Feel free to move around and come back for different sections: @1:50 Why you need to have a Project Naming system @3:16 Folders for "Data" "Manuscript" and "Presentation" @5:57 How I name PDFs to make them searchable, and why I add a date to different DOC and XLS files @7:39 Tips for unorganized people (personal photos and videos) @8:33 Tips for creating "Lab others" folder @9:35 How I backup my files (when to use clouds and hard drives) @10:30 Why we need to build a "Professional Development" folder and spend 10% of our time on it.
I am not a PhD student yet, I hope to be next fall (2022). I am glad to see you also provide relevant information for those of us who are working on our Masters Degrees currently. I have subscribed, because I believe RUclips needs more voices like yours in a male dominated productivity /study realm.
Thank you so much! Interesting observation regarding the gender difference, I think some of the difference is also intrisic. Many women are suffering from our own inner critics, so we are less likely to post about controversial/silly/funny topics. In the end, the braver/louder person often get more attention and usually that is still favoring the men! I am still working on this imposter syndrome, and try to be braver :) I hope this channel informs you well before you consider a PhD, and certainly I think my content would come handy for master's thesis writing too!
Hi Sofie, this comment means a lot! I hope you will implement some of these tips and share with me if they work well for your studies. Happy to hear that you are finding this platform helpful!
As a Life scientist, Git is something I haven't used enought to talk about! I have learned about it in IT workshops, but I was a beginner back then. Douglas, looks like you are in engineering/computer science PhD, if I could guess :)
@@PhDCoffeeTime now on a second thought, git can be confusing… when other people around you use it, you have help to understand any issues that may arise, but if you’re alone as a git beginner, ooops. I dropped out from masters in Computer Science 10 years ago after a burn out. I was working at the same time, I had to drop one and I chose what brought me more money to pay rent. But I still miss the academic environment. Your channel would be great back then, both as an undergraduate and as a masters student.
@@douglasdrumond Computer Science is one of those subjects that you are worth for what you can do than the degree. I am happy to hear you are feeling better now, and hope this channel continue to connect with your academic interest :)
Git saves your life in case of a mishap (I gave my laptop a margarita wash at 3am). At my uni, Git Kraken is the entry point, as it is quite simple to use. I later switched to Gitlab.
Hi Ana, Kudos to you for hanging out with me on these "boring subject", I make these video knowing that it's not a mainstream RUclips choice, but as a researcher, I know the value of these little tips. It would really help me out if you could share my videos to your PhD class to reach more students who might need this.
okay totally me. Just completed ME Geotechnical (non-thesis due to time constraints) but just looked at some files of mine from a not so distant geologic poster I created with help from my structure advisor and man o man like version 8 an on just for the abstract! Carried that same disorganization through grad school, 12 versions using MODFLOW to model a contamination site--never too late to learn different ways and self employ them in a fashion to better ones organization! thank ya! --only a third of the way through watching and already taking notes! Digging up old files from 2017 , pics, data, what a mess! I'll re-organize immediately!!
It's so great to hear that this sharing is helpful! Don't be too hard on yourself because file organization is never taught in class (at least on my end). Another tip would be to take notes about how you are reorganizing these folders, e.g. using OneNote. It's all a work in progress and it's okay to make tiny improvement. You will save a lot of time in the future, so be patient and take your time!
@@PhDCoffeeTime thanks again! ten ten twenty twenty today's date great day to remember; last night a DJ saved my life today it is '"PhDCoffeeTime" yall!!
Great video! Video Idea! What about how you organize your ideas while researching? For example, researching 'Website Article 1" for 'Project XY' can create 10+ extra tabs of other articles that you want to read. Also! You don't want to forget the ideas you have while you are in 'the zone'. I think this is why some people ignore eating and bathroom breaks when they are in the zone of studying. Also, maybe these 10+ tabs of articles in your web browser are just for one of your studying tasks. It can be overwhelming. How to organizing/manage/label all of this data and remind your future self about what you were so focused on as to give yourself an "ah ha!" moment that can click yourself back 'into the zone' of where you were before?
