off into other areas and workspaces, up and down the pyramid.
I so need this to organize my life! I have got to get my life in order- I'm drowning ! Thank you for this! Just signed up to your newsletter and duplicated your templets! Total newbie here! Any additional newbie Notion Vids- I would love! :)
This has been my first video from you, but I can already tell it won't be the last! Already signed up for the newsletter and duplicated the template! Love it!
Thank you so much for what you have done and how you teach. I am new to Notion and watched many videos and things were not working at all. Layouts never looked like what the teacher made them look like. All of your have been so clear. I am progressing quickly into roll-ups now and am really excited about the potential and abilities of Notion because of you - kudos!!!
I'm both frustrated on how long it is taking me to go through your videos, but then also super satisfied because I am being patient with them. This is because I am trying to treat them as actionable vids. Each one I see, including all your interviews on other shows, I try to find some way to immediately incorporate the things I learned. I'm currently building a unique weekly schedule, that hopefully breaks down daily stuff better than what I have. Of course I could use yours, but I wanted to see what I could create first. :) I have been watching EVERY notion youtuber/video, and taking in ideas from all over. I am really excited to see what the results will be.
How it went? Its also so difficult for me also because english is not mi main language and i can only understand him from subtitles, but i think it value his cost x100!
Most of the knowledge management system videos are already posted, will be doing a few more to complete it soon! The 5 or so most recent are all Knowledge Management. Thanks JT!
I just found your channel as I am researching a note app to journal and plan my life. I like how you call it a life operating system. Thank you for sharing your insight and your videos! I want to get to your level at one point. Currently I use OneNote mainly for journaling, but playing with Notion as it seems to have more capabilities. Thank you!
@@augustbradley Thank you so very much for responding! I am definitely playing around with Notion more, considering transferring my information from OneNote to Notion. What I like about you especially is that you are an MBA graduate, and I'm sure that puts your own innate spin to how you use Notion.
Thanks again, August. This is fantastic stuff. I'm chuckling at bit at how many times I'm reading in the comments: this is better than any other Notion YT channel - very true! I really appreciate the systematic approach you bring to Notion. I think it is key. I also appreciate how fast you reply to everyone. As I wrote before, I'm heavily influenced by GTD and agree with a lot of it's concepts. One, however, that I have always struggled with is: you build this cool system and still get nothing done and as a result your todo lists go on for miles. You focus on Do Dates helps with that. I wonder what your solution is for: 1) just making sure you capture everything - emptying your head, if you will. Do you schedule a Do Date for every item you capture even if you cannot get to it for two weeks, say? 2) What happens when you "schedule tomorrow", tomorrow comes and an hour into your day something happens and blows up your scheduled priorities for the day? Do you just reassign Do dates? Wouldn't you then have a cascading series of Do Dates to changes? i.e. What didn't get done today moves to tomorrow, so everything I planned for tomorrow has to move to the next day. Seems like a lot of manual maintenance. This is one of the reasons the GTD methodology is opposed to assign tasks to specific days Thanks, August. Peter
Thanks Peter! There are many elements of GTD in my system as well, definitely use what works for your from any system and combine to optimize. Burt GTD can lead to an endless pile-up of tasks that becomes an emotional burden. Assigning a specific Do Date forces you to ask if it's really important enough to have one of the limited slots on your calendar. I find I eliminate many "nice" but not essential wish list items when I get to them on my "to schedule" list, cutting down to what really matters. Prioritization matters a lot. We can't do everything, so we must focus on what matters most to what we want to achieve in life. 1) I am a big believer at getting thoughts and ideas down quickly. If the thought/idea is a task or something to do, then it goes into my task database right away (with a Do Date; if when I get to that date it's not important enough I delete it then or push it down the road -- push it too many times and that's a clue it should be deleted). If the quick-capture is information that's useful for a task, project, active pillar or anything I'm actively engaged with it goes into the relevant vault in my system in service of the task/project/pillar/etc... If it might be useful in the future but not to anything active right now, I put it into the bottomless pit of Evernote which has good search and decent machine learning recommendation engine (and good tagging). Yes, i put a Do Date on everything even if I can't get to it for a few weeks. If it's not important now and I'm busy, I would assign a Do Date a few weeks from now to make sure I assess its importance then and consider fitting it into the schedule. After that much time I might just delete it, realizing it's not that important after all. Or I might schedule it a new Do Date if it's still worth addressing. Assigning a Do Date ensures it won't be forgotten. There is a cost to adding too many tasks, and you get punished for it. Teaches you not to add lower-importance items and stay focused on what matters most. 2) If surprises come up and the day gets derailed (which certainly happens), then everything gets re-assigned as needed. Using the calendar view in my Action Zone makes this fast and easy, just slide the cards around in the calendar. I don't let tasks get out of control in the first place so they don't become too excessive to reschedule -- one key to this comes from the Project Database being managed properly. Many Projects are on "Hold" or "Paused", which would eliminate all its tasks until it is brought back to active status. More on this in the project Database video to come. Also just deciding some items don't belong on my task list, they are not important enough despite having some appeal.
@@augustbradley Thanks August. Great advice. I'm going to implement your Do Date strategy and see how it goes. It's the biggest weakness for me with GTD - even though I love the concept in general and has changed my life over the last 10 years - the fact that getting everything in your system just bogs your system down and fills it with stuff you will never do. I do see a lot of the GTD in your system but at the same time you've forced to rethink how I work a bit, which is great! Beautiful how we can share these things across thousands of miles. I listened to your talk with Nir Eyal who also challenged me in many ways when he discussed why he doesn't like to do list. Very fascinating conversation.
@@pvanharmelen: It's a process to get to the right system, but sounds like you're well on your way. In some ways it never ends, we just keep getting closer. Looking forward to continuing this discussion!
Really appreciate all the *value* you are providing here, August! I dove into your Notion series here, just the other day, to try to wrap my head around the whole thing better. Watching your talk on Systems Thinking really helped me see things in a bigger and better light! Excited to be making sense of things so I can make use of notion in a more practical manner. Thank you!
Hi August! I just stumbled across your videos and I'm so excited to implement a similar system. I had a question - how do you imbed the habit tracker into the action zone page? Thank you in advance!
Great video! I was checking daily waiting for your next video to come out haha. A few questions... 1. I often have dependent tasks that I want to complete all in one day (ideally - or are all at least top priorities). You say to not schedule dependent tasks when you haven't completed the previous one. However, this may lead to overscheduling in one day as I add more dependent tasks to today's list. How do you handle that? 2. How do you make sure you don't have to refer to projects to review if you need to add more action items for the week? Do you make sure to add all actions in your weekly review then you don't touch it anymore for that week? Sometimes I'm not sure what the next steps are in a project until I research it so I am adding more tasks throughout the week. This leads to overscheduling. 3. I am terrible at having too many active projects at once. How many active projects do you allow per week? Do you only fill out the actions and schedule them for only active projects?
