Get the template: thomasjfrank.com/templates/task-and-project-notion-template/ Want to learn how to build this yourself? Watch this: ruclips.net/video/32dLXdB4ozs/видео.html
@@ricardorey I'd recommend getting started with this one, and trying to customize it to your needs! If you're interested in the course, then I'm guessing you want to learn Notion deeply - I can promise the course will be absolutely brimming with content to help you do that, but the best way to learn is to experiment and try things!
@@Thomasfrank Can you connect Tasks system with the NOTE TAKING system? If yes is there any further info with tips? Anyways thank you very much for helping people with better live organisation! It's changing my way of life very quickly.
This is exactly what I need Thomas! Thank you very much!! Just one question, will I be able to create my own Kanban style Sales CRM Project with this template? And should I be using the Tags for setting the Status per deal? By the way, I signed up for the course, looking forward to it! :)
I am finding this very confusing, you are absolutely right. the idea is how to make your life easier, not harder. This is not going to make your life easier, rather will force you to spend more time managing the system, so the things fall into right places. there is got to be the better way to do this
@@nataliauptowndream7181 Stick with it it took me 3 or 4 watches to understand what he's talking about. 10 days into Notion and now I get it. Remember nothing in life worth having comes easy.
I’m a 12 year old in middle school and I wanna thank you for making videos. I want to say thank you for being such a great RUclipsr. Your productivity tips and tutorials help me get more organized and help me have a better life. Your videos make my day. I watch your videos (old ones and new ones if you post) everyday. So thank you! Keep doing what your doing! PS: Since you can’t put these vids on your channel because of the RUclips algorithm you should probably shoutout this RUclips channel on your main RUclips channel so you can get more views on this channel. I think not many people checked out this channel because the people who listen to your podcast don’t bother opening their phones and doing all the work to checkout your channel but if you link the channel in the description of one of the videos on your man channel more people will check it out because they will not have to do too much work to check it out.
I'm so glad you've been enjoying my videos! And yes, I definitely plan on marketing this channel over on the main one. We've actually got a big Notion video going live over there later today that will point people to this one. I was mainly waiting to have a few different videos on this channel before sending a ton of people over; since this channel is quite niche, I didn't want a ton of people subscribing without knowing what they were getting, and then not watching videos when they were released. Unfortunately, sometimes having too many subscribers can be bad for a channel if those subscribers aren't interested in the content!
Good lord! I'm 14 years old, struggling in Grade 10, as I've signed up for many different clubs outside of school; I've not had the time to organize myself, and I've been trying to see how I could improve your old task management system, but somehow, you've combined all that I was planning to do and more! Now, I feel like I can actually have the time to get my life under control; this setup could literally be its own application!
Thomas, this was an absolutely fantastic video! Top-notch stuff. I am going to use this guide and add a layer of "Goals" on top of "Projects", each project linked with a goal. Kudos to you because not only have you introduced a great framework, but you have also taught how to execute it on a day to day basis.
🎯 Key Takeaways for quick navigation: 00:00 🎥 Thomas Frank introduces the Ultimate Tasks Notion template for task and project management 00:32 🗂️ The template includes links to common task views like inbox, today, next 7 days, priority, all tasks, projects, and daily tasks 01:01 📋 The daily tasks is a scratch pad to plan out your day alongside other views 01:31 📈 The projects view allows you to manage large projects in a Kanban board 02:00 ✅ The daily tasks notes can be archived to keep the system clean 02:28 📅 The inbox allows you to stage new tasks before sorting them into views based on due date 03:26 🔁 Recurring tasks automatically populate the next due date property 03:54 🗃️ Subtasks can be created within any task using a template 04:23 ➡️ Arrow icons indicate a task is a subtask 04:53 📋 Board view provides a Kanban system with columns: to do, doing, done 05:22 📱 List view is responsive for mobile 05:50 ✅ Done tasks disappear from views but remain visible in board 06:20 🗂️ Sidebar provides quick access to all key views 06:50 🗓️ Next 7 days view shows current and upcoming tasks 07:19 📅 Daily tasks can be archived when complete 07:46 🚦 Priority view provides a Kanban system ordered by priority 08:16 🚦 New tasks automatically get a medium priority 08:45 🚦 Priority order can be customized 09:17 🚦 Priority view provides a Kanban system for priority-focused workflows 09:45 💡 Projects are a separate linked database 10:13 🔗 Tasks relate to projects via linked database 10:45 💡 Project tasks appear in project and daily views 11:14 💡 Project board provides Kanban view for large projects 11:44 🏗️ Custom tags provide categorized project Kanban 12:12 💡 Templates allow easy creation of new projects 12:42 🔗 New project tasks relate to that project 13:11 📬 Signup link for email list and Notion course interest 13:39 🙏 Request for feedback and suggestions on the template Made with HARPA AI
Quick update: I've had to make a change to the Inbox. Now, the "Inbox" checkbox has to be checked for tasks to show in the Inbox. If it's unchecked, they'll disappear even if Due is empty. If you've already duplicated the template and want to update it, just change your Inbox views to have their filters match this: i.imgur.com/SIxUQpn.jpg (only the bottom one has changed) --- Explanation: I realized that there's just no way to force Inbox to be checked on new tasks while also allowing tasks to stay in the inbox in a situation where Inbox is unchecked (even if the due date is empty). One of the main tools I'm using here is Filters as "forcing functions" - i.e. forcing a new row to take on properties automatically due to a filter. Try as I might, there's no way to use "Inbox is Checked" as a forcing function without making sure tasks are always filtered by it. So that makes Inbox a bit simpler now - tasks are always there as long as Inbox is checked.
Great video and great new channel!! And about this you just wrote, I don't really get how you can even force the new rows to take today's date. How do you do that?!
Can you connect Tasks system with the NOTE TAKING system? If yes is there any further info with tips? Anyways thank you very much for helping people with better live organisation!
Facing an issue -> so lets say i have a rec. task and its rec for everyday and i check it for today but what it does is th next day when it's due again it's going to stay checked and i have to uncheck it for that day. is there any possibility i could fix it ?
Hey Thomas! Is it okay if I explain how to use your Ultimate Template in my YT channel? My viewers speak Spanish, and they are keen on learning more about Notion. It is hard for some of them to understand how it works since not only your videos but also the Notion UI are only in English. That's why I would like to make a video myself, for them (in Spanish, obviously). And of course, I would give you credit for creating the template. Off-topic: You've been one of my main inspirations for creating my RUclips channel! Thanks for everything you share with us! :)
Absolutely - feel free to use any of my templates as examples! If you'd like to support my work, you can direct people to my official templates page: thomasjfrank.com/templates/ - but there's no obligation. Glad I was able to inspire you to start creating videos!
I'm always waiting for these videos! I already have duplicated your notes and recurring tasks templates and it has substantially increased my productivity!!
Hello! I noticed that once you check the "Done" button to a recurring task in today view, it won't disappear. I would've expected it to disappear when i check the "Done" box and to reappear when its time comes. How can I fix this? Thanks for such a nice Task Manager!
