Trello vs Notion: Which is Best for You? (App Comparison)

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  • Опубликовано: 25 ноя 2024

Комментарии • 141

  • @Simpletivity
    @Simpletivity  3 года назад +7

    Get free access to my 2-Do List Method and start having a more productive day: www.simpletivity.com/free
    TIMESTAMPS
    0:00 How to Grade a Trello vs Notion Comparison
    0:29 Ease of Use
    1:52 Flexibility
    2:42 Team Collaboration
    3:46 Customization
    4:57 Integrations
    6:05 Mobile Experience
    7:02 Pricing

  • @quarehoc
    @quarehoc 3 года назад +111

    I tried Notion a few months ago, but I found that the work involved in setting up my own system with pages, databases, boards etc was too much. I felt like I was procrastinating by creating tasks for myself involving setting up a productivity system, when really good alternatives (like Trello) that are simple to use already exist. So I deleted Notion and just got to work. But I still get tempted to try it again sometimes, it looks so fancy and cool.

    • @shriefallam8866
      @shriefallam8866 3 года назад +5

      Notion took (and still) almost 3 months of my full time life to set it up right, and I am still working on it for maybe additional month or two, the problem is that I made a lot of mistakes in setting things up. However, once something is set right, a gap in your life is closed once and for all, it is just as simple as that.
      I believe it is worth it despite the hardship.

    • @quarehoc
      @quarehoc 3 года назад +1

      @@shriefallam8866 Interesting! I have actually re-installed Notion a couple of months ago. I still don't use it in any serious way but it's fun to play around with! Maybe some day I'll get to that point where you are at :)

    • @shriefallam8866
      @shriefallam8866 3 года назад +1

      @@quarehoc
      Good for you, I hope you the best Dawn.

    • @SParchitects
      @SParchitects 2 года назад +2

      @@quarehoc Same experience. I think you made a good point, that's the real difference: Trello is ready to use, on the other side Notion has a great (and maybe greater) potential as a all-in-one solution, but it's the typical app that everyone has to try at least two times before getting into it.

    • @quarehoc
      @quarehoc 2 года назад +2

      @@SParchitects Funnily enough I'm on my third go-round now and now I'm REALLY into Notion 😂

  • @pabs.flores
    @pabs.flores 3 года назад +12

    I have been using notion so far, but I agree with some other comments that say that they procrastinate when try figuring out what and how they're going to make their notes, so I am interested in start using trello, because it's simplicity and some friends use it as well and they are being really productive with it.

  • @goskatur3913
    @goskatur3913 3 года назад +17

    I use Trello for team collaboration and a google calendar for my personal tasks. Notion seems too complicated, too much work to manage it for my simple needs.

  • @TheBookHistorian
    @TheBookHistorian 3 года назад +16

    At the moment, I'm torn between the two. After using Trello pretty religiously for the past 18 months or so, I've been using Notion to manage tasks recently. Still not totally sold on Notion. I have moved a lot of my Evernote data into Notion, however. It's much better for linking ideas than Evernote is. As you said, Notion can be a little too complicated unless you have a lot of time to play with it. Tough call! I'll continue to test.

  • @studiochapters
    @studiochapters 2 года назад +5

    Notion has replaced Apple Notes for me, and Trello is what we use for project management and collaboration. Both softwares are great!

  • @sonja8461
    @sonja8461 3 года назад +21

    i used to use Notion for everything (tasks, calendar, note-taking, project management etc.) but i recently stopped using it and replaced it with apps for each category. Sorted 3 for task management, google calendar, roam for note taking and trello for project management and i feel like this is a lot better for me. don’t get me wrong notion is a great tool i just feel like it is not for me.

    • @niconopia
      @niconopia 2 года назад +4

      These are exactly my thoughts. I'm frequently tempted by Notion, but I always come to the conclusion, that using several specialized tools just makes more sense. It's affirmative, that others have the same thoughts about this. Trying to create one tool for everything might be the wrong approach...

    • @diybricolajett
      @diybricolajett 10 месяцев назад

      Years late but that's an advantage in this approach

  • @findingtina7967
    @findingtina7967 3 года назад +8

    I use notion as my brain. I found that I can adjust the way I see things in a format that helps me. As for trello, I like it but not as much as notion.

  • @irajainijworld7291
    @irajainijworld7291 3 года назад +12

    I currently use Trello however I'm planning on how I want to setup my notion to track my life and keep notes

  • @carolburbee8650
    @carolburbee8650 3 года назад +8

    I use Trello and a paper planner. Perfect combo.

