Customize Modern SharePoint List Forms Tutorial | JSON Formatting, Validations
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- Опубликовано: 3 июн 2024
- This tutorial video is a step-by-step guide on how to customize Modern SharePoint List / Microsoft List Forms using JSON Formatting, Column & List Validations, designing form header & footer using JSON, adding columns in Sections (Form Body) and more.
Video showcases the power within SharePoint itself (In-product) to customize forms, reorder columns, show and hide columns with conditional formulas, add column and list level validation formulas, create sections in form body, add custom headers and footers using JSON form formatting, add a notification approval workflow using power automate, make columns read-only (in form) by conditional formulas checking logged in user role and much more.
#SharePoint #JSON #Forms #sharepointonline #Microsoftlists
🔗 Helpful Links:
Configure the list form
docs.microsoft.com/en-us/shar...
Show or hide columns in a list or library form
learn.microsoft.com/en-us/sha...
Creating custom list templates
learn.microsoft.com/en-us/sha...
SharePoint List Form Formatting Playlist:
• SharePoint List Format...
PnP Samples: pnp.github.io/List-Formatting...
Table of Contents:
00:00 - Introduction to customizing Modern SharePoint List Forms with JSON
00:37 - Create SharePoint List from Microsoft List Template
02:21 - Reorder Columns in SharePoint Form
02:53 - Show or Hide Columns in SharePoint Form
03:14 - Required field validations (Column must contain information)
03:39 - Conditional Show Hide Columns (Edit Conditional Formula)
05:59 - Configure SharePoint form body to show one or more sections (JSON)
10:04 - Customize SharePoint Form Header using JSON formatting
11:24 - Customize SharePoint Form Footer using JSON formatting
12:10 - SharePoint Form matches Site Themes (Look and feel)
12:24 - SharePoint Form JSON Customization Example
13:00 - SharePoint column validations
14:06 - SharePoint List Validation Settings (Validation formula)
16:47 - SharePoint List Approval Notification Workflow
20:21 - Add SharePoint List to Modern Page (connected web part - List Properties)
21:01 - Add Modern SharePoint List as a Template
21:42 - Subscribe to Reza Dorrani channel
🤝 Let’s connect on social:
🔗 Reza Dorrani LinkedIn: / rezadorrani
🐦 Reza Dorrani Twitter: / rezadorrani 
Наука
❤ Love it! I learn more from your videos than any other source. Thank you for sharing your expertise and knowledge.
Most welcome. Thank you for watching and learning from the videos.
@@RezaDorrani q
Hi Reza I need formula that will pick the colosest date(to today) from 5 sharepoint list date columns for each row. Some of the date columns can be blank . Is this achievable either in formal or json ?
@@HowToBudgetIncome Not sure as I have not tried this scenario. I will recommend posting your query on sharepoint forums in case someone has done something similar
@Reza Dorrani thanks for your prompt response. What sharepoint forums do you recommend?
Love your videos! 20 minutes packed with valuable examples - hilarious. Thank you so much Reza 💚
Glad you like them!
The information from 30 videos about Sharepoint packed into one! Pure RUclips ambrosia! Thank you!
Wow, thank you so much for the appreciation
This is exactly what I worked on a lot before learning Power Apps :)
Near the end of the video, when you covered linking an approval directly to the form experience and embedding the list on a page, is great to improve the usability! I know it's just clicking the NEW button and then clicking the SAVE button... but for non-technical users, I've noticed they may be a bit overwhelmed at first by the SharePoint List UI.
Great video showing how this is all possible within SharePoint! Thank you, Reza!
Most welcome!
You are the best, Reza. Thank you for all your tutorials - always succinct and hugely informative!
Thank You so much for your kind words
Reza you are on FIRE!
Appreciate you so much for showing these features. I knew a bunch of them, but you threw in a ton more that I didn't.
Thanks!!
🔥
This is the best explanation I've seen on forms customization. I love that you also add how to get supported documentation for each step. Subscribed!!
Thanks Richard
So clear, so organized and so simple. Thank you so much!
Most welcome
Thank you! Very clear, concise, and packed with so much useful info in one place.
You're very welcome!