Thanks Shelby! 1. If it's a repeating task that takes enough time that it can impact your day, than I agree with you that it's better to schedule it out for each instance at one time up front (for the year ahead or as far out as you know the repeating task will continue). I only bump it each time (changing the date instead of checking "done" ) if it's a little thing that doesn't have a big impact on that day's schedule. 2. In the weekly review I look at the projects underway and what actions are needed in the upcoming week. I mainly lay out the action items (tasks) based on that assessment. If a surprise occurs, or I realize a project requites more than I scheduled, I'll make the changes as needed -- it's always ok to adjust deliberately. If the research indicated more steps are needed for a project, the next questions is whether there's a hard Due Date deadline that requires them to be done now. At this point you have to juggle priorities -- what is more important this week between what you scheduled ans the new tasks popping up. The less important of the two should be pushed back in time. 3. Again it's all about priorities. What matters most to you? You may have too many things going on, learning to say "no" is an important part of this process. The number varies, but the key is how many waking, working hours do you have in a day? How can they be best spent? "What matters most" is always the question. It could be in service of a Project or a Life Pillar, but the vast majority of your time should be advancing one of those (or both). Then as we will see in future videos, you prioritize those over any given period of time to determine how much time for each. Do the best you can to make such prioritization, but do it deliberately with clear thought on them -- doesn't work if you don't think and plan ahead of time, then you will just do what feels best which is rarely the most important. We discussed some things relevant to this in my recent podcast with Nir Eyal here: ruclips.net/video/kFBEOZLV1Y0/видео.html
Wow this (and several of your videos I've watched before) feels like the missing piece(s) of the GTM method I've implemented in my life probably a year ago, that is just not fully working for me. It's missing a few tweaks, e.g. a DO date and focus to avoid these mile long lists that make me feel out of control and make me anxious, even after I've noted everything down. Thank you so much for your videos!
Working through your video series on Notion at the moment - some very inspiring stuff and very high quality value. Really appreciate the thought and passion behind the content - can see you just positively light up at 31:09 when you're talking how the consistency aggregates!
Would have been great to have an "auto-hide" feature for individual properties when they are checked off, especially as far as Habit Tracking is concerned. Just to declutter it and make it neater
Hello August, again such a great video! Thank you, I learn so much from you! One question though: in the calendar view it shows a time in the upper right corner for your scheduled items (f.e. "2:00 pm"). Where/How can i set the time for my tasks? And do you integrate your Google Calendar into Notion somehow? Or do you use Gcal separately (or at all)?
Hi August, Can you clarify the approach of keeping the Master Action Database under the Pillars as opposed to embedded in the Action Zone (Template) you make available? I'm not sure which approach I should be using for both the Action List and the Project List. Should they be listed under Pillars and referenced in the template or is this your new preferred approach. p.s. As a GTD and Todoist'er of many, many years I'm really appreciating the holistic approach and nuance of your approach. I've especially been looking for a more visually compelling system and Notion seems to provide that with the ability to add custom images to each project.
Hi Adam. It would be under Pipelines, not Pillars. I had to embed it in the template in order to make it duplicatable with the template page. It doesn't really matter until you get a lot of DBs, then it might be easier to have them all under the Pillars, Pipelines and Vaults folders. it's easy to move them over (drag/drop) then create a "linked database" to embed back in the dashbaord. Hope that helps!
@@augustbradley Thanks August that makes sense. Just to clarify in the template there are multiple databases for actions and projects that are associated with today, tomorrow, week, etc. Should I copy those databases individually into some hierarchy under Pillars or do I just need one database and create separate views / filters for today, tomorrow, week, etc?
I have downloaded the template and the Waiting checkbox property is not there so I'm unable to figure out how to get action items into the Waiting On View 🤔
August, in your AZ template, how does one replace the relational link that goes to your Action items db to, say, in my case -- link to my Master Task Db? Or... as I'm suspecting, are you embedding the master db several times and then filtering and sorting to get views like Today, Tomorrow, Upcoming etc? Wow. Just 10m in and this is more helpful that any other YT channel about Notion. I respect that you don't waste our time w/fluff and filler.
Hi Walter, I think we covered this in another thread but just to make sure... Yes, I'm embedding the master task db several times with different views/sorts/filters. Yo can't change a link from one linked db to another, you add one, duplicate the settings, then delete the original, And absolutely, I try to pack these densely with valuable info!
@@augustbradley THANK YOU! That comment there was THE solution I needed. For the curious ones, this comment here is what August is referring to -- ruclips.net/video/ZlmGbujysS0/видео.html
@@jfish5852 By having your Notion open and work alongside August in his video. Either have your section open that he's working in, or create a test section that you don't mind making mistakes in. That's what I did in the beginning. Initially, I couldn't grasp it by just watching and thinking about it -- I had to just jump in and DO it, even when I didn't understand exactly what I was doing. Soon tho, I grokked it WHILE I was doing it.
hi... I've been watching your videos for a few days but I'm a little confused on how start. Im grateful for all your videos which are full of information.. but I feel overwhelmed and confused how and where to start.
Hi Diane, I know it can be a lot at first. Start wit the Action Zone template and initially just use it as a task manager. Than expand to Project management, expand from there into Daily Tracking and then eventually to the Goals section. Or you can look at the upcoming course for a smoother on-boarding: is.gd/notionppv
Hello August, Thank you for your helpful video. I would like to ask if I have a task that I do every MOnday and Wed. How can I add on DO Date calender? Thanks,
Big fan of your work, thank you for your amazing system. By the way did anyone ever tell you that you look like Neo from the matrix?! Looking forward to getting my system looking a little bit more like yours. You really have this down to an art!
Hi August, Thanks for the the Notion serie! Quick question: in the Today's view, for a dependent tasks, is it a pain having to schedule the task "next in line" before checking the "done" check box? Because if you check it before, the task will disapear from the view (because you filtered out the done tasks). What do you think?
Hello August! Thank you for these wonderful videos. I am currently trying to implement your setup and I am working on the action zone views. But I seem to be having trouble with the “This Week” view. I have it filtered for the Do Date is today or after and the Do Date is next week. But it only shows my the items seven days from now. It does not show the items for today or the rest of the week. Any ideas? Thanks so much!
Hi Jill, great work -- you'e on your way here. Looks like the second filter designation is off a little, it should be "And Do Date is on or before One Week from Now" . That should fix it.
Hi, I am using your template now and working my way through your videos, The client operations on in this is the most relevant to me and I cannot see how/where to set this up or a video on it, could you please point me in the right direction? many thanks
Hi August, it doesn't look like you've done a training on projects yet, and I have one on projects. How to do I create relational projects (that's probably not the right phrase) in Notion? How to take the Actions in a Project and ensure they show up in the Master Task Db and vice versa? I want to be able to go into a project page (db?) where I have a list of actions and their dependencies. I also want to see those same actions + their dependents in my Master Task DB as well. Conversely, I want to also, if I'm already in my Master Task DB, to be able to enter the actions there, link them to their projects and have them automatically show up in each individual project as well. Since so many other things in Notion are relational, it would seem to be an easy thing to do -- but so far my test project page's actions are not showing up in my Master Task DB and vice versa. What do you think I'm doing wrong? Since this is only the start of my third week in Notion, there's still A LOT I don't know… yet. But I'm working on narrowing the gap!
Hi August - an amazingly useful set of videos, a series that is making a huge impact on how I view Notion and my own effectiveness. One quick question on this, how are you setting up the date filter on 'The Upcoming Week' view?
This series really is amazing - I'm currently in the process of building and tweaking my weekly and monthly review templates...the one thing I can't figure out is the function to put the double
Hi August! When I drag the Daily Tracking DB I can't see the items for that date, nor the option to filter it. Do you know what may be happening? Thanks!
