Learn to Update, Track, & File Name MS Project, MS Project for Beginners Lesson 7

In this video Lesson 7 (Part 2 Updating) I continue to review how to update a project and carefully explain the steps in creating a record of updates using a file protocol for saving your updates, recoveries and changes to your project. I do a review from the previous videos and then jump into how to set a status date, use the tracking screen, tracking Gantt and variance screen when updating. As well I discuss how to review the cost and resource cost screens with regards to cost variances. If you wish to see the other videos in this series review my playlists on my channel, click subscribe and the notification icon. If you have questions leave them in the comments section.
Previous videos in this series include:
MS Project Beginners Series
Lesson 1 Activities • MS Project for Beginne...
Lesson 2 WBS CPM Linking • MS Project For Beginne...
Lesson 3 Calendars • How to setup a calenda...
Lesson 4 Resources • How to Create and Appl...
Lesson 5 Resource Usage • MS Project for Beginne...
Lesson 6 Updating & Tracking • Learn to Update, Track...
Some sample videos from MS Project Made Easy playlist (more are on my playlists, click my channel to review):
Tutorial 1 Introduction • MS Project Made Easy T...
Tutorial 2 Calendars • MS Project Made Easy T...
Tutorial 3 5 things to improve • MS Project Made Easy T...
Tutorial 4 Resources • 8 Things & More on How...
Tutorial 5 Filter • MS Project Made Easy T...
Tutorial 6 Updating • MS Project Made Easy T...
Tutorial 7 Revisions • How to Update & Revise...
Tutorial 8 Change Orders • Update and Insert Chan...
Tutorial 9 Timeline scale • Make professional pres...
Tutorial 10 Work, Duration, Units, Effort • Learn Work, Units, Dur...
Tom Stephenson is a national award-winning professor (George Brown College, University of Toronto) and best-selling author whose background in education spans nearly three decades. His diverse teaching disciplines include construction project management, business management, human resource management, architecture, carpentry, and brick and stone masonry. As a dual-professional, Tom is called upon by industry leaders to translate knowledge, reinvigorate corporate culture, and inspire innovation in emerging and established companies across Canada. Before breaking into the academic realm, Tom acquired more than a decade of practical project-management experience, operating a mid-sized Toronto-based general contracting firm. He is also the author of the newly released Planning, Scheduling, and Control of Construction Projects with American Technical Publishers and the four best-selling editions of Understanding Construction Drawings for Housing and Small Buildings with Nelson Publishing Canada. Tom most recently received the Toronto Construction Association’s 2020 Chancellor’s Award for “helping his peers become more ethical, knowledgeable and professional.” A champion of change management, Tom takes pride in helping students and businesses navigate uncharted territories, take calculated risks and rise above the status quo. Some of the companies he’s worked with include Mattamy Homes, EllisDon, BIRD Construction, MCA, Maple Reinders, and Tucker HiRise, University of Toronto Project Managers.

[@lynton123]

Tom, your videos are amazing, well done and thank you from Sydney, Australia!

[@TomStephensontraining]

Great, Hi from Toronto. Thanks for watching

[@rgmgovin1]

Thanks for your priceless lesson.

[@TomStephensontraining]

Thanks for the kind words!

[@christopherbenton5344]

Excellent tutorials! Thank You!!

[@TomStephensontraining]

Thanks for the kind words Christopher

[@tsegayegirma189]

It is a very interesting and helpful video. Waiting for the next video. Thank you

[@TomStephensontraining]

Thanks so much Tsegaye working on it for next week

[@suhaibabusameeha9677]

your tutorials are priceless ! thank you for sharing the knowledge

[@TomStephensontraining]

Thanks so much Suhaib for the kind words, very appreciated

[@user-ct4jj3rf3w]

Thank you, sir!

[@TomStephensontraining]

Very welcome! Thanks for watching

[@sidharthaanand138]

Thank you!

[@TomStephensontraining]

You are very welcome thanks for watching

[@kaleemniazi8002]

Hi Tom, I hope you are doing well and I m inspired and learning this tool alot from your well explained and organized videos. I am curious to know more about how to perform and analyze Earned Values, do you have any specific tutorial to cover this topic, can send me the link please. Regards Kaleem

[@TomStephensontraining]

Thanks, check my cost control playlist for EVA

[@janedias8106]

Hi Tom, I am tracking my project> I have set up my baseline, and status date, but I cannot calculate my total days of delay. My project is very delayed; my project should finish in March 2023, but I haven't yet. When I calculate my project just shows me the day I m delayed from the task till March but not the duration till my status date. Could you help with that? thank you

[@paulfallon45]

Hi Tom
Is it possible to enter the Actual usage of a resource when updating to a status date so a variance can then be seen

[@TomStephensontraining]

Do you mean hours, if so yes under resource usage table. Experiment and see if that is what you are after. Resource has to be listed as work in the resource sheet for it to be tracked by time. Hope tgat helps Paul

[@paulfallon45]

@@TomStephensontraining
Ok thanks Tom
I’ve done that and it’s all good now

[@salmanmuhammadhussain4849]

Question: Once we have updated the schedule, should we change the baseline and set it as a new baseline or will it be helpful to keep the original baseline?

[@TomStephensontraining]

Hi Salman,
Best to keep the original baseline, that is usually what you are contracted with. You can add other baselines, and you can do the file naming protocols. These might help as I go more into the topics here.
• Tutorial 8 File Saving Protocol ruclips.net/video/XJSF5T4Eogc/видео.html
• Tutorial 13 Baselines ruclips.net/video/eTLXSTxmZtw/видео.html
• Tutorial 14 Mult baselines and Changes ruclips.net/video/JU2eE67C6ys/видео.html

[@williamhunt2527]

Hi Tom! Your videos are SUPER helpful. Right now my company is trying to implement MS Project, and I'm being tasked with getting to know it first.
I did have one problem though. When I got to the end of the video, having adjusted for all the time changes (4 days delay on the total project finish date), my costs for the Super and PM were half as much as yours. I was wondering what I might've done for that to happen?
When I look at the resource sheet, the costs for the PM and Super are as though it only added 2 extra days (224hrs and 112hrs). But when I look at the Gantt Chart and Variance, it clearly says that the project duration has been increased by 4 days (30 total).
Any help would be greatly appreciated!

[@williamhunt2527]

I was able to complete it again right when I exited and restarted, but I couldn't figure out how to fix or even find the mistake I made
When I went to the Resource Usage screen, I saw that my Super wasn't working the max 240 hours. Then, when I changed it so that he was working 240 hours, it said I had overdrawn him and that I'd need to bump his % up to 111%? I couldn't figure out where I went wrong at all, as I made sure that he was only attached to the Summary Task and had him properly in the resource sheet.

[@TomStephensontraining]

I can’t remember did i have the super and pm assigned 50 percent to the project?