I had no idea u could customize a SharePoint form in SharePoint, I've always done it through PowerApps, this is so much simpler. Thank you Reza!
You're very welcome!
Haha same thing goes for me but our genius reza is here always to provide us creative things...
Very well done. I shared with others at work as we are all migrating to SharePoint online and having to edit and recreate different aspects. Your video was very thorough and easy to follow.
Thank You so much! So happy to hear that my work is being shared. Much appreciated.
I learnt a lot. I can now extend SharePoint List with JSON. Thanks Reza
Most welcome
Hello Reza, thanks a lot !
Based on your training vidéo, I've not created for workflow with "Start and wait for an approval" but "create an approval" and then "wait for approval" and then I've udapted my sharepoint list with the dynamic link to the approval it self, so when the approver receive the workflow notification in Outlook or teams , he has to click on the link to the item in order to see all the informations of the request with json customize forms in sharepoint and just have to click on the link of the workflow in order to approve or reject it.
It's very useful when the approval is done during a dedicated meeting : approvers just have to filter on pending request (or create a dedicated view) and open it one by one in order to take a decision ! Then the power automate flow is finishing in order to send an email of décision to the requestor and update items.
So one again Thanks a lot for all your amazing trainings
Awesome! Thanks for sharing your scenario. I can visualize how well that works :)
Thank you for all what you do for us, it is really a real pleasure watching your videos. I get the same excitement watching a non technical video for entertainment. 👍👍👍👍
Wow, thank you!
@@RezaDorrani i have only one question about these customisations , do they affect apps created based on lists in power apps??
@@abdessadekelasri7392 No
Love it! Thanks for sharing your knowledge Sir Reza!
My pleasure!
Amazingly helpful tutorial! Thank you!!
This is wonderful - so detailed, clearly explained and really helped me understand the power of lists and their associated forms - very grateful - thank you.
Glad it was helpful! Thanks for watching
Reza you are a diamond! I love your wonderful videos and explanations.
Wow, thank you!
Thank you so much!!!!! best tutorials! Exactly what I need!
Great to hear! Thanks so much for watching
Very informative
I am trying to watch your all videos to learn SharePoint, power apps, power automate
Thanks so much and I hope all the videos are worthwhile
Brilliant session, very useful, thanks for sharing.
My pleasure!
Definitely love it.♥ Thank you so much for sharing such a great experience and knowledge.
You are so welcome!
Awesome tutorial. Thank you!
Most welcome
Amazing!! Power apps can be slow to load, so I love that we can do so much with just a list. (Not that I don't love Power apps, I really do... but I wish they were faster.)
Slow load times can be due to actions on app onstart or screen visible etc.
This is what I am looking for, thank you Sir, you are awesome🤩
You are most welcome
Hi Reza, thanks for sharing your videos have been super usefull!
Most welcome! Thanks for watching Pedro
Olá sou do Brasil, adoro seus vídeos traz um conteúdo íncrivel mesmo sem ter o inglês avançado consigo estudar com didática parabens pelo contúedo.
De nada! Fico feliz em saber que pude fornecer conteúdo útil para você estudar.
Jean não sei se você sabe, mas tem como ativar as legendas automáticas em português, primeiro vai na engrenagem e ativa a legenda em inglês, fecha a engrenagem, depois volta na engrenagem clica em legenda novamente e clica em traduzir automaticamente e seleciona o português. Isso me ajuda muito a entender o conteúdo.
Appreciate you for sharing this valuable knowledge! 👍
Thanks
I learned so much from you!!!! Thanks a lot
You are so welcome!
Very helpfull. Thx so much. Chapeau 🎩Greetings from germany Christoph 👏 👏 👏 👏 👏
Thank You Christoph 🙏
❤️ 🇩🇪
This is so insightful. Thanks for sharing
Most welcome Nono
Thanks so much. As always with your presentations - unbelievable how much valuable information you are delivering in a given timeframe. Regarding this video, I‘d like to know how to include a Cascading dropdown directly in the SharePoint-list experience. Thanks in advance for your feedback and looking forward to learning from your vast experience.
Thank You so much!
Cascading dropdowns is not an option with JSON formatting. You would need to leverage Power Apps for that. I have done 2 videos on cascading dropdowns. I will recommend checking those.
another keeper, thank you Rezza.