How do you manage recurring tasks that you want to do on a specific Day of the week or Month(Rent). Do you manually add entries for them? I was thinking to assign days of the week to a specific Pillar of my life. Like Every Monday I will play my favorite Sport. Tuesday: write my Blog. Wednesday: Edit Videos. . . Sunday: Do a weekly review
Either change the date to the next cycle after completing each time (instead of checking done), continually bumping it. Or if it seeing it on the calendar helps to plan future days just schedule out 6 months or the year at one time.
Hey August. Seeing that this is the execution section of your workflow, i'm curious what video you could suggest I watch to see what your dashboard and process is when adding new actions. Thanks
August, hi again! What can I do to show that a task absolutely HAS to be done today? It does not mean it is the first priority or that I have to do it first, so it is something I want to do second or third in the day. I just somehow want to show that it has to be done before I leave my desk that day. Any ideas?
In addition to the Do Date fled, there is also a Due Date field for just this reason. And if it's this important, I would make it 1st priority and complete it right away.
@candice boshoff,@@augustbradley Am I correct in saying with a Select Column type (Priority Column) the order of the labels is the priority order? Example: if you click on the Priority field/cell the popup shows all Select items and they are in the order you want them display with a sort. You can move them up and down just like the Properties popup. This means you use move the Immediate label to the top for your items that need to be done that day and sort ascending on the propriety field.
Hey August, I hope you doing wonderfully well. Can I ask if it is possible to get tasks to batch according to context ie. computer, home, phone, to discuss, car, etc? Thank you. :-)
Hi Candice! Certainly, just add a selector with options for the various contexts in your life. Then sort the relevant database views by that the Context selector.
Good question, I should have shown this. That view is for my end of the day wind-down when I list my "Wins: for the day -- easier when I see what I completed. The filter includes (1) Do Date is Today, (2) Done is checked.
@@augustbradley Okay. That's what I figured. Thanks. Given that you mention filtering the To Do Today view where Do Date is on or before today, I tried to think of what filters would have overdue items completed on a given day be shown in the Completed Today view. Without making any modifications to the fields of the Action Items table, I came up empty.
Hi August. Thank you for your videos. I'm Notion Newbie and trying to get used to the system. I've downloaded your free templates (thank you). How do you add just one day (Today) of the 'life data/habit tracking' template between the Action Zone area and the calendar as a toggle item with an open page? Every time I try it to insert/embed, it keeps adding the 'life data/habit tracking' icon which I then have to click into rather than seeing it open from the toggle. Welcome your thoughts. Thanks
Hi August, can you share how do you do your filter for 'Completed Today' view? If I put 'Do Date' is on or before 'Today', it will show all the previous completed tasks as well. If I put 'Do Date' is on 'Today', then it will not show those overdue tasks that I only completed today. Hope for your input. Thanks!
I set the filter to Today only. Any overdue tasks get moved to today each morning, very easy to do by dragging them on the Calendar view in the lower section of the Action Zone Dashboard. Hope that helps!
I am not sure if he taught here how to schedule tasks that are monthly, like bills for example. I have some payments, like credit card, bills and others that are charged monthly, is there a way to assemble this kind of entry, so every # day of the month it reappears as a task again once i checked it ? In Todo-ist, i think its possible to assemble it that way. Thank you ! Im definitely binging this, watching every video, listening to podcasts, commenting and sharing ! As long as i watch everything here i will support him on his year zero thing
Let me start with your content is incredible, and I am signed up for the news letter and subscribed to your channel. How would you recommend handling context? I don't mean the context that GTD refers to such as whether it's related to a call, home, etc., but rather is what you are working on work related or personal? Maybe I am over complicating things, but I imagine that those that are employed like me would want to focus exclusively on work while at work. Other areas of focus (not sure what else to call these) would open up once off the clock. What do you think? Also, I feel like there is friction when I am using the template while trying to rank priorities in order first through fifth. What influenced your thinking to rank them first through fifth instead of high, medium, and low priority?
Thanks Ryan! On context, simply add a single select that has an option for each of your contexts. Then create multiple views filtering each for context. Look at the view relevant to the context you're in at any given moment. I didn't use high, med, low because I sometimes need more than three. Numbering thmn gives more flexibility to set the quantity needed. How is the friction level any different between the two approaches you cited? I don't see any friction either way.
August, I'm excited to apply a life operating system to my life. Learning and growing a lot from your videos. Thanks for sharing your templates. Curious why the Action Zone template you shared doesn't include the waiting links listed in your video. Do the templates represent a change in your system design?
Thanks a lot for your series! I'm learning so much from your video and I hope to become a better person (more organized and without procrastionation). Just a newbie question: I'm from Italy and so we use the 24h time. How can I adjust the formulas? Thanks a lot!
I am new to Notion and I have been watching this video series in order. What I can't wrap my brain around is whether all these tasks reside in a single database or if they are being pulled from different databases. For example, if I have a "Home" page that contains a database listing the tasks I need to do to renovate the basement, and also a "Work" page containing a database listing tasks to increase sales in France, how do I bring all these tasks into one view like we see in this video? Sorry for the newbie question.
Hi Yan. To be clear, all tasks (Action Items) are in a single master task database. You just embed different views of the same database in different places for different purposes, filtered for the information relevant to that particular view. My personal and work life are heavily mixed, but it's easy to separate them as you have described. Just add a tag for Action Items and filter various views by Work or Life designations. Works great this way.
@@augustbradley This is so helpful! Thank you! And thank you also for taking the time to respond on Twitter. I am very grateful. Can't wait for the next video on vaults.
Hey August. Amazing system and video! I can see myself being more productive when I adopt this system. However, are all the tasks in the Today action tab automatically archived each week? Or do you have to clean up those tabs each week, when you start a new week?
Apologies if you showed this and I missed it, but how do you link your tables to each dropdown menu for your action items? I have to create a new table each time to get multiple instances or if I link to the page it just has the link and not the table :(
Hey August, what's the difference between "immediate" and "quick"? I'm not sure it's about the time required to complete or if, “immediate” capture items which weren't planned but now need to be done
"Immediate" is the very first thing you do when you start working, it has urgency and is time-sensitivity. Quick is for items that will just take a few minutes, say under 5 min. Just knock them off the list quickly to shorten the list.
How have you solved the naming of the Daily Reviews after a year August? I’m a year in and b/c I attached action items to the daily reviews I’m finding two “April 14” to choose from and they both look them same haha. The result is when I accomplish an action item it’s a 50/50 chance I associate it to the correct day.
Hi August, wow, I am so impressed with this excellent system you have designed. It's like nothing I have ever seen before. I literally can't wait for you to release your program, I am going to seriously jump up and down from excitement the day that notification arrives in my inbox. Thank you for this! I have a question - I find that I have a lot of recurring tasks in my action zone daily, for example, every Monday I do my bookkeeping, once a month I download all my photos from our phones, every Monday I transfer our groceries money into my account, etc. etc. My action zone list for each day is so long that it makes me feel sick to my stomach each morning because I feel like I have so much to do that I can't focus. Do you have insight for me on this? If I don't have my daily, weekly, bi-weekly, monthly recurring tasks on my task list, I tend to forget. Do you have any thoughts to help me with this?
Great questions Candice and I have a good solution for you. But before the real solution, if there are a lot of small things does it it feel good to be checking them off quickly as you knock them out? If that's the case, just assign them all as "Quick" in status and fell powerful plowing through them. But if as you said you don't like them and they consistently happen on set days of the week (as you mentioned), Have your "Monday Processing" action item (task), inside that one task have a checklist with everything you do on Monday. To re-phrase, combine them all into one task and have a checklist in the workspace. Bump that one task's Do Date to the next week when you complete the current week.
