Allow contribute with no delete in SharePoint
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- Опубликовано: 9 фев 2025
- This video walks you through the steps of creating a new permission in SharePoint that prevents users deleting documents, while still being able to upload, read and write. You'll then see how this permission can be applied by an administrator to a standard document library to enforce the no delete option for users.
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Very easy to follow along and actually works. Thank you very much.
Thanks a lot for sharing this. 26.09.24, best tutorial for this.
Awesome buddy. u made my job more comfortable. thanku
Thank you! Saved my bacon. :) Appreciate your clear instructions.
Thank you so much , much appreciated :)
Hi can you set up "Contribute w/o Delete" for a specific folder within the library?
Yes
Hey Rob, is the user able to move the folder/files to Recycle Bin ? This action can also cause my folder/files to be “deleted”.
The use cannot delete files in Sharepoint. If they move files on desktop and the sync to OneDrive that move fails because they are trying to delete files as part of that move. It is the delete action in cloud that is always blocked. User can do what they want on desktop but when those action synced to cloud any delete action will fail and cloud will have prevented that.
Can you do this for just one folder within SharePoint? Not the whole library? Great video, by the way! super helpful.
@@sandrapetty3498 yes. Once permissions created it can used anywhere in site.
Thank you so much for this sir !
Thank you so much for this.
hello,
is it possible to set this permission to all members globally as i have administrator access. so i want to set that those who have member role can not delete any files/folder from any sites not only one site.
All custom permissions need to be assigned to a location. That is not a global option.
Thank you so much. Can we get "Rename" option without "Delete" right
Rename is not prevented by no delete, it is part of edit items permission
@@directorcia It's not true. Also Move does not work when you revoke delete permissions
@___rafal You are able to customizee exactly what permissions you desire. The video covers the most common case and demonstrates how you can further customise the permissions if required. What I show here is not an absolute, simply a guide on how to create customised permissions is all. As for Move, that action certainly requires delete and as you highlight will be prevented as move includes the delete action.
Hi Robert, this worked for me but I also don't want my members being able to download. I only want them to be able to edit.
See my video on doing just that - ruclips.net/video/9NIcw5jghyA/видео.html
Thank you. This was confusing me. So much easier to copy the Contribute and edit it.
Thank you for this tutorial, very well done. Is it possible to change the permissions to only one folder and leave the 'normal' permissions (for example I have 4 folders with doc, but want to block the 'delete' in only one of them)
Yes. Once the custom permission is created it can be applied anywhere. However, best practice is not have a deep but a flat structure and apply permission at the Document Library level not at a folder level.
Hey Rob thanks so much, the video was informative. I have one question. As as admin can we make this available throughout our tenets for all the site in SPO?
Yes but it is configured per site collection. Thus you’d need to repeat the process per site collection.
@@directorcia thanks!
It worked for the online sharepoint but when the site is synced on a PC using one drive for business the no delete is ok but then i get sync errors when the user acc is creating files and folders. Any tips how to solve this?
Sorry no. syncing makes things very hard to control centrally. Best practice is to not use it for that case or location
Will this solution apply to mapped sharepoint drives as well?
You should never map drives in SharePoint it is not best practice. If you set the attribute in SharePoint and you have a mapped drive that simply replicates what you've done in SharePoint. so yes it applies. You may get funny results as mapped drives are NOT fully SharePoint aware.
@@directorcia Thank you for that response
Great video Robert.
Is there any way to allow users to delete files created by themselves and not by others?
Not easily.
That was great … Even Move to get disable along with delete option. Is there any way to get Move to removing Delete option?
Sorry? Move = Create and Delete. Thus, you can't move without having delete right. Move without delete is simply copy.
Thank you sir very helpfull😊
it works well, however the automate power sign off not appeared. appreciate your help on this
Sorry? I don't understand what you are asking??
Great video Robert. Can we do the same for specific users and not groups? Thanks
Yes, just put users in groups with appropriate permissions and assign them to the destination
@@directorcia Thanks Robert. Have a great day
Do you know it its possible to let users "request" a delete for a file and it first needs to be approved before it acutally gets deleted? its that a thing in sharepoint?
Nice vid btw helped a junior out!
Use Power automate for that
With this solution, users will lost option to rename the document, which is even worst:
Incorrect. Contribute allows rename.
@@directorciacontributor allowing to rename the file. But contributor-Not Delete role is not allowing to rename the file. How to achieve the rename the file by preventing the delete option?
@@Sandeep-ln2tw Configure a permissions setting you as a 'role' wish and simply apply that instead.
Will this work if we use the sync option and use desktop client to do the edit
Yes. The no delete option is applied to files that are saved into SharePoint Online. If you sync a file locally and delete it locally it will return from the cloud as the cloud doesn't permit deletion.