Productivity 101
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- Опубликовано: 2 окт 2024
- Grey and Myke delve into the core elements of their own productivity: task management, email, time-tracking, communication and calendars. They discuss their approach to each of these pillars and the tools that allow them to manage them effectively.
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CGP Grey: / cgpgrey
Myke Hurley: / imyke
"Chapters":
00:02:10 Todo System
00:38:55 Emails
01:04:08 Timetracking
01:33:00 Communication (Slack etc
01:40:00 Calendar
Was going to call you legend, but it's already in your name.
So... uhh.. thanks!
Many thanks!
Thank you for putting the chapters on this! (I know I’m 2 years late)
thanks
Well this is going to ruin my mornings productivity
You and me, my friend.... you and me.
Hahaha
@CGPGrey It's not just a "feeling" you have about using pen and paper being more "real." Multiple MRI studies have found we use different parts of the brain when writing by hand than when we are digitizing. Same for reading a physical book vs. an ebook.
idk, for me there's absolutely no difference between an e-book and a physical one.
I don't think is the same thing for phisical and e-book, because in that case you are not interatting in the same way, but in a way which is more "passive" (i don't know if it is the right word, but i can't think any others)
If I read book on phone or pc, it's not as same as e book reader. eBook is half way between paper and phone screen
@@hanaboskova right, the ebook readers like kindle paperwhite
Huh, this episode really re-framed productivity systems for me. Once or twice every year I try and fail to get into a todo-app. "If I can adjust myself to this app, I will be more productive". But I don't have any needs that the apps would fill. Trying to engineer a need that the app would solve is silly! I'm embracing my little notebook to-do lists. #PaperPositivity
Did you try... Kanban-like methods?
Like you have a white board with little papers or post-its, you can do a lot with that! :)
+ you can do a mix with a calendar if you got scheduled events
Kanban-like works well for that, I agree. I've been using Trello exclusively for almost 3 years, and it really helps to keep an overview. Got myself a board with a weekly "Done" column, with a "High priority" and "Bonus" column for tasks, and a "Backlog" column that doubles as a calendar and a reminder for tasks that cannot be done in the current week. I think the simple idea of having everything to do clearly laid out in cards before you already makes it easier for the brain to keep the overview and pick one out to start doing.
@@LayerMM12P I totally agree : being able to visualize and assemble your tasks according to a theme, a project, make your goals clearer :)
plus, I like what you did with the Scrum-like system : you actually did what's called a scrumban xD where you devide to-do into "todo" and "ready"
so effective
it took me about 2 month but i semi-binged all the podcasts
thanks for making them
I have a problem with the core value production thing at around 1:08:00, here is why:
If you are a programmer, you don't always want to be typing, you might want to stop and think about what you are doing. Reading back what you wrote so far or simply go through the beats in your mind to see, if you have missed something, sketching ideas on paper or something like that.
If the task at hand is on your mind, you are working, whether your fingers are moving or not. You typing words into your computer is the expression of the mental work you have done, not the main part of the work itself.
Generating and refining ideas is value creation, coding if the realisation of that value. The written Code then is the manifestation of that value, but the value itself is the idea.
So not only do you have to think about when you are creating core value, but also about what core value is and how you create it. The coffee break might actually be the most productive time of the day, if your mind gets a breather and has time to declutter to unveil the solution you have been thingking about so hard the last hour...
I’m bilingual animator and traditional artist.
I am an artist, so I have a very similar relationship to work. The ideating and idle thinking about my projects is just as vital as the actual time an outsider can see me working on that project. I would consider this all core value creation time thought. Things that would not fit into this category might be scheduling studio time, creating invoices, writing a project description. They are all associated tasks that need to get done, but aren't themselves the core of my work.
I completely agree with you, but I think that's why grey said "writing or pacing and talking my script out loud" that pacing and talking sounds like it's a way for him to think about stuff in a directed manner
And your coffee break think sounds like his "work walk"? Which I assume he just uses a different timer for
I get what you are saying, those are all important moments, and I agree with you, but I also know that my brain would eventually start cheating that system if "taking a coffee break" were seen as "vital work"
Maybe grey fears he'd do the same?
@@madman19931612 Very possible that you could incentivise your brain to cheat itself, making yourself think you are working when you really aren't.
I agree with you :)
It would be really helpful to see a demo video or something of how Grey organizes to-dos because it was very hard to picture from what was said. Seems complicated.
It doesn’t matter!!!
@@drawndreamrus7691 why not?
During EMT training in the 1970s I was taught that "triage" meant sorting into *three* groups: those who will get better even if you don't intervene, those who won't survive even if you do intervene, and the highest priority patients (those in between). Can this help sort email or tasks?
i think he touched that topic twice in some videos, discussed how he prioritize tasks and about productivity etc using that way
Listening to this right after their takedown of 7 habits.