@@augustbradley wow those are great solutions! I will first try adding them as quick tasks and if it becomes too cumbersome, then I will try the checklist within the task. You are too smart! Thanks again!
When I have a task to do that requires 2 days to finish, I set it up with the date "start from April 25 till End date April 26. The problem is on the Today's Action items I find it in April25 and didn't find it on April 26!! any clue. I want to see it on April 26 because it is still unfinished yet
The completed tasks stay in the same database that the always were, But now you can make a linked database and filter that by done is ticked and you have a Completed db which you can put anywhere you wish
Hey August! These videos have been nothing short of invaluable, thank you very much! One question: Is there a reason you have 'Tomorrow, This Week' etc under independent toggles and not as separate views? Wouldn't this simplify things?
Good question George. Yes, there are four reasons. One is I always forget to look at the alternate views because they are out of sight. By having additional toggles, they are listed -- taking up very little space, but visible to remind me to use them. Also, I can open them with 1 click, instead of the two clicks to access the view drop menus. And third, this let's me open up two together, side-by-side (or above/below) which is useful for comparing and moving things around. And a forth, when working with teams makes it more clear to new users that these pre-set options exist -- they are even less like to be aware of the hidden views (or when creating setups for new team members from templates, easier for new people to see the options. New users often don't even know about the alternate views).
2 NEW Programs just announced here: ruclips.net/video/ghjHLAjvHoE/видео.html
⭐ My brand new Notion training program: www.FastTrackNotion.com
🚀 Info on the "Notion Life Design" course with PPV: www.NotionLifeDesign.com
Get my NOTION TEMPLATES⚡ and join the NEWSLETTER📰 at: www.yearzero.io/notion-templates
And join me on Twitter at twitter.com/augustbradley - my most frequent discussion is there.
i cant believe that this series have dislikes, this is purely god tier content. i think is the most valuable ( and free! ) content i have ever seen.
Agree. I don’t know how that works from a RUclips metric but I would imagine it’s just immature individuals doing thumbs down. They have a right to be dumb.
Timestamps Index
0:00 Intro
3:04 Action Zone Overview
5:32 Today in Action
19:13 Tomorrow & Upcoming Week
19:56 Waiting-On
23:39 Organizing What's to Come
28:13 Rolling Up to Clients Projects & Goals
Thank you
This is the best implementation of scheduling using a calendar I've seen.
4:20 “No RUclips binging”, but I have been binging your youtube-videos...
lol
thank you soo much, ive never been more organised in my life!!
August, great series so far, you definitely have the gift of teaching. This is by far one of your most powerful vids in the series. Great stuff, keep producing, you’re brilliant with this and highly competitive, perfect combo! Thanks for all the templates too, extremely valuable.
Thanks Rob! Means a lot to me to hear this. Very happy that it's been valuiable to you. Lots more to come!
I agree. I think this video is the start of the real work when creating his notion system. Great vid.
The Do date is the absolute game changer here. Thanks so much. I am replicating the setup video by video
Really learning more from your videos than any other channels. Thank you for your information.
Thank you! I really appreciate the feedback, helps to know that these videos are of value to people. More to come!
I have been able to unlock a new level of focus with this PPV system and I don't feel as anxious about things slipping through the crack as I used to.
Outstanding and well-distilled Notion Course.
Thanks August.
Awesome Daniel! Congrats on your progress, keep up the great work.
**Video Summary**
0:00 Intro
This video covers the daily action zone dashboard which is a particularly important part of the system.
This is the dashboard August spends more time in than any other, opens most frequently, starts and ends his day with, etc.
This is where the day-to-day, minute-to-minute actions are taken to move you towards your goals.
The last 2 videos covered daily tracking, and prior to that was the master task database, and these all roll up into this dashboard.
These are the most critical elements at the top of the page that drive the daily behaviors.
To give context, ensure you have seen the video covering the birds-eye view of the system and the PPV structure. (a later video will cover this in more detail)
The last 2 videos, this one, and the next few all fall under the 'pipelines' category. These are the action areas, where behaviors, tasks, and projects all move forward incrementally.
Separate other parts of the Notion system are organized into pillars; these are the structures that hold your life and your aspirations up.
Then there are the Vaults which are about storage and information management, resources that support the pipelines, and the pillars.
After each section has been covered there will be an overview of the PPV system in more detail, with a deep dive into how Notion explicitly executes each category.
Today we are bringing Tasks and Daily tracking into a dashboard and linking that to the structure above.
The following videos will begin to cover projects and various other types of action pipelines.
After that, we will move into pillars and various knowledge management vaults.
3:04 Action Zone Overview
3:13 [image]
Everything at the top of the page is in collapsable toggles.
A lot of thought was put into what goes at the top level without any scrolling down the page.
These toggles organize what matters most day-to-day, minute-to-minute, hour-to-hour.
Today - Action items is what's open most of the day
Tomorrow and upcoming week have similar views
Waiting on are tasks that are dependent on somebody else or other tasks.
5:00 [image] The Not-To-Do list is a quick but important list to define.
5:32 Today in Action
5:40 [image] Today - Action Items
The top has an embedded view of the Action Items database
Filtered to show anything on or before Today and Is Not done and Waiting on Is Not done and Owner is me. 6:15 [image].
Sorted by priority
Every action item has a Do-Date or is dependent on another task.
Addressing a task might mean rescheduling it, but generally the night before he will lay out what will be done the next day. Anything that doesn't fit into the day will be rescheduled to a different day.
The intention is that this is an achievable priority list that let's you know what to do as you sit down. There is no slack time figuring it out.
Multiple items never have the same priority unless they are being batched together.
The database embed also has a 'completed today' view that enables review of what has been checked off. It's easy to feel like you got nothing done, but if you take a glance at this view it can feel quite good.
There is a 'next in line' property to indicate whether a task is dependent or not, you can then open it, activate it with a do date and check off the current task as done.
There is a 'Production pipeline' property that links tasks to their workspaces.
If you want to see how each item links up with the pyramid above this level in terms of life pillars and goals, it's covered a little bit in the tasks database video and a lot more in the pillars-pipeline pyramid video.
This lays everything out in a very actionable way.
13:55 The previous video covered the Daily tracking dashboard, now in Daily Action Zone, there is one small slice of the daily tracking database. Filtered by date is today.
It starts only with habit tracking after all the initial data has been entered in the morning.
Some habits which will be covered in a later video include (plan to do these sequentially):
Meditation
Bullet planner
Mindset
Visualization
Workout
Schedule Tomorrow
This includes scrolling down to the calendar view to see all the tasks that need to be done.
After scheduling there is a rating for diet over the day.
Percentage on schedule.
Percentage output relative to intended output.
Improvements
19:13 Tomorrow & Upcoming Week
19:30 the other toggles for 'tomorrow' and 'upcoming week' are the same with slightly different Filters.
19:56 Waiting-On
Items checked as waiting on are filtered into this view.
These items are reviewed in the weekly review so nothing slips through the cracks.
If somebody takes too long then a do date is assigned to follow up.
There is also a view here for 'Dependent Actions'. This shows the action items that do not have Do-Dates assigned meaning they will kick in when the preceding tasks are completed. This was covered in depth 2 videos ago.
23:39 Organizing What's to Come
The calendar view is very powerful to allow you to get a sense of what is coming up and how to begin organizing things loosely.
