Hey Carl. Just finished your book - your time your way. Its a fantastic and helpful book that elevated my timemanagement to the next level. I think the timesector system is genius. I often struggled with my to do list cause it was to big or i had to many project lists and i lost sight. So cudos for this great system and your book! Keep it up and thanks for your content! Bstrgds from Switzerland
I generally use this system for my tasks: 🔴 Important/urgent tasks, 🟡should/may do tasks, 🔵might do and easy tasks (little wins), and ⚫for mundane tasks. I generally only aim for a max of 7 tasks a day and a limit of 3 items per flag. I tried to implement some elements of GTD, like high/low energy, length of time, and context, but that didn't work for me.
I always try to divide my work in three piles. A, B, C. The As have to be done in a day a week or month. Things would move from the B list to the A if time got closer. Just like A1s, A2, etc. C's - If I didn't get to them in 30 days, I trashed the oldest half of them. (They weren't important anyway.) Great video!
Carl, since you are selecting up to 10 things to do per day are you queuing up 50-70 things to do when you do your weekly planning? And do you wait to prioritize the things for day during your daily planning?
Ooh, I don't think of it as queuing things up. I'm looking to eliminate as much as possible. My first run through when I do my weekly planning is to ask if I still need to do a task. If not, it joy of joys and I can delete it.
Damn. It just clicked with me how important this is. I have always considered it as a reactive process. A - the things that are going to break today B - the stuff on longer deadlines, that are collecting C - All the 2 minute jobs that need to be done today When I should have been re-active. A - the stuff that's going to blow up today, not forgetting time for 'my' own major project/goal B - the deadline stuff C - the 2 minute stuff
I tried to set up smart lists for ABC in apple reminders - but I ran into some problems - 1)You can make a filter on smart lists for tommorows tasks, so I can plan for tomorrow, today. 2) You can't set the smart list to include tasks which have a priority attached and those which don't - which is a problem as sometimes I may forget to attach a priority due to this being a new system to me. Any ideas on how to combat these two issues?
Hey Carl, I really like your time sector system with Todoist. I was wondering what your google calendars currently are -- previously it was something like 01 PERSONAL 02 WORK PERFECT WEEK Todoist etc. Could you tell me what it is right now and if you don't mind what you put into each calendar? Thanks, and awesome content
Sorry if I missed it in your video. I see you're using the ABC on your today view. But how do the tasks come there in the first place? Do you give all tasks always a due date? Or do you look every morning what you want to do and then add them to your today?
That will come from the weekly plan + daily plan. The weekly plan is around 30 minutes to get a big picture view of what's going on and where I need to put my attention the following week. The daily plan is to ensure I'm focused on the right things and that's when I will prioritise my day.
@@Carl_Pullein Thanks, I understand. So in the weekly and daily plan you check you're priorities and mark them with a due date and a p1, p2 or p3 status?
I thought it was a great book. It was good to see where all the ideas came from. Charles Hobbs must have taught Hyrum Smith, Stephen Covey and David Allen hahaha.
Smith was part of Hobbs company. Ended up in legal action, sadly. Smith went and created FranklinQuest teaching the same material, but whose ideas they were first, I dont know. Sad story.
Got a question....When you are booking in appointments for meetings etc, do you enter them in your daily pages at that time? do you use your daily pages to see when you are available for meeting etc?
That depends where I am. I try to avoid being pressured into confirming an appointment until I can "check my calendar" but I will generally go to my digital calendar to put the appointment in. Writing it down on a notebook riaks double booking myself.
Hey Carl. Just finished your book - your time your way. Its a fantastic and helpful book that elevated my timemanagement to the next level. I think the timesector system is genius. I often struggled with my to do list cause it was to big or i had to many project lists and i lost sight. So cudos for this great system and your book! Keep it up and thanks for your content! Bstrgds from Switzerland
Thank you. Wonderful to hear you enjoyed the book. And glad to hear the Time Sector System's working well for you.
I liked your explanation of the could do. I never quite understood what that one meant. Now it makes complete sense.