@@shankhan547 yeah but what I was trying to say was that if you check the ‘done’ checkbox it should disappear from today view and come back in the next day or in the next N days (depending on your recurring interval)
@@adrian03 Yup, theoretically it should ideally do that, not with this current workaround set-up since it's only filtering the deadline, not the next due. Hmm I'll try playing with the nested filter and see if we can fix that.
@@adrian03 Hey Adrian! I found a fix for your reply, I just tweaked the filter system and formula and boom, problem fixed. Do you have an email I can reach you @ so I can send you a screenshot of the filter settings?
I noticed that many of the formulas (status emoji, project active/overdue summary) are based off the checkbox "done" property and do not work for the "kanban status" property, if you move the card to done. Anyway to fix?
I simply can’t thank you enough! I work for the NHS , and I have to wear different hats everyday, especially during this challenging year. Having a bird’s eye view of all my tasks has made life so much easier. Had to pause the video a few times as I’m new to notion, but after a few attempts, I couldn’t help smiling to myself on the way home. Thank you 👏🏾👏🏾👊🏿
These Notion videos are awesome Tom, thank you! Inspired me to create my own templates to manage my closet and promote a minimalist wardrobe - video on my channel
I don't understand the purpose of the Inbox? What's the dif btw that and All Tasks? Once you uncheck from the Inbox, does the task disappear, stay in All Tasks, or is it considered done? I'm confused.
Thomas, why do you have a Kanban view stage of "Done" but also "Done" checkbox? Wouldn't you want to link these both together via a formula where either the Kanban stage or the "Done" checkbox is a calculated field?
This is such an amazing system!! I really appreciate you sharing your templates. How would you duplicate the space for a team member? When I duplicate the template in a workspace the data bases are not linked with each other? Would I have to have one at the main and just duplicate each database individually? Or is there an easier way? Thank you!
I've got a question: I've been using this template to transition from Asana into Notion, at some point, I was no longer able to make tasks with sub tasks. The ones that I made still exist, but the option that said "make task with subtasks" no longer appears when I make a new task. How can I bring it back? And thanks for this amazing tool!
You’ve been saving my life with all of your videos. It’s about time I subscribe. Thank you for adding captions!! I’m Deaf and so many people have awful captions.
I know this is an old video but I so appreciate Thomas for properly pronouncing Kanban. It completely burns my brain when people say Can Ban 🤣. 本当にありがとうございます🤙🏽
Thanks for the template! You're a genius for figuring out recurring tasks, I couldn't for the longest time either. I'd like to ask if there's a way to add tasks only for weekdays?
There will be at some point in the future! I had hoped to add support for that with this version, but it's MUCH more complicated that using a simple numbered interval. I'll do an updated video when I figure it out :)
Are you able to go though a workflow of using the template? The video was helpful in understanding the functions, but not exactly the day-to-day processes. I will definitely get my hands on it and try as well!
I'm laughing! I literally had my head in my hand and when the video started it was like a mirror image! Talk about knowing your customer avatar! Thank you SO much for these videos. You may think you're just making "productivity videos " or "tutorials" but this shit is literally GAME CHANGING. I don't just feel like you're showing me how to use some software, you're honestly teaching me a path to becoming the best version of myself. I can't believe everything that you're showing me is possible, and what that means for my future in both business and my personal life. I guess I may be late to the game, but I'm watching and replaying all your videos, playing with your templates, and reading your website diligently until I pull together a cohesive and personally functional system. I am so excited about the possibilities, and it really wouldn't be possible without your generous courses. I am so humbly grateful. Ok, back to work!
I cannot overstate how incredibly helpful this is! I work multiple part-time jobs, my own company, and grad. school. This system is everything I need to keep everything in one place but still focused and clean.
The way I manage my tasks on Notion is by embedding TickTick or ToDoist widget. Don’t @ me 🤷🏽♂️ Of course for long-time projects I use something like you described.
That is the auto filter feature. Basically whenever there is a filter in a database view it will automatically add the conditions of the filter. In that case it was due date is today so will add today in every new task.
Danny's reply covers it perfectly! I'll just add that it's worth exploring how to use this trick in other ways. I show how to use this to force a default priority around 08:28 :)
Many people - myself included - want a singular tool to manage a lot of different things. That does involve additional complexity that purpose-built tools like Todoist obfuscate from the user, but there are big benefits as well. Personally, having my tasks in Notion means I can connect them to video projects, wiki pages, etc.
@@ThomasFrankExplains Hi! Thomas. I was revisiting your video and now I get it. Thank you very much for your effort and for showing us all these alternative tools for productivity. I really like your system; it is too complicated for me that I only use google calendar, Task and Keep for almost everything. I forgot that your job as a content creator is to show us all these alternatives, not to get stuck just on what I think is great and what works for me. I want to apologize for my petty comment earlier. Congratulations on all your work and keep going.
I'm finally getting a hang of Notion and this is easily one of the best templates out there. Takes a bit of time to set up but once done, its a lifesaver. Thanks for this Thomas..and clearly explaining everything..as well as providing this template for free :-)
I never comment on videos, but this is just gold. I've used trello but not a big fan of ONLY Kanban style plus having to always drag the horizontal screen to see everything doesn't work for me. This gets everything done and more, can't wait to put it to use today!
High level stuff, everyone now can access tools that used to be available to companies only because of the costs. Great video Thomas! When I share a project the person I'm sharing with have access to all my tasks, including the ones that are not part of the project. I've trying to figure it out on how to fix if you have tip I would appreciate
Just finished updating my notion to match Thomas Frank's Notion task management system and note-taking system and im suuuper pleased 👌🏽👌🏽👌🏽 and excited~
This is amazing,I have many massive projects coming for my grad school so, I was creating a project management system in notion using their relations and tags but this one looks more polished so I'd modify this instead😁😁 you're literally a life saver Thomas
@@Doddom I would say give this Task manager a shot, only caveats of using notion was their mobile app. It wasn't super snappy when opened, takes a while to load. But it gets the stuff done. If you predominantly use it on PC/Mac then no issues at all. Your imagination is the ceiling I guess. Good Luck!
This looks really exciting! I watched the "build from scratch" video - but you didn't explain how to get the line of linked pages to Inbox / Today / Tomorrow / 7 days ..... the one that shows up inline (rather then in the "Views" toggle) on the main page. That doesn't show up in your tutorial, and so you don't explain how to make it work. (and when I try to add a "page link" - I am only offered the top level pages, not the "inbox" "today" etc. pages). Any thoughts on this would be greatly appreciated - thanks!
Great question! That's just a normal Text block with a background color. I copied the URL for each of those pages, highlighted the associated word, and added a hyperlink.
The best task management 🔥 system, best productivity music 🔥 playlist and great productivity techniques🔥. Thank you so much Thomas I didn't want to make it longer I know you are busy.