This is much more valuable than the KanBan view you often see for 'Today', 'Tomorrow', 'Upcoming' etc. It's not as elegant
The items on particular days are to be scheduled on those days, they are not to-do lists for those days.
The problem with the Kanban view in Notion is that it can only sort items by single or multi-select. It means you can't have it sorted by date.
It's critical that you don't let your tasks on any single day get out of control. There is only so much you can do in a day and you need to be realistic about what you can accomplish.
In your weekly review, you will make sure that anything with a hard deadline will be prioritized in the near future. Don't let any day get huge.
28:13 Rolling Up to Clients Projects & Goals
Less active, but still important are the 2 sections at the bottom of the dashboard
Client Operations
Active projects
Goal Outcomes
This dashboard essentially takes everything we've covered in the previous videos and integrates them into a streamlined focus zone.
It's pretty rare that each of those databases is accessed in full.
The objective of this dashboard is to focus on what matters, eliminate everything else from the view.
If you execute these things every day, you will discover the entire secret to generating results in your life.
When you get into the rhythm of executing tasks every day for weeks or months, you will not be able to believe the number of things you will be able to get done.
Next, we are going to look at how the daily action zone branches off into other areas and workspaces, up and down the pyramid.
Great summary, tnx Marc!
I so need this to organize my life! I have got to get my life in order- I'm drowning ! Thank you for this! Just signed up to your newsletter and duplicated your templets! Total newbie here! Any additional newbie Notion Vids- I would love! :)
This is excellent content, thanks for providing it freely.
This has been my first video from you, but I can already tell it won't be the last! Already signed up for the newsletter and duplicated the template! Love it!
Thank you Ana, welcome aboard!
I'm really grateful that you shared these valuable lessons
I so want that rhythm and consistency, thank you for all your hard work.
Excellent Anthony! Thanks for the feedback.
Thank you so much for what you have done and how you teach. I am new to Notion and watched many videos and things were not working at all. Layouts never looked like what the teacher made them look like. All of your have been so clear. I am progressing quickly into roll-ups now and am really excited about the potential and abilities of Notion because of you - kudos!!!
Awesome Darren! Means a lo tot me to hear this is working so well for you. Much more to come. Onward! 🚀
I'm both frustrated on how long it is taking me to go through your videos, but then also super satisfied because I am being patient with them. This is because I am trying to treat them as actionable vids. Each one I see, including all your interviews on other shows, I try to find some way to immediately incorporate the things I learned. I'm currently building a unique weekly schedule, that hopefully breaks down daily stuff better than what I have. Of course I could use yours, but I wanted to see what I could create first. :)
I have been watching EVERY notion youtuber/video, and taking in ideas from all over. I am really excited to see what the results will be.
How it went? Its also so difficult for me also because english is not mi main language and i can only understand him from subtitles, but i think it value his cost x100!
No question, just letting this all soak in and building up my system as you go. Best Notion setup, well done, and thanks!
And I've added a kanban view to my Tomorrow toggle to quickly shift around priorities.
That’s great Amy, really glad it’s proving to be helpful for you. Thanks a lot for the feedback. Lots more to come!
I love how you're able to channel the passion, purpose and inspirational message through each video.
Wow! Extremely useful. Laser-beam focus. Love it. Thank you! Subscribed and liked
Awesome Shohaib! Great to have you hear, glad you found us. Much more to come!
Thanks August! Excited for the knowledge management system to support this action dashboard.
Most of the knowledge management system videos are already posted, will be doing a few more to complete it soon! The 5 or so most recent are all Knowledge Management. Thanks JT!
I just found your channel as I am researching a note app to journal and plan my life. I like how you call it a life operating system. Thank you for sharing your insight and your videos! I want to get to your level at one point. Currently I use OneNote mainly for journaling, but playing with Notion as it seems to have more capabilities. Thank you!
Thanks Anthony! I think you will find Notion can take you much further than OneNote, I loved OneNote, but Notion is just on another level.
@@augustbradley Thank you so very much for responding! I am definitely playing around with Notion more, considering transferring my information from OneNote to Notion. What I like about you especially is that you are an MBA graduate, and I'm sure that puts your own innate spin to how you use Notion.
Thanks again, August. This is fantastic stuff. I'm chuckling at bit at how many times I'm reading in the comments: this is better than any other Notion YT channel - very true! I really appreciate the systematic approach you bring to Notion. I think it is key. I also appreciate how fast you reply to everyone.
As I wrote before, I'm heavily influenced by GTD and agree with a lot of it's concepts. One, however, that I have always struggled with is: you build this cool system and still get nothing done and as a result your todo lists go on for miles. You focus on Do Dates helps with that.
I wonder what your solution is for:
1) just making sure you capture everything - emptying your head, if you will. Do you schedule a Do Date for every item you capture even if you cannot get to it for two weeks, say?
2) What happens when you "schedule tomorrow", tomorrow comes and an hour into your day something happens and blows up your scheduled priorities for the day? Do you just reassign Do dates? Wouldn't you then have a cascading series of Do Dates to changes? i.e. What didn't get done today moves to tomorrow, so everything I planned for tomorrow has to move to the next day. Seems like a lot of manual maintenance. This is one of the reasons the GTD methodology is opposed to assign tasks to specific days
Thanks, August.
Peter
Thanks Peter!
There are many elements of GTD in my system as well, definitely use what works for your from any system and combine to optimize. Burt GTD can lead to an endless pile-up of tasks that becomes an emotional burden. Assigning a specific Do Date forces you to ask if it's really important enough to have one of the limited slots on your calendar. I find I eliminate many "nice" but not essential wish list items when I get to them on my "to schedule" list, cutting down to what really matters. Prioritization matters a lot. We can't do everything, so we must focus on what matters most to what we want to achieve in life.
1) I am a big believer at getting thoughts and ideas down quickly. If the thought/idea is a task or something to do, then it goes into my task database right away (with a Do Date; if when I get to that date it's not important enough I delete it then or push it down the road -- push it too many times and that's a clue it should be deleted). If the quick-capture is information that's useful for a task, project, active pillar or anything I'm actively engaged with it goes into the relevant vault in my system in service of the task/project/pillar/etc... If it might be useful in the future but not to anything active right now, I put it into the bottomless pit of Evernote which has good search and decent machine learning recommendation engine (and good tagging).
Yes, i put a Do Date on everything even if I can't get to it for a few weeks. If it's not important now and I'm busy, I would assign a Do Date a few weeks from now to make sure I assess its importance then and consider fitting it into the schedule. After that much time I might just delete it, realizing it's not that important after all. Or I might schedule it a new Do Date if it's still worth addressing. Assigning a Do Date ensures it won't be forgotten. There is a cost to adding too many tasks, and you get punished for it. Teaches you not to add lower-importance items and stay focused on what matters most.
2) If surprises come up and the day gets derailed (which certainly happens), then everything gets re-assigned as needed. Using the calendar view in my Action Zone makes this fast and easy, just slide the cards around in the calendar. I don't let tasks get out of control in the first place so they don't become too excessive to reschedule -- one key to this comes from the Project Database being managed properly. Many Projects are on "Hold" or "Paused", which would eliminate all its tasks until it is brought back to active status. More on this in the project Database video to come. Also just deciding some items don't belong on my task list, they are not important enough despite having some appeal.
