WordPress Media Library Folders - FREE Plugins For Better Organization
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- Опубликовано: 24 авг 2024
- WordPress Media Library Folders with FileBird and MediaMatic.
Alleviate the frustration of trying to manage all your uploaded media inside WordPress with this weeks guide to 2 free plugins that will help organize larger media libraries.
If there's one thing that frustrates me more than anything when working with WordPress and the uploaded media in the media library is how it lacks any structure tools.
Everything is uploaded to a single location and lumped into one massive list. Why no time has been spent on providing a more computer-like set of organizational tools to manage and organize everything you upload boggles my mind.
Today we take a look at 2 free tools (Pro versions are available if you need more folders) that help you get things perfectly organized. The best thing is that should you change your mind and remove or change plugins, the folders are totally virtual and don't change your URL's, so it super easy to test and change your mind later.
Now you can use WordPress Media Library Folders to organize everything you upload.
- Filebird: wordpress.org/...
- MediaMatic: wordpress.org/...
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2 years later... just passing by and almost missed that great vid, you made my day (life saviour) !
Thanks a lot
I found one workaround that only requires one plugin (which can be discarded when you are done). Upload your folders/files via FTP, into your designated files path in Wordpress. Keep the folder structure just the way you want it, with subfolders, etc. Then use the plugin "Add From Server" to import the files into your Media Library. You will have to do this one folder at a time, as this plugin does not handle subfolders.
There is one caveat. If you only import one file with "Add from Server", it will copy it to the default files directory. But if you import more than one file, it will leave them in their folders, just where you put them, but will create entries in Media Library with links to those files.
The other thing you have to do, if you go this route, is to categorize or attach your files while you are importing them. So you would import a folder, then go to the Media Library and filter them out, then categorize them or attach them to a post/page. You want to make sure there is a way to separate them from the rest, before you import too many, otherwise it will be impossible to sort through them all.
The other alternative, is the "Wordpress Media Library Folders" plugin from maxfactory. It is not a virtual folder structure, but mirrors the folder structure you have set up, and can create/remove folders and move files around. This can apparently import files that were uploaded via FTP: "Click the Check for new folders option in the Media Library Folders submenu in the WordPress Dashboard."
Apparently this plugin can also handle moving files that are linked to posts/pages: "To rename or move a folder, one needs to create a new folder and move the files from the old folder to the new. During the move process, Media Library Folders will scan the sites standard posts and pages for any links matching the old address of the images or files and update them to the new address."
For my needs, I don't think "virtual folders" will work. I have thousands of images collected from about 300 scanned books. They are all Bible pictures so there will be many of them on the same theme/event, with possibly the same filename. I can't dump them all into one big folder and then use virtual folders to sort them, as there will be filename conflicts. The best choice is to keep them separated into folders based on the book they came from. For that, I either need to use the process I outlined first, or use the Media Library Folders plugin to handle them.
I agree with you Paul. WP should improve the Media Library.
4 years later we're still waiting 😢
I'm going to check this out! I have several sites that have oodles of media and it's a SERIOUS pain to have to wait to for the scroll to load, especially when the tasks are repetitive such as updating a schema plugin.
Media library is really a pain in the a**. Thanks for this tip. I will use the FileBird plugin.
Really great job Paul. Thank you:-) Your timing was perfect. Was training a new client yesterday and they had their first look at their Media section... and gasped. Lol.
Thank you, thank you, thank you for all these great tutorials you make!! I sometimes make private video tutorials for people, mostly on how to use apps on their mobile phone, , so I know how much work it is, as yours are done waaaay more professional. I'm really very grateful. Your explanations are clear and to the point. ❤️
Thank you for taking the time to comment Anne-Mieke; it's very much appreciated and great to hear they are helping :0)
Sometimes after watching a video I think, 'I m so glad I watched that video'. This fantastic video gave me that thought. Excellent introductory comments and great review of these plugins. I can't thank you enough.
So glad to hear about the virtual folders.
I have websites with a gigantic number of images and one for a camera club with 70 users going back 8 years. None of them thinks about adding their names to their images. Now they will all go into virtual folders in future.
This will also help sort the problem about how to move away from Divi on another website, which I have been absolutely dreading.
Just had to Subscribe!
Welcome to the WPCrue and great to hear the video helped. :0)
Been saying this for YEARS!
Great guide to a neglected enclave of WordPress. As you say, once you get a lot of images the Media Library it's a hassle to look through. I also find Gutenberg a pain to use - who has time to learn all that? Keep up the good work ;-)
Thank you heaps. I have been following your tutorial videos, all are amazing. Such great help. The best WordPress uni here on RUclips.