I generally use this system for my tasks: 🔴 Important/urgent tasks, 🟡should/may do tasks, 🔵might do and easy tasks (little wins), and ⚫for mundane tasks. I generally only aim for a max of 7 tasks a day and a limit of 3 items per flag.
I tried to implement some elements of GTD, like high/low energy, length of time, and context, but that didn't work for me.
I always try to divide my work in three piles. A, B, C. The As have to be done in a day a week or month. Things would move from the B list to the A if time got closer. Just like A1s, A2, etc. C's - If I didn't get to them in 30 days, I trashed the oldest half of them. (They weren't important anyway.) Great video!
I like that idea - trash tasks not done within 30 days. 🙂
Reminds me of the MoSCoW categorisation when we review software requirements when writing new software- Must, Should, Could, Won't
That's a good one - "won't" I might adopt that one 🙂
Carl, since you are selecting up to 10 things to do per day are you queuing up 50-70 things to do when you do your weekly planning? And do you wait to prioritize the things for day during your daily planning?
Ooh, I don't think of it as queuing things up. I'm looking to eliminate as much as possible. My first run through when I do my weekly planning is to ask if I still need to do a task. If not, it joy of joys and I can delete it.
Damn.
It just clicked with me how important this is.
I have always considered it as a reactive process.
A - the things that are going to break today
B - the stuff on longer deadlines, that are collecting
C - All the 2 minute jobs that need to be done today
When I should have been re-active.
A - the stuff that's going to blow up today, not forgetting time for 'my' own major project/goal
B - the deadline stuff
C - the 2 minute stuff
That's certainly one way to look at it.
I tried to set up smart lists for ABC in apple reminders - but I ran into some problems - 1)You can make a filter on smart lists for tommorows tasks, so I can plan for tomorrow, today. 2) You can't set the smart list to include tasks which have a priority attached and those which don't - which is a problem as sometimes I may forget to attach a priority due to this being a new system to me. Any ideas on how to combat these two issues?
Hey Carl, I really like your time sector system with Todoist. I was wondering what your google calendars currently are -- previously it was something like 01 PERSONAL 02 WORK PERFECT WEEK Todoist etc. Could you tell me what it is right now and if you don't mind what you put into each calendar? Thanks, and awesome content
Hi George, that is still correct. (I do subscribe to the Leeds Rhinos fixtures list as well which is an additonal calendar)
Sorry if I missed it in your video. I see you're using the ABC on your today view. But how do the tasks come there in the first place? Do you give all tasks always a due date? Or do you look every morning what you want to do and then add them to your today?
That will come from the weekly plan + daily plan. The weekly plan is around 30 minutes to get a big picture view of what's going on and where I need to put my attention the following week. The daily plan is to ensure I'm focused on the right things and that's when I will prioritise my day.
@@Carl_Pullein Thanks, I understand. So in the weekly and daily plan you check you're priorities and mark them with a due date and a p1, p2 or p3 status?
@@WPT_NL I generally add the priorities when I do my daily planning as priorities shift from day to day.
@@Carl_Pullein That looks like its working for me to. Thank you
Hi, Carl. This is the first time I've noticed you mention TimePower by Charles Hobbs. What did you think of it?
I thought it was a great book. It was good to see where all the ideas came from. Charles Hobbs must have taught Hyrum Smith, Stephen Covey and David Allen hahaha.
Smith was part of Hobbs company. Ended up in legal action, sadly. Smith went and created FranklinQuest teaching the same material, but whose ideas they were first, I dont know. Sad story.
@@dp1311-n9z Thank you for sharing that, David. I didn't know.
Got a question....When you are booking in appointments for meetings etc, do you enter them in your daily pages at that time? do you use your daily pages to see when you are available for meeting etc?
That depends where I am. I try to avoid being pressured into confirming an appointment until I can "check my calendar" but I will generally go to my digital calendar to put the appointment in. Writing it down on a notebook riaks double booking myself.
ABC doesn't work for me. I just don't want to look at BC list
Absolutely needed this reminder. My MITs creep into a mix of all levels of priority and I feel less productive because of it
Glad to have been able to help. 🙂