@@augustbradley Thanks August. Great advice. I'm going to implement your Do Date strategy and see how it goes. It's the biggest weakness for me with GTD - even though I love the concept in general and has changed my life over the last 10 years - the fact that getting everything in your system just bogs your system down and fills it with stuff you will never do.
I do see a lot of the GTD in your system but at the same time you've forced to rethink how I work a bit, which is great! Beautiful how we can share these things across thousands of miles. I listened to your talk with Nir Eyal who also challenged me in many ways when he discussed why he doesn't like to do list. Very fascinating conversation.
@@pvanharmelen: It's a process to get to the right system, but sounds like you're well on your way. In some ways it never ends, we just keep getting closer. Looking forward to continuing this discussion!
how do you manage quick-capture in your system?
@@paoloap. Like this: ruclips.net/video/1Sk1TzHL2dw/видео.html
Great video! I am daily checking and waiting for your next video to come out
Thanks Ansari! Sorry for the delay, working on a new set now.
Great information, thanks!
Just watched through this twice it was so helpful!
Really appreciate all the *value* you are providing here, August! I dove into your Notion series here, just the other day, to try to wrap my head around the whole thing better. Watching your talk on Systems Thinking really helped me see things in a bigger and better light! Excited to be making sense of things so I can make use of notion in a more practical manner. Thank you!
Great to hear Tim! Yes, that foundational framework reveals its power over and over again throughout the system. Onward!
Hi August! I just stumbled across your videos and I'm so excited to implement a similar system. I had a question - how do you imbed the habit tracker into the action zone page? Thank you in advance!
Great video! I was checking daily waiting for your next video to come out haha. A few questions...
1. I often have dependent tasks that I want to complete all in one day (ideally - or are all at least top priorities). You say to not schedule dependent tasks when you haven't completed the previous one. However, this may lead to overscheduling in one day as I add more dependent tasks to today's list. How do you handle that?
2. How do you make sure you don't have to refer to projects to review if you need to add more action items for the week? Do you make sure to add all actions in your weekly review then you don't touch it anymore for that week? Sometimes I'm not sure what the next steps are in a project until I research it so I am adding more tasks throughout the week. This leads to overscheduling.
3. I am terrible at having too many active projects at once. How many active projects do you allow per week? Do you only fill out the actions and schedule them for only active projects?
Thanks Shelby!
1. If it's a repeating task that takes enough time that it can impact your day, than I agree with you that it's better to schedule it out for each instance at one time up front (for the year ahead or as far out as you know the repeating task will continue). I only bump it each time (changing the date instead of checking "done" ) if it's a little thing that doesn't have a big impact on that day's schedule.
2. In the weekly review I look at the projects underway and what actions are needed in the upcoming week. I mainly lay out the action items (tasks) based on that assessment. If a surprise occurs, or I realize a project requites more than I scheduled, I'll make the changes as needed -- it's always ok to adjust deliberately. If the research indicated more steps are needed for a project, the next questions is whether there's a hard Due Date deadline that requires them to be done now. At this point you have to juggle priorities -- what is more important this week between what you scheduled ans the new tasks popping up. The less important of the two should be pushed back in time.
3. Again it's all about priorities. What matters most to you? You may have too many things going on, learning to say "no" is an important part of this process. The number varies, but the key is how many waking, working hours do you have in a day? How can they be best spent? "What matters most" is always the question. It could be in service of a Project or a Life Pillar, but the vast majority of your time should be advancing one of those (or both).
Then as we will see in future videos, you prioritize those over any given period of time to determine how much time for each. Do the best you can to make such prioritization, but do it deliberately with clear thought on them -- doesn't work if you don't think and plan ahead of time, then you will just do what feels best which is rarely the most important. We discussed some things relevant to this in my recent podcast with Nir Eyal here: ruclips.net/video/kFBEOZLV1Y0/видео.html
Great video. I am already spreading the word.
Awesome to hear you like it Martin, and thanks so much for spreading the word!
Wow this (and several of your videos I've watched before) feels like the missing piece(s) of the GTM method I've implemented in my life probably a year ago, that is just not fully working for me. It's missing a few tweaks, e.g. a DO date and focus to avoid these mile long lists that make me feel out of control and make me anxious, even after I've noted everything down. Thank you so much for your videos!
your ability to make things that look complex simple is awesome
Thanks for the video, just commenting to contribute with the algorithm
WOW thanks 10 mins in and I'm hooked! 5th-dimensional knowledge.
Working through your video series on Notion at the moment - some very inspiring stuff and very high quality value.
Really appreciate the thought and passion behind the content - can see you just positively light up at 31:09 when you're talking how the consistency aggregates!
Your system is truly awesome! So inspiring to learn from your videos
I love these videos!!!
Awesome to hear this, thanks!
Great contribution. Greetings from Mexico
Awesome work!
You are a legend sir. Thank You !!!
Awesome, thank you Sylvain!
Hi August, where could I get more info on creating a Mindset & Identity Sculpting routine? Also, what is your Visualization Routine?
I'll being doing videos on all of those! it's all planned on the schedule. Thanks Johnny!
I will be following this channel closely, August!
That is great to know Nathan! Really happy you've joined us. Lots more to come.
This is great. Thanks so much for sharing!
*Very Informative series* _Thanks alot August_
Thanks! Awesome to hear this was helpful.
Would have been great to have an "auto-hide" feature for individual properties when they are checked off, especially as far as Habit Tracking is concerned.
Just to declutter it and make it neater
Hello August, again such a great video! Thank you, I learn so much from you!
One question though: in the calendar view it shows a time in the upper right corner for your scheduled items (f.e. "2:00 pm"). Where/How can i set the time for my tasks?
And do you integrate your Google Calendar into Notion somehow? Or do you use Gcal separately (or at all)?
Hi August, Can you clarify the approach of keeping the Master Action Database under the Pillars as opposed to embedded in the Action Zone (Template) you make available? I'm not sure which approach I should be using for both the Action List and the Project List. Should they be listed under Pillars and referenced in the template or is this your new preferred approach. p.s. As a GTD and Todoist'er of many, many years I'm really appreciating the holistic approach and nuance of your approach. I've especially been looking for a more visually compelling system and Notion seems to provide that with the ability to add custom images to each project.
Hi Adam. It would be under Pipelines, not Pillars. I had to embed it in the template in order to make it duplicatable with the template page. It doesn't really matter until you get a lot of DBs, then it might be easier to have them all under the Pillars, Pipelines and Vaults folders. it's easy to move them over (drag/drop) then create a "linked database" to embed back in the dashbaord. Hope that helps!
@@augustbradley Thanks August that makes sense. Just to clarify in the template there are multiple databases for actions and projects that are associated with today, tomorrow, week, etc. Should I copy those databases individually into some hierarchy under Pillars or do I just need one database and create separate views / filters for today, tomorrow, week, etc?
I have downloaded the template and the Waiting checkbox property is not there so I'm unable to figure out how to get action items into the Waiting On View 🤔
August, in your AZ template, how does one replace the relational link that goes to your Action items db to, say, in my case -- link to my Master Task Db? Or... as I'm suspecting, are you embedding the master db several times and then filtering and sorting to get views like Today, Tomorrow, Upcoming etc? Wow. Just 10m in and this is more helpful that any other YT channel about Notion. I respect that you don't waste our time w/fluff and filler.
Hi Walter, I think we covered this in another thread but just to make sure... Yes, I'm embedding the master task db several times with different views/sorts/filters. Yo can't change a link from one linked db to another, you add one, duplicate the settings, then delete the original, And absolutely, I try to pack these densely with valuable info!