Hey Tom, great video and your teaching style! Two questions... 1) on your video, the far left column, you had a column of the inbox called Inbox. It's not on the template. 2) how do we add who is responsible? Creating this task list for a family project and something I have to do, and other things my wife has to do. Thanks
This video is fairly old, so the template has gone through a few changes. That said, there should still be a full inbox page linked at the top! There is also an Assignee property in the tasks database, but it's hidden by default. You can open the settings of any view and add it the visible properties there if you want to use it. Hope that helps!
Hi Thomas! Thank you for this video - super helpful! I have purchased UB and wondering how to set this up under UB. At work, my role is super cross-functional so I have a lot of tasks/to-dos for each customer or team. Can you please share advice on how to set up tasks by team in an organized and effective format, connecting to the Tasks templates and Areas & Resources in UB? Thank you in advance!
You can get Ultimate Brain, which combines the two and has a whole bunch of other features: thomasjfrank.com/brain/ If you want to stick with free templates, start with Ultimate Tasks. It’s much easier to add the PARA sections to Ultimate Tasks than to recreate Ultimate Tasks from scratch (you can do it either way, but this PARA structure is simpler)
How do I use this in a team? Does every team member have their own task manager? And where do you recommend to place the task manager? In my private space? How do I delegate tasks? And how can i create a project where I am working with multiple people, where we can all see the procject as a whole, and all tasks to be done? Any tips?
Give this template a try! I’ve only been using Notion for a few months, like many of you have or will watch 100’s of hours of RUclips videos and you’ll see some amazing FULL systems. Many of you like I did will download many of them, but this is where the issues start. Each full system has been developed over months/years and if you work just like the developer then it is a Great system, most people have their own tweaks. Ultimate Tasks is the exact balance for any beginner (or those who don’t think they will ever need to modify a system, but one day realize they need to). But the great thing is that you can use it, learn to make simple tweaks and not break a full system integration. This Task system can grow into any of those other systems, but you can build it the way you need to. And even better as Notion adds new features you will know how to modify your own system to include these changes. This is the core feature that makes Notion great. Long enough Good Luck
The inbox works like inboxes in other task manager apps - it shows tasks that don't yet have a Project. It's a "default" place for tasks that you process later on, either by organizing them into Projects, completing them, or just deleting them.
its basically just a catch all quick capture if there's no specific due date you can see what needs to be done at some point but isn't specific on date
I am a long time follower of your content Thomas but I have found almost all your Notion videos overwhelming and have simply gone ahead and replicated my existing systems from OneNote into Notion. Still trying to figure out how to optimise for tasks though, this system though, again, is overwhelming. Still, keep up the great work.
This way of using notion is really cool, and I use it in a lot of ways. But, my question is that aren't there other apps that do this exact same/similar thing(s)? Other than having everything in one app, what other benefits could you derive from such a system in notion?
Yep, there are definitely other apps that do task management as well if not better in many circumstances. The power of moving it all into Notion for me is the ability to link it up to other things, like my content planner and company wiki. Just a couple examples: 1. Notion works better as an archive than any task manager. While a video is in production, it shows on our team dashboards in the production pipeline. But when it's done, it's safely stored in archive views where we can always go to reference the script or other info, like who the sponsor was. For instance, my next main-channel video is sponsored by Audible, so I went to the archive and filtered by Audible-sponsored videos to see which ones I could look to for b-roll. 2. The template engine means a "task" can be much more than a task. Our video project template creates a script area, research area, checklists for editing and publishing, etc. But the most useful part is a b-roll table that can accept a CSV import. We use Frame.io to create b-roll ideas with timestamps, and by exporting those ideas as a CSV and importing them to Notion, we can sort them in different ways. During the gathering process, we can sort by task type - e.g. Film, Stock Video, Animation, etc. Then, during the edit, my editor can sort by chronological order. It makes task batching much easier. If you (or anyone else reading) is interested, this sort of integration is what my upcoming course will teach: thomasjfrank.com/notioncourse Hope that helps!
Hi Thomas. What a wonderful gift. THank you! I opened Notion for the first time today and I cannot see how I get your template into Notion. I'll work through the video and early training but a quick instruction on this basic task would be greatly appreciated. Regards, ROB
First video of yours I'm watching and I simply cannot comprehend the effort you have put into this. It's free, AND you ask absolutely nothing in return. sincerest thank you as you have saved me so much time and money!
Thomas, do you have a template for planning a 12-week year? Or do you know a working version? I would appreciate your help. I'll be happy to pay for your 12-week year template because you're really cool with notion :) Thanks a lot for all your support around notion
Thanks for this video Thomas. I don't really understand the difference between the Inbox and the All tasks (I've never used Todist or Trello before, so maybe that's why...). To me, they seem to be doing the same thing and have the same use... 🤔 Can you clarify please ?? Also : In the board view (i.e. in Inbox), I'm trying to add the Project name on the cards but I can't figure it out... Can you explain it please ? I've downloaded your template and would like to use it to its full potential 😊
All Tasks is the master database where all of your tasks live, while every other page simply contains a Linked Database that shows a filtered view of that master database. The Inbox only shows tasks that have the Inbox checkbox checked (and tasks added there have it checked by default). For most people, All Tasks isn't a view that'll ever be used; it's more useful to use the filtered views. To add a project to a task in Board View, click into the task so you can see all the properties. From there, you can add a project (though you'll need to make sure you have at least one project in the Projects database, otherwise no options will show).
I realized less is more... . If this is good for you then perfe ct personally I focus to simplify everything. Video is great.."how to build todoist in Notion in 5 minutes video ;) I think that the secret is to use templates for everything ...fast capture, fast processing, deliberate and intentional review ... less friction paints as possible
Thank you so much for this template! I first heard about Notion from your videos and use your RUclips video prod template for my videos but with this I might be able to house all my to-do needs in Notion! Thanks again!
I have been looking for a tool like this for years!! I have tried Smartsheet, OneNote etc but nothing gives the same workflow as Notion! Thank you! Question. Do you have any recommendations on how to build a worlkflow for a Portfolio Management Office Manager? Be able to get a portfolio (see all notes or tasks grouped by program and projects including a master RAID log / program view with tasks and raid log and project viewview with tasks and raid log? IS that too much? LOVE your videos - Just got a new fan and subscriber
So how do I get back? HELP! I made a Project and added Tasks to it and want to go back 1 step! In Todoist, I just press the "back arrow" up in the top, left to get back to my Project list!
Best ma, you're god for productivity, Firstly I got habit of note taking using evernote. Now, updating it to notion and now this... AWESOME BUDDY much thanks to you. You're helping a lot of people.Keep doing that keep shining.
Thomas, you're a NOTION GURU. Thank you for sharing your indispensable knowledge. Can you tell me how to aggregate all tasks from multiple teamspaces and filter by those assigned to me or another team member?
That's a great analogy haha - I've started thinking of it almost as a graphics-based programming language (though there's even some light coding with the formulas)
I spent so long asking if I could I never stopped to ask... 😂 This is awesome and super creative! Not sure it fully replaces todoist, but you're certainly pushing this software to its limits
Finally someone who can demonstrate how to use Notion properly. I have had the app for months but didn't have the foggiest idea on how to use it. Thank you so much Frank🙌🏽🙌🏽
Omg, this is the first project management template I've found that actually gives me recognizable project management features from Jira or Trello. Most of the time it's just a super basic Kanban and a blank page for to-do lists or something. Thank you so much for making this!
