How To Create Email Templates in Outlook | My Templates & Quick Parts
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- Опубликовано: 15 июл 2024
- The first 1000 people to use the link will get a free trial of Skillshare Premium Membership: skl.sh/leilagharani12201
Are you spending too much time answering similar emails in Outlook? Learn how to use email templates to save time and improve efficiency. This video guides you through using the free 'My Templates' add-in and the 'Quick Parts' feature in Outlook for quick and easy email responses.
✨ Key Highlights:
▪️ Using 'My Templates' Add-In: Discover how to use 'My Templates' for storing and accessing email replies. This add-in stores your templates in your mailbox, making them accessible on different devices or Outlook on the web.
▪️ Creating and Using Quick Parts: Learn how to use Quick Parts for storing reusable content, including text, images, and formatting, for quick insertion in emails. Understand the benefits and limitations, like local storage and lack of automatic sync.
▪️ Practical Demonstrations: Follow step-by-step instructions on creating, saving, and using templates with both methods. Get tips on adding formatting, links, and images to your templates.
▪️ Exporting Quick Parts to Another PC: Learn how to export Quick Parts to a different computer, ensuring you have your templates available wherever you work.
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Instead of typing the same text each time or copying and pasting your reply from another application you can use predefined text blocks with the click of a button.
00:00 Using Email Templates in Microsoft Outlook
00:53 Using Email Templates with My Templates Add-In in Outlook
03:39 Using Email Templates with Quick Parts in Outlook
06:06 Export Quick Parts to Different PC
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Gold. Your adding information such as the 32kb limit might really help us understand Outlook refusing to be more organized. Adding to quick access toolbar is the efficiencies I love.
I too have been using signatures as templates which has helped me immensely. I love that you expand my knowledge of now not only excel but outlook. Thank you
Happy to help, Donna!
@@LeilaGharani❤
Thank you for these tips, Leila. I didn't know both tools. I used to take advantage of the auto-correction so the Outlook automatically replaces a word or set of letters and symbols in to a complete message. It also supports rich text, tables, etcétera, just like the quick parts.
This is such a great way to save time. Thanks for this Leila :)
You're so welcome!
Your videos are always a good source of knowledge. This one is no exception, it was time to go past the signature as many others and I do. Thanks for the insight!
❤
I am so glad I have found your tutorials! Such a time saver! I LOVE your tips and shortcuts 👍👍👍👍 THANK YOU SO MUCH
You are so welcome!
Você é de mais! Na minha opinião ou Outlook tem tantas funcionalidades que apenas hoje, com meus 49 anos, depois de muitas pesquisas, que com sua ajuda, fui descobri a "lista rápida". Você está de parabéns!!!!
Thanks, didn't know about Quick Parts. Currently I've got some commonly used blocks of text saved and accessible via the clipboard (Windows -V key combo), but the way you've shown here is far better!
If the 32kb limit is an issue, or you've got emails that only have small things changed here and there such as who it's sent to, date/time/amount in the subject or body, you may find this useful: Copy one of your existing emails to a new one, put everything you need into it (email address it's to be sent to, subject, whatever the body of the email needs, etc) and leave spaces for whatever it is that might need to be changed, if anything, then save that draft email to your computer. Assuming you're using Windows here - right click on the file, choose properties then tick the Read only box. Now whenever you need to send that email, open it from windows explorer by double clicking on it, make any changes as necessary (add files to it or whatever) then click send...
This whole time I have been saving templates as signatures. Thank you for another informative video!
That's so creative!
Same here 😅
Doing this as well, seems to be the better option tbh
That's SMAAAAAAAARRRRTTTTTT!
Me too.
Another Gem. Everything I have viewed by Leila is clear, concise and well delivered. Wish I had discovered her content sooner, especially Excel.
I never knew this, thanks Leila!
Totally awesome. I'm always searching for old emails to copy replies for the same subject to different users. That ends today. Leila, thank you for this tutorial.
Glad to help!
That was excellent! Yours has become my favorite channel when it comes to learning new things. The videos are high quality, informative, easy to follow and you are a fine and pleasant instructor.
Wow, thanks! I'm glad you enjoy the videos Robert.
I got this on right time!
Thanks Leila
I have to reply/provide update every hour.
This feature will help me a lot.
Great job!
Glad it was helpful!
I use signatures for my templates. Works well too!
Thanks Leila!
I also use Signature the same way 👍🏻
You’re so good, my Executive Assistant career took off since I started learning from you. Thank you friend.
That is awesome, Dewayne!
Thank you Leila.
I've been waiting eagerly this video since seeing your post on IG.
Thank you! I hope you liked it.
So helpful, as always! Thank you!👏🏾
Thanks for the Holiday Gift Leila! What a time saver 🙌.
You are so welcome!
Cool tip, up until now I have used copy/paste from previous emails.
That accent is a big bonus watching your uploads.
Thank you Leila. You're always so clear.
You’re welcome 😊
I did not realized 'quick parts' before. Great from my point of view. THX!
Like before watching. If Leila is telling a feature, can’t be bad.
Leila, I have never regret subscribing to your channel. This is very educative and helps in productivity. You would not have to be thinking on composing same mail you have sent before. I love this
Thank you! 😃
Brilliant! Thank you. Cheers!
Awesome trick and tips ... thank you Leila
Thank you Leila jan, very helpful.
Glad that Ive browse on your tutorials will be following for future use ND HELP.tHANKS
Thank you so much for your help Leila
Great Great tips ! Excellent video, thank you Leila !