    • @josggar
      @josggar 3 года назад +2

      How is that? I'm interested

    • @Athreo
      @Athreo 3 года назад +1

      I do the same! The best way!

  • @WilliamPayneLondon
    @WilliamPayneLondon 3 года назад +3

    Notion. Brilliantly versatile. Research and work tool, you can build a second brain in Notion. Trello is simple, Notion allows you to build tools for a variety of tasks and integrate data across them. And its export is brilliant as well. However I suspect you have to be fairly technical to get the most out of Notion, at least understanding how relational databases work is really going to help you. It's not a turnkey app, but if you make the effort it can become your main workflow.

  • @atlanticwellnesschallenge
    @atlanticwellnesschallenge 3 года назад +15

    Thanks for that Scott. Agreed with the points - however when it comes to pricing, Trello is not restricted to a $10/month per user option for a team. I have a small team of 6 users and with Trello Gold (only paid by me), I pay $45 a year (that's 3.75 a month). This means that although it may not be packaged as a "Personal Pro" for individual users, it can be done very easily while still collaborating with other unpaid/free team members. I might call this a tie myself. ;) Thanks very much for the video. Great to compare and keep up with alternative options. I'm a happy Trello user and it's MS Teams integration is very good for my work.

  • @davidstone5154
    @davidstone5154 3 года назад +9

    I recently left Trello. I am an individual user and Trello is focusing their growth in team applications. In talking with tech support on a performance issue, it was conveyed to me that single users, even with the Gold subscription, were not the future within their business model. Too bad. Now they get zero dollars from me and I had been a subscriber for several years.

    • @kpdc26
      @kpdc26 3 года назад

      This is good to know. I'm also a single user and just getting started with Trello. Maybe I won't get too comfortable with them.
      What kind of issues were you having with Trello?

    • @tee1209
      @tee1209 2 года назад +1

      I know it's been quite a while since your comment but have you tried/looked into Milanote? I personally see it as the step up from Trello and i'm obsessed with it! Definitely for more visual planners that need a more intuitive system, like myself.

    • @g30rg3-c5
      @g30rg3-c5 2 года назад

      @@tee1209 I like Milanote but it's NOT a replacement for Trello... at best Milanote augments Trello's work flow

  • @wanomarfwanmahmudk891
    @wanomarfwanmahmudk891 3 года назад +1

    Thanks. I now can decide which one better for me. As a PhD student, certainly Notion is better since it is more personal, has more tools, easy to take notes, and we will always carry a laptop, not just a phone.

  • @javier_mdds
    @javier_mdds Месяц назад

    I am veeery late to the party but here are my two cents. I took a different approach: To learn coding a created a Kanban board with notion-like views and an additional parallel system to work as notion. Basically combined both into one... in a very homelab style. Works great, though! Great review, thanks!

  • @natekumapayimba5981
    @natekumapayimba5981 3 года назад +2

    Phenomenal and comprehensive video. I use both for different things...more content based and large amount of information in Notion and more project-based action items and to do lists in Trello. The customizations in both are off the charts and both premium project management tools when used the right way. Solid Review my man.

  • @MistahX99
    @MistahX99 6 месяцев назад +2

    We use trello but I find we often neglect it and some projects still get forgotten. I wish there was more reminder alerts and maybe a way to integrate it into a day to day schedule

    • @Simpletivity
      @Simpletivity  6 месяцев назад +1

      Remember that you can link any Trello board to your personal/business calendar so cards can appear their to.

  • @gamer-and-son
    @gamer-and-son 3 года назад +5

    Trello began changing the way you get your boards. There is no more personal personal board. Instead you have to assign it to a project. If you want a personal board, it becomes a personal project board. Moreover, if you have or had personal boards, which were not a part of any team boards, you cant move them to new project, so they are just hanging there without categories. The only way to move them into the system type would be recreating them from the scratch, which can be very frustrating.
    As a last point, even if you have Trello gold subscription (for personal use), you can have a maximum of 10 boards per project. If you want or need more, go upgrade to a business plan, even if you are still the only user.
    They announced to adjust these issues, but I, like many other personal Trello users, found it frustrating.
    So, is Trello good? Yes. But I would explore it detail before subscribing to it again.

  • @andresibanez8653
    @andresibanez8653 3 года назад +2

    Clickup for Project Management, and I am trying to use Notion for Life Management and my personal goals, but there is something about Trello that just keeps me going back to it. Maybe its the visuals, I like having a background image, just wish the filter was better, the default filter sucks!!!!