Thanks for the video idea, sounds great. I personally have tried using "postit notes and white board method" (or Trello for digital version) to organize new idea. It's visually engaging to move paper aroud on the board (or just your home window!). While reading from many tabs, I would use "OneTab" chrome extension to bookmard the list (you can actually rename the group). As soon as I have more in depth notes, I use OneNote to write more elaborately.
Soooooooooo relatable! But I'm lucky to be very structured as a person! Love your story time scenes :D I have the following folders on the shares space of my uni: 1. doctoral schools (every course I study), 2. student guiding (for master student projects), 3. literature and writing (with separate folders for 'Paper 1 - xxxtitlexxx' and Review), 4. experiments, protocols, raw data, reports (where it divided per assay type, for example FACS), 5. Meetings, conferences, presentations (I structure within per meeting and year), 6. Planning, Inventory, Reagents, Materials (time schemes and templates to (re)order products), so you know when to order something and can immediately find the category number again. You really really really should get more viewers, Vera!
You're certainly a very organized person, I can tell from your last video. Even the bottle of whiskey was intentionally placed in that bookshelf for graduation, it shows how much thoughts you put into everything, that is wonderful. I have a little evil inside me to fight especially on the topic of organization, I have learned to block out time to organize. PhD audience is narrower than other topics, so don't get frustrated about small view count. In my head, I am performing like an Indie Band. I know only people with really good/really bad taste will like it :)
@@PhDCoffeeTime Haha! I'm more into metal and hardcore and a lot of stuff you don't typically hear on the radio, but if your channel is the new indie band, I'm including it in my go-to music genres ;)
Thank you for sharing this, I just start my PhD this month, it seems really helpful for me :) will you do a specific video for advises on tracking supervisory meeting in the future? Merci~
Hi Xiaoyi, good idea. I will prepare a video on this topic. Meanwhile, you can check out these video related to the topic of interpersonal skills: How to have a Positive Relationship with your PhD Supervisor ruclips.net/video/jv-9hqV1SCs/видео.html How to Survive PhD Supervisor Problems with Effective Emails ruclips.net/video/j6os_cCllSs/видео.html Get Through PhD Without Conflicts - People Skills! ruclips.net/video/K_lJIT1wu8s/видео.html Your (lack of) EQ Could be Keeping You From Graduation - ft STRUT Learning ruclips.net/video/gaLB-M8R5rw/видео.html
Hi Faith, it's a pleasure, I hope this channel provides helpful tips for you to feel on top of your research. Feel free to leave me any questions and I will try to share my thoughts.
Yes indeed! Now having lived in both US and Europe, I realize the clearer way of date format is DDMMMYYYY, i.e. 27NOV2021. Since Americans prefers MM/DD/YYYY (11/28/2021) and Europeans DD/MM/YYYY (28/11/2021), this comes handy when sharing documents!
@@PhDCoffeeTime I am still a masters student planning to pursue PhD so I am planning framework for organizing the entire research. Thanks to people like you I am able to plan out something.😁
I know you're going to say no. so I have nothing to lose by asking....Please consider doing a relaxing ASMR (your background knowledge would be amazing on the platform)..not to mention (please don't get weirded out, by my saying you love listening to you voice)......if you have no idea as to what to do...just make one of you reading a book into the microphone. Ok...I had my say. Glad you cant see me. I would feel so stupid, if I made myself come of as weird. ADHD always makes me search for relaxing alternatives. Thank you Dr....
Feel free to move around and come back for different sections:
@1:50 Why you need to have a Project Naming system
@3:16 Folders for "Data" "Manuscript" and "Presentation"
@5:57 How I name PDFs to make them searchable, and why I add a date to different DOC and XLS files
@7:39 Tips for unorganized people (personal photos and videos)
@8:33 Tips for creating "Lab others" folder
@9:35 How I backup my files (when to use clouds and hard drives)
@10:30 Why we need to build a "Professional Development" folder and spend 10% of our time on it.
I am not a PhD student yet, I hope to be next fall (2022). I am glad to see you also provide relevant information for those of us who are working on our Masters Degrees currently. I have subscribed, because I believe RUclips needs more voices like yours in a male dominated productivity /study realm.