I rarely comment on RUclips videos, but just wanted to jump in and say thank you! I just discovered Notion this week, as I was looking for one app that could do what I'm currently doing with Reminders/Apple Notes/Trello - basically I want all my tasks, project notes & attachments to live in the same place. I think this might do it! Thank you for the template. Although it's going to take me awhile to wrap my head around it, there is no way I could have figured this out myself.
I'd love to know if you use notion for any finance or budget tracking/planning/analysis? I know you've got your complex Google Sheet for some stuff but I've been building out a Notion finance tracker recently and been having a lot of fun with it!
Not quite yet. I'd like to, but since Notion can't do complex calculations as well as Excel/Sheets, I can't see a way that moving my budget tracker there would allow me to retain the same level of functionality. How are you using it?
@@ThomasFrankExplains I've been using it in combination with my daily journal and also a months database, so that I can relate transactions to days/months and create budget rollups that show me how I'm doing against certain defined budgets as the month progresses. I currently manually input spending and income as it happens (once API is open if it could auto-pull from my accounts that would be so useful) into a 'finances' database (should really rename it to 'transactions'). I relate to my tasks database so I can track/rollup the amount spent on certain projects, which is super neat. Filtered views let me create boards for income categories, recurring transactions, and let me plan in future purchases to see how that affects budget. (I even have a relation to a CRM to track who owes me money/reimbursements for things, which is still definitely in development and not one of my primary use cases). One thing I'm proud of is a series of formulae I built in my jobsearch database to calculate monthly take-home pay for job opportunities based on an hourly rate, or pro-rata or full-time annual salary. Super fun!
Hi! I just saw your templates today and I’m in disbelief because I really wish I saw your channel earlier!!! You totally understand the importance of using databases and layouting them in engaging views, and it’s similar in some ways to the set-up I’ve arrived at after months of struggle! If I had just seen this earlier I could have saved a lot of time, and many aspects of your set up just filled in the gaps in my current system, can’t wait to rehaul and incorporate! I love your layouts, they’re beautiful and engaging
Hi Frank, Thank you first of all for creating this wonderful template, I'm just curious how recurring tasks work, I created a few projects for ex. XYZ Billing (there's 10 sub tasks within) I have due dates on the 12 and 18 of each month (I've set each to recur accordingly) I've checked them off for this month however when I went on my notion calender or task calender for next month they don't appear, is this normal or should I worry?
Hi Thomas! I hope you see this since it's a pretty old video. I'm trying to edit the "Priority" labels and whenever I change "low" or "medium" there's no issues, but when I try to edit the "🚨HIGH" one. Two tasks on the inbox disappeared (3rd test task and the recurring task). I can't find "🚨HIGH" in any formula, so I have no idea why it can't be edited. Could you help me out?
I don't ever go out of my way to either like, subscribe or comment....(sorry oopsies) I had to like, subscribe, and comment... This is too good... 10/10 amazing...
The fact that you're giving the template for free is so cool, I was looking for a good format which handles my specific requirements, so thank you so much for this!
I'm having such a hard time using this and I'm in Operations. Please help!!! It's so much to look at it. What is the difference between the Daily Tasks, Inbox on Today? Aren't they all the same? Tasks for Today?
There must be some warning when you give due date to Sub-tasks which exceeds the due date of parent task. For e.g. Parent Task 1 (PT1) is having 2 sub-tasks i.e. ST1 & ST2. So if you allot 15 Feb 2022 as a deadline to PT1 (for example), then system should not allow to put the due date to the sub task (ST1 or ST2) which exceeds 15 Feb 2022 i.e. 16 Feb, 17 Feb etc. Because sometimes in hurry or too many parent and sub-task you tend to forget the deadline allotted to the main parent task, then again you have to go back and see what deadline you have allotted to the parent task before you allot any deadline to its sub-task. Thanks.
QUESTION: I created a bunch of projects now and none of their tasks appear in the timeline view which for me is the most helpful way to see my project's tasks. What gives? GREAT viedo and AMAZING template btw. Thanks lot for helping making notion easier
Get the template: thomasjfrank.com/templates/task-and-project-notion-template/
Want to learn how to build this yourself? Watch this: ruclips.net/video/32dLXdB4ozs/видео.html
Hey Tom! Should I wait for the course instead of starting using this template and throw a ton of projects and tasks into it?
@@ricardorey I'd recommend getting started with this one, and trying to customize it to your needs! If you're interested in the course, then I'm guessing you want to learn Notion deeply - I can promise the course will be absolutely brimming with content to help you do that, but the best way to learn is to experiment and try things!
@@Thomasfrank Can you connect Tasks system with the NOTE TAKING system? If yes is there any further info with tips? Anyways thank you very much for helping people with better live organisation! It's changing my way of life very quickly.
This is exactly what I need Thomas! Thank you very much!!
Just one question, will I be able to create my own Kanban style Sales CRM Project with this template? And should I be using the Tags for setting the Status per deal?
By the way, I signed up for the course, looking forward to it! :)
@@Shim0nn Create a linked Database in a notebook from the today Task view
You're a good guy Tom, Thanks for all these goods🙂
Thomas is just out here doing The Lords work. Thank you for all the effort, hugely appreciated.
STRAIGHT FACTS! LMAO!
I mean I wanted to cry watching this. I legit prayed for a better set up for my system and here it is!!!!
Legit chuckled out loud, so funny (and true!)
Amen to that💯✨
Amen
Please someone tell me I'm not the only one having a hard time trying to understand this template?? I've watched the video 3 times already lol
I am finding this very confusing, you are absolutely right. the idea is how to make your life easier, not harder. This is not going to make your life easier, rather will force you to spend more time managing the system, so the things fall into right places. there is got to be the better way to do this
@@nataliauptowndream7181 Stick with it it took me 3 or 4 watches to understand what he's talking about. 10 days into Notion and now I get it. Remember nothing in life worth having comes easy.
@@mpr746 what do you use for your task?
@@Aerith9292 Click-Up
@@mpr746 thx!
I’m a 12 year old in middle school and I wanna thank you for making videos.
I want to say thank you for being such a great RUclipsr. Your productivity tips and tutorials help me get more organized and help me have a better life. Your videos make my day. I watch your videos (old ones and new ones if you post) everyday. So thank you! Keep doing what your doing!
PS: Since you can’t put these vids on your channel because of the RUclips algorithm you should probably shoutout this RUclips channel on your main RUclips channel so you can get more views on this channel. I think not many people checked out this channel because the people who listen to your podcast don’t bother opening their phones and doing all the work to checkout your channel but if you link the channel in the description of one of the videos on your man channel more people will check it out because they will not have to do too much work to check it out.
I'm so glad you've been enjoying my videos!