Glad to hear that! Thanks for watching.
It helps a lot, thaaaank yoou 🙌🏻🙌🏻🤗
You're welcome 😊
I use some of that myself, but a useful refresher.
👍
Great video!! Thanks.
Most welcome
This changed my life.
Thats a big quote
Very helpful thank you
You're welcome!
Great work Reza 👍
Thanks
What a champion, thanks!
Most welcome!
Wow this is so useful thanks
Glad it was helpful!
Thank you Reza for capacity building, this content has extremely enhanced my skills to do some projects. Would you mind sharing the sample JSON formatting for the header that shows the approval status?
Most welcome!
I have a playlist on my channel related to json formatting. I have videos in there where header formatting json was shown and the video descriptions of those include the link to the code.
Brilliant Overview - Please keep such video's coming as I learned lot from your videos... Can you please check if we have facility to approve multiple items on mail which newly added in a day and so the status gets changed automatically after manager approves
Thanks!
When I make a video on a topic, I start researching about its feasibility and I make videos when I get multiple requests on a topic. This topic has had very few requests.
Thanks a lot for your video, I had never created an MS list, but now I was able to create one and customize it too. Was ablout to close the video when you mentioned JSON coding, but then realized it was too easy. If you see my comment; I have one question - I created a form which questions. Have chosen the choice column and added the following in the drop down menu (Not Applicable, 1, 2, 3 and 4), I wanted to know if I could calculate the average fs a text is present..Hoping you see this one soon.
Glad it helped!
Json formatting can only format data. It cannot calculate avg across all the items.
Look into column totals feature in SharePoint. Check documentation for that.
Reza, thank you for your clear and concise videos. After watching them I feel a little empowered as a beginner in SharePoint. Would you happen to have any tutorials on creating a hover card for a card in a Board view list? I'
Happy to hear that! It’s all about taking the first steps.
I do not have a tutorial on hover cards. Check the documentation for SharePoint formatting. They have some good examples there.
@@RezaDorrani thanks. The documentation and a decent text editor allowing me to see the json structure did the trick.
Wow! great job!
Thank you!
Amazing video! Wouldn't mind more of the same please.
More to come!
@@RezaDorrani believe it or not, just today we had to retire a power apps form that was causing more trouble than it's worth. This does everything it was doing and much more.
@@GazaAli Goal of video was to showcase what can be done In-Product! SharePoint forms itself are powerful. Not everything needs to be a Power App.
@@RezaDorrani Amen to that. Is it at all possible to force the form to always display across 2 columns?
@@GazaAli I have mentioned this in video. Answer is no.
Thank you sir!
You are most welcome!
This is great. Thank you! Is it possible to set the form up so that the values in a choice column are dependent on the choice in a different column?
For example, if there’s a “department” column and someone selects “Marketing”, the choice column named “Job Title” will display only the job titles that are within the marketing department?
I know this can be done in power apps, but I’m not sure if/how it can be done right within list itself using some of the filtering techniques you’ve demonstrated here.
Dependent choice columns cannot be achieved with JSON.
Learned a lot of good info from this video! Appreciate the clear and concise examples from start to finish.
One question, is there a way by formula or what not to display content from a column based off what another has? Instead of hiding/showing an entire column but data within that column. For example, I select a start and end date...is it possible to hide content in another column based on if it falls or doesn't fall between those dates?
Most welcome.
Hiding column content is not an option with json formatting.
@@RezaDorrani ah ok. Wasn't sure if there was anything that could be put into the formulas or column validation sections. I'll have to rethink the idea I had, but amazing info as usual.
Great video Reza! Thanks so much for your assistance! Is there a way to increase or set the field width and height within a form section? I need a full-width field (text type) within a full-width section.
You cannot adjust the widths
I learned so much. Thank you. Where can I get the header formatting code for the formatting based on Approval Status? I am just learning and can't seem to figure out how you did that. You are a really good teacher!
I have a playlist on list formatting. Description of those videos has links to the code.
Great 👍👍👍👍 thank you
Welcome 😊
@Reza - love this! Question: (1) can we have a different form display with more or less fields, depending upon which user is logged in?