  • @alec1115
    @alec1115 3 года назад +4

    I would give the edge to Trello but it is very stable and it has an offline mode. You'll always have access to your boards. Notion does not have an offline mode and has issues with reliability and speed.

    • @LucasAlmeida-tu1dh
      @LucasAlmeida-tu1dh 2 года назад +1

      I agree, I started using Notion and I noticed that videos take a few seconds to open, since trello is instant. Notion's mobile app doesn't always seem to crash when you sync something, which trello doesn't do.

  • @lindyntuli6054
    @lindyntuli6054 2 года назад +1

    Absolutely love Trello!

  • @DannyHatcherTech
    @DannyHatcherTech 3 года назад +1

    Interesting, Ease of use I think is the same as for basic functions, for more advanced functions then agreed. Flexibility agreed minus the lack of Notion API, Collaboration I disagree if you know how to set Notion up but that is ease of use. Customization agreed, integration agreed. Pricing agreed. Trello is a boxed app, Notion is a no code app builder....

    • @Simpletivity
      @Simpletivity  3 года назад

      Thanks so much for sharing evaluation, Danny.

  • @laraanderson4361
    @laraanderson4361 3 года назад +4

    Thanks Scott, perfect timing for me as I use Trello and have been thinking about trying Notion!

    • @Simpletivity
      @Simpletivity  3 года назад

      Glad to help!

    • @samrudhik8757
      @samrudhik8757 3 года назад +1

      I find myself there right now. Did you end up trying Notion? It would be helpful to know some of your experience since Notion seems so overwhelming now as compared to the known beast that Trello is.

  • @1Seriouslyserious
    @1Seriouslyserious 7 месяцев назад +2

    What would you recommend to store ideas, website, pictures and organize these for future reference?

    • @Simpletivity
      @Simpletivity  7 месяцев назад +1

      Between the 2 choices here, I would certainly give Notion the greater advantage for this type of reference material. It would seem that other notes apps such as Evernote should also be considered.

  • @donholbrook5385
    @donholbrook5385 3 года назад +2

    I like to use Asana for organizing my Business. I tried Trello for about three months but Asana seems to be more professional or more of a project manager.

  • @dineshprasad5962
    @dineshprasad5962 3 года назад +3

    Scott, I am sorry to differ, collaboration and mobile app should have gone to notion. Notion is extremely incredible and there is no comparison of it when it comes to productivity.

    • @Simpletivity
      @Simpletivity  3 года назад

      Thanks so much for sharing your input, Dinesh.

  • @ManuelaLanzaSpeaking
    @ManuelaLanzaSpeaking 2 года назад +2

    oh man you saved my life, congrats for such an amazing educational video, your presenting skills are incredible, you go on point, super valuable, keep it up!

    • @Simpletivity
      @Simpletivity  2 года назад

      Thanks so much, Manuela. Wishing you all the best as you find the right tools for your needs!

  • @StealthyShiroeanGames
    @StealthyShiroeanGames Год назад +2

    Thanks for the breakdown. I use Trello currently but was curious about Notion because of what some other game devs were saying about it. Personally, it looks a bit too much for what I need it for but maybe I might try to dip my toes in with a new project later down the line.

    • @Simpletivity
      @Simpletivity  Год назад +1

      Glad you found this video helpful. Thanks for sharing your feedback. And if you have any questions, just let us know!

  • @FranChen1984
    @FranChen1984 3 года назад +2

    I like TRELLO's UI more, so I choose TRELLO.

  • @yousryayman5827
    @yousryayman5827 3 года назад +6

    I use notion as I created the best template working for me :)

    • @Simpletivity
      @Simpletivity  3 года назад +1

      That's great! Thanks for sharing.

  • @kaninepete
    @kaninepete 3 года назад +4

    I agree with all these verdicts.

  • @MissVTzeni
    @MissVTzeni 3 года назад +2

    Until very recently I didn't use any of those... I tried trello but couldn't really stick to it...then I tried notion, but I found it really complicated to set up... Now I give a try to clickup... We will see... :)

    • @thomashartmann5037
      @thomashartmann5037 3 года назад

      We are using both Trello and Notion in our family business, but have just now decided to focus more of our project management as well as personal planning into Trello, because of its easy of use (we use the business plan with two accounts, plus guest access for external partners). We have looked at ClickUp but came to the conclusion that it was to complicated to set up for our needs.

