Power Automate: Sending Emails As A Different User
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- Опубликовано: 13 май 2024
- A common frustration when sending emails from Power Automate is how to force Power Automate to send your emails from a specific user. While there is a setting in the Send an Email action, available with the Outlook connector, to change who the email sends from you may find that simply changing this is not good enough. In this video you will learn what modifications need to also be made in the Exchange admin center to make this work. Please work with your administrator group to make these changes if you cannot access the Exchange admin center.
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00:00 - Introduction to Sending Emails as a Different User in Power Automate
01:10 - Overview of Power Automate Flow Sending Email as a Different User
02:09 - Explanation of Error Message Regarding Unauthorized Email Sending
03:35 - Accessing Microsoft Admin Center for Exchange Administration
04:36 - Setting up Mailbox Delegation to Allow Sending Emails as Another User
06:02 - Demonstration of Setting Up Delegation for "Send On Behalf" and "Send As"
07:23 - Explanation of the Difference Between "Send On Behalf" and "Send As"
08:19 - Running the Power Automate Flow After Administrative Settings Changes
09:40 - Successful Execution of the Flow, Sending Email as the Specified User
10:09 - Additional Demonstration of "Send On Behalf" Option in Power Automate
11:13 - Conclusion
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It is useful for me. Thanks for sharing
Thank you so much 😊
Great Video!
I got a question, when we use sent as does the email appear in Sent Items or Sent Emails of the users outlook?
This is great. I wish I'd had this solution back when I had the problem you discuss here. I'd also like to add one idea: My company had governance concerns with 'send as' or 'send on behalf of' because they were concerned with security and trust. As a workaround, we 1) created an admin profile for Power Platform, 2) created a groups associated with the flow(s), made sure that anyone using the flow was included in the group. Now the Power Platform (or whever else needs access to send as the group profile) can 'send as' that Group Name instead of any specific user. Like I said, it's a workaround, but it works.
I personnaly used Child Flows to replicate such behaviour, this requires to be in a solution but you can change which "user" runs the child flow.
With this i'm able to use a service account to send my emails even if i'm not knowing who runs the main flow
@@zepherian374 Hi . What do you mean by Child Flows? It's possible to allos one user called ''Carl'' to press the execute the flow and received the email from "Carl" to "Carl" ?
Thanks for sharing the information. I'm trying to enter multiple email addresses in BCC field using semi colon (;) but it's showing me error, how to fix this can you please guide?
Hi
Nice video on from email customization.
Does this send as works for send email with options in power automate?
Thanks for sharing! When I go to add my team's group e-mail address in the From/Send As field, Power Automate cannot find it in the suggestions. Any tips to get the email to appear as an option? I do have permission to send from it in Outlook.
Hi, great video!
Do you know how many emails we can send per day with just the most standard license?
Is there a limit?
🔲 Good hints.
But from this one id only will work ryt where we need to give permission for only one id. But how can we give the email id in from based on coming other actions..????
Nice video. Thanks
Glad you liked it!
perfect! just what I was looking for! thank you! but whose outbox the email is going to be?
It will show up in the outbox of whoever runs the flow.
Great video and excellent instructions.
At 5:22 in your video when you are looking for people to give permission to, instead of an Individual, can you select an "O365 Group" ? My reason for doing is that I have 10+ employees to whom I want to give that permission and instead of adding/removing one at a time and bothering the ADMINS, I can just Add/Remove people from the O365 group that I am managing .
Is this possible ?
As far as I've been able to find it only works with Exchange Security Enabled Distribution Groups--but either way you have to make some automation to add people to that group, and then you're going to have that send as account likely show up for all the members.
Unfortunately, the only scalable solution to sending the email as someone other than the app user is to trigger an external flow/process/whatever rather than fire it directly. :(
This is great, means i don't have to edit flows for a client and simply reset the mailbox delegation. Please not that
The Send As and Send on Behalf permissions do not work in Outlook Desktop client with the HiddenFromAddressListsEnabled parameter on the mailbox set to True, since they require the mailbox to be visible in Outlook via the Global Address List.
so don't worry that that users csn fire up oulook and send emails
Hi. Is it possible to configure the flow so that the automated email is sent from an external account. I know the emails are sent from the flow owner so any way to achieve this would be great. Thanks
No unfortunately you cannot send as an external users that I'm aware of.
This isn't scalable to send as for everyone. How do I get impersonation working, so my service account can send email as anyone?
Hi there, can you help me with auto emails when someone modifies an item in SharePoint, it works fine when I made changes but not when any others do.
It should work for everyone.
I have created a flow under power BI. I share the flow but the person who runs the flow sends it from my mailbox (a flow creator)I would like an email to be sent from a mailbox of a person who runs the flow. After 2 days od searching it seems that such a simple task can’t be done. I would appreciate any ideas. I cannot believe such simple thing is not manageable
hey, have you found a solution for this?
@@LeSoffritti yep. I don’t remember exact solution (i was supported by an admin) but the flow must run on some shared mailbox which has some additional settings(like „in brhalf of”). The flow runs on creator enviroment as I remeber so it need to be placed there and shared.
Does Microsoft make an app that doesn't require a bachelor's in computer science to use? You ask them for the time and they give you the parts to build a grandfather clock with no directions. I spent 3 hours on Power Automate only to discover it's a hot mess.
I don't have a BCS and I taught myself. Ask a question youtube has the answer.