Video shows how to show hide columns based on logged in user.
Thanks!
Thank You
Thank you very much for covering this. it is quite handy! is it possible to have the form on separate page or we have to use PowerApps?
Can you elaborate more on separate page
great material
Thanks
Great content Reza. I'd love to see if it is possible to reply to these types of approval requests with Outlook actionable messages.
You could always leverage flow approvals. I have done several videos on it. I have a playlist on my channel for approvals.
Another awesome video. Would this concept work with multilevel approvals/approves?
Could work with multilevel approvals as well.
HI Reze! Great video, thanks so much! Quick question - I had a date field in the Form passing into List, but when the date is empty, error occurs showing "OpenApiOperationParameterTypeConversionFailed. The 'inputs.parameters' of workflow operation 'Create_item' of type 'OpenApiConnection' is not valid. Error details: Input parameter 'item/DatetocompleteIU' is required to be of type 'String/date-time'. The runtime value '""' to be converted doesn't have the expected format 'String/date-time'." Do you happen to have a shortcut for a fix? Thanks!
I have not come across this issue hence not sure whats the fix for this.
Wonderful
Thanks
Excellent!!
Is there any sintax to refer a lookup column in the JSON header?
Documentation has the syntax information. Link is in video description.
Thank you so much for this info. I already knew how to make sections, But I do have a goal of adding "Action" buttons to the header that would trigger power automate flows. Is this possible?
Most welcome!
Currently triggering flows from header section is not supported.
You deserve a double like
👍 👍
Hi Reza, a very informative video. Thank you. I was just wondering if it is possible to ad an 'Approve' 'Reject' button in the body rather than the approver having to select from the drop down?
One cannot customize the body formats
@@RezaDorrani OK, thank you for letting me know - saves lots of searching to find the answer
Hi Reza, great video as always. I was wondering if there is a way to see in the Header the Title value for each item if I select multiple items? Thank you
This does not work with multiple item selections
Nice one.
Thanks!
Awesome again Reza. How did you populate and format the header please. Sorry if I missed that bit.
Video description has link to a playlist of videos on header formatting. The descriptions of those videos will include links to download the JSON samples.
@@RezaDorrani Thank you. 🙂
Great video, thanks for making Reza
Most welcome
Such a great video! Question for you: I have Power Automate flows and Power Apps forms connected to my existing SharePoint list - will reordering columns in the SharePoint form impact how those work? (it doesn't change the field # assigned to them, does it?) Same question for configuring the form body to have sections.
Reordering in SharePoint will have no impact in apps or flows
@reza thank you for sharing, Is it possible to show thousands separator when input new item on number column sharepoint list ?
I am not sure about this one.
Really great video!
Two short questions:
1. Can you also show/hide section titles (so not just a collumn) based on the entry of specific fields?
2. Can you show/hide collumns based on multiple conditions? Meaning show this collumn if collumn "[collumn name A] = "[valueX]" & if "[collumn name B"] = "[ValueY]"
Basically i tried this: =IF(AND([$category1] == 'X', [$category2] =='Y'), 'true', 'false')
Feedback would be very appreciated!!
1 - Currently, section titles cannot be hidden
2 - check documentation on how to add multiple conditions
Hi! Thank you for the video! 😁
I have a question. I created one customized app and if I go to the list itself and open an item and edit it, it saves successfully; however in my main page of the site I added a section with web content-list. If I open an item from there and try to edit it , it does not work. Do you know what could be the reason?
I have not come across this issue and hence not sure what is the cause for your issue.
Hi Reza, great video, thx. Is there a similar customization method for document library forms? Basically they are lists as well... THX and best regards from Austria!
List form customizations works with both lists and libraries (as far as I know)
Incrível!!!! #powerbinareal
Thank You
Great video as always! Any chance we can get one on custom connectors?? Just an idea, keep up the good work as always
Custom connectors is in my backlog.
@@RezaDorrani Yessss! Looking forward to it!
This is great Reza! Is there a way to hide the default attachment field in the display mode of the form for a particular group of users?
Cannot show hide columns based on groups with JSON.
You would probably need to take the Power Apps route for it.