And yes, I definitely plan on marketing this channel over on the main one. We've actually got a big Notion video going live over there later today that will point people to this one. I was mainly waiting to have a few different videos on this channel before sending a ton of people over; since this channel is quite niche, I didn't want a ton of people subscribing without knowing what they were getting, and then not watching videos when they were released. Unfortunately, sometimes having too many subscribers can be bad for a channel if those subscribers aren't interested in the content!
@@ThomasFrankExplains I look forward to it!
You will go far in life mate..keep going
imagine being 12 and looking at this kinda videos, ur gonna make it for sure buddy! :)
You are 13! and using this information... bro.. you are amazing! keep it up!
Good lord! I'm 14 years old, struggling in Grade 10, as I've signed up for many different clubs outside of school; I've not had the time to organize myself, and I've been trying to see how I could improve your old task management system, but somehow, you've combined all that I was planning to do and more! Now, I feel like I can actually have the time to get my life under control; this setup could literally be its own application!
You are way ahead of the curve! I wished I was watching productivity and workflow videos on RUclips when I was 14 years old!
at 14 I played with Barbies :)) good job
Thomas, this was an absolutely fantastic video! Top-notch stuff. I am going to use this guide and add a layer of "Goals" on top of "Projects", each project linked with a goal. Kudos to you because not only have you introduced a great framework, but you have also taught how to execute it on a day to day basis.
🎯 Key Takeaways for quick navigation:
00:00 🎥 Thomas Frank introduces the Ultimate Tasks Notion template for task and project management
00:32 🗂️ The template includes links to common task views like inbox, today, next 7 days, priority, all tasks, projects, and daily tasks
01:01 📋 The daily tasks is a scratch pad to plan out your day alongside other views
01:31 📈 The projects view allows you to manage large projects in a Kanban board
02:00 ✅ The daily tasks notes can be archived to keep the system clean
02:28 📅 The inbox allows you to stage new tasks before sorting them into views based on due date
03:26 🔁 Recurring tasks automatically populate the next due date property
03:54 🗃️ Subtasks can be created within any task using a template
04:23 ➡️ Arrow icons indicate a task is a subtask
04:53 📋 Board view provides a Kanban system with columns: to do, doing, done
05:22 📱 List view is responsive for mobile
05:50 ✅ Done tasks disappear from views but remain visible in board
06:20 🗂️ Sidebar provides quick access to all key views
06:50 🗓️ Next 7 days view shows current and upcoming tasks
07:19 📅 Daily tasks can be archived when complete
07:46 🚦 Priority view provides a Kanban system ordered by priority
08:16 🚦 New tasks automatically get a medium priority
08:45 🚦 Priority order can be customized
09:17 🚦 Priority view provides a Kanban system for priority-focused workflows
09:45 💡 Projects are a separate linked database
10:13 🔗 Tasks relate to projects via linked database
10:45 💡 Project tasks appear in project and daily views
11:14 💡 Project board provides Kanban view for large projects
11:44 🏗️ Custom tags provide categorized project Kanban
12:12 💡 Templates allow easy creation of new projects
12:42 🔗 New project tasks relate to that project
13:11 📬 Signup link for email list and Notion course interest
13:39 🙏 Request for feedback and suggestions on the template
Made with HARPA AI
Quick update: I've had to make a change to the Inbox. Now, the "Inbox" checkbox has to be checked for tasks to show in the Inbox. If it's unchecked, they'll disappear even if Due is empty.
If you've already duplicated the template and want to update it, just change your Inbox views to have their filters match this: i.imgur.com/SIxUQpn.jpg (only the bottom one has changed)
---
Explanation:
I realized that there's just no way to force Inbox to be checked on new tasks while also allowing tasks to stay in the inbox in a situation where Inbox is unchecked (even if the due date is empty).
One of the main tools I'm using here is Filters as "forcing functions" - i.e. forcing a new row to take on properties automatically due to a filter. Try as I might, there's no way to use "Inbox is Checked" as a forcing function without making sure tasks are always filtered by it.
So that makes Inbox a bit simpler now - tasks are always there as long as Inbox is checked.
Great video and great new channel!! And about this you just wrote, I don't really get how you can even force the new rows to take today's date. How do you do that?!
@@SUBmarinealien By filtering Due is on or before Today.
that's awesome
Dude! You're awesome! Can't wait to get started with this template. I hate having multiple apps 😁
Can you connect Tasks system with the NOTE TAKING system? If yes is there any further info with tips? Anyways thank you very much for helping people with better live organisation!
Yes please!
In general, I know such a system. There is something like this in leadertask.
This is more complicated then my Maths and Physics book combined
Then your Maths & Physics books are easy.
But this system is incredible and helpful if you know how to get the most out of notion
Facing an issue -> so lets say i have a rec. task and its rec for everyday and i check it for today but what it does is th next day when it's due again it's going to stay checked and i have to uncheck it for that day. is there any possibility i could fix it ?
I don’t normally interact on videos but this is amazing and deserves subs, likes, comments etc...
Hey Thomas! Is it okay if I explain how to use your Ultimate Template in my YT channel?
My viewers speak Spanish, and they are keen on learning more about Notion. It is hard for some of them to understand how it works since not only your videos but also the Notion UI are only in English. That's why I would like to make a video myself, for them (in Spanish, obviously).
And of course, I would give you credit for creating the template.
Off-topic: You've been one of my main inspirations for creating my RUclips channel! Thanks for everything you share with us! :)
Absolutely - feel free to use any of my templates as examples! If you'd like to support my work, you can direct people to my official templates page: thomasjfrank.com/templates/ - but there's no obligation.
Glad I was able to inspire you to start creating videos!
@@ThomasFrankExplains thank you very much! Keep up the good work 👍🏻
Omg I downloaded this-- I’m Absolutley shook!!! I’ve never had a system like this. This is absolutley life changing.
So solid. Thanks Thomas.
As someone who is trying get his own venture off the ground, this is gonna be a life saver. Thanks a lot TF, you are an MVP
He's a... Minimum Viable Product??
Did you just make the template available without having to subscribe? dude, you're the one.
I'm always waiting for these videos! I already have duplicated your notes and recurring tasks templates and it has substantially increased my productivity!!
Glad you found them helpful!
I am in love with your organization system! Thank you so much for sharing these valuable tips.
Hello! I noticed that once you check the "Done" button to a recurring task in today view, it won't disappear. I would've expected it to disappear when i check the "Done" box and to reappear when its time comes. How can I fix this? Thanks for such a nice Task Manager!
+111
A recurring task never becomes done, otherwise it wont be recurring.
@@shankhan547 yeah but what I was trying to say was that if you check the ‘done’ checkbox it should disappear from today view and come back in the next day or in the next N days (depending on your recurring interval)
@@adrian03 Yup, theoretically it should ideally do that, not with this current workaround set-up since it's only filtering the deadline, not the next due. Hmm I'll try playing with the nested filter and see if we can fix that.
@@adrian03 Hey Adrian! I found a fix for your reply, I just tweaked the filter system and formula and boom, problem fixed. Do you have an email I can reach you @ so I can send you a screenshot of the filter settings?
I noticed that many of the formulas (status emoji, project active/overdue summary) are based off the checkbox "done" property and do not work for the "kanban status" property, if you move the card to done. Anyway to fix?