Really helpful. Thank you. I agree this is a real failing on the part of WordPress!!
I have been using WP Media Category Management (wordpress.org/plugins/wp-media-category-management/). It takes a different approach. It uses tags. You create your own tags. You can set (and change) a default tag for assignment to images on upload. You can assign multiple tags to an image. For example, an image can be tagged as "photo", "ad", and "product". The library display allows selecting which images to display, based on their tags.
Can you bulk add images into a category with this plugin?
@@angelaschmidtdesign932 Yes. Both via the upload, and in the medial library itself.
Wow, thanks (I think) for reminding me. I have a license for the JoomUnited package of Wordpress plugins so I did a quick test of their WP Media folder plugin that does what is described by this video. Complete failure for what it's supposed to do. The issue is after creating two folders and copying selected and different images to each it appeared to work until I went to view each folder and found that each was displaying the contents of both folder (i.e Folder1 was showing the files from Folder1 and Folder2 and vice versa). Also note this is a paid plugin that did some very nice system check for PHP version etc that my system passed. Sigh... BTW, I'm used to working with failed plugins and offering my services as a free QA/System debugger but in this case I don't have the time. Off to try FileBird.
Very true! For a CMS it manages it's own contents very poorly!! :) Thanks for bringing up the issue.
Thanks Paul! You have a strong point. Great and very helpful video again.
Very insightful vid. I will check them out. Starting with 10 folders should make things more organised for me. Cheers WPTuts!
Another perfect video Paul. Grateful as always
We always use a plugin to organize our media. One of the main reasons, some of them like Media_Manager let you replace images! It means you don't have to find all pages where they are displayed but just change them at one place.
Nice, I'll have to take a closer look at that and take it for a test. 🤘
@@WPTuts We use www.joomunited.com/wordpress-products/wp-media-folder and used WordPress Real Media Library (Envato) in the past. Things to checkout is also the integration with Image optimisers. Sometimes the combination makes uploads slow. On large libs the virtual folders are not cached and sometimes take long to load.
Quick test with small libs almost always work. Real life is a bit different.
Could you provide a link to that plugin? The ability to replace all uses of an image by replacing the image in the library is very interesting.
@@KleinfeldTechnical Already posted. See above. WP-media folder made by Joomunited. (originally they made Joomla extensions but have a growing set of WP tools.)
Excellent video. What still is awkward is WP storing the images by year and month. Makes sense for a blog but not for a normal site. After any fresh install of WP this is the first thing I switch off (Settings / Media)
Very clear and useful. I enjoy the efficient style of presentation. All the detail, a good speed and everything considered.
Thanks Paul - great video. I like your tutorial style. New subscriber today. Cheers!
Welcome to the WPCrue :)
As of Dec 2022, it says This plugin has been closed as of December 12, 2022 and is not available for download. This closure is temporary, pending a full review. However, i noticed that Folders by Premio is getting very good ratings. Never tried any of the options presented.
Thanks Paul. You asked if we found another similar plugin for organizing media files. You might want to look at "Folders - Unlimited Folders to Organize Media...". It's very much the same as the two you review. One glitch I found is that if you are editing on an image already within a post (click image, choose pencil icon, click Edit in the popup), the left sidebar space where their file structure would normally display is unresponsive. If you try to crop the image the crop button is unresponsive. Looks like a template overlay problem. Anyhow, thanks for the additional suggestions.
I use Folders by Premio, and it's been terrific. The free version handles 10 folders, and the Basic ($25/1 site), Pro ($59/5 sites), or Agency ($99-$250/50-1000 sites) are unlimited and support sub-folders. Like many plugins, the licenses are perpetual, but support & updates require a renewal fee. The plugin is recognized throughout WordPress, and acts like it's a native feature. So far (2 months), not a single bug or glitch.
The latest version of Folders now supports REPLACING a file within the media library folders.
Just browsing. This looks like a nice set of tools to choose from. I've got Happy FIles but not really used it to be honest.
Happy files is pretty useful. The LTD was also pretty useful. 😁
nice find and great tut.....like always!
Thnx!! Glad you mentioned it's possible to deactivate/activate and the labels remain! I found your video while trying to answer this question though: how best to organize the media content...? Any thoughts on method of organizing it? ( I'm thinking by shape/location on the site might be best, like "Headers" or Featured Images, etc. )
Sorry for the late reply Connie. To be honest, I think it really comes down to the type of content you create on your website and how much you will ultimately end up producing long term.