Reza! This video was extremely helpful, thank you so much for doing it! I had one quick question though - does the formatting that you do (whether it be json or just conditional formatting) show up when using the app? I can get everything to work using desktop, but the changes don't seem to flow over to the apps. Thanks!
Which App? SharePoint mobile App does respect it.
@@RezaDorraniI've been trying to use the List app (on an android phone and tablet), and the forms coding doesn't seem to pull over to the apps (but it works fine on the desktop version)
@@btsinkorang I have not tried with lists app. It might very well be a limitation. I know it works with SharePoint mobile app.
@@RezaDorrani Yes, it looks like there are some differences between Lists and areas with the Sharepoint app. Anyways, your videos are greatly appreciated and thanks for the responses :)
Excelent
Thanks Diogo
Hi Reza, thanks for the very informative content! Regarding customized headers (12'50'') could you pleae share the JSON of the example that you have provided in the video? I am particularly interested in formatting the background depending on a column value. Is it possible to do that based on a calculated column? Or even just display the result of a calculated column in the header? I have searched in the web and it seems it is not (JSON Form formatting: Unable to use the calculated column value in header/footer layout customization · Issue #8788 · SharePoint/sp-dev-docs · GitHub). I would really appreciate a feedback here. Tks in advance
I have a full playlist on JSON customization on my channel. Multiple videos where I have shared code as well. I tend to reuse and update lists and libraries so I would not have the code anymore and hence asking to check the playlist.
I don't think calculated column is supported.
Great job! Is there a way to make a field in a section use the full width?
As in:
Section1
--column1--column2--column3
section2
-----------------column4-----------------
We do not have control over how the columns align in a section.
Your explanation of the question is ONE of the BEST ones I have seen.
Hello there,
great tutorial, helped me a lot!
Question though - is is possible to add section's description or some sort of guide to every section?
Thank you! :)
Welcome!
Currently, no option for section description
@@RezaDorrani thanks for your quick response! I have another issue though - no matter which formula I use to hide the column from the author (created by) it doesn't seem to work:
=@me!=[$Author.email];
=if([$Author.email]!=@me,'true','false');
=[$Author.email]!=@me)
Is there any way I can do this?
@@pkrysztofiak92 Not sure as I have not come across this issue
Solid tutorial as always! Is it possible to make the displayname within the Body Format conditional? For example, all fields within a section are conditional, but if that condition is not met, currently only the displayname appears, which is not the most visually appealing format. I would like the displayname to only appear when the same field conditions are met.
I dont think that is an option
@@RezaDorrani that is also the conclusion I arrived. Appreciate the second opinion.
Great stuff ... I suppose this can't be done in a document library since I don't see that dropdown in the item details at all?
I believe no
Hello Reza, thanks for the video, so useful, the only thing is , I want using power app (customize form) to create cascading drop down menu, but I want my rows remain editable by clicking on them. can you please advise?
Most welcome!
I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com
thanks a million @@RezaDorrani
Hi Reza - I'm creating a date & time column and ultimately I'd like the user to enter both through the same field, however, both appear as two separate fields so I was wondering if that is a kind of formatting or something related to the version
I dont believe that is an option in SharePoint
5:27 Hi Reza! Amazing video as always. Is it possible to show a column if the user belongs to a specific SP Group? Trying to find a way to show the fields to all the resolvers on a team. Thanks in advance! :)
I dont believe there is an option to check if user is in group with JSON
Hi Reza,
Thanks for your helpful video. Need your help. By any chance, do you have any video on how to share all my todo from task Planner to someone else?
Or is it possible to bring all to do of one user from task by planner to a sharepoint list automatically using Power automate ?
The reason behind this is to see the workload of other colleagues before assigning them one new todo.
or do you have any other technice to see all the todo's of a user ?
thanks :)
I do believe it’s possible but I have no video reference on it. I will recommend checking on forums in case someone has done something similar powerusers.microsoft.com
Awesome video. I am creating Forms in Microsoft Forms then listing out data in SharePoint. However, I am using lot of "add branching" feature in Microsoft Forms, can I do it in SharePoint list forms as well?? Thanks again!