I simply can’t thank you enough! I work for the NHS , and I have to wear different hats everyday, especially during this challenging year. Having a bird’s eye view of all my tasks has made life so much easier. Had to pause the video a few times as I’m new to notion, but after a few attempts, I couldn’t help smiling to myself on the way home. Thank you 👏🏾👏🏾👊🏿
how is this not widely shared!? This has literally solved all the know hows for notion! thank you for this!
These Notion videos are awesome Tom, thank you! Inspired me to create my own templates to manage my closet and promote a minimalist wardrobe - video on my channel
I don't understand the purpose of the Inbox? What's the dif btw that and All Tasks? Once you uncheck from the Inbox, does the task disappear, stay in All Tasks, or is it considered done? I'm confused.
This truly is ultimate. Thank you so much, I can't believe this is all available for use already.
IMHO, the overall user interface is not friendly at all... It still cannot replace an app that is focused on task or project management.
Like which one?
Thomas, why do you have a Kanban view stage of "Done" but also "Done" checkbox? Wouldn't you want to link these both together via a formula where either the Kanban stage or the "Done" checkbox is a calculated field?
This is such an amazing system!! I really appreciate you sharing your templates. How would you duplicate the space for a team member? When I duplicate the template in a workspace the data bases are not linked with each other? Would I have to have one at the main and just duplicate each database individually? Or is there an easier way? Thank you!
I've got a question: I've been using this template to transition from Asana into Notion, at some point, I was no longer able to make tasks with sub tasks. The ones that I made still exist, but the option that said "make task with subtasks" no longer appears when I make a new task. How can I bring it back? And thanks for this amazing tool!
You’ve been saving my life with all of your videos. It’s about time I subscribe. Thank you for adding captions!! I’m Deaf and so many people have awful captions.
Thanks for subscribing!
Most videos just get auto-captions from RUclips, but I make sure to order professional captions for all my videos 🙂
Thomas Frank Explains it truly means a lot that you get the captions professionally done!! Thank you!!
Thomas Frank Explains it truly means a lot that you get the captions professionally done!! Thank you!!
I'm very greatfull for you sharing your knowlege and skills with us. Thnk you
I know this is an old video but I so appreciate Thomas for properly pronouncing Kanban. It completely burns my brain when people say Can Ban 🤣. 本当にありがとうございます🤙🏽
thanks for the effort putting this together, Thomas, it helped me so much!
Can you share a project with a client, without sharing evething in your database?
Thanks for the template! You're a genius for figuring out recurring tasks, I couldn't for the longest time either. I'd like to ask if there's a way to add tasks only for weekdays?
There will be at some point in the future! I had hoped to add support for that with this version, but it's MUCH more complicated that using a simple numbered interval. I'll do an updated video when I figure it out :)
Are you able to go though a workflow of using the template? The video was helpful in understanding the functions, but not exactly the day-to-day processes. I will definitely get my hands on it and try as well!
I'm planning a task management workflow video for my main channel soon!
Thanks for having accurate captioning! :)
*also love the template :3
You're very welcome!
Awesome Template..
Its been Two Days And Its been Great Experience using In My Daily Study And Dailies..
Amazing Experience..
Bruv! This guys a genius!
I'm laughing! I literally had my head in my hand and when the video started it was like a mirror image! Talk about knowing your customer avatar! Thank you SO much for these videos. You may think you're just making "productivity videos " or "tutorials" but this shit is literally GAME CHANGING. I don't just feel like you're showing me how to use some software, you're honestly teaching me a path to becoming the best version of myself. I can't believe everything that you're showing me is possible, and what that means for my future in both business and my personal life. I guess I may be late to the game, but I'm watching and replaying all your videos, playing with your templates, and reading your website diligently until I pull together a cohesive and personally functional system. I am so excited about the possibilities, and it really wouldn't be possible without your generous courses. I am so humbly grateful. Ok, back to work!
I cannot overstate how incredibly helpful this is! I work multiple part-time jobs, my own company, and grad. school. This system is everything I need to keep everything in one place but still focused and clean.
The way I manage my tasks on Notion is by embedding TickTick or ToDoist widget. Don’t @ me 🤷🏽♂️
Of course for long-time projects I use something like you described.
Can't knock it if it works!
Hi Thomas, loved the vid!
How do you automatically give a task today's due date (like you showed in 6:48)?
That is the auto filter feature. Basically whenever there is a filter in a database view it will automatically add the conditions of the filter. In that case it was due date is today so will add today in every new task.
Danny's reply covers it perfectly! I'll just add that it's worth exploring how to use this trick in other ways. I show how to use this to force a default priority around 08:28 :)
So, basically is Todoist...but more complicated. Why?
Many people - myself included - want a singular tool to manage a lot of different things. That does involve additional complexity that purpose-built tools like Todoist obfuscate from the user, but there are big benefits as well. Personally, having my tasks in Notion means I can connect them to video projects, wiki pages, etc.
@@ThomasFrankExplains Hi! Thomas. I was revisiting your video and now I get it. Thank you very much for your effort and for showing us all these alternative tools for productivity. I really like your system; it is too complicated for me that I only use google calendar, Task and Keep for almost everything.
I forgot that your job as a content creator is to show us all these alternatives, not to get stuck just on what I think is great and what works for me. I want to apologize for my petty comment earlier. Congratulations on all your work and keep going.
I'm finally getting a hang of Notion and this is easily one of the best templates out there. Takes a bit of time to set up but once done, its a lifesaver. Thanks for this Thomas..and clearly explaining everything..as well as providing this template for free :-)
I never comment on videos, but this is just gold. I've used trello but not a big fan of ONLY Kanban style plus having to always drag the horizontal screen to see everything doesn't work for me. This gets everything done and more, can't wait to put it to use today!
High level stuff, everyone now can access tools that used to be available to companies only because of the costs. Great video Thomas! When I share a project the person I'm sharing with have access to all my tasks, including the ones that are not part of the project. I've trying to figure it out on how to fix if you have tip I would appreciate
Just finished updating my notion to match Thomas Frank's Notion task management system and note-taking system and im suuuper pleased 👌🏽👌🏽👌🏽 and excited~
This is amazing,I have many massive projects coming for my grad school so, I was creating a project management system in notion using their relations and tags but this one looks more polished so I'd modify this instead😁😁 you're literally a life saver Thomas
Aahlad Vanam, Which one should I use PARA or This Ultimate Task Manager?
@@Doddom I would say give this Task manager a shot, only caveats of using notion was their mobile app. It wasn't super snappy when opened, takes a while to load. But it gets the stuff done. If you predominantly use it on PC/Mac then no issues at all. Your imagination is the ceiling I guess. Good Luck!
@@aahladvanam933 I also need the Personal Knowledge Management Feature in this Ultimate Task Manager!