Thank you so much! Interesting observation regarding the gender difference, I think some of the difference is also intrisic. Many women are suffering from our own inner critics, so we are less likely to post about controversial/silly/funny topics. In the end, the braver/louder person often get more attention and usually that is still favoring the men! I am still working on this imposter syndrome, and try to be braver :)
I hope this channel informs you well before you consider a PhD, and certainly I think my content would come handy for master's thesis writing too!
A novel approach to file naming. "Mommy-brain-proof" resonated with me. Thanks for the great tips, Vera! :)
I like your acting part too! This content is good!
Thank you, I happy to see you started with a new video too!
Thanks! I really enjoyed the last part on professional development :) Just found your videos today and have already watched 3 of them!
Hi Sofie, this comment means a lot! I hope you will implement some of these tips and share with me if they work well for your studies. Happy to hear that you are finding this platform helpful!
Another useful skill: if you code on your PhD, it’s useful to have the code under a version control system such as Git.
As a Life scientist, Git is something I haven't used enought to talk about! I have learned about it in IT workshops, but I was a beginner back then.
Douglas, looks like you are in engineering/computer science PhD, if I could guess :)
@@PhDCoffeeTime now on a second thought, git can be confusing… when other people around you use it, you have help to understand any issues that may arise, but if you’re alone as a git beginner, ooops.
I dropped out from masters in Computer Science 10 years ago after a burn out. I was working at the same time, I had to drop one and I chose what brought me more money to pay rent. But I still miss the academic environment. Your channel would be great back then, both as an undergraduate and as a masters student.
@@douglasdrumond Computer Science is one of those subjects that you are worth for what you can do than the degree. I am happy to hear you are feeling better now, and hope this channel continue to connect with your academic interest :)
Git saves your life in case of a mishap (I gave my laptop a margarita wash at 3am). At my uni, Git Kraken is the entry point, as it is quite simple to use. I later switched to Gitlab.
I love your video !!! I was looking for this type of content!!!! Thank you !!
Hi Ana, Kudos to you for hanging out with me on these "boring subject", I make these video knowing that it's not a mainstream RUclips choice, but as a researcher, I know the value of these little tips. It would really help me out if you could share my videos to your PhD class to reach more students who might need this.
okay totally me. Just completed ME Geotechnical (non-thesis due to time constraints) but just looked at some files of mine from a not so distant geologic poster I created with help from my structure advisor and man o man like version 8 an on just for the abstract! Carried that same disorganization through grad school, 12 versions using MODFLOW to model a contamination site--never too late to learn different ways and self employ them in a fashion to better ones organization! thank ya!
--only a third of the way through watching and already taking notes! Digging up old files from 2017 , pics, data, what a mess! I'll re-organize immediately!!
It's so great to hear that this sharing is helpful! Don't be too hard on yourself because file organization is never taught in class (at least on my end). Another tip would be to take notes about how you are reorganizing these folders, e.g. using OneNote.
It's all a work in progress and it's okay to make tiny improvement. You will save a lot of time in the future, so be patient and take your time!
@@PhDCoffeeTime thanks again! ten ten twenty twenty today's date great day to remember; last night a DJ saved my life today it is '"PhDCoffeeTime" yall!!
Great video! Video Idea! What about how you organize your ideas while researching? For example, researching 'Website Article 1" for 'Project XY' can create 10+ extra tabs of other articles that you want to read. Also! You don't want to forget the ideas you have while you are in 'the zone'. I think this is why some people ignore eating and bathroom breaks when they are in the zone of studying. Also, maybe these 10+ tabs of articles in your web browser are just for one of your studying tasks. It can be overwhelming. How to organizing/manage/label all of this data and remind your future self about what you were so focused on as to give yourself an "ah ha!" moment that can click yourself back 'into the zone' of where you were before?
Thanks for the video idea, sounds great.
I personally have tried using "postit notes and white board method" (or Trello for digital version) to organize new idea. It's visually engaging to move paper aroud on the board (or just your home window!).
