Outlook Calendar - Meetings vs. Appointments
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- Опубликовано: 14 июл 2024
- In Outlook we live in our calendar. We have three different types of calendar items - Meetings, Appointments, and Events. When do you use each? We will look at scheduling meetings, appointments, and all-day events. The main distinction is Appointments are for you and have a start and end time. Meetings are for you and someone else or multiple people and have a start and end time. All Day Events are usually for you and do not have a specific time like appointments do.
All three can also be Recurring. For example, I have recurring appointments for my lunch hour. They occur Monday through Friday from 12:30 pm to 1:30 pm. Recurring Meetings can be daily, weekly, or monthly. Staff meeting every Tuesday from 10 am to noon is an example. Budget meetings every month are another example of recurring meetings.
Recurring all-day events could be anniversary dates, birthdays, etc.
Chapters
00:00 Introduction
00:55 Appointments
03:00 Private appointments
03:59 Move appointments
04:27 Meeting requests
06:07 Cancel meetings
06:50 Recurring w/ skipping weeks
07:45 All-day events
08:57 Add and remove attendees
10:49 Getting around views
12:27 Closing remarks
#chrismenardtraining #outlook #outlookcalendar #microsoftoutlook #outlooktips
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Thank you for your video and great tips.
Thanks for the video ,, was really helpful. Keep up the good work
Thanks, will do!
I love all your tutorials
fabulous...Thank you
very helpul video sir, keep up the good work
Thanks, will do!
What's better way to set reminders with deadlines. Example: if I want to monitor contracts expiration, renew, etc within 10 days, 60days before, etc. Can I use the reminder from the calendar or I have to set up inside my contracts database? When it's about to expire the contract, I want to receive the e-mail saying "contract will be due" etc
Thanks for the video. I have an instance where I was the organizer, I wanted to move the time slot 30 minutes back. So I clicked on the reoccurring meeting box, pressed the delete key, and chose to not notify attendees to reduce so many emails. All this did was remove it from my calendar, and no one else's. I tried to recover the meeting from my trash folder with no success. I had to resort to emailing everyone and asking them to remove it from their own calendars themselves. Any tips on how to do this better or fix this in the future?
I am searching for how to set up the calander so that it shows the current week at the top. I HATE that it defaults to show the whole month. I don't need to see the previous couple of weeks, ever. I just need to see the current and upcoming months....
This was an excellent video. I do have a question, my organization uses webex instead of teams. I have tried to add and remove people from scheduled meetings and it still sends to everyone. I am using the newest Outlook. I have found that when I forward a meeting to someone it doesn't send to anyone else except that person. However, when I delete someone it sends to everyone. Is this just a possible glitch? Also, I have a person that I have sent meetings to (through a series) and I had to forward it to them however, when I update, it will not change on the other person's schedule. Can you help me to understand this?
Was hoping you'd cover an all day meeting and show what the 'time zones' box is for. Does checking it make an all day meeting show 12am-12am in the correct time zone for each participant?
How do you BLOCK invites??
Would like to see how you as a meeting organizer can track who's attending and not. If the attendees checks "Accept, do not send a response" that means that organizer will not receive a message, but also cannot see the response from the attendee in the tracking list? What is the purpose of that option? it is often misunderstood
I am not able to create an appointment. If I right click in my calendar I have 2 options "New event" and "Go to today". How do I create an appointment? I'm on the outlook web version
Outlook web, click New Event. Just don't invite anyone. That is an appointment. If you do invite someone, that is a meeting. It isn't as clear as the desktop, but that is how the web version works.
If I am booking a meeting between 2 people, one in NYC and another in London. The CFO I am supporting is in NYC and I am also in NYC, but the person who lives in London wants a teams meeting with the CFO. Am i booking in our NYC (EST time zone) or UK time zone??? The start and end date of the meeting (which is from 2 -3) should have an EST time zone, and it will be automatically converted for the person in London once he receives the invite, am I understanding this correctly?
Is there a way to add a calendar link into a email?
Very good tutorial... But the biggest issue needing a tutorial is how to synchronize with Google calendar and Zoom meetings. I just cannot get this to work. Hence outlook is pointless for so many people.
Thomas, are you saying that the Zoom meetings you create are not showing on your Google Calendar? I'll try to make a video this weekend on Google Calendar and Zoom Meeting integration.
@@ChrisMenardTraining Thanks for coming back to me.
The problem is that neither product plays well with the other. I have Google calendar events that do not appear in outlook and the same in reverse. As google calendar is so much more powerful than outlook and is more compatible with other platforms and products I am about to give up on outlook. I only use it now to set up Teams meetings with other outlook users. The email part of outlook I have stopped using completely.