I don't think there's a one size fits all solution. However, any structure has to be better than the default method of lumping it all into one folder / location. Great for a handful of files; a nightmare when you have hundreds or thousands.
Thanks for the info, Paul, very useful, as usual👍
Nija Form is developed by Saturday Drive, Filebird is developed by Nija Team which is a different team they aren't same
I like using Media Library Folders.
I always change the media path in WP-config then a few folders less as requests
Hello, thanks. But any free wordpress media folder plugin working with elementor?
Mediamatic doesn't seem to exist any more and I can not try Filebird without the Pro version. So this video has become obsolete.
Awesome, thank you Paul. Is there anyway to create a simple folder structure within WP-Uploads using a snippet of code as opposed to a plugin? I'm looking for ways to minimize the number of plugins.
VERY IMPORTANT QUESTION (for me, anyway!):
I was thinking about “WordPress Media Library Folders," but apparently when you put a file in a folder, the URL gets changed, and so the link is broken. You have to go and re-establish all the links. Yikes!
Am I correct in thinking that is not the case with these two plugins? Because they create virtual folders?
Thanks - very useful plugins. And you rightly stressed that they do not alter or delete the original files or structure. I think some similar plugins do? It is great that you can just drag a whole folder from the computer and it adds the folder too - not just the images. To my mind, the relatively small cost of Filebird Pro is worth it.
Good timing for me, thanks!
Thank you for creating this video and making my life that much easier!😃🦄🌈✨
I'm an artist and I just started building my website.🎨 So grateful I came across this video.
Now I can manage my illustration files and other content in a more efficient way from the get-go!.🎉🎉🎉🎉🎉
Trying to find a plugin that will allow me dynamically select a set of images then change image's name, title and actual filename .... any suggestions? Media Library Assistant says it can do it, and although one forum post does mention bulk actions. I couldn't get close to making it work. Thx in Advance. Love the video work you're doing.
How to create simillar folders in front end of WordPress website? Thanks.
Another important things I found before while I was testing server configuration and testing WordPress stack performance, was that when I deleted an image from library it actually still was in database. I could see them in upload folders(through SFTP or Cpanel)... I asked this question from many groups in some social media but no one answered me.
And this is really bad, as even you delete files and media they are still in database and that causes having a heavy database.
If I'm wrong tell me please?
And if I'm right tell me what is the solution???
I am interested to find out about this. While learning I have uploaded lots of images with the idea that I just had to DELETE to get rid of the random images? I hope you get some advice on this.
What would be your favorite media manager for WP 6.1? Paid or free. How would that work for a multisite? Please help.
Thanks Paul, very helpful description of the backend functionality. I also want to know how what you described could enable some front-end functionality for visitors to my WP website. Ideally, I would like them to be able to enter some characters into a search window and generate search results that include BOTH website content and media library content, all in one search result. So if I did a blog post about having just updated my resume, but also had a PDF of my resume in my website's media library, the search entry "resume" would include two search results, one for each. I use generate press as my theme and elementor pro as my main plugin, so I need something that is compatible with both. Thanks again!
Thanks a ton, very useful.
I have used WP Real Media Library in the past for one site. Today I was looking for a medai manager again... I set up Media Library Assistant which works natively with Wordpress using categories and sub categories instead of folders... Struggling to find a way to add multiple images at one time to a category.
Media Folders Plug in no longer works in the latest ver of WP and is no longer supported.
4 Years later and WordPress still lacks media folder management 😢 Last night I installed Real Media Manager and Real Physical Media. I didn't really like the virtual folders and wanted something that would create actual folders the way I would on an HTML site.
So far though I'm finding it a little confusing to use. If anybody is familiar with those plugins and knows of a tutorial I'd love to be referred to that
Thanks!
thank you
Are you aware of any Wordpress media management solutions that include dynamic compression that feeds images depending on device, resolution, network connectivity?
The thing that annoys me about the media library is the way it only shows square images. Every site I've built uses 2:3 images for ecommerce product images and being forced to view them in the media library as cropped square images is very annoying.
The link to Mediamatic Pro has gone...
I just searched WordPress plugs for Mediamatic and Mediamatic Light and could not find either. Is Mediamatic plugin no longer available or under a new name?
WordPress Media Library Folders | Mediamatic - the link to the PRO version seems to be down!
I noticed that while making the video live earlier. Hopefully they are just moving away from Codecanyon.
This gives me no idea on how I could use these plugins to access files on a WordPress front page, but not surprised -- I'm not finding any tutorials on how to do this, even the plugin coders don't show how to use/display on a WordPress page.
