Getting More Things Done With RJ Nestor: Tana Tours Episode 02

Welcome to another episode of Tana Tours. Today's guest I have RJ Nestor the founder of Tana for Tasks and the KING of recurring tasks.
RJ shows us how to combine simple (& sometimes complex) commands with task management to make managing your tasks in Tana a breeze! He also shows us in to the world of recurring tasks and how to setup recurring tasks in his own workspace.
🎉 Get Tana For Tasks 2 🎉
Grab RJ's full Tana For Tasks template here: rjnestor.gumro...
Or join his Action Powered Productivity Community here: rjn.st/join-fr...
🤩 About RJ 🤩
R.J. Nestor is a productivity coach who uses Tana as the hub of his Second Brain. He runs task management, project management, and many specialized workflows in Tana. His Tana for Tasks 2 template and tutorials make it easy for others to use Tana for task and project management. R.J.'s particular specialty is helping clients capture and harness recurrence-recurring tasks, procedures, and templates-to improve efficiency and accuracy. He coaches both individuals and businesses.
R.J. is also a musician and a writer. With his writing collaborator, he has written three musicals, including one that celebrates the history of his home (US) state, West Virginia, and regularly tours the state. His productivity journey grew from his music and writing: he read Getting Things Done to find sanity as he simultaneously produced a musical and a short film, taught singing lessons, music directed a different musical, wrote a screenplay, and cared for his young family. Though his methods have diverged from GTD, laying that foundation 10 years ago started him on the path that led him to productivity in Tana today.
R.J. lives in Morgantown, West Virginia, USA, with his wife Elisha and children Daisy, Wes, and A.J. His mission is to help as many people as possible work efficiently and lead fulfilling lives.
👉 You can also follow RJ on 👈
RUclips: / rjnestorcoach
Twitter: / rjnestor

[@marketingpower]

🎯 Key Takeaways for quick navigation:
00:00 🎙️ The guest RJ Nestor is a productivity coach and founder of Tana for Tasks and Tarafatas, he shares his journey from a musician to a communication coach and the evolution of his productivity system.
02:10 🚀 RJ Nestor introduces his concept of "action-powered productivity," emphasizing that clear action drives the organization of a system, rather than the other way around.
04:11 🔧 RJ Nestor explains how Tana helped him capture the structure of his workflow and improve his productivity compared to Rome Research and Notion.
09:47 🎛️ RJ Nestor demonstrates the power of buttons and commands in Tana, making task management and organization much more efficient and easier to navigate.
14:43 📈 RJ Nestor showcases the use of queries and buttons to manage tasks based on different horizons (this week, available, and prospective), allowing flexible and agile task scheduling.
19:26 📆 RJ Nestor illustrates the use of AI-powered commands to schedule tasks in Tana, leveraging relative dates to set task due dates efficiently.
21:05 ❌ RJ Nestor uses a simple command to remove references and safely manage abandoned tasks, preserving task data without accidental deletion.
21:16 🔄 RJ Nestor's specialty is capturing recurrence at different levels: task, process, and work templates. This improves efficiency, accuracy, and ease of work.
23:01 📅 Recurring tasks have specific parameters, including recurrence interval (days, weeks, months, or years) and repeat from (scheduled or completed date).
26:57 ♻️ To initialize a recurring task, use a rocket icon after filling the required parameters. It creates a duplicate of the task for the next occurrence.
28:05 🔄 When completing recurring tasks, a duplicate is left behind as a reference for the next recurrence, and the original task is updated to the next scheduled date.
29:26 ➡️ Clicking the "Next recurrence" button moves the task to the next scheduled date while removing the reference from the current recurrence.
32:25 ⚙️ RJ Nestor uses various commands and buttons to automate the process of handling recurring tasks, increasing productivity and reducing friction.
35:11 🗓️ RJ Nestor's agenda is his primary driver, organizing tasks and events. He uses the right sidebar Dock to plan his agenda efficiently.
38:10 ⏰ RJ Nestor uses AI automation for time tracking and logging, integrating it with his agenda for an efficient workflow.
40:18 💡 RJ Nestor's approach emphasizes simplicity and adaptability, using features in ways that suit his preferences and needs.
42:09 📆 RJ Nestor has no strong preference for using the calendar view in task managers, but he appreciates how Tana allows tasks to live within notes and other context, providing a bigger picture of activities and accomplishments.
43:31 📑 RJ Nestor has a weekly accomplishments process that helps him review his log, identify what's working and what's not, and serves as a reminder of the tasks he has accomplished.
44:16 💡 RJ Nestor shares how he finds value in recording accomplishments, as it gives a clearer perspective on the amount of work done and helps him appreciate his productivity.
45:00 🔄 Tana for Tasks 2.0 will be released on May 24th. It includes a template that functions like an app and can be obtained by subscribing to the Action Productivity Pro Community for $9 per month. All updates are included in the subscription.
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