I love it 🤘😎🤘 I save templates to outlook and use to send as a new response - but now I know how to reply too 👍
Can you update for how Outlook looks now? The Outlook UI is even more of a busy trainwreck now and I don't see the icons you refer to.
Great Leila. You are great in teaching in Excel. Outlook is also useful. Expecting in Power BI. All the best
Fantastic, thank you!
Outstanding! Thanks a million!
Exactly what i needed, thank you!
yeeees that last part was what i was looking for!! thank youuuuuu
Happy to help!
I have been using my signature for my templates. This video is really helpful .Thanks.
Beauty with brains!! Stay blessed.
Well, now you changed my outlook on Outlook too! Nice tips for quick work on the most used office app, as we can't skip emails any day! Thanks! 😊👍
Thank you, Vijay!
This is useful! Thank you and hope you can do more videos on outlook in the future 😊
Thank you! Will do!
great, thank u! much needed!
Great learnings. thank you. I have been saving templates in MS One Note. I didn't' think about saving them as signatures. will give these a try. I hope you continue adding more Outlook tips, for those of us who work almost all the time within Outlook is extremely useful. especially tips to add efficiencies and organization.
Glad it was helpful!
Thanks, sometimes those quick tips help a lot on our day-to-day work
Interesting. Thanks for your videos.
love your work
Fantastic! You and your explanation style
Thank you, Leila.
The only channel where you see ads and don't skip
Thanks so much for this tip.
Thanks for your shared, It was very helpful for me!
Thank you for these save-timing tips 🙂
Thank you, very helpful.
I love your tutorials.
thank you for this information. 😍 very helpful!
Thanks Leila. As always, great info. Thanks for sharing :)) Thumbs up!!
Thank you, Wayne!
Great tip, thank you.
YOU ARE THE BEST !
Fantastic videos. I have been a spreadsheet geek from back in the Lotus 123 days. I appreciate your teaching and presentation style.
Great to hear, Michael!
Thank you so much! Quick parts will really help me!!!
Glad to hear it, Christina!
Great video Leila. I used the information to create Quick Parts. Thanks for posting the video. You always have some interesting tips.
Awesome! Thank you, Wayne!
"Thank you, Leila! I've watched your videos, and they are incredibly valuable. Although I'm a Skillshare member, I've noticed there are very few courses of yours available. Fortunately, Skillshare's pricing is quite reasonable. I'd love to see more of your courses on Skillshare in the future. I'll always be your fan!"
Excellent and super to save more time and increase the productivity.. So far I am copied and used us a signature for all the templates. Thanks a lot.
Thanks, Leila G!
Great, thorough explanation thanks!!
Glad you enjoyed it!
Useful as always
thank you Leila, I really learned lot of useful things in your great videos
Happy to hear that, Arnaldo!
This is a helpful technique to speeud up my workflow. Thanks for the instructions on how to use my templates.
Glad it was helpful!
That's a great solution😊 I used to save drafts in separate folder in Outlook 2010 and copy-paste the answer
Happy to help :)
This is great stuff. thanks!
Great content! Thanks
Thank you..it was useful
Thank you very much! ❤
3 I can't wait to get back to work and implement quickparts, I have been saving signatures as templates, quick parts will be fewer steps.
Thanks, I had been inserting different signatures.
Wow very helpful info, thank you 🙏
As usual, great tips Leila! I have also used email signatures to create templates. This allows me to quickly select the canned email response I would like to use, without any size limitations.
👍
❤
Ok why didn't I find your vid an hour ago? LOL - I subscribed your the bomb!!
Thank you so much for this now i can save my too much time.
👍👍👍🤝
Brilliant! Thank you
Glad you liked it!
FANTSTIC WAY TO MINIMISE REPETETIVE REPLIES - EXCELLENT TUTORIAL
Hi @Leila, I am using this trick since you uploaded video, it has increased my productivity 10x more..
I took a time out today to comment and thank you.
Thank you, I appreciate it! I'm glad the tip was helpful.
Wow. You Saved my time much more
Thank you, Leila :-*
So helpful.
Very well explained... Thanks Leila...
You're welcome 😊
Dear Leila, Thank you so much for this video. This was very helpful for me. It saved a lot of my time. God bless you. :)
You're so welcome!
wow this is amazing leila . you put a lot of effort in this wonderlful tutorial👍👍
Thank you so much 😃
Very nice tip. Would be nice to see more outlook tips on your channel. Thanks for sharing.
Thanks, will do Felipe!
Thanks for the video.
Can you also include outlook on the web in your videos. Do they have the same features.
Yay! This should save me a lot of time. thank you so much! :D
You're very welcome!
Thank you so much for this 💖
No problem 😊
Hey great video. I tried following these steps for a client, but could find templates anywhere. After asking around, the reason was that the templates option wasn't selected (office 365 in the browser). Here's the trick that enables templates so people can use your video:
Enable templates first.
Settings (the cog top right of screen) -> View all outlook settings -> customize actions tab -> make sure "my templates" is selected -> click save - Now you can follow this youtuber
Life saver!!
I really like this channel. Learned so much and also implement as well.
That's great to hear, Victor!
Wow. Everything in your videos is amazing. Style, content, presentation !! Kudos !!
Thank you for the kind feedback!
I think videos without text on the screen is better, thanks our beautiful teacher.
Seu trabalho é incrível. Muito obrigado.