🎯 Key Takeaways for quick navigation: 00:00 🎙️ The guest RJ Nestor is a productivity coach and founder of Tana for Tasks and Tarafatas, he shares his journey from a musician to a communication coach and the evolution of his productivity system. 02:10 🚀 RJ Nestor introduces his concept of "action-powered productivity," emphasizing that clear action drives the organization of a system, rather than the other way around. 04:11 🔧 RJ Nestor explains how Tana helped him capture the structure of his workflow and improve his productivity compared to Rome Research and Notion. 09:47 🎛️ RJ Nestor demonstrates the power of buttons and commands in Tana, making task management and organization much more efficient and easier to navigate. 14:43 📈 RJ Nestor showcases the use of queries and buttons to manage tasks based on different horizons (this week, available, and prospective), allowing flexible and agile task scheduling. 19:26 📆 RJ Nestor illustrates the use of AI-powered commands to schedule tasks in Tana, leveraging relative dates to set task due dates efficiently. 21:05 ❌ RJ Nestor uses a simple command to remove references and safely manage abandoned tasks, preserving task data without accidental deletion. 21:16 🔄 RJ Nestor's specialty is capturing recurrence at different levels: task, process, and work templates. This improves efficiency, accuracy, and ease of work. 23:01 📅 Recurring tasks have specific parameters, including recurrence interval (days, weeks, months, or years) and repeat from (scheduled or completed date). 26:57 ♻️ To initialize a recurring task, use a rocket icon after filling the required parameters. It creates a duplicate of the task for the next occurrence. 28:05 🔄 When completing recurring tasks, a duplicate is left behind as a reference for the next recurrence, and the original task is updated to the next scheduled date. 29:26 ➡️ Clicking the "Next recurrence" button moves the task to the next scheduled date while removing the reference from the current recurrence. 32:25 ⚙️ RJ Nestor uses various commands and buttons to automate the process of handling recurring tasks, increasing productivity and reducing friction. 35:11 🗓️ RJ Nestor's agenda is his primary driver, organizing tasks and events. He uses the right sidebar Dock to plan his agenda efficiently. 38:10 ⏰ RJ Nestor uses AI automation for time tracking and logging, integrating it with his agenda for an efficient workflow. 40:18 💡 RJ Nestor's approach emphasizes simplicity and adaptability, using features in ways that suit his preferences and needs. 42:09 📆 RJ Nestor has no strong preference for using the calendar view in task managers, but he appreciates how Tana allows tasks to live within notes and other context, providing a bigger picture of activities and accomplishments. 43:31 📑 RJ Nestor has a weekly accomplishments process that helps him review his log, identify what's working and what's not, and serves as a reminder of the tasks he has accomplished. 44:16 💡 RJ Nestor shares how he finds value in recording accomplishments, as it gives a clearer perspective on the amount of work done and helps him appreciate his productivity. 45:00 🔄 Tana for Tasks 2.0 will be released on May 24th. It includes a template that functions like an app and can be obtained by subscribing to the Action Productivity Pro Community for $9 per month. All updates are included in the subscription. Made with HARPA AI
🎯 Key Takeaways for quick navigation:
00:00 🎙️ The guest RJ Nestor is a productivity coach and founder of Tana for Tasks and Tarafatas, he shares his journey from a musician to a communication coach and the evolution of his productivity system.
02:10 🚀 RJ Nestor introduces his concept of "action-powered productivity," emphasizing that clear action drives the organization of a system, rather than the other way around.
04:11 🔧 RJ Nestor explains how Tana helped him capture the structure of his workflow and improve his productivity compared to Rome Research and Notion.
09:47 🎛️ RJ Nestor demonstrates the power of buttons and commands in Tana, making task management and organization much more efficient and easier to navigate.
14:43 📈 RJ Nestor showcases the use of queries and buttons to manage tasks based on different horizons (this week, available, and prospective), allowing flexible and agile task scheduling.
19:26 📆 RJ Nestor illustrates the use of AI-powered commands to schedule tasks in Tana, leveraging relative dates to set task due dates efficiently.
21:05 ❌ RJ Nestor uses a simple command to remove references and safely manage abandoned tasks, preserving task data without accidental deletion.
21:16 🔄 RJ Nestor's specialty is capturing recurrence at different levels: task, process, and work templates. This improves efficiency, accuracy, and ease of work.
23:01 📅 Recurring tasks have specific parameters, including recurrence interval (days, weeks, months, or years) and repeat from (scheduled or completed date).
26:57 ♻️ To initialize a recurring task, use a rocket icon after filling the required parameters. It creates a duplicate of the task for the next occurrence.
28:05 🔄 When completing recurring tasks, a duplicate is left behind as a reference for the next recurrence, and the original task is updated to the next scheduled date.
29:26 ➡️ Clicking the "Next recurrence" button moves the task to the next scheduled date while removing the reference from the current recurrence.
32:25 ⚙️ RJ Nestor uses various commands and buttons to automate the process of handling recurring tasks, increasing productivity and reducing friction.
35:11 🗓️ RJ Nestor's agenda is his primary driver, organizing tasks and events. He uses the right sidebar Dock to plan his agenda efficiently.
38:10 ⏰ RJ Nestor uses AI automation for time tracking and logging, integrating it with his agenda for an efficient workflow.
40:18 💡 RJ Nestor's approach emphasizes simplicity and adaptability, using features in ways that suit his preferences and needs.
42:09 📆 RJ Nestor has no strong preference for using the calendar view in task managers, but he appreciates how Tana allows tasks to live within notes and other context, providing a bigger picture of activities and accomplishments.
43:31 📑 RJ Nestor has a weekly accomplishments process that helps him review his log, identify what's working and what's not, and serves as a reminder of the tasks he has accomplished.
44:16 💡 RJ Nestor shares how he finds value in recording accomplishments, as it gives a clearer perspective on the amount of work done and helps him appreciate his productivity.
45:00 🔄 Tana for Tasks 2.0 will be released on May 24th. It includes a template that functions like an app and can be obtained by subscribing to the Action Productivity Pro Community for $9 per month. All updates are included in the subscription.
Made with HARPA AI