Cortexans: Write your to-do list tasks in the past tense and work backwards
Isn't that "begin with the end in mind?" Just sayin'
I am a 20 year old architect student
Finally the episode where we have all been hoping for
Actually I was hoping for a hello internet episode, this is the compromise
Yeah
"I asked you for a cover letter, now I'm not going to read your resume" How out of your mind you have to be to ask people to lie twice to your face during recruitment. Most people don't even care about your project, they want work and not put up with these bitchy hr tactics that lead nowhere.
we knew he was a robot, having a warm-up time for the programs to start up 🤣
He is not a robot and it’s a huge problem
I emptied my email while listening to you guys. I postponed the task for like 7 days. Thanks~
People actually empty their email? I have an email account from 2008 with like 35,000 emails. I have given up at this point 😂
We all know he used standard json format in his paper notebook
And then you ask me to import animation in json format which is not ❤❤❤ sensible for animation
Why is this so interesting?!
I don't even work X D
"Hmm. Yeah. Separating your work chat from your friend chat would be more efficient. It's actually obvious, but I hadn't thought of it. And now they go deeper into the subject.. fascinating. And also I don't have a single use of the information I'm getting = D"
What's happened to Hello Internet ? yet two Cortex (Cortexes?, Cortexi?) and even a CPG Grey video (I know - amazing). Yet over 2 months and no release.... My 8yo son loves HI, gone through the back catalog a couple of times and asks me every day on what happened to HI. Have they taken HI to the farm?
I haven't listened to Hello Internet in so long I actually forget what makes that podcast go. Brady does a podcast called "Unmade podcast" which is popular with Canadians. Any thoughts on that one?
calendars exist since time is recorded.
True
Notion has become my go to for managing my lists, tasks and projects. The app can be super simple with its starting templates/ user-shared templates that you can download- but on the flipside it is also wildly customizable for creatives or those who want a bit more than a simple to do list. On top of to-do-list templates, they also have calendar and project templates, you can also import your google calendars etc. The possibilities with Notion are endless and having multiple calendars for projects and a master to-do-list on Notion has really helped me stay on top of my work and life. + Notion is free (:
how do you track time?
You say only when your finger is on the keys, but how you track that?
edit: when you are typing *
I DIDNT SAY THAT IM JUST BILINGUAL
I wrote this 2 months ago, and for me it makes no sense
From what I've gathered, CGP Grey uses Timery together with self-made Toggl API scripts?
Yeah, that’s true. Games play a huge role in society and in personal organisation
None of you two has good enough sense of humor
35:31 I came back to the video because I couldn't remember this part, It's going to be something I'll try. (Past tense)
Yes Grey, you are recording.
Eh i just use sticky notes (windows)
30:52 Watch later
starters tip: set the video speed to 2x
I cannot listen and type at the same time
Levels? Levels.
as much of a mess as always
Nice.
I work when I feel like it, if I was forced to do something, i start hating it...
And I feel like ice cream. It doesn’t mean that today I am an ice cream
I swear, if I was time tracking with grey's system, black would be way too common. Especially when I was younger.
Wher on spotify ?
37:53 relatable in 2024
test
so both of you do weekend wednesday
Grey kinda sounds like Dream
so funny, wow
Oh no, this is Bad news for HI
A JeffDujon did say they were taking a rest
@@fsaczb Brady still hurt by Grey's bashing of the fancy sodastream.
@@fsaczb god freaking damn it. I still cant get it how they are taking so freaking long. Its such a good show, Im wondering if they are intending to murder it through a long wait
1 minute ago this was uploaded
52:00
lmao are people using slack as discord
People have been using slack as discord since before discord existed, I still do because I'm used to it and for a long time when discord was new it was missing a lot of the functionality that slack had. *shrug*
26:05
Nope
I didn't keep track but I think almost every app they recommended was for Apple devices only. Pen and paper is an exception.
First time I'm early :D
Not the first time. You happened so early in my life you’ve changed it horrifically
The topic is interesting but the irony is that there are too much ads in between, which waste a lot of the listeners and unproductive. I would not mind many ads for the videos animation like the one done by CPGrey, cause I know how much effort is put into it. However, this kind of video is just a recording that has only audio editing needed. It kinda sucks to ruin good podcast like this with a little greediness.
I don't think this is fair to say. A 2 hour podcast is likely a 3 or 4 hour conversation. That conversation needs to be reviewed to extract the core of the content. That content needs to be heavily edited for proper levels as well as removing dead air, bumps, clicks, random motorcycles, etc. I would guess its at least a 10-12 hour production. This is real work and ads are what pay the bills.
@@adriannaoshea Look, I am not against the ads, I am against excessive ads. I did both video editing and also pod cast and I understand the work in it. But originally posting this with a least 6 ads in-between for a listening podcast is really inconsiderate to those who listeners.
Will you say that the 5 minute highly complex animated video will take much less time than audio like 20-30 hours of recording and editing? My point is the ad number should be same as the 5 minute video since almost similar effort is
put into it.
The is a listening podcast about productivity, meaning a listener typically is doing something to be more productive while and not staring at the screen which contains no relevant information, but excessive ads defeats is purpose and contradicts the message it wants to convey.
@@typical_watcher4599 Just… skip it? Stop blaming others for problems that are entirely your fault.
You should analyze “like” how many times you say “like” communicating detailed information. I’m not trying to bust your chops but podcasts this detailed are incredibly difficult to get thru when “like” you constantly say “like”. Pro tip: RE-listen to this podcast and count how many times you say “like”. 🤔
Like❤