No branching options with JSON. Although you could show and hide columns based on selections that user makes. Actually you have give me an idea to try out :)
This is an awesome video! I do have one issue that maybe you could help me with. With our travel, a report must be completed with a PDF report. Is there a way to create a second form that utilizes the previous submission to gather the information and create a formatted PDF?
Thanks!
I do not have a video reference on this scenario and would have to try it out to provide guidance. I recommend checking on the forums at powerusers.microsoft.com/ in case someone has done something similar.
Can I get the link to the custom json header in your video (12:24)? Thanks!
So helpful!
I have done separate videos on those. Check list formatting or SharePoint playlist on my channel.
Hi Reza. Once again very helpful video, as always your channel is such a gem. I was wondering if it is possible to customize a section DisplayName, in order to make it dynamic like it is done in the Header (for example ='Hotel - ' + [$Title] ). I did not manage to get it done and can only display hard coded text as the section's display name. Thanks
Thank You!
Currently, dynamic section display names is not an option
@@RezaDorrani thanks for your reply. 🙏
Awesome video Reza!! I noticed that the quick link to emojis may need to reference Windows key and semicolon. Would you be able to share the JSON customized destination header you showed in the video?
Video description has link to my playlist on JSON formatting. The videos in there (description) have links to download JSON header.
@@RezaDorrani Thanks Reza! The JSON formatting i found via the playlist is a little different than the sample in the above video. . .however either way when i tried the header from another one of your videos the header map would not display properly. . .the map just appears as a tiny icon in the upper left corner. . .the JSON seems fine and when you click on it is properly grabbing the precise coordinates and it will take you to google maps. . .any ideas on troubleshooting?
@@TheMOOKIEBLAYLOCK Map needs access key. Its in JSON. You cannot use my key :)
Thanks a lot rezza, if possible can you create a video on bulk upload to SP list from Excel.
There are multiple ways, but I want your own way, the simplest and powerful one. Like after this video how we start effectively reduce the usage of canvas Powerapp.
ruclips.net/video/uEZI_b1Gs-k/видео.html
@@RezaDorrani thanks a lot, I somehow missed this video, keep rocking
@@ambarish360 Its one of the most viewed ones :)
thank you so much for the videos, learning a lot from this..
I am working on a request form using only SharePoint list and power automate. There is a flaw that I am not able to fix.
The issue is the requester is able to edit all columns after they submitted the form (means after they created an item).
I want to restrict the requester from editing certain columns (disable edit to only certain columns instead of the whole item)
if you happen to have share the solution in any of your videos, really appreciate if you can re-post the link here, thank you..
Most welcome!
I do not have a video reference for the scenario mentioned. I recommend checking or posting your query on forums in case someone has done something similar powerusers.microsoft.com
Excelent. Podrias hacer un video de como generar tablas repetitivas en listas de SP.
I make videos when I receive multiple requests on a topic. Every quarter I ask subscribers for topic suggestions on Community Tab of my channel. Most voted topic ideas get added to my backlog. Make sure to suggest this idea whenever the next topic suggestion post is out.
can we have tables or add something like a title for before the column but not above, but on the left side. or can we change hide names
Currently, Body formatting is not an option
Hello Reza, first of all thank you so much for creating all these tutorials, it does help me a lot. I have one question for you. I do not see any entries I made to my list. What did i do wrong?
Try with a new list. My only guess is your list view filter criteria may not be matching.
@@RezaDorrani Thank you Reza...I will try that
Hi @RezaDorrani , This was an extremely useful video. I am struggling with one use case and would appreciate your advice please. I want to make the "CHOICE" column as Multiple selection and also capture specific information based on each selection. Example there are 3 choices for me in the choice column - RED, YELLOW, GREEN. My requirement is that when the user selects RED, there are 2 date field and 2 multiline columns shat should become visible and capture values, then if the user also selects YELLOW there should 3 separate set of columns that should become visible and capture values. Same action when the user selects GREEN. If the user unselects any of these choices (RED, YELLOW or GREEN), their related fields should vanish along with their content . How can this be implemented ?
Hi Richa, this sounds like it may be possible but not something I have tried or have a video reference for. So not sure what the steps would be.
❤ great, can we show/hide fields baseon administrator/user?
Show hide cannot be based on user’s security role