While reading from many tabs, I would use "OneTab" chrome extension to bookmard the list (you can actually rename the group).
As soon as I have more in depth notes, I use OneNote to write more elaborately.
Soooooooooo relatable! But I'm lucky to be very structured as a person!
Love your story time scenes :D
I have the following folders on the shares space of my uni: 1. doctoral schools (every course I study), 2. student guiding (for master student projects), 3. literature and writing (with separate folders for 'Paper 1 - xxxtitlexxx' and Review), 4. experiments, protocols, raw data, reports (where it divided per assay type, for example FACS), 5. Meetings, conferences, presentations (I structure within per meeting and year), 6. Planning, Inventory, Reagents, Materials (time schemes and templates to (re)order products), so you know when to order something and can immediately find the category number again.
You really really really should get more viewers, Vera!
You're certainly a very organized person, I can tell from your last video. Even the bottle of whiskey was intentionally placed in that bookshelf for graduation, it shows how much thoughts you put into everything, that is wonderful. I have a little evil inside me to fight especially on the topic of organization, I have learned to block out time to organize.
PhD audience is narrower than other topics, so don't get frustrated about small view count. In my head, I am performing like an Indie Band. I know only people with really good/really bad taste will like it :)
@@PhDCoffeeTime Haha! I'm more into metal and hardcore and a lot of stuff you don't typically hear on the radio, but if your channel is the new indie band, I'm including it in my go-to music genres ;)
This was very helpful, thank you
You're welcome! I have learned these the hard way, and I am please this video saves time for the others!
It is very helpful thank you very much.watching from algeria.
Hi Chaima, thank you! So coold you are sharing your coffee break from Algeria :)
Thank you for sharing this, I just start my PhD this month, it seems really helpful for me :) will you do a specific video for advises on tracking supervisory meeting in the future? Merci~
Hi Xiaoyi, good idea. I will prepare a video on this topic. Meanwhile, you can check out these video related to the topic of interpersonal skills:
How to have a Positive Relationship with your PhD Supervisor
ruclips.net/video/jv-9hqV1SCs/видео.html
How to Survive PhD Supervisor Problems with Effective Emails
ruclips.net/video/j6os_cCllSs/видео.html
Get Through PhD Without Conflicts - People Skills!
ruclips.net/video/K_lJIT1wu8s/видео.html
Your (lack of) EQ Could be Keeping You From Graduation - ft STRUT Learning
ruclips.net/video/gaLB-M8R5rw/видео.html
I just found this video as a first-year postgrad researcher. This is so helpful! I am subscribing to your channel now.
Hi Faith, it's a pleasure, I hope this channel provides helpful tips for you to feel on top of your research. Feel free to leave me any questions and I will try to share my thoughts.
very helpful maam..thank you
I am glad you like this tip! I wish I were this organized back in my PhD!
The year/ month /day date format is more useful for retrieving documents from the past 211128 ... good luck!
Yes indeed! Now having lived in both US and Europe, I realize the clearer way of date format is DDMMMYYYY, i.e. 27NOV2021. Since Americans prefers MM/DD/YYYY (11/28/2021) and Europeans DD/MM/YYYY (28/11/2021), this comes handy when sharing documents!
Great content, good work
Thanks, let me know if you have tried my tips!
@@PhDCoffeeTime I am still a masters student planning to pursue PhD so I am planning framework for organizing the entire research. Thanks to people like you I am able to plan out something.😁
Amazing video
You're welcome!
Very good!
Thank you for checking it out, Scott!
I do that, but I have end up with thousands of files and subfiles, then I will forget about them. So what is the optimal solution?
Great!
Thank you for watching! Please share with any friends who might want to learn from this video!
I know you're going to say no. so I have nothing to lose by asking....Please consider doing a relaxing ASMR (your background knowledge would be amazing on the platform)..not to mention (please don't get weirded out, by my saying you love listening to you voice)......if you have no idea as to what to do...just make one of you reading a book into the microphone. Ok...I had my say. Glad you cant see me. I would feel so stupid, if I made myself come of as weird. ADHD always makes me search for relaxing alternatives. Thank you Dr....