This looks really exciting! I watched the "build from scratch" video - but you didn't explain how to get the line of linked pages to Inbox / Today / Tomorrow / 7 days ..... the one that shows up inline (rather then in the "Views" toggle) on the main page. That doesn't show up in your tutorial, and so you don't explain how to make it work. (and when I try to add a "page link" - I am only offered the top level pages, not the "inbox" "today" etc. pages). Any thoughts on this would be greatly appreciated - thanks!
Great question! That's just a normal Text block with a background color. I copied the URL for each of those pages, highlighted the associated word, and added a hyperlink.
The best task management 🔥 system, best productivity music 🔥 playlist and great productivity techniques🔥. Thank you so much Thomas I didn't want to make it longer I know you are busy.
Hey Tom, great video and your teaching style! Two questions...
1) on your video, the far left column, you had a column of the inbox called Inbox. It's not on the template.
2) how do we add who is responsible? Creating this task list for a family project and something I have to do, and other things my wife has to do.
Thanks
This video is fairly old, so the template has gone through a few changes. That said, there should still be a full inbox page linked at the top!
There is also an Assignee property in the tasks database, but it's hidden by default. You can open the settings of any view and add it the visible properties there if you want to use it.
Hope that helps!
Hi Thomas! Thank you for this video - super helpful! I have purchased UB and wondering how to set this up under UB. At work, my role is super cross-functional so I have a lot of tasks/to-dos for each customer or team. Can you please share advice on how to set up tasks by team in an organized and effective format, connecting to the Tasks templates and Areas & Resources in UB? Thank you in advance!
Which one should I use PARA or This Ultimate Task Manager?
Which one should I use PARA or This Ultimate Task Manager?
I really need help!
You can get Ultimate Brain, which combines the two and has a whole bunch of other features: thomasjfrank.com/brain/
If you want to stick with free templates, start with Ultimate Tasks. It’s much easier to add the PARA sections to Ultimate Tasks than to recreate Ultimate Tasks from scratch (you can do it either way, but this PARA structure is simpler)
How do I use this in a team? Does every team member have their own task manager? And where do you recommend to place the task manager? In my private space? How do I delegate tasks? And how can i create a project where I am working with multiple people, where we can all see the procject as a whole, and all tasks to be done? Any tips?
I'm wonderfing the same thing.
Great Notion videos!! I am in the process of setting up. One question, did you ever make the video showing how to link your Ultimate Tasks and Notes?
Which one should I use PARA or This Ultimate Task Manager?
Give this template a try!
I’ve only been using Notion for a few months, like many of you have or will watch 100’s of hours of RUclips videos and you’ll see some amazing FULL systems. Many of you like I did will download many of them, but this is where the issues start. Each full system has been developed over months/years and if you work just like the developer then it is a Great system, most people have their own tweaks. Ultimate Tasks is the exact balance for any beginner (or those who don’t think they will ever need to modify a system, but one day realize they need to). But the great thing is that you can use it, learn to make simple tweaks and not break a full system integration. This Task system can grow into any of those other systems, but you can build it the way you need to. And even better as Notion adds new features you will know how to modify your own system to include these changes. This is the core feature that makes Notion great. Long enough Good Luck
Perhaps I missed this, what is the difference use case between the inbox and All Tasks?
The inbox works like inboxes in other task manager apps - it shows tasks that don't yet have a Project. It's a "default" place for tasks that you process later on, either by organizing them into Projects, completing them, or just deleting them.
Hey, thanks for the video. Can explain more the idea of Inbox View, I did not get the idea of how to use it ? Thanks
its basically just a catch all quick capture if there's no specific due date you can see what needs to be done at some point but isn't specific on date
I am a long time follower of your content Thomas but I have found almost all your Notion videos overwhelming and have simply gone ahead and replicated my existing systems from OneNote into Notion.
Still trying to figure out how to optimise for tasks though, this system though, again, is overwhelming.
Still, keep up the great work.
This way of using notion is really cool, and I use it in a lot of ways. But, my question is that aren't there other apps that do this exact same/similar thing(s)? Other than having everything in one app, what other benefits could you derive from such a system in notion?
Yep, there are definitely other apps that do task management as well if not better in many circumstances. The power of moving it all into Notion for me is the ability to link it up to other things, like my content planner and company wiki. Just a couple examples:
1. Notion works better as an archive than any task manager. While a video is in production, it shows on our team dashboards in the production pipeline. But when it's done, it's safely stored in archive views where we can always go to reference the script or other info, like who the sponsor was. For instance, my next main-channel video is sponsored by Audible, so I went to the archive and filtered by Audible-sponsored videos to see which ones I could look to for b-roll.
2. The template engine means a "task" can be much more than a task. Our video project template creates a script area, research area, checklists for editing and publishing, etc. But the most useful part is a b-roll table that can accept a CSV import. We use Frame.io to create b-roll ideas with timestamps, and by exporting those ideas as a CSV and importing them to Notion, we can sort them in different ways. During the gathering process, we can sort by task type - e.g. Film, Stock Video, Animation, etc. Then, during the edit, my editor can sort by chronological order. It makes task batching much easier.
If you (or anyone else reading) is interested, this sort of integration is what my upcoming course will teach: thomasjfrank.com/notioncourse
Hope that helps!
@@ThomasFrankExplains I get it now, thanks
Is there a label feature like Todoist?
Hi Thomas. What a wonderful gift. THank you! I opened Notion for the first time today and I cannot see how I get your template into Notion. I'll work through the video and early training but a quick instruction on this basic task would be greatly appreciated. Regards, ROB
Hi Rob! In the top-right corner, you should see a "Duplicate" button that you can click. On mobile, it's in the top-right three-dot menu.
First video of yours I'm watching and I simply cannot comprehend the effort you have put into this. It's free, AND you ask absolutely nothing in return. sincerest thank you as you have saved me so much time and money!
1 year completed still seing it
Thomas, do you have a template for planning a 12-week year? Or do you know a working version? I would appreciate your help. I'll be happy to pay for your 12-week year template because you're really cool with notion :) Thanks a lot for all your support around notion
Thanks for this video Thomas. I don't really understand the difference between the Inbox and the All tasks (I've never used Todist or Trello before, so maybe that's why...). To me, they seem to be doing the same thing and have the same use... 🤔 Can you clarify please ??
Also : In the board view (i.e. in Inbox), I'm trying to add the Project name on the cards but I can't figure it out... Can you explain it please ? I've downloaded your template and would like to use it to its full potential 😊
All Tasks is the master database where all of your tasks live, while every other page simply contains a Linked Database that shows a filtered view of that master database. The Inbox only shows tasks that have the Inbox checkbox checked (and tasks added there have it checked by default). For most people, All Tasks isn't a view that'll ever be used; it's more useful to use the filtered views.
To add a project to a task in Board View, click into the task so you can see all the properties. From there, you can add a project (though you'll need to make sure you have at least one project in the Projects database, otherwise no options will show).
@@ThomasFrankExplains Oh I see ! OK I'll try that 😊 Thank you for answering so quickly 👍😊
I am so dumb that I don't understand where to add the tasks for tomorrow 😭😂😅
Watched a lot of these, yours is most concise and clear. Definitely recommending to friends and will support your works.