@@augustbradley THANK YOU! That comment there was THE solution I needed. For the curious ones, this comment here is what August is referring to -- ruclips.net/video/ZlmGbujysS0/видео.html
@@walterterry9970 How do you duplicate the settings?
@@jfish5852 By having your Notion open and work alongside August in his video. Either have your section open that he's working in, or create a test section that you don't mind making mistakes in. That's what I did in the beginning. Initially, I couldn't grasp it by just watching and thinking about it -- I had to just jump in and DO it, even when I didn't understand exactly what I was doing. Soon tho, I grokked it WHILE I was doing it.
hi... I've been watching your videos for a few days but I'm a little confused on how start. Im grateful for all your videos which are full of information.. but I feel overwhelmed and confused how and where to start.
Hi Diane, I know it can be a lot at first. Start wit the Action Zone template and initially just use it as a task manager. Than expand to Project management, expand from there into Daily Tracking and then eventually to the Goals section. Or you can look at the upcoming course for a smoother on-boarding: is.gd/notionppv
Hello August, Thank you for your helpful video. I would like to ask if I have a task that I do every MOnday and Wed. How can I add on DO Date calender? Thanks,
Big fan of your work, thank you for your amazing system. By the way did anyone ever tell you that you look like Neo from the matrix?! Looking forward to getting my system looking a little bit more like yours. You really have this down to an art!
Daddy Bradley!
Hi August,
Thanks for the the Notion serie!
Quick question:
in the Today's view, for a dependent tasks, is it a pain having to schedule the task "next in line" before checking the "done" check box? Because if you check it before, the task will disapear from the view (because you filtered out the done tasks).
What do you think?
Yeah I'm stuck on that same question. have you figured it out?
Hello August! Thank you for these wonderful videos. I am currently trying to implement your setup and I am working on the action zone views. But I seem to be having trouble with the “This Week” view. I have it filtered for the Do Date is today or after and the Do Date is next week. But it only shows my the items seven days from now. It does not show the items for today or the rest of the week. Any ideas? Thanks so much!
Hi Jill, great work -- you'e on your way here. Looks like the second filter designation is off a little, it should be "And Do Date is on or before One Week from Now" . That should fix it.
August Bradley : Notion Productivity thank you so much! That fixed it. I appreciate the quick response and am looking forward
to your next videos!
Waiting for - how do you get tasks to move based on a check box please?
Thank you so much for this, its going to enrich my life a lot!
Great Filipe, this is powerful stuff for sure!
Hi, I am using your template now and working my way through your videos, The client operations on in this is the most relevant to me and I cannot see how/where to set this up or a video on it, could you please point me in the right direction? many thanks
so professional, you can only get this type of content by buying a course. Amazing work, well done!
WOW!!! thank you very much!
Glad it helped!
Hi August, it doesn't look like you've done a training on projects yet, and I have one on projects.
How to do I create relational projects (that's probably not the right phrase) in Notion? How to take the Actions in a Project and ensure they show up in the Master Task Db and vice versa?
I want to be able to go into a project page (db?) where I have a list of actions and their dependencies. I also want to see those same actions + their dependents in my Master Task DB as well.
Conversely, I want to also, if I'm already in my Master Task DB, to be able to enter the actions there, link them to their projects and have them automatically show up in each individual project as well.
Since so many other things in Notion are relational, it would seem to be an easy thing to do -- but so far my test project page's actions are not showing up in my Master Task DB and vice versa.
What do you think I'm doing wrong? Since this is only the start of my third week in Notion, there's still A LOT I don't know… yet. But I'm working on narrowing the gap!
Projects coming very soon!
Hi August - an amazingly useful set of videos, a series that is making a huge impact on how I view Notion and my own effectiveness. One quick question on this, how are you setting up the date filter on 'The Upcoming Week' view?
This series really is amazing - I'm currently in the process of building and tweaking my weekly and monthly review templates...the one thing I can't figure out is the function to put the double
How do you plan household tasks like cleaning, laundry and stuff like that? I feel bad assigning those tasks because there's no project
How can we track recurring tasks?
Will love to have a video on the same from you August. pls
Hi August! When I drag the Daily Tracking DB I can't see the items for that date, nor the option to filter it. Do you know what may be happening? Thanks!
LOL! "No youtube binging." Thank you for this video.
How do you manage recurring tasks that you want to do on a specific Day of the week or Month(Rent). Do you manually add entries for them?
I was thinking to assign days of the week to a specific Pillar of my life.
Like
Every Monday I will play my favorite Sport.
Tuesday: write my Blog.
Wednesday: Edit Videos.
.
.
Sunday: Do a weekly review
Either change the date to the next cycle after completing each time (instead of checking done), continually bumping it. Or if it seeing it on the calendar helps to plan future days just schedule out 6 months or the year at one time.
Hey August. Seeing that this is the execution section of your workflow, i'm curious what video you could suggest I watch to see what your dashboard and process is when adding new actions. Thanks
Hi Thabang. I add new actions in this AZ dashboard, often in the Today toggle or the Calendar view. Hope that helps!
if i could hit the like button more than once, i would
August, hi again! What can I do to show that a task absolutely HAS to be done today? It does not mean it is the first priority or that I have to do it first, so it is something I want to do second or third in the day. I just somehow want to show that it has to be done before I leave my desk that day. Any ideas?
In addition to the Do Date fled, there is also a Due Date field for just this reason. And if it's this important, I would make it 1st priority and complete it right away.
@candice boshoff,@@augustbradley Am I correct in saying with a Select Column type (Priority Column) the order of the labels is the priority order? Example: if you click on the Priority field/cell the popup shows all Select items and they are in the order you want them display with a sort. You can move them up and down just like the Properties popup. This means you use move the Immediate label to the top for your items that need to be done that day and sort ascending on the propriety field.
@@DarylJames Yes, that's correct. They sort in the order they are arranged in the drop down menu.
Hey August, I hope you doing wonderfully well. Can I ask if it is possible to get tasks to batch according to context ie. computer, home, phone, to discuss, car, etc? Thank you. :-)
Hi Candice! Certainly, just add a selector with options for the various contexts in your life. Then sort the relevant database views by that the Context selector.
Thank you king
What are the filters for the Completed Today view?
Good question, I should have shown this. That view is for my end of the day wind-down when I list my "Wins: for the day -- easier when I see what I completed. The filter includes (1) Do Date is Today, (2) Done is checked.
@@augustbradley Okay. That's what I figured. Thanks. Given that you mention filtering the To Do Today view where Do Date is on or before today, I tried to think of what filters would have overdue items completed on a given day be shown in the Completed Today view. Without making any modifications to the fields of the Action Items table, I came up empty.
Hi August. Thank you for your videos. I'm Notion Newbie and trying to get used to the system. I've downloaded your free templates (thank you). How do you add just one day (Today) of the 'life data/habit tracking' template between the Action Zone area and the calendar as a toggle item with an open page? Every time I try it to insert/embed, it keeps adding the 'life data/habit tracking' icon which I then have to click into rather than seeing it open from the toggle. Welcome your thoughts. Thanks
Notion experts out there, any shortcuts for mass-selecting/deselecting checkboxes in a table/database?
wondering how did you get the Daily Tracking strip doesn't show the completed items @14:34? I have the stuff completed, but they still show.
How do you resize the view of the notion page into Zoom in and Zoom out?