  • @martirenedaljeetolim3825
    @martirenedaljeetolim3825 2 года назад

    Thank you so much, I did not know which to choose, thanks to your video I am going to choose NOtion

  • @jake47s
    @jake47s 2 года назад

    Well I am using trello to keep my work in order and is the best tool I have never used. Looking for something to keep my notes organized and definitely will give a try to notion. Evernote and Onenote just are not my favourite. I think like I need more than one app 💻

  • @thewanderess
    @thewanderess 3 года назад +2

    Thanks Scott!. I have been using Trello for a long time, and I am tempted to move to Notion. I am a researcher, so I feel Notion may be the best option. Right now my things are all over the place. However, how about content migration/data export? What if I want to migrate to something else in future. I wouldn't want to do everything all over again!

  • @KLF85
    @KLF85 2 года назад

    Great Vid!! You got the categorries right! Thanks... I'm sticking with Trello because its simple to use

  • @brittanyalleyne9760
    @brittanyalleyne9760 3 года назад

    For Notion Pricing if you are a student or teacher the pricing is free for personal pro.

  • @johnnyroc
    @johnnyroc 3 года назад +6

    I tried about 20 different ones and ended up with Trello. It’s ugly as far as the aesthetics but it’s easy to use. Notion looks super cool but was giving me a headache when I tried using it.

    • @tee1209
      @tee1209 2 года назад +5

      If the aesthetics are a problem- try Milanote! It's Trello's more reformed and visually-pleasing sister, hahaha
      I loooove it and it's really easy to get the hang of!

    • @TheHoopLaedy
      @TheHoopLaedy Год назад +1

      @@tee1209 THANK YOU! Just watched a vid and can't wait to try it out! It's so beautifulll 😍

    • @tee1209
      @tee1209 Год назад +2

      @@TheHoopLaedy Yess, please do! 8 months later and I still love it!

    • @TheHoopLaedy
      @TheHoopLaedy Год назад +1

      @@tee1209 I just started using it and its sooo motivating to use with it looking so beautiful haha Looking forward to continue using it!

  • @dharmeshnaik3899
    @dharmeshnaik3899 2 года назад

    Trello is good but using butler in proper way is a key technique. Time tracking should be added in better way. Export data to excel is also an expense.

  • @JesseStarrPhoto
    @JesseStarrPhoto 3 года назад +1

    I would love to have one tool that does my notes and task/project management but it seems like Notion doesn’t have the awesome automations that I rely on in Trello...

  • @raulsifontes5420
    @raulsifontes5420 3 месяца назад

    Thank you for the comparison video. It allowed me to see some key differences. And after watching your video, I got to wondering, is there an app like Trello that doesn't sync to a cloud? (As in a server) Your video showed me that for me, I would want to use trello for its ease of organising my personal life, but I don't have a business , and I don't have a job where I must ALWAYS be collaborating with everyone of some fortune 500. I want to organise my life, but I also don't want my life's personal information and personal movements stored on someone's server. Is there a way to not have it sync? (Or at most have it ONLY sync to my personal server at home?) And or is there another app that is similar to Trello.... But that allows me to stay off line from some companies server?

  • @jeffmozly3010
    @jeffmozly3010 3 года назад

    I've never heard of notion. It was interesting to find out. trello was used but eventually switched to leadertask. Can you try it in another video?

  • @widermkt8041
    @widermkt8041 3 года назад +1

    I try to pick a productivity app for the first time. I have a small team of 2 people, and might expand next year. I also hope to teach my children (17 and 14 years old) to use this kidn of productivity apps. Which one should I pick? things, trello, notion. (better be a FREE version, in case my company grow much bigger)

    • @LamNguyen-wi7ow
      @LamNguyen-wi7ow 3 года назад

      I'm wondering also. However, following to comments above, it'd be better to use Trello for task distribution. And Trello is simpler to be familiar with, your kids would get used to it more easily. It might be a great start. I think so...

  • @jeremyclimbs
    @jeremyclimbs 3 года назад +3

    What kind of mic do you use? Your audio is super clean

    • @Simpletivity
      @Simpletivity  3 года назад +2

      So glad that you think so, Jeremy. I'm using a Blue Yeti.

  • @mahtabezani7066
    @mahtabezani7066 Год назад +1

    i'm using trello right now.

  • @Kamurii
    @Kamurii 5 месяцев назад +1

    Trello all the way

  • @christiandevos9468
    @christiandevos9468 3 года назад +2

    Notion is too complicated for me. I use Evernote for note taking and file cabinet (webclipping), Google Keep for simple To-Do lists and Trello for project management (simple and easy working interface - better structure than Keep).