I realized less is more... . If this is good for you then perfe ct personally I focus to simplify everything. Video is great.."how to build todoist in Notion in 5 minutes video ;) I think that the secret is to use templates for everything ...fast capture, fast processing, deliberate and intentional review ... less friction paints as possible
Thank you so much for this template! I first heard about Notion from your videos and use your RUclips video prod template for my videos but with this I might be able to house all my to-do needs in Notion! Thanks again!
*thank you so so so much ❤❤❤*
I have been looking for a tool like this for years!! I have tried Smartsheet, OneNote etc but nothing gives the same workflow as Notion! Thank you! Question. Do you have any recommendations on how to build a worlkflow for a Portfolio Management Office Manager? Be able to get a portfolio (see all notes or tasks grouped by program and projects including a master RAID log / program view with tasks and raid log and project viewview with tasks and raid log? IS that too much? LOVE your videos - Just got a new fan and subscriber
So how do I get back? HELP!
I made a Project and added Tasks to it and want to go back 1 step! In Todoist, I just press the "back arrow" up in the top, left to get back to my Project list!
Use the Ctr/Cmd+[ shortcut! Or on a phone, swipe back from the left edge of the screen.
@@ThomasFrankExplains Thanks a lot! I was really going crezy not knowing how to go one step back! :)
Oh my god!! This manager setup is exactly what i searched for. Thomas you are my personal hero!
Been wanting to use Notion to keep track of all the stuff going on in my life. This free template is the perfect starting place!
Best ma, you're god for productivity, Firstly I got habit of note taking using evernote. Now, updating it to notion and now this...
AWESOME BUDDY much thanks to you. You're helping a lot of people.Keep doing that keep shining.
Thomas, you're a NOTION GURU. Thank you for sharing your indispensable knowledge. Can you tell me how to aggregate all tasks from multiple teamspaces and filter by those assigned to me or another team member?
notion is like an open-world video game
That's a great analogy haha - I've started thinking of it almost as a graphics-based programming language (though there's even some light coding with the formulas)
I spent so long asking if I could I never stopped to ask... 😂
This is awesome and super creative! Not sure it fully replaces todoist, but you're certainly pushing this software to its limits
That's the thing, it... doesn't
Finally someone who can demonstrate how to use Notion properly. I have had the app for months but didn't have the foggiest idea on how to use it. Thank you so much Frank🙌🏽🙌🏽
Thomas helped me get through college, and now helping me get through my "Adult" work life. Thanks, man! :)
Omg, this is the first project management template I've found that actually gives me recognizable project management features from Jira or Trello. Most of the time it's just a super basic Kanban and a blank page for to-do lists or something. Thank you so much for making this!
I rarely comment on RUclips videos, but just wanted to jump in and say thank you! I just discovered Notion this week, as I was looking for one app that could do what I'm currently doing with Reminders/Apple Notes/Trello - basically I want all my tasks, project notes & attachments to live in the same place. I think this might do it! Thank you for the template. Although it's going to take me awhile to wrap my head around it, there is no way I could have figured this out myself.
I'd love to know if you use notion for any finance or budget tracking/planning/analysis? I know you've got your complex Google Sheet for some stuff but I've been building out a Notion finance tracker recently and been having a lot of fun with it!
Not quite yet. I'd like to, but since Notion can't do complex calculations as well as Excel/Sheets, I can't see a way that moving my budget tracker there would allow me to retain the same level of functionality.
How are you using it?
@@ThomasFrankExplains I've been using it in combination with my daily journal and also a months database, so that I can relate transactions to days/months and create budget rollups that show me how I'm doing against certain defined budgets as the month progresses.
I currently manually input spending and income as it happens (once API is open if it could auto-pull from my accounts that would be so useful) into a 'finances' database (should really rename it to 'transactions').
I relate to my tasks database so I can track/rollup the amount spent on certain projects, which is super neat. Filtered views let me create boards for income categories, recurring transactions, and let me plan in future purchases to see how that affects budget. (I even have a relation to a CRM to track who owes me money/reimbursements for things, which is still definitely in development and not one of my primary use cases).
One thing I'm proud of is a series of formulae I built in my jobsearch database to calculate monthly take-home pay for job opportunities based on an hourly rate, or pro-rata or full-time annual salary. Super fun!
So sad.... "Idiots on biycles" - 19 Million views.... Best GTD style dashboard I've ever seen in notion 300k views... Our planet is lost...
Hi! I just saw your templates today and I’m in disbelief because I really wish I saw your channel earlier!!! You totally understand the importance of using databases and layouting them in engaging views, and it’s similar in some ways to the set-up I’ve arrived at after months of struggle! If I had just seen this earlier I could have saved a lot of time, and many aspects of your set up just filled in the gaps in my current system, can’t wait to rehaul and incorporate! I love your layouts, they’re beautiful and engaging
Thank you Thomas, you just x10 my productivity with this single video and template
Hi Frank, Thank you first of all for creating this wonderful template, I'm just curious how recurring tasks work, I created a few projects for ex. XYZ Billing (there's 10 sub tasks within) I have due dates on the 12 and 18 of each month (I've set each to recur accordingly) I've checked them off for this month however when I went on my notion calender or task calender for next month they don't appear, is this normal or should I worry?
Hi Thomas! I hope you see this since it's a pretty old video.
I'm trying to edit the "Priority" labels and whenever I change "low" or "medium" there's no issues, but when I try to edit the "🚨HIGH" one. Two tasks on the inbox disappeared (3rd test task and the recurring task). I can't find "🚨HIGH" in any formula, so I have no idea why it can't be edited. Could you help me out?
THIS IS EVERYTHING I EVET WANTED 😱😱😱 THANK YOU FOR MAKING THIS 🎊🎊🎊 you da best
Can you please tell me which software are you using for your mouse to highlight stuff with? (draw box, etc)
I don't ever go out of my way to either like, subscribe or comment....(sorry oopsies) I had to like, subscribe, and comment... This is too good... 10/10 amazing...
The fact that you're giving the template for free is so cool, I was looking for a good format which handles my specific requirements, so thank you so much for this!
I'm having such a hard time using this and I'm in Operations. Please help!!! It's so much to look at it. What is the difference between the Daily Tasks, Inbox on Today? Aren't they all the same? Tasks for Today?
There must be some warning when you give due date to Sub-tasks which exceeds the due date of parent task. For e.g. Parent Task 1 (PT1) is having 2 sub-tasks i.e. ST1 & ST2. So if you allot 15 Feb 2022 as a deadline to PT1 (for example), then system should not allow to put the due date to the sub task (ST1 or ST2) which exceeds 15 Feb 2022 i.e. 16 Feb, 17 Feb etc. Because sometimes in hurry or too many parent and sub-task you tend to forget the deadline allotted to the main parent task, then again you have to go back and see what deadline you have allotted to the parent task before you allot any deadline to its sub-task. Thanks.
QUESTION: I created a bunch of projects now and none of their tasks appear in the timeline view which for me is the most helpful way to see my project's tasks. What gives? GREAT viedo and AMAZING template btw. Thanks lot for helping making notion easier