Hi August, can you share how do you do your filter for 'Completed Today' view?
If I put 'Do Date' is on or before 'Today', it will show all the previous completed tasks as well.
If I put 'Do Date' is on 'Today', then it will not show those overdue tasks that I only completed today.
Hope for your input. Thanks!
I set the filter to Today only. Any overdue tasks get moved to today each morning, very easy to do by dragging them on the Calendar view in the lower section of the Action Zone Dashboard. Hope that helps!
I am not sure if he taught here how to schedule tasks that are monthly, like bills for example. I have some payments, like credit card, bills and others that are charged monthly, is there a way to assemble this kind of entry, so every # day of the month it reappears as a task again once i checked it ? In Todo-ist, i think its possible to assemble it that way. Thank you ! Im definitely binging this, watching every video, listening to podcasts, commenting and sharing ! As long as i watch everything here i will support him on his year zero thing
Let me start with your content is incredible, and I am signed up for the news letter and subscribed to your channel.
How would you recommend handling context? I don't mean the context that GTD refers to such as whether it's related to a call, home, etc., but rather is what you are working on work related or personal? Maybe I am over complicating things, but I imagine that those that are employed like me would want to focus exclusively on work while at work. Other areas of focus (not sure what else to call these) would open up once off the clock. What do you think?
Also, I feel like there is friction when I am using the template while trying to rank priorities in order first through fifth. What influenced your thinking to rank them first through fifth instead of high, medium, and low priority?
Thanks Ryan! On context, simply add a single select that has an option for each of your contexts. Then create multiple views filtering each for context. Look at the view relevant to the context you're in at any given moment.
I didn't use high, med, low because I sometimes need more than three. Numbering thmn gives more flexibility to set the quantity needed. How is the friction level any different between the two approaches you cited? I don't see any friction either way.
August, I'm excited to apply a life operating system to my life. Learning and growing a lot from your videos. Thanks for sharing your templates. Curious why the Action Zone template you shared doesn't include the waiting links listed in your video. Do the templates represent a change in your system design?
Thanks a lot for your series! I'm learning so much from your video and I hope to become a better person (more organized and without procrastionation). Just a newbie question: I'm from Italy and so we use the 24h time. How can I adjust the formulas? Thanks a lot!
Hi. What is the filter for the completed today view you showed? Great video.
Thanks! Two settings in the filter: (1) Do Date is Today and (2) Done is checked.
August Bradley : Notion Productivity yes! Thanks so much, amazing.
I am new to Notion and I have been watching this video series in order. What I can't wrap my brain around is whether all these tasks reside in a single database or if they are being pulled from different databases. For example, if I have a "Home" page that contains a database listing the tasks I need to do to renovate the basement, and also a "Work" page containing a database listing tasks to increase sales in France, how do I bring all these tasks into one view like we see in this video? Sorry for the newbie question.
Hi Yan. To be clear, all tasks (Action Items) are in a single master task database. You just embed different views of the same database in different places for different purposes, filtered for the information relevant to that particular view.
My personal and work life are heavily mixed, but it's easy to separate them as you have described. Just add a tag for Action Items and filter various views by Work or Life designations. Works great this way.
@@augustbradley This is so helpful! Thank you! And thank you also for taking the time to respond on Twitter. I am very grateful. Can't wait for the next video on vaults.
Hey August. Amazing system and video! I can see myself being more productive when I adopt this system. However, are all the tasks in the Today action tab automatically archived each week? Or do you have to clean up those tabs each week, when you start a new week?
Serious Dr. Evil vibes in this one, August 😁
It's really useful
This was really overwhelming
Does anyone know what brand of shirt he's wearing?
Apologies if you showed this and I missed it, but how do you link your tables to each dropdown menu for your action items? I have to create a new table each time to get multiple instances or if I link to the page it just has the link and not the table :(
Hey August, what's the difference between "immediate" and "quick"? I'm not sure it's about the time required to complete or if, “immediate” capture items which weren't planned but now need to be done
"Immediate" is the very first thing you do when you start working, it has urgency and is time-sensitivity. Quick is for items that will just take a few minutes, say under 5 min. Just knock them off the list quickly to shorten the list.
How have you solved the naming of the Daily Reviews after a year August? I’m a year in and b/c I attached action items to the daily reviews I’m finding two “April 14” to choose from and they both look them same haha. The result is when I accomplish an action item it’s a 50/50 chance I associate it to the correct day.
Now I just type @t and select "Today" for the title in the daily entries. Works great.
Hi August, wow, I am so impressed with this excellent system you have designed. It's like nothing I have ever seen before. I literally can't wait for you to release your program, I am going to seriously jump up and down from excitement the day that notification arrives in my inbox. Thank you for this! I have a question - I find that I have a lot of recurring tasks in my action zone daily, for example, every Monday I do my bookkeeping, once a month I download all my photos from our phones, every Monday I transfer our groceries money into my account, etc. etc. My action zone list for each day is so long that it makes me feel sick to my stomach each morning because I feel like I have so much to do that I can't focus. Do you have insight for me on this? If I don't have my daily, weekly, bi-weekly, monthly recurring tasks on my task list, I tend to forget. Do you have any thoughts to help me with this?
Great questions Candice and I have a good solution for you. But before the real solution, if there are a lot of small things does it it feel good to be checking them off quickly as you knock them out? If that's the case, just assign them all as "Quick" in status and fell powerful plowing through them. But if as you said you don't like them and they consistently happen on set days of the week (as you mentioned), Have your "Monday Processing" action item (task), inside that one task have a checklist with everything you do on Monday. To re-phrase, combine them all into one task and have a checklist in the workspace. Bump that one task's Do Date to the next week when you complete the current week.
@@augustbradley wow those are great solutions! I will first try adding them as quick tasks and if it becomes too cumbersome, then I will try the checklist within the task. You are too smart! Thanks again!
@@danash968 Great plan!
When I have a task to do that requires 2 days to finish, I set it up with the date "start from April 25 till End date April 26. The problem is on the Today's Action items I find it in April25 and didn't find it on April 26!! any clue. I want to see it on April 26 because it is still unfinished yet
Why wouldn't my database show up to be selected in the drop down when linking databases?
👏👏👏👏👏👏. Very goood. Thanks you.
August these videos have been excellent! I do have one question though; where do you put the completed tasks after you’ve checked the done checkbox?
The completed tasks stay in the same database that the always were, But now you can make a linked database and filter that by done is ticked and you have a Completed db which you can put anywhere you wish
Hey August! These videos have been nothing short of invaluable, thank you very much!
One question: Is there a reason you have 'Tomorrow, This Week' etc under independent toggles and not as separate views? Wouldn't this simplify things?
Good question George. Yes, there are four reasons. One is I always forget to look at the alternate views because they are out of sight. By having additional toggles, they are listed -- taking up very little space, but visible to remind me to use them. Also, I can open them with 1 click, instead of the two clicks to access the view drop menus. And third, this let's me open up two together, side-by-side (or above/below) which is useful for comparing and moving things around. And a forth, when working with teams makes it more clear to new users that these pre-set options exist -- they are even less like to be aware of the hidden views (or when creating setups for new team members from templates, easier for new people to see the options. New users often don't even know about the alternate views).
so much notion user experience distilled here!
@@paoloap. Thanks!
@@augustbradley Came here to ask the same question (after manually "fixing" everything into a view rather than as seperate line toggles, haha)