Hi Poul. Thanks for a great informative video. :-) I'v installed FileBird and organised my pictures, but when I want to upload them to the page, I can't see the folders or the pictures. What do I do wrong? :-)
Kind regards Mette from Denmark.
When you are in "Edit Media" page, there is an 'Edit" button beside the permalink...I don't have it. Any idea why? I had all my images created with month and date, i turned off the setting, but now I want to edit the permalinks of all my images (if possible in bulk) without having to delete and re-upload. Please help. Thanks.
How to Alphabetical order using firebird
please could you show how to plugin gopro version of filebird. after have seen your video, I just bought and tried to upload, but no luck, I really do not know where is the problem. can you show how to upload it correctly.
that will work on using elementor to set images ?
Thanks
MediaMatic Pro has been removed. I wonder if they are gonna have their own site for selling it?
I hope so. Not a fan of the Envato licensing strategy.
u da man, thank u
Also check out Admin Columns. Lets you add columns to the list view, with filename, image dimensions (VERY useful), actions and more. wordpress.org/plugins/codepress-admin-columns/
Also a great plugin - Just wish the Pro version wasn't quite as costly for multiple sites.
Hi there. Hopefully you r well. Can you please show us how we can use barcode in WordPress website. Also how we can search our products through barcode scanner in WordPress website.
Now a days a lot of people are looking for website where they can scan the barcode and the website shows them complete details of that product. Plz if you can make one video for that.
Looking forward for your reply. Regards.
Oh, you didn't show us how these new folders created using the interface of these two plugins, appear when one wants to add Media files in one's site! I installed another plugin called " Media Libray Folder" and created folders for my images. I then wanted to create a Photo Gallery using Envira. My folders did not appear there. Unless I pay for the Pro version of "Media Library Folder" plugin, I won't be able to use the folders I created using this plugin anywhere in the site! Amazing! Isn't it! I bet this is the same for the two plugins you demonstarted in this video, i.e. pay for the Pro version or you shiny new folders would be useless!
I have just paid for Filebird and couldn't be more disappointed. After creating around 10 folders the thing hangs and doesn't display any images. As you said you had some minor issues I decided to initially go with Mediamatic, but when I found their payment site was unsecure (not https) I changed my mind and bought Filebird. A very bad decision. I suggest you give it a more thorough test, and if you find any issues edit this video to incorporate them.
What makes it even more annoying is it's nearly twice the price!
@@paulmetcalfe6855 I bought Mediamatic - Media Library Folders (PRO) which was not bad for $19. But after setting up the folders and images I have no idea how to take my images to put into my website. Nothing I try works using it with the Divi Theme Builder which this is supposed to be compatible with. They do videos on things like this one for the super easy stuff but do not go thru the whole process.
@@karieroper3130 Sorry i can't help. I managed to get Filebird working it just has a bit of an error somewhere in its code which makes the files disappear but a quick scroll down with the mouse fixes it. So all well now and works well.
Mediamatic had cloned the earlier version 2.9 of FileBird that's why it was closed on Envato.
The latest version of FileBird (4.0.x) is now working magic and there are no minor issues compared to the older versions.
Cheers!
Hi WPTuts, a quick question do you know how to get rid of multiple pricing on variable products on store and product page?
The WordPress should do this just to be completely free because it's very normal thing not a HUGE option.
Same opinion. Yet in the meanwhile FileBird is just what I need.
Paul first i world like to thanks for this great informative video. second i want to ask that is there any free plugin in which i can create unlimited number of folders(visually and actually)
Please help me , I've online e-courses platform want instructors to upload their own videos in front end without seeing others videos and as admin i can see it all and all videos to be stored in cloud hosting not in wordpress can you help how to do that ?
Great Tutorail ! one question about about the server load .. those those plugins slow down the server ?
@Віталій Козло Hmm yeah it thats so ... then this is a must install !
Thanks for the headsup. I'm using Filebird with the 10 folder limitation. I cannot afford the pro version. I get a pension grant from the government so I design WordPress websites to fill in my grant of $100 per month. This is the equivalent of our currency in South African Rand. In Susan's words....."I agree with you Paul. WP should improve the Media Library." On the trot.....can I use both at the same time then perhaps I will get 20 folders?? Just trying to push my luck, (Shrug shoulders)
Exactly! Media organizing is terrible on WP.
good.
Does this work if you're using Amazon for Large File Storage?
my only concern when moving the images around to different folders does it affect the image link that is attached to a specific page or photo gallery on the website?