    • @alancousins9595
      @alancousins9595 3 года назад

      May I recommend you have a look at a new app called Bundled, which is beautiful, agile and at the cutting edge. Still developing but amazing so far. Kanban views, collapsible columns for easier viewing. Will be a keep killer shortly. Cheers

    • @christiandevos9468
      @christiandevos9468 3 года назад

      @@alancousins9595 I tried Bundled because of ,your answer. But thanks, nothing for me. Bundled is only Android (no iOs version), only 6 bundles in the free account, no desktop version or web app (unless you pay)... for me not better than Keep or Trello. No webclipping like in Evernote. And these sync with Apple devices. Plus: where are the data stored with a solo developer? Can I trust this? Is there a backup system?

  • @rajshresthajuneja6045
    @rajshresthajuneja6045 2 года назад

    Very helpful! Good stuff.

  • @shreddedmamafitness
    @shreddedmamafitness Год назад +1

    Great video. Thanks

  • @danielpowers4787
    @danielpowers4787 3 года назад

    Really good comparison

  • @benclem
    @benclem 3 года назад +1

    Really good vid 👍🏼

  • @mirrorreflection3479
    @mirrorreflection3479 3 года назад +2

    I am fine with Google keep...yup Google keep

  • @rubenssza
    @rubenssza 3 года назад +1

    GOOD INDEPENDENT REVIEW!

  • @wingsluxe
    @wingsluxe 3 года назад

    Using Trello

  • @angelival2468
    @angelival2468 3 года назад +1

    im using notion

  • @martincortes702
    @martincortes702 3 года назад +3

    Notion all the way not even close Trello is limited and ugly interface, Notion is a monster if you design it properly and much better to look at

  • @christophertauss3640
    @christophertauss3640 2 года назад

    Very very good job. I love Trello and use it a lot (free version). The simplicity can not be beat. I looked at Notion and decided it was too much effort to learn, but your video is making me re-think that. I am using this for myself but the free version of Trello has no calendar view and you can not assign tasks (something I don't generally do anyway). One thing that you did not mention that is real important to me is the ease of seeing what I have already done. In Trello, I move the card to a table for completed tasks which is organized by month and I can literally see every task. I put lots of notes in the comments of each task. I also have started using Trello cards with checklists as a habit tracker. One card for each habit for each month and the checklist has one item for each day of the month. I create this once as a Template and tweak the size of the checklist depending on the days of the month. This works great and I can make notes as I check off each day. In general, the ease, simplicity and wide variety of possible arrangements makes Trello hard to beat, but from what you said, I may just look again at Notion. Many thanks.

  • @contaytkk3528
    @contaytkk3528 3 года назад +1

    I like to use Evernote, Trello + mindomo

  • @salsalee4322
    @salsalee4322 3 года назад +1

    Maybe now i'll try to use trello :))

  • @advendia6010
    @advendia6010 2 года назад

    There is now a view feature on Trello

  • @jebucaro
    @jebucaro 3 года назад +1

    What about Trello Gold!? 🙂

    • @Simpletivity
      @Simpletivity  3 года назад

      Good point. Trello certainly doesn't make this known to most users. But it is still available: trello.com/gold

  • @natimacanuda
    @natimacanuda 3 года назад +1

    I use Notion

  • @Artificial.Unintelligence
    @Artificial.Unintelligence 2 года назад

    you forgot to mention that Trello puts ALOT behind a paywall (you can only have 1 powerup per board) where as other apps like Notion or Asana at least let you use a functional calendar or various views before paying.

    • @Simpletivity
      @Simpletivity  2 года назад +1

      Actually, you now have access to unlimited power-ups on all Trello boards (including free).

  • @sabriilies7424
    @sabriilies7424 3 года назад

    Using Quip.

  • @FarzanasLaw
    @FarzanasLaw 3 года назад

    GOOD VIDEO!!!!

  • @adamzapotok2681
    @adamzapotok2681 2 года назад

    using notion

  • @karengrant1779
    @karengrant1779 3 года назад +2

    I use Restyaboard, a free alternative to Trello.

  • @merkury28
    @merkury28 2 года назад

    lack information about security, encryption

  • @komkom2010
    @komkom2010 3 года назад

    Notion

  • @yutsiyutischi8889
    @yutsiyutischi8889 3 года назад +1

    Do nothing but sleep or sex in the bedroom is my favourite: D 2:28

  • @bstwshs
    @bstwshs 2 года назад

    Just notion

  • @stmuliabalikpapan7050
    @stmuliabalikpapan7050 26 дней назад

    cool

  • @ZerguineHalim
    @ZerguineHalim 7 месяцев назад +2

    Really good comparison

  • @Arfansmith
    @Arfansmith 3 года назад

    Notion