No, they are all totally virtual with no link impact. 🤘
great!!!!! thanks!!!
great!!!!! thanks!!!
great!!!!! thanks!!!
great!!!!! thanks!!!
I had a look through but does this organisation show when you are trying to add images to galleries on pages using elementor or something similar? I struggle picking out the right ones for a new post or to add to a general gallery page.
As far as I know, it should work anywhere that uses the WordPress Media Library option.
Mediamatic - 12 folder max in freemium, should have told it in the video. Other than that thanks you much for it
He did mention that there is a certain number (10 or 12) of folders each has for the free version. Unlimited for Pro.
Great video, thanks. The one thing I wanted to know is how many folders and sub folders the free versions allow. What does about 10 mean? Did not answer my question. When it's 10 folders does it mean the total number of folders allowed is 10, ie can I have 7 main folders with only 3 sub folders?
Yes, that would be a total number of folders (sub or otherwise).
I'd have to double-check to see if it was 10 with this particular plugin. But I'd suggest taking a look at HappyFolders which offers a lifetime deal for around $20 for unlimited sites.
@@WPTuts happyfiles.io/
Thanks for the heads up on this , HappyFiles is a great plug in :)
Still true in 2021
4:00
Here's a question, A site with front-end uploading, example a Car Dealer site with MAKES & MODELS, and the site has custom Post Types & Taxonomies. How to have the images when uploaded via front-end automatically go into the created folders like: MERCEDES, BMW, AUDI, PORSCHE ETC…. ?
To be honest Jason, I tend to use the option to upload the images to the post in ACF. This means I don't have to wade through the entire media library when editing an ACF CPT. The downside is that the files are not available directly inside the media library. If this isn't an issue (which it probably wouldn't be if you only use those files with your custom post).
The plugin WP Media Library by Joomunited actually has integrated in their pro version the option to create galleries from files and folders which actually automates all that you are asking about. You just use your taxonomies, classes, categories, or ACF criteria. I have been tasked with creating hundreds of galleries and having the ability to automate a little and also incorporate dynamic fields has been extremely helpful.
@@giffordcl50 can you point me in the right direction about this, as I cannot find anywhere about what you are saying that can happen?
I just chatted on live chat with JOOM-UNITED, and they said what you mentioned, is not incorporated in their plugin, image snap of live chat to these comments: prntscr.com/pbkd0g
@@jasonbeard OK maybe I didn't understand but I'm going to play with it and see what happens and get it to do it. I have been able to get plugins to do things the developers say can't be done.
This plugin can use books library?
Sorry, not sure what you mean. 🤷🏻♂️
mediamatic is no longer available
Well, this is a 5 year old video. 😉
Try HappyFiles as an alternative.
@@WPTuts thanks Happy files free with elementor?
7:41 - You can thank me later!
lol!
did you file your hair at the front? =) it's vert sharp
Obviously. 🤣
You're so F...ing righ ! the tool used by 30% of all websites can only manage a handfull of images ... Personnaly I need to manage thousands of files, so sub-folders is an absolute necessity (03:15), I just bined FileBird and now trying Media Library Folders (aka ML+ I think).
Let me know how you get on with Media Library Folders. Be great to get some real world user feedback. 👍
Good intro to those two plugins, thanks. How do you rate Media Library Folders in comparison?
wordpress.org/plugins/media-library-plus/
I've just taken a quick look at it and it seems OK. My only complaint would be that it creates its own entry and not enhance the existing Media tools in WordPress.
A little bit late in my answer but, the main difference between the media library and the two presented here is that the media library creates "physical" folders instead of "virtual" folders. Therefore, because most images and files in the media library have corresponding links embedded in site’s posts and pages, Media Library Folders does not allow folders to be rename or moved in order to prevent breaking these links
What 'irritates' me is RUclips videos that start with a preface then REPEAT after the requisite 'let's get started' comment. This video wasted nearly 1 1/2 minutes of my time.
And this comment wasted 30 seconds of mine. 🤣🤣
Seems like MediaMatic has been taken down from codecanyon!
Hopefully they are moving away from CodeCanyon for the Pro version.
@@WPTuts Lets hope, it seems good. How much was the Pro version?
@@kristianadolfsson I can't remember exactly, maybe $16-20 ish.
@@WPTuts Thanks.
A slider made me 400 copies of pictures i was like wtf do i do now. . I deleted everything recreated the animations with no mistakes still made 40 copies. . This is the reason now i am on this video. . 3 years old video and it's still sh*t no system at all. . Everything is plugins. . .
No. Plugins are bad. Wordpress is much better out of the box.
You think the plain WordPress media manager is better? 🤷🏻♂️